Agenda 06/14/2022 Item #16F2 (Authorizing Six (6) additional Full-Time Positions)06/14/2022
EXECUTIVE SUMMARY
Recommendation to authorize six (6) additional Full-Time Equivalent (FTE) positions as follows:
three (3) Journeyman Tradesworkers in the Facilities Management Division, and three (3)
Lifeguards in the Parks and Recreation Division due to an expanded customer and/or Program
demand and authorize any necessary Budget Amendments.
OBJECTIVE: To ensure sufficient permanent labor resource levels commensurate with increasing
customer and/or Program demand and desired levels of service in the Facilities Management Division,
and the Parks and Recreation Division.
CONSIDERATIONS: The request for expanded positions incorporates the requirements of the Facilities
Management Division and the Parks and Recreation Division.
The intent of both Divisions is to maintain appropriate staffing levels consistent with required service
level standards, the necessity to appropriately maintain and conserve capital assets and to ensure the
safety of employees, the public, and patrons. This approach was developed during the budget preparation
process at the direction of the then County Manager Isackson to meet the immediate needs of these
divisions rather than waiting for inclusion in the FY23 budget.
These requests are as follows:
Facilities Management Division
• 3 FTEs - Facilities Management General Fund (001)
Journeyman Tradesworkers, Pay Grade 114
Three additional full-time Journeyman Tradesworker (FTEs) and associated vehicles and equipment will
improve building and facility maintenance response times and safety, as well as move us closer to the
industry norm in terms of staffing ratios to work volume.
Parks and Recreation Division
• 2 FTEs - Parks and Recreation General Fund (001)
• 1 FTE - Parks and Recreation Unincorporated General Fund (111)
(Lifeguards, Pay Grade 109)
Three additional Lifeguards will greatly enhance customer safety by providing an appropriate
level of full-time aquatic leaders at each aquatic facility to oversee staff and ensure effective
operations for patrons visiting these locations. Also, these facilities have recently undergone
extensive renovations and staff anticipates increased attendance at both locations.
Provided as a backup to this Executive Summary is an analysis and documentation of the need to support
the individual requests.
FISCAL IMPACT: The proposed addition of six (6) FTEs will have the following Fiscal impact, on
Fund, in Fiscal Year 2022 (3 months):
Facilities Management Division Fund 001 $49,500
Facilities Management Division - Vehicles Fund 001 $168,000
Public Services Division Fund 001 $26,850
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06/14/2022
Public Services Division Fund 111 $13,424
Implementation will necessitate realigning existing budgets including reserves. Accordingly, budget
amendments will be processed as required.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
item.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal
issues and requires majority vote for approval. -JAK
RECOMMENDATION: That the Board of County Commissioners authorize six (6) additional Full-
Time Equivalent (FTE) positions as follows: three (3) FTEs in the Facilities Management Division, and
three (3) FTEs in the Parks and Recreation Division due to an expanded customer and/or Program
demand and authorize any necessary Budget Amendments.
Prepared By: Tanya Williams, Department Head, PSD; Kimberley Grant, Director, Operations and
Veteran Services Division
Contributors: Ed Finn, Director, Facilities Management; Olema Edwards, Interim Director, Parks and
Recreation Division
ATTACHMENT(S)
1. Business Case Lifeguards (DOCX)
2. Business Case Facilities Management Additional Tradesworkers - Final (DOCX)
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06/14/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.2
Doc ID: 22498
Item Summary: Recommendation to authorize six (6) additional Full-Time Equivalent (FTE)
positions as follows: three (3) Journeyman Tradesworkers in the Facilities Management Division, and
three (3) Lifeguards in the Parks and Recreation Division due to an expanded customer and/o r Program
demand and authorize any necessary Budget Amendments.
Meeting Date: 06/14/2022
Prepared by:
Title: – Public Services Department
Name: Todd Henry
06/08/2022 9:25 AM
Submitted by:
Title: Department Head – Public Services Department
Name: Tanya Williams
06/08/2022 9:25 AM
Approved By:
Review:
County Attorney's Office Geoffrey Willig Level 2 Attorney Review Skipped 06/08/2022 4:32 PM
Parks & Recreation Olema Edwards Additional Reviewer Completed 06/08/2022 9:32 AM
Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 06/08/2022 9:44 AM
Public Utilities Operations Support Todd Henry Additional Reviewer Skipped 06/08/2022 11:13 AM
Public Services Department Todd Henry PSD Level 1 Reviewer Completed 06/08/2022 12:47 PM
Facilities Management Ed Finn Additional Reviewer Completed 06/08/2022 1:21 PM
Public Utilities Department AmiaMarie Curry Additional Reviewer Completed 06/08/2022 1:24 PM
Public Services Department Tanya Williams PSD Department Head Review Completed 06/08/2022 1:56 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/08/2022 2:22 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 06/08/2022 4:33 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 06/08/2022 4:45 PM
County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 06/08/2022 4:53 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 06/14/2022 9:00 AM
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EXPANDED LIFEGUARD, PAY GRADE 109
FUND 001-156314
FUND 111-156398
Executive Summary: The Parks and Recreation Division needs three additional full-time Lifeguards to
support aquatic operations at Sun N Fun, the county’s only water park attraction, as well as the Aquatic
Center located in Golden Gate Community Park. Sun N Fun Water Park includes 4 pools, 3 slides, lazy
river, and an interactive water feature. In 2019, the Division served over 113,000 patrons at Sun N Fun
Water Park while operating 1325 hours and Golden Gate Aquatic Center served 17,536 patrons and
operated 2440 hours. Since that time, both facilities have undergone significant renovations and expect
an increased level of traffic. Sun N Fun Water Park currently has a full-time staff of (3) aquatic
professionals to manage operations, provide services, and supervise up to 50 temporary lifeguards. The
positions include an Aquatic Supervisor, Senior Program Leader, and Program Leader, but no full-time
professional lifeguards. Golden Gate Aquatic Center has a staff of (3) full-time aquatic professionals to
manage 3 pools and up to 14 temporary lifeguards. These positions include a Senior Program Leader,
Program Leader, and 1 full-time professional lifeguard.
Issue: The Parks and Recreation Division has two interwoven problems. The first is the lack of adequate
aquatic leadership positions at Sun N Fun Water Park and Golden Gate Aquatic Center. Our other aquatic
facilities have two professional lifeguards to assist with oversight of temporary lifeguards and aquatic
management. The second problem is the great difficulty recruiting and successfully hiring temporary
lifeguards. Lifeguard shortages are a national phenomenon and are experienced throughout our state as
well as our local area. The shortage has resulted in less experienced lifeguards in our work force and a
greater number of pool closures due to inadequate staffing levels. The results of the lifeguard shortage
combined with an inadequate number of professional aquatic staff leaders has resulted in decreased
service to the public. Sun N Fun has many requests for after-hours rentals that go unmet. Instructional
programs have been decreased because certified Red Cross Water Safety Instructors are serving as
lifeguards. Aquatic Parks have experienced reduced capacity when adequate lifeguards and professional
aquatic staff isn’t available.
Anticipated Outcomes: The fiscal impact of one full-time lifeguard including benefits is $53,699.98.
This would result in an increased expense for Sun N Fun Water Park of $107,399.96 for 2 positions and
increased expense of is $53,699.98 for 1 additional position at Golden Gate Aquatic Center. The addition
of these positions will result in an expansion of operations, programs, and services. It will also allow us
to better train staff through in-service training opportunities and mentoring which will increase the level
of customer service and enhance safety.
Recommendation: Approve three expanded Lifeguard positions for the Parks & Recreation Division.
Justification: Three additional Lifeguards will greatly enhance customer safety and allow for expanded
Aquatic operations at Sun N Fun Water Park and Golden Gate Aquatic Center. Sufficient funds are
budgeted in both FY 2022 and FY 2023 to cover this cost.
Olema Edwards, Interim Division Director
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Packet Pg. 1992 Attachment: Business Case Lifeguards (22498 : Additional FTE)
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PUBLIC UTILITIES DEPARTMENT
FACILITIES MANAGEMENT DIVISION
AUTHORIZE THREE (3) FULL-TIME JOURNEYMAN TRADESWORKER POSITIONS, PAY
GRADE 114
Objective:
To provide additional permanent positions as necessary to maintain appropriate level of service for County
buildings and facilities. The specific requested positions are shown and discussed below. The request also
includes vehicles and equipment necessary to achieve required tradesworker productivity and effectiveness.
1. Tradesworker, Journeyman – Fire 2. Tradesworker, Journeyman – Immokalee
3. Tradesworker, Journeyman – Plumbing
Justification:
Benchmarking - Facilities Management Staffing:
An industry standard for Facilities Management is the International Facilities Management Association
(IFMA). IFMA is the authoritative source for facilities management standards and benchmarking.
The table below demonstrates the difference between Collier County’s staffing levels and the nationwide
benchmark for the industry. The proposed tradesworker additions will not significantly close the benchmark
gap but will move us in the right direction.
Additional Square Footage Responsibility:
Over the last two (2) years Collier County has added several new buildings with total square footage in
excess of 130,000. Facilities Management is responsible for maintenance of these new assets and has not
added core* maintenance staff since 2019.
1. Big Corkscrew Park - 57,000 2. EMS 25 – 5,000
3. Marco Island Airport - 12,000 4. Heritage Bay - 24,000
5. ENCP Welcome Center – 11,000 6. Sports Complex* - 30,000
Aging of Facilities and impact on Maintenance Cost & Work Orders:
As buildings age the cost of maintenance generally trends upward. The current average age of Collier
County facilities is 22 years. According to IFMA, buildings in the same age group as Collier County’s
buildings will on average have maintenance costs of $4.74 per square foot. The FY 22 Facilities
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Packet Pg. 1993 Attachment: Business Case Facilities Management Additional Tradesworkers - Final (22498 : Additional FTE)
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Management maintenance budget is approximately $4.33 per square foot. By the close of FY 22 Facilities
Management is anticipated to see an 18.5% increase in work orders, from 22,000 in FY 20 to over 26,000
in FY 22.
Prioritization of need:
1. Tradesworker, Journeyman – Fire (2 existing FTEs)
a. Achieving Fire Code compliance because of its direct relationship to life safety is our top
priority. As buildings are added, code requirements become stricter and systems more
complex, additional man hours are required to remain in compliance.
b. At current staffing levels preventative maintenance is assigned a lower priority and is often
not timely accomplished.
2. Tradesworker, Journeyman – Immokalee (1 existing FTE)
a. Required to maintain roughly 235,000 sqft of building space. A single employee services
all trade needs within the entire large Immokalee area.
b. No assigned backup employee exists for this region.
c. At current staffing levels preventative maintenance is assigned a lower priority and is often
not timely accomplished.
3. Tradesworker, Journeyman – Plumbing (4 existing FTEs)
a. Two (2) of the four plumbing FTEs are 100% dedicated to the 600,000 sqft Jail. This leaves
the two (2) other FTE plumbers to maintain all other Collier County facilities.
b. Plumbing tradesworkers incur significant overtime
c. At current staffing levels preventative maintenance is assigned a lower priority and is often
not timely accomplished.
Fiscal Impact:
Payroll cost for the remainder of the current fiscal year (FY 22) is estimated to be $49,500 and one -time
vehicle/equipment costs $168,000. The total fiscal impact of three Journeyman Tradesworkers, Grade 114,
along with vehicles and equipment is $360,300. Annual recurring payroll costs are approximately $192,300.
Recommendation:
To approve the addition of three (3) full-time Journeyman Tradesworker (FTEs) and associated vehicles
and equipment within the Facilities Management Division to improve building and facility maintenance,
response times and safety and authorize any necessary budget amendments.
Prepared By: Ed Finn, Director, Facilities Management
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Packet Pg. 1994 Attachment: Business Case Facilities Management Additional Tradesworkers - Final (22498 : Additional FTE)