Agenda 06/28/2022 Item #16B 1 (Additional money to Project Combo, Inc for Immokalee welcome signage completion)06/28/2022
EXECUTIVE SUMMARY
Recommendation that the Board approve an additional $2,786 to Project Combo, Inc., d/b/a Lykins
Signtek Development Specialties, LLC, for the completion of the Immokalee welcome signage
project located in the Immokalee Beautification MSTU. The total amount for these services will be
$57,600.
OBJECTIVE: To obtain Board approval to provide an additional $2,786 to Project Combo, Inc. d/b/a
Lykins Signtek Development Specialties, LLC, acknowledging the waiver of the competitive threshold
approved on January 26, 2021 and allow for project close out.
CONSIDERATION: On January 26, 2021, the BCC approved Agenda Item 16.B.1, an enlargement of
the informal competition amount beyond the $50,000 threshold as provided in Procurement Ordinance
No. 2013-69, as amended, to a Purchase Order originally issued to Lykins S&DF and approved the
assignment of the Purchase Order to the new entity, Project Combo, Inc., d/b/a Lykins Signtek
Development Specialties, LLC (Project Combo) to incorporate new design elements and complete the two
welcome signs located in the Immokalee Beautification MSTU. Based on estimates received from the
contractor in 2021, the total needed to complete the project was estimated at $54,814.
Two purchase orders covered the costs associated with this project. The original Purchase Order (#
4500200840) with Lykins S&DF in the amount of $48,815 and the 2021 Purchase Order (# 4500209388)
issued to Project Combo in the amount of $5,999 to cover the design revisions.
In December 2021, Project Combo submitted final invoices and staff discovered that the estimate
received to incorporate the new design failed to include the modification to the channel letters ($2,691)
and the correct amount for the electric permit (additional $95). The cost associated with the additional
work is $2,786. In addition, clerical errors were recognized on previous invoices and are pending
resubmittal. Total outstanding amount due to contractor is $4,828
The total project cost is $57,600 of which $52,772 has been paid.
FISCAL IMPACT: An additional $2,786 is available in Immokalee Beautification Fund (162) to
complete this project. The total project cost will increase to $57,600 ($54,814 last approved amount plus
additional requested amount of $2,786). CRA staff recommends closing current purchase orders and
opening a new purchase order for the outstanding total amount of $4,828.
GROWTH MANAGEMENT IMPACT: This project meets the current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. - HFAC
ADVISORY COMMITTEE RECOMMENDATION: At the April 27, 2022, meeting of the
Immokalee Beautification MSTU Advisory Board the committee voted (6/0) to recommend approval of
the additional funding needed to complete the project.
RECOMMENDATION: To approve an additional $2,786 to Project Combo, Inc., d/b/a Lykins Signtek
Development Specialties, LLC for the completion of the Immokalee welcome signage project located in
16.B.1
Packet Pg. 754
06/28/2022
the Immokalee Beautification MSTU. The total project cost for these services will be $57,600.
Prepared By: Christie Betancourt, Immokalee
ATTACHMENT(S)
1. Lykins Quote #46038 (PDF)
16.B.1
Packet Pg. 755
06/28/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.1
Doc ID: 22460
Item Summary: Recommendation that the Board approve an additional $2,786 to Project Combo,
Inc., d/b/a Lykins Signtek Development Specialties, LLC, for the completion of the Immokalee welcome
signage project located in the Immokalee Beautification MSTU. The total amount for these services will
be $57,600.
Meeting Date: 06/28/2022
Prepared by:
Title: Administrative Assistant – Immokalee CRA
Name: Christie Betancourt
06/07/2022 10:14 AM
Submitted by:
Title: – County Manager's Office
Name: Debrah Forester
06/07/2022 10:14 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 06/07/2022 1:27 PM
Procurement Services Sue Zimmerman Additional Reviewer Completed 06/08/2022 1:12 PM
Corporate Business Operations Jennifer Reynolds Stage 1 Review Completed 06/08/2022 3:14 PM
Tourism Kelly Green Stage 1 Review Completed 06/09/2022 8:08 AM
County Manager's Office Debrah Forester Director - CRAs Completed 06/09/2022 10:20 AM
County Attorney's Office Heidi Ashton-Cicko Level 2 Attorney of Record Review Completed 06/09/2022 10:27 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 06/10/2022 8:43 AM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 06/14/2022 8:14 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/17/2022 10:54 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 06/21/2022 10:34 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 06/28/2022 9:00 AM
16.B.1
Packet Pg. 756
Estimate # :46038
Estimate/Contract
Date: 4/18/2022
Prepared By Lykins Signtek, Inc. for : Immokalee Community Redevelopment Agency
5935 Taylor Rd.
Naples FL. 34109
PHONE 239-594-8494
FAX Jack
239-594-8494
jack@lykins-signtek.com
Created By:
Phone:867-0028
Fax:
Quote Description:Immokalee monument wall rework - PO & invoicing reconciliation
Christie Betancourt
Jack
To:
From:
Address: 750 S 5th St Immokalee FL 34142
Item Description PriceQuantity @
Rework of the channel letters that were part of and had
been fabricated to original specifications when the
project was halted just prior to installation in mid 2020
and redesigned with smaller copy. The need for rework
of the already existing channel letters to a smaller size
was mistakenly not included in the rework quote/PO.
Only the new copy added to the sign ("Welcome to") was
included in the rework quote/PO.
As a result, this amount is in addition to the existing PO's
and requires approval.
1 $2,691.001) $2,691.00
Page 1 of 3
Terms and Conditions:
Prices on this estimate are valid for 30 days.
A deposit of 60% is required for CBU's and 50% on other products with the balance due upon completion.
Signing of this document constitutes a legal and binding contract between parties named on this agreement.
Customer is responsible for landscape amenities within install area or as required for permitting
Lykins Signtek is NOT responsible for Irrigation or Private Underground Lines.
Goods sold remain the property of seller until paid in full.
Customer agrees to provide necessary information to obtain permit, electrical supply to sign or fixture location, and/or provide color
and logo information where specified.
Customer is responsible for any cap rock, lime rock or unforeseen digging conditions
1.5 % Monthly Late Fee applied to all past due invoices
Warranties:
Workmanship: All signs or fixtures fabricated and installed by Lykins Signtek and its affiliates are warranted against defects in
material and workmanship for one year, parts and labor.
I accept the above proposal and agree to pay for said work promptly upon completion of same.
Authorized Signature: _________________________________ Date: ____________________
Deposit Amount: _____________ CHECK/CC #_____________________________________
16.B.1.a
Packet Pg. 757 Attachment: Lykins Quote #46038 (22460 : Request additional funds for Lykins S&DF)
Our invoice 11336 in the amount of $4733 should have
been paid on PO #4500200840. However, invoice 9733
in the amount of $3575 mistakenly referenced PO
#4500200840 instead of the correct PO #4500209388
and was paid out of 4500200840, leaving insufficient
funds on 4500200840 for invoice 11336, and it was left
unpaid.
Also, as invoice 9733 was paid out of the wrong
PO4500200840 , it left an unused balance of funds on
the correct PO 4500209388.
The result of this PO reference error is that our accepted
and paid invoices total $52772 out of the job and PO
total of $54814, leaving a total of $2042 for completed
work unpaid and available out of those existing PO's
1 $2,042.002) $2,042.00
Invoice 11336 included the sign permit fee. However,
the wrong permit type was selected in our invoicing
system, $300 for non-electrical sign vs. $395 for
electrical sign. $95 needs added.
1 $95.003) $95.00
**NOTE : Ref. original PO's #4500200840 and #4500209388
Sub Total:$4,828.00
Sales Tax:$0.00
Total:$4,828.00
Signs are custom produced to your specifications.
All orders of $250.00 or less require pre-payment unless prior credit arrangements are in place.
Collier
Page 2 of 3
Terms and Conditions:
Prices on this estimate are valid for 30 days.
A deposit of 60% is required for CBU's and 50% on other products with the balance due upon completion.
Signing of this document constitutes a legal and binding contract between parties named on this agreement.
Customer is responsible for landscape amenities within install area or as required for permitting
Lykins Signtek is NOT responsible for Irrigation or Private Underground Lines.
Goods sold remain the property of seller until paid in full.
Customer agrees to provide necessary information to obtain permit, electrical supply to sign or fixture location, and/or provide color
and logo information where specified.
Customer is responsible for any cap rock, lime rock or unforeseen digging conditions
1.5 % Monthly Late Fee applied to all past due invoices
Warranties:
Workmanship: All signs or fixtures fabricated and installed by Lykins Signtek and its affiliates are warranted against defects in
material and workmanship for one year, parts and labor.
I accept the above proposal and agree to pay for said work promptly upon completion of same.
Authorized Signature: _________________________________ Date: ____________________
Deposit Amount: _____________ CHECK/CC #_____________________________________
16.B.1.a
Packet Pg. 758 Attachment: Lykins Quote #46038 (22460 : Request additional funds for Lykins S&DF)
Standard Terms & ConditionsDesign Approval
Customer approval of the design proof is a contractual agreement authorizing Lykins-Signtek to release the order
for production and installation as approved. Any subsequent request to change product Specifications, content,
location, or method of installation may result in a Change Order and additional charges. Quotes, Orders,
Payments Prices on our quotes are valid for 30 days. Prices are subject to change as a result of material changes in
customs duties or tariffs.
Quotes, Orders, Payments
Prices on our quotes are valid for 30 days. Prices are subject to change as a result of material changes in customs
duties or tariffs.
If you are tax exempt, you must submit your tax certificate to us with your order or deposit, or sales tax will be
irrevocably due. Orders are custom produced to your specifications. Unless other payment arrangements are in
place, a down payment or advance payment is required to place an order, as follows:
• Advance payment is required for all orders ≤$250
• Advance payment is required for all repair orders
• Advance payment of the standard fee is required for all permitting and engineering charges
• A deposit of 60% of order is required for all commercial mailbox systems
• A deposit of 50% of order is required for all other items
The balance is due upon completion. Past due invoices will be subject to a 1.5% monthly interest.
Goods sold remain the property of Lykins-Signtek until paid in full and we reserve the right to recover unpaid
Cancellation
Should a custom order be cancelled by the customer, a cancellation fee equal to the greater of 10% of order total
OR the actual completed portion of the order, plus any custom-ordered parts and any design, permitting, and
engineering fees, will apply and will be due or deducted from any refunds. Standard product order cancellations
may be subject to a 20% restocking fee.
Customer Responsibilities
Unless other contractual arrangements have been made, and where applicable, customer is responsible for the
timely provision of:
• Special fonts, color specifications, and high-resolution images or vector files for artwork
• Landlord or property manager approval, supporting information and documents required for permitting
• Property survey and location marking for any ground signs
• Removal/disposal of old signs and patching/caulking/painting of walls prior to installation of new signs
• A dedicated electrical circuit with a junction box located directly at or behind an electrical sign, within max. 6 ft
of the sign.
• Reasonable access to the sign and any junction box or wiring path of an electrical sign. Access must be possible
by ladder, lift, or bucket truck for installation and servicing purposes (ceiling access panel size min. 22.5” x 36” per
NEC).
Permits posted must remain on-site until all inspections are signed off by the inspector. We recommend keeping
Installation and Service
When installation is included with your order or service is provided, Lykins-Signtek is NOT liable for:
• Damage to unmarked irrigation systems or private underground lines.
• Hidden obstructions or unusual digging conditions such as buried concrete, cap rock, lime rock or high water
tables
• Landscaping removal, restoration, or supply to satisfy sign code and permit requirements
• The preservation, condition or storage of prior signs or mailboxes removed at customer’s request
Additional charges may apply.
Please note that our Installers are not authorized to modify the product or change installation locations in the
field without formal client approval through a Change Order.
Warranty
Our standard limited warranty covers parts and labor for one year from date of installation. Warranty coverage is
contingent on full payment. Request our Warranty Form for details.
T: 239-594-8494
F: 239-591-3940
www.lykins-signtek.com
Lykins-Signtek, Inc.
5935 Taylor Rd
Naples FL 34109
Monument Signs – Business Signs – Mailboxes – Street Traffic Signs – Illuminated Signs – ADA Signs – Vehicle Graphics
Project Signs – Pylon Signs – Flagpoles – Window Graphics – Plaques – Realty Signs – Bulletin Boards – Banners
Electrical Sign Service and LED conversions
16.B.1.a
Packet Pg. 759 Attachment: Lykins Quote #46038 (22460 : Request additional funds for Lykins S&DF)