Agenda 07/12/2022 Item #16A18 (Amendment #2 of the FY 20-21 Florida Developmental Disabilities Council Transportation Voucher Project)07/12/2022
EXECUTIVE SUMMARY
Recommendation to accept amendment #2 of the FY20-21 Florida Developmental Disabilities
Council (FDDQ Transportation Voucher Project to extend the contract to June 30, 2023, and to
allow same day transportation vouchers for people with disabilities.
OBJECTIVE: To enhance transportation service for people with disabilities in Collier County.
CONSIDERATIONS: On October 27, 2020, the Board of County Commissioners (Board) approved
Agenda item 16D20 Contract #I 045TRP20 from the FDDC to take part in a 12-month pilot transportation
voucher project using grant funding in the amount of $150,000. The transportation voucher project is
designed to provide greater transportation options for residents with intellectual and developmental
disabilities. This project will address the transportation needs that are currently not being met through
Collier Area Transit's (CAT) paratransit system. A similar pilot program has been funded and
successfully implemented in Hillsborough County and the City of Jacksonville. Funding is available to
support this program in up to eight additional counties and areas of Florida.
On June 22, 2021, the Board approved Agenda item 16DI2, amending the Contract with FDDC to extend
the expiration date and increase the award funding amount to $300,000. The voucher project is expected
to serve all 3,260 passengers currently actively using the County's ADA paratransit system and is
expected to provide an additional 8,000 annual trips. The existing paratransit system provides
approximately 79,000 annual trips. With the implementation of the voucher program, an increase of 9% in
the annual trip volume is expected.
At the June 28, 2022, Board meeting, Agenda item 16.A.17 the Request for Proposal ("RFP") No. 21-
7942, CAT Paratransit Passenger Choice Program was approved, and Collier County entered into a
contract with HBSS Connect Corp., to provide the transportation services for this pilot project.
The selected providers will provide a safe and convenient on -demand shared rides service to compliment
the CAT paratransit system with the grant being utilized to subsidize the cost of the trip. FDDC has
submitted amendment #2 to extend the contract until June 30, 2023, which is attached to this item for the
Board's consideration.
FISCAL IMPACT: This action allows the County to retain funding in the amount of $300,000 within
CAT Grant Fund 424 Project 33726. There is no match required for this grant program.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board actions. -RTT
RECOMMENDATION: To accept amendment #2 of the FY20-21 FDDC Transportation Voucher
Project to extend the contract to June 30, 2023.
Prepared By: Omar DeLeon, Transit Manager, PTNE Division
ATTACHMENT(S)
1. FDDC Amendment #2_CA0 (PDF)
I Packet Pg. 967 1
07/12/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A. 18
Doe ID: 22629
Item Summary: Recommendation to accept amendment #2 of the FY20-21 Florida
Developmental Disabilities Council (FDDC) Transportation Voucher Project to extend the contract to
June 30, 2023, and to allow same day transportation vouchers for people with disabilities.
Meeting Date: 07/12/2022
Prepared by:
Title: Planner, Senior — Public Transit & Neighborhood Enhancement
Name: Omar Deleon
06/22/2022 5:15 PM
Submitted by:
Title: Division Director - Pub Tran & Nbrhd Enh — Public Transit & Neighborhood Enhancement
Name: Michelle Arnold
06/22/2022 5:15 PM
Approved By:
Review:
Public Transit & Neighborhood Enhancement Michelle Arnold
Growth Management Department Jeanne Marcella Growth Management Department
Public Transit & Neighborhood Enhancement
Caroline Soto
Growth Management Operations Support
Tara Castillo
Growth Management Operations Support
Michelle DAndrea
Growth Management Operations Support
Nicole Diaz
Growth Management Department
Michelle Arnold
Growth Management
Growth Management Department
Trinity Scott
Transportation
Grants
Erica Robinson
Level 2 Grants Review
County Attorney's Office
Jeffrey A. Klatzkow Level 2 Attorney Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Grants
Therese Stanley
Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Office of Management and Budget
Susan Usher
Additional Reviewer
County Manager's Office
Geoffrey Willig
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Director Review Completed
Completed 06/23/2022 10:01 AM
Additional Reviewer Completed
Additional Reviewer Completed
Additional Reviewer Completed
Additional Reviewer Completed
Skipped 06/23/2022 7:42 AM
Completed 06/29/2022 11:20 AM
Completed 06/29/2022 1:43 PM
Completed 06/29/2022 3:51 PM
Completed 06/29/2022 1:46 PM
Completed 06/29/2022 2:49 PM
Completed 06/30/2022 1:38 PM
Completed 07/01/2022 12:08 PM
Completed 07/05/2022 3:40 PM
07/12/2022 9:00 AM
I Packet Pg. 968 1
Collier Area Transportation Voucher Replication Project
Goal 1, Objective 1. 1, Activity #1
FDDC Contract #1 045TRP20
Amendment #2
ADF I o r i d a
Developmental
Disabilities
Council,lnc
FLORIDA DEVELOPMENTAL DISABILITIES COUNCIL,
INCORPORATED
Contract Number 1045TRP20
Amendment #2
This Amendment entered into between the FLORIDA DEVELOPMENTAL DISABILITIES
COUNCIL, INCORPORATED, a non-profit corporation established pursuant to Ch. 617, Fla. Stat.
(hereinafter referred to as the "COUNCIL") and Collier County Board of Commissioners, Collier
Area Transit (hereinafter referred to as the "PROVIDER"), amends contract # 1045TRP20.
BOTH PARTIES AGREE�
The purpose of this amendment is to extend the Collier Area Transportation Voucher contract
until June 30, 2023. Due to the many challenges in securing a vendor to provide the transportation
services of this project, the intent of this amendment is to provide an additional nine months of
time for service provision to occur leading to seamless implementation of the transportation
voucher program as well as development of sustainability efforts. This additional time is necessary
as the vendor contract wasn't able to be signed until June 2022, with July 2022 being the
anticipated start date for service provision. With the previous end date of September 30, 2022,
this would have resulted in a very short three-month pilot which would not have allowed for robust
sustainability efforts and could likely have resulted in the interruption of services. The contract is
being amended as follows:
1 . The end date of the contract is hereby changed from September 30, 2022 to June 30,
2023. Note that the total amount of Council funds for this contract remains the same,
$300,000. Since $2,485.24 has been expended from the total amount to date, as of
Deliverable #14, $297,514.76 remains to be utilized for this project moving forward.
2. Section 3 "Payment Schedule" is hereby amended. Deliverables 1 - 14 have been
processed for payment, and the new "Payment Schedule" begins with Deliverable 15,
amended as follows:
a. Deliverables 17-20 are added.
i. Note: Deliverable 15 remains due July 11, 2022 and Deliverable 16
remains due September 12, 2022.
ii. Note-. There is a grace period of 45 business days for invoicing after the
June 30, 2023, contract end date (September 1, 2023).
3. Each deliverable must include the following�
a. A cover page with the project title, contract number, deliverable number, and
date
b. An electronic copy of documents in an editable format (the electronic copy must
be submitted to kristinvC@_fddc.or_q and christinadCcDfddc.org via WeTransfer
(https://wetransfer.com� or another file transfer program)
c. Payment invoices submitted via DocuSign (Exhibit B)
This initiative is sponsored by United States Department of Health and Human Services, Administration on
Intellectual and Developmental Disabilities and the Florida Developmental Disabilities Council, Inc.
Page 1 of 7
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Collier Area Transportation Voucher Replication Project
Goal 1, Objective 1. 1, Activity #1
FDDC Contract #1 045TRP20
Amendment #2
All provisions in the contract and any attachments thereto in conflict with the amendment shall be
and are hereby changed to conform to this amendment. All provisions not in conflict with this
amendment are still in effect and are to be performed at the level specified in the contract.
Exhibit B (Invoice) is amended as attached. The Provider will use the amended exhibit to
submit an invoice for payment via DocuSign using the following link:
https://tinyurl.com/1 045ExhibitB
This amendment, with its attachments, is hereby made a part of contract # 1045TRP20, and shall
become effective July 12, 2022, or the date both parties have executed this amendment,
whichever is later.
IN WITNESS THEREOF, the parties have caused this seven (7) page amendment to be executed
by their undersigned officials as duly authorized.
COLLIER COUNTY BOARD OF
COUNTY COMMISSIONERS, COLLIER
AREA TRANSIT
8300 Radio Road
Naples, Florida 34104
Signed by�
Printed Name:
Title:
Date:
Federal ID# 59-6000558
FLORIDA DEVELOPMENTAL DISABILITIES
COUNCIL, INCORPORATED
124 Marriott Drive, Suite 203
Tallahassee, Florida 32301
Signed by:
Printed Name: Valerie Breen
Title- Executive Director
Date:
Approved as to form and legality
Assistant County Attoincy
This initiative is sponsored by United States Department of Health and Human Services, Administration on
Intellectual and Developmental Disabilities and the Florida Developmental Disabilities Council, Inc.
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Collier Area Transportation Voucher Replication Project
Goal 1, Objective 1. 1, Activity #1
FDDC Contract #1 045TRP20
Amendment #2
Payment Schedule
I Deliverable Table Due Date
� Deliverable 15 July 11, 2022
An updated, detailed work plan.
A report of key measures of service provided during the
reporting period to include. (1) number of trips, number of
trips per passenger (average and individual),
purpose/types of trips, trip length (average and
individual), cost of trips (average and individual), analysis
of cost savings, and the number of unique passengers; (2)
number of individuals with intellectual and developmental
disabilities served; and (3) summary of technical assistance
and training provided to staff and transportation
providers.
An electronic copy of this deliverable in an eclitable format
submitted to kristinv@fddc.org and christinad@fddc.org
via WeTransfer (https:Hwetransfer.com/) or another file
transfer program.
4. Completed Exhibit B submitted via DocuSign.
Deliverable 16 1 September 12, 2022
1. An updated, detailed work plan.
2. A report of key measures of service provided during the
reporting period to include. (1) number of trips, number of
trips per passenger (average and individual),
purpose/types of trips, trip length (average and
individual), cost of trips (average and individual), analysis
of cost savings, and the number of unique passengers; (2)
number of individuals with intellectual and developmental
disabilities served; and (3) summary of technical assistance
and training provided to staff and transportation
providers.
3. An electronic copy of this deliverable in an eclitable format
submitted to kristinv@fddc.org and christinad@fddc.org
via WeTransfer (https:Hwetransfer.com/) or another file
transfer program
4. Completed Exhibit B submitted via DocuSign.
Deliverable 17 1 November 15, 2022
1. An updated, detailed work plan.
2. A report of key measures of service provided during the
reporting period to include. (1) number of trips, number of
trips per passenger (average and individual),
This initiative is sponsored by United States Department of Health and Human Services, Administration on
Intellectual and Developmental Disabilities and the Florida Developmental Disabilities Council, Inc.
Page 3 of 7 —0
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Collier Area Transportation Voucher Replication Project
Goal 1, Objective 1. 1, Activity #1
FDDC Contract #1 045TRP20
Amendment #2
purpose/types of trips, trip length (average and
individual), cost of trips (average and individual), analysis
of cost savings, and the number of unique passengers; (2)
number of individuals with intellectual and developmental
disabilities served; and (3) summary of technical assistance
and training provided to staff and transportation
providers.
An electronic copy of this deliverable in an editable format
submitted to kristinv@fddc.org and christinad@fddc.org
via WeTransfer (https:Hwetransfer.com/) or another file
transfer program.
4. Completed Exhibit B submitted via DocuSign.
Deliverable 18
1. An updated, detailed work plan.
2. A report of key measures of service provided during the
reporting period to include. (1) number of trips, number of
trips per passenger (average and individual),
purpose/types of trips, trip length (average and
individual), cost of trips (average and individual), analysis
of cost savings, and the number of unique passengers; (2)
number of individuals with intellectual and developmental
disabilities served; and (3) summary of technical assistance
and training provided to staff and transportation
providers.
3. An electronic copy of this deliverable in an eclitable format
submitted to kristinv@fddc.org and christinad@fddc.org
via WeTransfer (https:Hwetransfer.com/) or another file
transfer program.
4. Completed Exhibit B submitted via DocuSign.
Deliverable 19
1. An updated, detailed work plan.
2. A report of key measures of service provided during the
reporting period to include. (1) number of trips, number of
trips per passenger (average and individual),
purpose/types of trips, trip length (average and
individual), cost of trips (average and individual), analysis
of cost savings, and the number of unique passengers; (2)
number of individuals with intellectual and developmental
disabilities served; and (3) summary of technical assistance
and training provided to staff and transportation
providers.
3. An electronic copy of this deliverable in an eclitable format
submitted to kristinv@fddc.org and christinad@fddc.org
January 17, 2023
March 15, 2023
This initiative is sponsored by United States Department of Health and Human Services, Administration on
Intellectual and Developmental Disabilities and the Florida Developmental Disabilities Council, Inc.
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Collier Area Transportation Voucher Replication Project
Goal 1, Objective 1.1, Activity #1
FDDC Contract #1 045TRP20
Amendment #2
via WeTransfer (https:Hwetransfer.com/) or another file
transfer program.
4. Completed Exhibit B submitted via DocuSign.
Deliverable 20
1. An updated, detailed work plan.
2. A report of key measures of service provided during the
reporting period to include: (1) number of trips, number of
trips per passenger (average and individual),
purpose/types of trips, trip length (average and
individual), cost of trips (average and individual), analysis
of cost savings, and the number of unique passengers; (2)
number of individuals with intellectual and developmental
disabilities served; and (3) summary of technical assistance
and training provided to staff and transportation
providers.
3. A Final Report to minimally include:
a. Evidence of services provided.
b. Customer satisfaction with transportation services,
including driver awareness and trip reservation
process.
c. Key measures of service provisions:
L Number of trips provided
ii. Purpose/types of trips
iii. Cost of trips and analysis of cost savings
iv. Number of unique passengers
4. A report on final sustainability plans for continuation.
5. An Executive Summary of the initiative to include the
following:
a. Overview of major project activities;
b. Project activities and action steps met, and/or not
met, and why (See Section C of this contract);
c. State Plan objective outcomes met, and/or not met,
and why (See Section F of this contract);
d. Outputs met, and/or not met, and why (See Section
E of this contract);
e. A summary and analysis of data collected, noting all
data sources and collection methods used based on
the project's required evaluation measures (Section
D);
f. Results of the performance measures as prescribed
in Section 16 and the deliverable table for Exhibit E
(systems change performance measures).
6. Stories of people with intellectual and developmental
disabilities whose lives are better because of this project
June 30, 2023
This initiative is sponsored by United States Department of Health and Human Services, Administration on
intellectual and Developmental Disabilities and the Florida Developmental Disabilities Council, Inc.
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Collier Area Transportation Voucher Replication Project
Goal 1, Objective 1. 1, Activity #1
FDDC Contract #1 045TRP20
Amendment #2
(e.g., became better advocates for themselves and others,
became better connected to their community, etc.),
7. Stories of policy or legislative changes that have happened
as a result of this project and positively impacted the lives
of persons with intellectual and developmental disabilities
(e.g., programs that were created or refined, reallocation
of funds, or organizational systems that changed);
8. Any recommendations for future action.
9. Completed Exhibit E with project totals.
10. An electronic copy of this deliverable in an editable format
submitted to kristinv@fddc.org and christinad@fddc.org
via WeTransfer (https://wetransfer.com/) or another file
transfer program
11. Completed Exhibit B submitted via DocuSign.
This initiative is sponsored by United States Department of Health and Human Services, Administration on
Intellectual and Developmental Disabilities and the Florida Developmental Disabilities Council, Inc.
Page 6 of 7 —0
F Packet Pg. 974
Collier Area Transportation Voucher Replication Project
Goal 1, Objective 1.1, Activity #1
FDDC Contract #1 045TRP20
Amendment #2
F I o r i d a
Developmental
Disabilities
Co u n c i 1. Inc
124 Marriott Drive, Suite 203, Tallahassee, Florida 32301-2981, (850) 488-4180,
FAX (850) 922-6702, TDD (850) 488-0956
Exhibit B
FDDC Contract Number# 1045TRP20
Cost Reimbursement
Collier County Board of County Commissioners
Contract Period: November 2, 2020 to June 30, 2023
Attn: Revenue
3299 Tamiami Trail East, Suite 700
Period Covered This Report:
Naples FL 34112-5749
to
Total Match
Match to Date Remaining Match
N/A
Line Item
Budgeted
Expenditure this
Total Expenditure
Remaining Balance
Amount
Report Period
To Date
Transportation Provider Payments
$287,514.76
$
$
$
Personnel Salary and Fringe
$2,485.24
Grant Coordinator = $1,756.28
$
$
$
Grant Accountant = $340.74
$
$
$
Overall Fringe = $388.22
$
S
$
Marketing
$5,000
$
$
$
Other
$5,000
$
S
$
-- Background Screenings and Testing
Total
$3009000
$
S
$
%
%
Reimbursement Requested
PROVIDER CERTIFICATION: I certify that the above report is a true and
For Florida Developmental Disabilities Council Use Only
correct reflection of this period's activities, services and deliverables related to
the above referenced contract. Documentation supporting this
report is on file
Received at FDDC:
in my office.
Deliverable Acceptable: 0 Yes 0 No
Signature of Provider Agency Official Date
Programmatic Staff Signature/Date
Invoice Acceptable and Certified for Payment:
0 Yes 0 No
Typed or Printed Name and Title of Agency Official
Federal Employment Id Number: 59-1539957
Grants and Contracts Manager Signature/Datc
Phone Number: (772) 469-3141
Payment
FDDC Form 07-01
Check Number:
Amount:
Date Issued:
By:
This initiative is sponsored by United States Department of Health and Human Services, Administration on
Intellectual and Developmental Disabilities and the Florida Developmental Disabilities Council, Inc.
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