Heritage Bay Minutes 03/03/2022 Heritage Bay Community Development District
Inframark, Infrastructure Management Services
210 N. University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033• Fax(954)345-1292
DATE: June 29, 2022
TO: Mr. Derrick Johnssen
CLERK OF THE CIRCUIT COURT
Finance Department
Derek.johnssen@collierclerk.com
FROM: Mona Slaughter
Lead Recording Secretary
RE: Minutes of the March 3, 2022 Meeting
Enclosed for your records is a copy of the minutes of the above referenced meeting of the
Heritage Bay Community Development District, which are to be kept on file for public access.
Encl:
Cc: Mr. Gregory Urbancic
gurbancic@cyklaw.com
justin.faircloth@inframark.com
MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, March 3, 2022 at 9:00 a.m. in the Heritage Bay
Clubhouse, 10154 Heritage Bay Blvd.,Naples, Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
Dennis Gagne Vice Chairman
Donna Hunter Assistant Secretary
Jack Arcurie Assistant Secretary
Allen Soucie Assistant Secretary
Also present were:
Justin Faircloth District Manager
Albert Lopez CPH
Gonzalo Ayres Lake& Wetland Management
The following is a summary of the minutes and actions taken.
FIRST ORDER OF BUSINESS Call to Order
Mr.Faircloth called the meeting to order and called the roll. A quorum was established.
SECOND ORDER OF BUSINESS Approval of Agenda
• Mr. Faircloth noted that a revised proposal from CSEI had been passed out to the Board
with a $500 reduction to Option #4 for the repair of Lake 20 making the new cost for
the repair$12,275.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all
in favor, as presented,the agenda was approved as amended. 5/0
THIRD ORDER OF BUSINESS Public Comment on Agenda Items
There being no comments,the next item followed.
FOURTH ORDER OF BUSINESS Engineer's Report
A. Water Testing Results October 2021 Update
• Mr. Lopez reviewed the CPH Water Sampling Report update from October 2021.
o Mr. Gagne commented that he believed the results should be approximated.
March 3, 2022 Heritage Bay CDD
o Mr. Lopez agreed to work again with the environmental crew to revise the
report and notate the issue as requested.
B. March 2022 Water Sampling Status Update: Report Presentation at May
Meeting
o Mr. Lopez noted that the scheduling for the March 2022 Water Sampling
would be March 30 & 31 st
C. HB 53 —20 Year Needs Analysis Update
o Mr. Lopez reviewed the template for the Stormwater Needs Analysis report.
o Mr. Hubbard inquired if CPH was charging the CDD for any association
related work. Mr. Lopez will review invoices to ensure the CDD has not been
charged for such projects.
The record will reflect Mr. Lopez left the meeting.
FIFTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
SIXTH ORDER OF BUSINESS SOLitude
A. Monthly Inspections and Service Reports
i. SOLitude 10/27/21, 01/06/22 and 01/31/22 Service Reports
ii. SOLitude 02/09/22 and 02/19/22 Service Reports
iii. SOLitude 02/23/22 Inspection Report
• Reports were reviewed with the Board.
• Mr. Faircloth provided an update on littoral plantings for lakes 5, 6, & 20 noting that
the planting had not taken place.
• Mr. Faircloth provided an update on the missing buoy on Lake 30A.
• Mr. Hubbard discussed the possibility of bringing in SOLitude at the next meeting to
discuss lake bank restoration options.
o Discussion ensued and the Board decided not to have them come in at
this time.
• Mr. Faircloth provided an update on communications received from SOLitude
regarding a possible contract increase noting that SOLitude has raised costs for other
clients recently.
• Mr. Ayres agreed to reinstall the buoy that appeared to have been cut loose.
• Mr. Ayres indicated he would plant the littorals in March.
2
March 3, 2022 Heritage Bay CDD
• Mr. Ayres inquired about the District installing aeration in Lake 6 due to algae issues
in the summer months. Further Discussion ensued on the item. The Board agreed to
monitor the item for now.
The record should reflect Mr. Ayres left the meeting.
SEVENTH ORDER OF BUSINESS Old Business
A. CSEI Plans/Timing for 2022 Lake Bank Restoration Work
i. Status of Letter to Homeowners on Heritage Bay Boulevard &
Gator Bay Court
ii. Gator Bay Court & Heritage Bay Boulevard Recommended
Drainage Installations
iii. CSEI Lake 10 & 20 Drainage/Riprap Installation Proposal
• Mr. Hubbard provided an update on upcoming planned work.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie, with
all in favor, an addition to the November 4, 2021 motion to add
drainage for up to seventeen(17)homes on Gator Bay Court and
Heritage Bay Boulevard in the amount of$8,155 plus the repair
of two riprap areas on Gator Bay Court and Lake 20 in the
amount of$12,275 for a total of$215,220 was approved. 5/0
B. Drainage Installation Update: Terrace 7, Veranda 3, Veranda 6 &
Veranda 7
C. Joint CDD/HBGCC Lake Bank Restoration Projects Update
• Mr. Hubbard provided an update to the Board on the joint CDD/HGBCC work.
D. FEMA Update & Next Steps
• Mr. Hubbard reviewed next steps on the FEMA item and the Board agreed that staff
should proceed and have a letter sent out by Mr. Hubbard as soon as possible.
EIGHTH ORDER OF BUSINESS New Business
A. Home Works 1/11/22 Email Easement Request
• The Board discussed the Home Works 1/11/22 email and agreed to move forward with
an encroachment agreement with the homeowner of 10137 Biscayne Bay Lane and
upon execution of such an agreement the District would agree to provide a letter of no
objection to the County for the generator that is located in the District's easement. The
homeowner will need to cover all costs associated.
3
March 3, 2022 Heritage Bay CDD
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the December 2,2021 Meeting
On MOTION by Ms. Hunter seconded by Mr. Gagne, with all
in favor, the minutes of the December 2, 2021 meeting were
approved. 5/0
B. Acceptance of Financials
i. Resolution of Bank Fraud Items
• The financials were reviewed with the Board.
o Mr. Hubbard inquired about R&M-Roads & Alleyways in the monthly
financials. This item should be removed and should be instead labeled as R&M-
Stormwater System as approved in the FY2022 budget
On MOTION by Mr. Hubbard seconded by Mr. Arcurie, with
all in favor, the Financial Statements were accepted contingent
upon the label R&M—Roads & Alleyways being removed. 5/0
• Mr. Faircloth reported that all fraud items were resolved and the District received
reimbursement of the fraudulent charges by the bank.
C. Field Manager's Reports
i. December 2021
ii. January 2022
iii. February 2022
• The field management reports were reviewed with the Board.
o Mr.Hubbard requested Mr.Faircloth review preserve signage with The Quarry.
o Mr. Gagne requested Mr. Faircloth review the area that remains wet adjacent to
his home.
• Mr. Faircloth informed the Board he will be on vacation in early July and inquired
about rescheduling the July 2022 meeting.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie, with I
all in favor, to reschedule the July 7, 2022 to July 14, 2022 was
approved. 5/1
4
March 3, 2022 Heritage Bay CDD
o Mr. Faircloth updated the Board on times he planned to be out of the office in
March and June for vacation and training.
D. Discussion of FY 2023 Preliminary Budget
• The FY2023 budget was reviewed with the Board. The following changes were
requested:
o Administrative—ProfServ-Engineering should be reduced to $12,000.
o Administrative—Postage&Freight should be reduced to $1,000.
o Lakes & Ponds— Contracts-Water Quality Monitoring should be increased to
$28,200.
o R&M-Roads& Alleyways—should be changed to R&M-Stormwater System.
o Any additional funds should be placed in Lakes&Ponds—R&M-Contingency.
o Mr. Hubbard provided comments on the field service proposed increase and
Inframark performance.
TENTH ORDER OF BUSINESS Supervisors' Reports, Requests, and
Comments
There being none, the next item followed.
ELEVENTH ORDER OF BUSINESS Chairman's Comments
• Mr. Hubbard discussed a Lions Bay Court drainage issue.
TWELFTH ORDER OF BUSINESS Audience Comments
There being no audience comments, the next item followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Hubbard seconded by Mr. Gagne with all
in favor the meeting was adjourned at 11:55 a.m.
Jus FaircIoth Edwin Hubbard
S retary Chairman
5