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Agenda 06/28/2022 Item #16D 6 (Contract #22-7996 Pruchase of Sodium Hypoclorite w/Odyssey Manufacturing Co.)06/28/2022 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid (ITB) No. 22-7996, “Purchase of Sodium Hypochlorite,” to Odyssey Manufacturing Co., and authorize the Chairman to sign the attached agreement. OBJECTIVE: To provide non-bulk chemicals to the pools and water features located at all Collier County pool facilities including but not limited to North Collier Regional Park, Golden Gate Community Park, Donna Fiala Eagle Lakes Community Park, Immokalee Sports Complex, Big Corkscrew Island Regional Park and Vineyards Splash Pad. CONSIDERATIONS: The Parks and Recreation Division maintains the County’ six (6) aquatic facilities. The county operates aquatic facilities at North Collier Regional Park, Golden Gate Community Park, Donna Fiala Eagle Lakes Community Park, Immokalee Sports Complex, Big Corkscrew Island Regional Park, and Vineyards Splash Pad. The 2021 attendance at County aquatic facilities exceeded 100,000 patrons. To operate in a safe and legally compliant manner, each facility requires a regular supply of chemicals such as Sodium Hypochlorite. These chemicals are used on a routine basis and are necessary to ensure reliable and fully compliant water services are maintained for the parks. With ongoing supply shortages, the price provided remains competitive and fair as compared to the current market. On April 6, 2022, Procurement Services Division issued ITB No. 22 -7996, “Purchase of Sodium Hypochlorite.” The County received one (1) bid by the April 27, 2022, submission deadline. Staff reviewed the submittal by Odyssey Manufacturing Company and found it responsive and responsible. RESPONDENTS: Company Name City County State Bid Amount Responsive/Responsible Odyssey Manufacturing Co. Tampa Hillsborough FL $1.25 gallon YES/YES Staff recommends award to Odyssey Manufacturing Co. which was incorporated in 1998 and began operations at its: “state of the art” bleach manufacturing facility in Tampa, Florida since March 2000. FISCAL IMPACT: Funds are budgeted annually and available within various Parks and Recreation cost centers in General Fund (001) and Unincorporated General Fund (111). Historical spending for these services has been approximately $150,000 annually; however, this may not be indicative of future buying patterns. LEGAL CONSIDERATIONS: In that, there is but a single bidder I spoke with staff. Staff advised me that they had extended the solicitation and made several calls in an effort to receive multiple bids, that despite these efforts there was but one (1) bid, and that the bid pric e is comparable to what we have been previously paying. Given this, staff felt it appropriate to award the bid as recommended. With that noted this item is approved as to form and legality and requires majority vote for approval. -JAK RECOMMENDATION: To award ITB No. 22-7996, “Purchase of Sodium Hypochlorite,” to Odyssey Manufacturing Co. and authorize the Chair to sign the attached agreements. Prepared By: Jeffrey Newman, Financial & Operations Support Manager, Operations and Veteran Services Division 16.D.6 Packet Pg. 1169 06/28/2022 ATTACHMENT(S) 1. 22-7996 NORA signed (PDF) 2. 22-7996 VendorSigned_OdysseyManufacturing (PDF) 3. 22-7996 Insurance_Odyssey (PDF) 4. 22-7996 Solicitation (PDF) 5. 22-7996 Bid Tabulation (PDF) 6. Odyssey_Mfg._bid_packet_22.7996 (PDF) 16.D.6 Packet Pg. 1170 06/28/2022 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.6 Doc ID: 22494 Item Summary: Recommendation to award Invitation to Bid (ITB) No. 22-7996, “Purchase of Sodium Hypochlorite,” to Odyssey Manufacturing Co., and authorize the Chairman to sign the attached agreement. Meeting Date: 06/28/2022 Prepared by: Title: – Public Services Department Name: Todd Henry 06/08/2022 8:40 AM Submitted by: Title: Department Head – Public Services Department Name: Tanya Williams 06/08/2022 8:40 AM Approved By: Review: Parks & Recreation Olema Edwards Additional Reviewer Completed 06/08/2022 8:51 AM Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 06/08/2022 10:37 AM Procurement Services Sue Zimmerman Additional Reviewer Completed 06/08/2022 10:59 AM Capital Project Planning, Impact Fees, and Program Management Leeann Charles Additional Reviewer Completed 06/08/2022 1:22 PM Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 06/08/2022 2:43 PM Public Services Department Todd Henry PSD Level 1 Reviewer Completed 06/08/2022 3:27 PM Public Services Department Tanya Williams PSD Department Head Review Completed 06/09/2022 6:42 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 06/10/2022 8:44 AM Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 06/14/2022 7:58 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/17/2022 10:54 AM County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 06/21/2022 9:59 AM Board of County Commissioners Geoffrey Willig Meeting Pending 06/28/2022 9:00 AM 16.D.6 Packet Pg. 1171 Tab 2 - Appendix I1 - Template – Notice of Recommended Award – NORA_rev 02-14-20 Notice of Recommended Award Solicitation No.: 22-7996 Title: Purchase of Sodium Hypochlorite Bid Due Date and Time: April 27, 2022, at 3:00 pm RESPONDENTS: Company Name City County ST Amount Responsive/ Responsible Odyssey Manufacturing Company Tampa Hillsborough FL $1.25 gallon Yes/Yes Utilized Local Vendor Preference: Yes No On April 6, 2022, the Procurement Services Division issued ITB Solicitation 22-7996 – Purchase of Sodium Hypochlorite to nine thousand seven hundred thirty-four (9,734) vendors and conducted outreach. Twenty- three (23) bid packages were viewed, and three (3) no bids and one (1) bid were received by the April 27, 2022, deadline. Staff is recommending award to Odyssey Manufacturing Company, the lowest responsive and responsible bidder. Awards have been established on the lowest price basis to a primary vendor. Contract Driven Purchase Order Driven Required Signatures Project Manager: Scott Holtrey Procurement Strategist: Leeann Charles Procurement Services Director: ________________________________ Sandra Herrera DocuSign Envelope ID: A967BC05-770C-4339-B52A-15F6515FEA5F 5/4/2022 5/4/2022 5/4/2022 16.D.6.a Packet Pg. 1172 Attachment: 22-7996 NORA signed (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1173Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1174Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1175Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1176Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1177Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1178Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1179Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1180Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1181Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1182Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1183Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1184Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1185Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.b Packet Pg. 1186 Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1187Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1188Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1189Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1190Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1191Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1192Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1193Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1194Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.bPacket Pg. 1195Attachment: 22-7996 VendorSigned_OdysseyManufacturing (22494 : Purchase of Sodium Hypochlorite) 16.D.6.c Packet Pg. 1196 Attachment: 22-7996 Insurance_Odyssey (22494 : Purchase of Sodium Hypochlorite) 16.D.6.c Packet Pg. 1197 Attachment: 22-7996 Insurance_Odyssey (22494 : Purchase of Sodium Hypochlorite) 16.D.6.c Packet Pg. 1198 Attachment: 22-7996 Insurance_Odyssey (22494 : Purchase of Sodium Hypochlorite) 16.D.6.c Packet Pg. 1199 Attachment: 22-7996 Insurance_Odyssey (22494 : Purchase of Sodium Hypochlorite) 16.D.6.c Packet Pg. 1200 Attachment: 22-7996 Insurance_Odyssey (22494 : Purchase of Sodium Hypochlorite) 16.D.6.c Packet Pg. 1201 Attachment: 22-7996 Insurance_Odyssey (22494 : Purchase of Sodium Hypochlorite) 16.D.6.c Packet Pg. 1202 Attachment: 22-7996 Insurance_Odyssey (22494 : Purchase of Sodium Hypochlorite) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR Purchase of Sodium Hypochlorite SOLICITATION NO.: 22-7996 LEEANN CHARLES, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-4270 Leeann.Charles@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.D.6.d Packet Pg. 1203 Attachment: 22-7996 Solicitation (22494 : Purchase of Sodium Hypochlorite) SOLICITATION PUBLIC NOTICE INVITATION TO BID (ITB) NUMBER: 22-7996 PROJECT TITLE: Purchase of Sodium Hypochlorite DUE DATE: Wednesday April 27, 2022, at 3:00PM PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Collier County Parks and Recreation Division (hereinafter, the “Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. Historically, County departments have spent approximately $150,000; however, this may not be indicative of future buying patterns. BACKGROUND The Parks and Recreation Division manages five aquatic / pool venues where bulk and non-bulk chemicals are stored and used on a routine basis. TERM OF CONTRACT The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewals. Prices shall remain firm for the first six months of the contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. AWARD CRITERIA ITB award criteria are as follows:  The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.  It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County.  For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below: • Lowest price  Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to: • Award a Primary, Secondary and Tertiary  The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. 16.D.6.d Packet Pg. 1204 Attachment: 22-7996 Solicitation (22494 : Purchase of Sodium Hypochlorite) DETAILED SCOPE OF WORK Suppliers shall provide the chemical, inclusive of all costs associated with the scope of work identified herein, including storage tanks, product, handling, transportation and delivery (including fuel surcharges), quoted on the bid, to the Departments for the period identified in the scope of work. The County reserves the right to add additional delivery locations during the term of the resultant agreement(s). A. Locations. The chemical shall be delivered to the Facilities located identified below: Parks and Recreation Facilities: • North Collier Regional Park Sun-N-Fun Lagoon 15000 Livingston Rd Naples, FL 34109 • Golden Gate Community Park 3300 Santa Barbara Blvd. Naples, FL 34416 • Donna Fiala Eagle Lakes Community Park 11565 Tamiami Trail E Naples, FL 34113 • Immokalee Sports Complex 505 Escambia St Immokalee, FL 34142 • Big Corkscrew Island Regional Park 810 39th Ave NE Naples, FL 34120 B. Estimated Quantities. The estimated quantities are as follows: Aquatic Facility Chlorine Total Monthly (Apr-Oct) Monthly (Nov - Mar) Sun-N-Fun 3250 30000 15000 Eagle Lakes 3250 13000 5500 Golden Gate 900 9000 3500 Immokalee 900 9000 3500 **Big Corkscrew 3250 13000 5500 *Total 11650 75500 34000 Please note, estimated quantities based on historical spend. Also, Big Corkscrew still under construction, and the layout is similar to Eagle Lakes Aquatic Center. C. Compliance Requirements. As a part of this award the Supplier(s) will comply with all aspects of this solicitation, including the following: 1. Suppliers should closely examine the unit of measure (UOM) prior to providing bid pricing. 2. A unit price will be submitted by the Supplier(s) for Sodium Hypochlorite. The chemical price submittals are to be inclusive of all costs associated with the scope of work identified, including the product, handling, transportation and delivery, any containers to be used by the County and provided by the Supplier to house their supplied chemicals on County property, fuel surcharges, etc. 16.D.6.d Packet Pg. 1205 Attachment: 22-7996 Solicitation (22494 : Purchase of Sodium Hypochlorite) 3. Suppliers must comply with specifications as identified on the attached Chemical Specification Sheet, including standard and emergency deliveries. Carriers must comply with all Federal and State regulations associated with the safe and proper handling and delivery of Sodium Hypochlorite associated with this ITB (e.g., DOT, Environmental Protection, OSHA, etc.). 4. Safety Data Sheets (SDS) will be provided for initial chemical delivery, and any time thereafter when a chemical change occurs. 5. Provide technical and safety assistance as requested by the County and as described on chemical specifications. 6. Test and performance data on chemicals identified by the County. 7. Supplier will coordinate Semi-Annual Business Reviews with Department Managers, and provide usage reports, for purposes of providing an opportunity to: • Discuss chemical usage reports; reports must include, but not limited to type of chemicals purchased, volume purchased by plant, manufacturer, fill rate, price, etc., • To review current business processes and consider “best practices” to help reduce future costs and maximize efficiencies in the procurement and delivery of chemicals. • Consider possible pilot program efficiencies particularly around new technology or chemical development. D. Price Modifications. Price increase requests may be submitted bi-annually (after 180 calendar days from the agreement commencement month/day), following the process established below. Retroactive price adjustments are not authorized. a. Submit price increase requests in writing by email to the County’s Contract Administrator 30 days before the semi-annual contract anniversary date for consideration. b. Supplier shall provide supporting documentation justifying price increases (examples: supplier material agreements, distributor invoices, proof of fuel increases, etc.). c. County Contract Administrator shall analyze prices to determine increases are fair and reasonable using the following methods: price competition (reviewing competitive bids or offers), market prices, historical prices, or independent estimates. d. Supplier shall continue to fill all purchase orders received at the current agreement prices during the review process. e. The Procurement Director has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended. The bid tabulation shall be modified with the price increases and uploaded into the County’s Finance system. f. Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the Supplier in writing with the effective date of any approved price increases. E. Additional items and/or services may be added to the resultant agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. Any item and/or service that is not listed on the bid tabulation, and is available for purchase, shall require quoting all awarded Suppliers under the resultant agreement; the lowest quote will be awarded. If there is only one (1) Supplier, the County Contract Administrator may negotiate a fair and reasonable price. Initial pricing shall be firm for six (6) months from the awarded agreement, subsequent pricing will be effective for six (6) months from the approved price increase. F. All documentation required in the attached specifications sheets shall be provided at the time of submittal or before the Notice of Recommended Award (NORA). VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** 16.D.6.d Packet Pg. 1206 Attachment: 22-7996 Solicitation (22494 : Purchase of Sodium Hypochlorite) Project Manager : Scott Holtrey Procurement Strategist: Leeann Charles Notices Issued : 9,734 Viewed:23 Bid responses : 1 No Bids :3 Item Product Description Unit of Measure 1 PR-1 Sodium Hypochlorite (Liquid bleach/Chlorine)Liquid Gallon Notes Witness by: Barbara Lance E-Verify Bid Schedule Opened by: Leeann Charles Form 4: Local Vendor Preference Business Tax Reciept Required Documents Form 3: Immigration Affidavit Certification Form 1: Vendor Declaration Statement Form 2: Conflict of Interest Certification Affidavit W-9 Sun Biz Insurance Requirements Form 5: References Form 6: Grant Forms N/A Yes Yes Yes Yes Yes Yes Yes Yes No Yes N/A Odyssey Manufacturing Company22-7996 Purchase of Sodium Hypochlorite Bid Tabulation UnitPrice $1.25 YES/NO VENDOR CHECKLIST 16.D.6.e Packet Pg. 1207 Attachment: 22-7996 Bid Tabulation (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1208 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1209 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1210 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1211 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1212 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1213 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1214 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1215 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1216 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1217 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1218 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1219 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1220 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1221 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1222 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1223 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1224 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1225 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1226 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite) 16.D.6.f Packet Pg. 1227 Attachment: Odyssey_Mfg._bid_packet_22.7996 (22494 : Purchase of Sodium Hypochlorite)