Agenda 06/28/2022 Item #16D 5 (Contract #22-7966 Baseball and Softball Officials w/Collier Recreation Baseball/Softball Umpire Association, Inc.)06/28/2022
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) #22-7966 “Baseball and Softball Officials” to
Collier Recreation Baseball/Softball Umpire Association, Inc., and authorize the Chairman to
execute the attached contract.
OBJECTIVE: To obtain umpire services in a fair and competitive manner in accordance with the
Purchasing Ordinance.
CONSIDERATIONS: The Parks and Recreation Division provides adult softball programs for the
community. As part of the program, it is the Division’s responsibility to provide umpires to officiate the
games.
On February 11, 2022, the Procurement Services Division released notices of Invitation to Bid (ITB) #22 -
7966 Baseball and Softball Officials to five thousand five hundred and eighty-six (5,586) vendors. No
bids were received prior to the initial bid deadline of March 14, 2022. Therefore, the initial bid deadline
was extended for an additional two (2) weeks and one (1) bid was received on March 28, 2022.
Parks and Recreation staff reviewed the bid and recommends award to Collier Recreation
Baseball/Softball Umpire Association Inc. as the responsive and responsible bidder. Two (2) umpires will
be provided at all County selected playing fields except Immokalee Community Park. The $33 cost per
game will remain for the first year, $34 cost per game for second year, and $35 cost per game for the third
year. One (1) umpire will be provided at Immokalee Community Park. Immokalee games shall be set at
$46 cost per game for the first year, $47 cost per game for the second year, and $48 cost per game for the
third year. The difference in cost between umpires that service Naples and the umpires that service
Immokalee is due to the number of umpires provide per game.
Collier Recreation Baseball/Softball Umpire Association Inc. has been established in the state of Florida
in 2006 and is the current provider of this service to the County.
This contract replaces Agreement #17-7105R for Baseball and Softball Officials, which expires on
November 13, 2022. Staff recommends that the Board of County Commissioners (Board) award
Agreement #22-7966 effective upon Board action and authorize the issuance of a Notice to Terminate of
Agreement #17-7105R effective thirty (30) days from the notice. Any outstanding purchase orders issued
under Agreement #17-7105R will continue through their completion and final acceptance by the County.
FISCAL IMPACT: Funding for baseball and softball officials is budgeted annually and available within
various cost centers in General Fund (001) and MSTD General Fund (111). Historically, the County
spends approximately $70,000 annually on these services; however this may not be indicative of future
buying patterns.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact related to this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. -RTT
RECOMMENDATION: To award ITB #22-7966 to Collier Recreation Baseball/Softball Umpire
Association, Inc., and authorizes the Chair to execute the attached contract.
Prepared By: Jeffrey Newman, Financial & Operational Support Manager, Operations and Veterans
Services Division
ATTACHMENT(S)
1. 22-7966 Solicitation (PDF)
2. 22-7966 Bid Tabulation (PDF)
16.D.5
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06/28/2022
3. 22-7966 NORA (PDF)
4. 22-7966 CollierRecreationBaseball_COI (PDF)
5. 22-7966 CollierRecreationBaseball_Contract_VendorSigned (PDF)
6. 17-7105R Notice to Terminate ltr to Kohn (PDF)
16.D.5
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06/28/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
Doc ID: 22423
Item Summary: Recommendation to award Invitation to Bid (ITB) #22-7966 “Baseball and
Softball Officials” to Collier Recreation Baseball/Softball Umpire Association, Inc., and authorize the
Chairman to execute the attached contract.
Meeting Date: 06/28/2022
Prepared by:
Title: – Operations & Veteran Services
Name: Jeff Newman
06/01/2022 8:43 AM
Submitted by:
Title: Division Director - Ops Support – Operations & Veteran Services
Name: Kimberley Grant
06/01/2022 8:43 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 06/01/2022 1:22 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 06/01/2022 1:56 PM
Procurement Services Kristofer Lopez Additional Reviewer Completed 06/01/2022 2:10 PM
Parks & Recreation Olema Edwards Additional Reviewer Completed 06/02/2022 2:17 PM
Procurement Services Sue Zimmerman Additional Reviewer Completed 06/06/2022 1:46 PM
Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 06/06/2022 2:58 PM
Public Services Department Todd Henry PSD Level 1 Reviewer Completed 06/06/2022 3:17 PM
Public Services Department Tanya Williams PSD Department Head Review Completed 06/07/2022 9:54 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 06/07/2022 10:05 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/07/2022 4:12 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 06/09/2022 12:40 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 06/21/2022 9:55 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 06/28/2022 9:00 AM
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
BASEBALL AND SOFTBALL OFFICIALS
SOLICITATION NO.: 22-7966
GLENYS RISUENO, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-6098
Glenys.Risueno@colliercountyfl.gov (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Bidder may be grounds for rejection of the bid, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
16.D.5.a
Packet Pg. 1139 Attachment: 22-7966 Solicitation (22423 : ITB - 22-7966 Baseball and Softball Officials)
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 22-7966
PROJECT TITLE: BASEBALL AND SOFTBALL OFFICIALS
PRE- BID MEETING: THURSDAY, FEBRUARY 24TH, 2022 AT 3:00PM
LOCATION: NORTH COLLIER REGIONAL PARK (NCRP)
15000 Livingston Road, Naples, FL 34109
CONFERENCE ROOM A
DUE DATE: MONDAY, MARCH 14TH, 2022 AT 3:00PM
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Collier County Parks and Recreation Division (hereinafter, the “Division”), the Collier County Board of County
Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the
intent of obtaining bid submittals from interested and qualified Vendors in accordance with the terms, conditions and specifications
stated or attached. The Vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.
Collier County Parks and Recreation is seeking to procure officiating services to handle all Collier County adult baseball and softball
games. Historically, the County spends approximately $70,000 annually; however, this may not be indicative of future buying patterns.
BACKGROUND
Collier County manages one of the most popular parks and recreation programs in Florida by operating more than a dozen regional,
specialty, and community parks and servicing a community of more than 400,000 residents each year.
The Parks and Recreation Division provide adult softball programs for the community. As part of the program, it is the Division’s
responsibility to provide umpires to officiate the games.
TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal options.
Prices shall remain firm for the initial term of this contract. Renewal option rates may be negotiated.
Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this
Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.
AWARD CRITERIA
ITB award criteria are as follows:
The County’s Procurement Services Division reserves the right to clarify a Vendor’s submittal prior to the award of the
solicitation.
It is the intent of Collier County to award to the lowest, responsive and responsible Vendor(s) that represents the best value to
the County.
For the purposes of determining the winning bidder, the County will select the Vendor with the lowest price as outlined below:
16.D.5.a
Packet Pg. 1140 Attachment: 22-7966 Solicitation (22423 : ITB - 22-7966 Baseball and Softball Officials)
Lowest Total Bid Amount
Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for
quoting, or other options that represents the best value to the County; however, it is the intent to:
Identify a Single Awardee
The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.
DETAILED SCOPE OF WORK
The Division is seeking certified officials on an as-needed basis to serve as umpires for baseball and softball games. The officials must
wear a uniform while umpiring the games.
The number of officials required at all games for Men, Coed, 35 and older, and Church Leagues will be two (2). This determination
will take place during the mandatory Team/ Coaches meeting for the leagues which are set approximately one month before the start of
the season.
It is estimated that officials will be requested for a maximum of seventy-five (75) games per week. The Parks and Recreation Division
will provide a regular-season schedule four (4) days before the start of the season. The awarded Vendor will be required to provide a
list of certified umpires with contact information upon being awarded. If a game is canceled or postponed, the Division will contact the
official an hour and a half (1 ½) before game time. If the games are not canceled or postponed at least one hour prior to the scheduled
game time by the Division, each first game will be paid.
The awarded Vendor is to ensure that all personnel utilized for officiating services are knowledgeable in all applicable rules and
regulations, as they pertain to this sports activity. Such officials must have a complete understanding and knowledge of the methods of
common scorekeeping practices for the sports activity in question. At the option of the County, such officials may be tested as to their
knowledge of these rules and procedures.
In the case of a protested game where the protest is upheld, the game shall be replayed in accordance with applicable league play from
the point of protest. Officiating services for such games shall be provided at no additional cost to the County.
Officiating Procedures
Officials shall arrive at the game site in the proper uniform a minimum of fifteen (15) minutes before the scheduled time for the first
game. Delays or interrupted start-up time, caused by the failure of timely arrival, may result in one-half of the game fee being forfeited
and returned to the County as a penalty.
Complete and sign a score report card at the end of each serviced game. This card will be deposited in a designated area after the last
daily scheduled game.
In the event of a forfeited or canceled game, the umpires scheduled for such games will be required to move to another field and work
with a two (2) man umpiring crew. The decision for such action will be solely at the discretion of the County’s Program Supervisor.
The County reserves the right to observe and critique all umpire performance at any given time. If performance is unsatisfactory, the
County has the right to remove any umpire who fails to perform his/her duties as defined in the contract or for any behavior deemed
inappropriate by the County.
The Vendor shall be responsible to provide umpire services for all regularly scheduled Collier County Parks & Recreation Division
adult league softball games. This shall include all regular, playoff, and tournament league games. The Vendor shall provide qualified
and accredited umpires from accredited softball associations. The officiating body must hold NSA, ASA, ISPS, or USSSA Certification
to be considered and will be the governing body for the rules and regulations for Collier County Parks and Recreation Division
baseball/softball leagues and as such; all officials must:
1. Possess knowledge of their current rules and Collier County rules to make good judgment calls.
a. Umpires must be certified; sanctioning organization is required to provide names and certifications of all umpires that
will be officiating games.
2. Control and supervise all aspects of the game and or spectators while umpiring.
3. Umpires must conduct a Coach’s conference at home plate before the game to collect team line-up cards, team player cards,
and review ground rules for the game.
16.D.5.a
Packet Pg. 1141 Attachment: 22-7966 Solicitation (22423 : ITB - 22-7966 Baseball and Softball Officials)
4. Umpires must score games and announce scores every one-half inning while keeping track of inning, outs, balls, and strikes.
Umpires to keep score on the scoreboard if provided by park staff.
5. Submit a Collier County scorecard to the softball staff on duty after the games for the evening. Both the home plate and base
umpires are required to approve and sign each game scorecard.
6. Report any unsportsmanlike conduct in writing to the NCRP Athletics Supervisor or designee. Provide a standard form for this
circumstance. Unsportsmanlike conduct is defined as conduct or bad sportsmanship that is foul or offensive. This can be
anything that violates a sport’s generally accepted rules of sportsmanship and participant conduct.
7. Represent the umpires at the organizational meetings held throughout the year for all leagues. The Division will provide
notification of these meetings one week in advance.
8. Umpires to verify the legality of all bats and balls. All balls must meet the following standards: Men’s ball: 12 inches .44
CORE – 375/400 compressions. Women’s ball: 11 inches .44 CORE – 375/400 compression. Bats must have the NSA stamp
on the bat.
9. No new inning shall begin after 55 minutes for a regular game, 60 minutes for a playoff game, and no time limit for any
championship games.
10. In the event of a scheduled single game, Parks and Recreation agrees to pay for two games.
11. If the first pitch of any game has been thrown, the umpires will be paid for such game.
12. If weather does not permit the game to continue, the umpire will still be paid for that game whether the game has been completed
or not.
13. Parks and Recreation agrees to a four-day notice of scheduling.
Locations
The County reserves the right to add/remove locations during the term of the agreement. The selected Vendor is required to provide the
indicated services at ALL County selected playing fields to maintain compliance with the awarded contract. Required facilities include
but are not limited to:
Big Corkscrew Island Regional Park
810 39th Ave. N.E., Naples, FL 34120
Corkscrew Elementary
1065 County Rd 858, Naples, FL 34120
Donna Fiala Eagle Lakes Community Park
11565 Tamiami Trail E, Naples, FL 34112
East Naples Community Park
3500 Thomasson Drive, Naples, FL 34112
Golden Gate Community Park
3300 Santa Barbara Blvd, Naples, FL 34116
Immokalee Community Park
321 N 1st Street, Immokalee, FL 34142
Max Hasse Community Park
3390 Golden Gate Blvd W, Naples, FL 34117
North Collier Regional Park (NCRP)
15000 Livingston Road, Naples, FL 34109
Sabal Palm Elementary
4095 18th Ave NE, Naples, FL 34120
16.D.5.a
Packet Pg. 1142 Attachment: 22-7966 Solicitation (22423 : ITB - 22-7966 Baseball and Softball Officials)
Veterans Community Park
1895 Veterans Park Drive, Naples, FL 34109
Vineyards Community Park
6231 Arbor Blvd W, Naples, FL 34119
VENDOR CHECKLIST
***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***
The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from
clients during a period of the last 5 years whose projects are of a similar nature to this solicitation as a part of their proposal.
Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this
project using Form 5 provided in BidSync as part of the Required Forms. Vendors may include two (2) additional pages for each project
to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project
work.
16.D.5.a
Packet Pg. 1143 Attachment: 22-7966 Solicitation (22423 : ITB - 22-7966 Baseball and Softball Officials)
Rates are an all inclusive flat-fee
Unit
Per Game $33.00
Per Game $34.00
Per Game $35.00
Per Game $46.00
Per Game $47.00
Per Game $48.00
$243.00
One (1) Official – Year 2 - Immokalee Community Park
Total Bid Amount:
22-7966 Baseball and Softball Officials
Description
One (1) Official – Year 1 (All locations excluding Immokalee)
One (1) Official – Year 2 (All locations excluding Immokalee)
Bid Tabulation
One (1) Official – Year 3 - Immokalee Community Park
One (1) Official – Year 3 (All locations excluding Immokalee)
One (1) Official – Year 1 - Immokalee Community Park
Collier Recreation
Baseball/Softball Umpires
Association, INC.
16.D.5.b
Packet Pg. 1144 Attachment: 22-7966 Bid Tabulation (22423 : ITB - 22-7966 Baseball and Softball Officials)
Notice of Recommended Award
Solicitation: 22-7966 Title: Baseball and Softball Officials
Due Date and Time: March 28, 2022, at 3:00 PM
Respondents:
Company Name City County State Bid Amount Responsive/
Responsible
Collier Recreation Baseball/Softball
Umpires Association, INC.
Naples Collier FL $243.00 YES/YES
Utilized Local Vendor Preference: Yes No
Recommended Vendor(s) For Award:
On February 11, 2022, the Procurement Services Division released notices for Invitation to Bid # 22-7966 Baseball
and Softball Officials. Five thousand, five hundred eighty-six (5,586) notifications were sent, and twenty (20)
vendors viewed the advertisement. The bid due date was extended for an additional two (2) weeks and one (1)
bid was submitted by the due date of March 28, 2022.
Staff recommends the contract be awarded to Collier Recreation Baseball/Softball Umpires Association, Inc.,
the sole responsive and responsible bidder.
Contract Driven Purchase Order Driven
Required Signatures
Project Manager: Jeffrey Newman
Procurement Strategist: Glenys Risueno
Procurement Services Director:
__________________________________ _________________
Sandra Herrera Date
DocuSign Envelope ID: 229FA6F6-4170-426B-B56E-890E1FF2FF4E
4/8/2022
4/8/2022
4/8/2022
16.D.5.c
Packet Pg. 1145 Attachment: 22-7966 NORA (22423 : ITB - 22-7966 Baseball and Softball Officials)
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Packet Pg. 1146 Attachment: 22-7966 CollierRecreationBaseball_COI (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1147Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1148Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1149Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1150Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1151Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1152Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1153Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1154Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1155Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1156Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1157Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1158Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1159Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
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Packet Pg. 1160 Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1161Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1162Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1163Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1164Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1165Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1166Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
16.D.5.ePacket Pg. 1167Attachment: 22-7966 CollierRecreationBaseball_Contract_VendorSigned (22423 : ITB - 22-7966 Baseball and Softball Officials)
Procurement Services Division – 3295 Tamiami Trail East – Naples, Florida 34112-4901
www.colliercountyfl.gov/procurementservices
June 28, 2022
Collier Recreation Baseball/Softball
Umpire Association, Inc.
Attn.: Mike Rivara
2072 Crestview Way
Naples, FL 34119
Via Email: Mfrivara@gmail.com
RE: #17-7105R Baseball and Softball Officials (the “Agreement”)
Notice to Terminate for Convenience
Dear Mr. Rivara:
Staff is recommending to the Board of County Commissioners (Board) at its June 28, 2022,
meeting to exercise the termination for convenience provision provided in Section 10, of
the above-referenced Agreement, with an effective date of August 28, 2022.
Subject to the Board’s approval of Staff’s recommendation, this letter will serve as the
County’s 30-day Notice to Terminate for Convenience.
Should you have any questions regarding this termination notice please contact us at
(239) 252-8034.
Respectfully,
Sue Zimmerman
Procurement Contracts Manager
cc: Olema Edwards, Interim Director Parks & Recreation Division
16.D.5.f
Packet Pg. 1168 Attachment: 17-7105R Notice to Terminate ltr to Kohn (22423 : ITB - 22-7966 Baseball and Softball Officials)