Agenda 06/14/2022 Item #16D9 (Amendment #4 with Florida DHR for the Roberts Ranch Project)06/14/2022
EXECUTIVE SUMMARY
Recommendation to provide “After-the-Fact” approval of the fourth amendment between Collier
County and the Florida Department of State Division of Historical Resources for structural
stabilization and rehabilitation of the historic Roberts Ranch home at the Immokalee Pioneer
Museum at Roberts Ranch. This amendment updates the Scope of Work and aligns the budget
line items to accurately reflect work that was completed. (Public Service Grant Fund 709 and
Match Fund 710)
OBJECTIVE: To receive an “After-the-Fact” approval from the Board of County Commissioners
("Board") to execute a fourth amendment to the agreement with the Florida Department of State Division
of Historical Resources (DHR) for the Roberts Ranch project that will ensure timely final invoice
payment to the contractor before the grant end date of June 30, 2022.
CONSIDERATIONS: On May 22, 2018, the Board approved the submission of the DHR Special
Category grant application (Agenda Item #16D4) for structural stabilization and r ehabilitation of the
historic Roberts Ranch home at the Immokalee Pioneer Museum at Roberts Ranch. Collier County
received the notice of award on June 25, 2019. The grant awarded provided $455,800 to conduct the
needed structural stabilization and rehabilitation project. The scope of work included architectural and
engineering fees; HVAC; foundation work; chimney repointing, and stabilization; second -floor structural
stabilization; repairs to historic fabric including rotted and termite-damaged wood siding, window, and
door trim; hurricane protection; roof repairs and hurricane tie-downs; repainting; and ADA-compliant
ramping. On September 10, 2019, Agenda Item #16D21, Collier County accepted the Special Category
Grant for the structural stabilization and rehabilitation of the Roberts Ranch historic home.
Due to the COVID-19 pandemic, there were continued unexpected delays in the project as a result of
supply chain interruptions that required three (3) previous requests for extensions resulting in the three (3)
previous amendments. On June 8, 2021, Agenda Item #16D14, the Board executed the first amendment,
which extended the grant end date. On October 26, 2021, Agenda Item #16D8, the Board executed the
second amendment which extended the grant end date and on February 22, 2022, Agenda Item #16D5,
the Board executed the third amendment, which extended the grant end date to June 30, 2022.
This fourth amendment will align the Scope of Work in the agreement to accurately reflect the work that
was necessary to fully rehabilitate the Roberts Ranch home. Once work commenced, the extent of work
that was required for the proper refurbishment of the windows, doors, porch, chimney structure,
plumbing, and the HVAC system was discovered thus requiring modifications to the scope. In addition,
items were identified by local inspectors that were required to bring the home safely into code. This
amendment also updates the budget line item amounts to properly distribute the funds to the items based
on actual spending with no change in the original award amount.
Collier County CMA #5330 authorizes the County Manager to approve and sign the amendment with
subsequent Board at the next available Board meeting to ratify the approval as “After-the-Fact.”
FISCAL IMPACT: There is no Fiscal impact associated with this item. Funds are budgeted in Public
Service Grant Fund (709), Project 33646 and Public Service Match Fund (710), Project 33646.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board approval. -DDP
16.D.9
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06/14/2022
RECOMMENDATION: To provide “After-the-Fact” approval of the fourth amendment between
Collier County and the Florida Department of State Division of Historical Resources for structural
stabilization and rehabilitation of the historic Roberts Ranch home at the Immokalee Pioneer Museum at
Roberts Ranch. This amendment updates the Scope of Work and aligns the budget line items to
accurately reflect work that was completed.
Prepared By: Maria Kantaras, Grants Coordinator, Community and Human Services Division
ATTACHMENT(S)
1. 20.h.sc.100.099 GAA - FULLY EXECUTED (PDF)
2. 20.h.sc.100.099_GAAExtension Modification 1 FULLY EXECUTED (PDF)
3. 20.h.sc.100.099 GAA - Modification 2 - FULLY EXECUTED (PDF)
4. 20.h.sc.100.099_GAAExtension Modification 3 FULLY EXECUTED (PDF)
5. CM MEMO (PDF)
6. 100.099 Amendment 4 FULLY EXECUTED (PDF)
16.D.9
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06/14/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.9
Doc ID: 22305
Item Summary: Recommendation to provide “After-the-Fact” approval of the fourth amendment
between Collier County and the Florida Department of State Division of Historical Resources for
structural stabilization and rehabilitation of the historic Roberts Ranch home at the Immokalee Pioneer
Museum at Roberts Ranch. This amendment updates the Scope of Work and aligns the budget line items
to accurately reflect work that was completed. (Public Service Grant Fund 709 and Match Fund 710)
Meeting Date: 06/14/2022
Prepared by:
Title: – Community & Human Services
Name: Maria Kantaras
05/19/2022 5:25 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
05/19/2022 5:25 PM
Approved By:
Review:
Community & Human Services Kristi Sonntag CHS Review Completed 05/20/2022 8:33 AM
Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 05/20/2022 9:12 AM
Community & Human Services Cynthia Balterman Additional Reviewer Completed 05/23/2022 11:05 AM
Community & Human Services Blanca Aquino Luque Additional Reviewer Completed 05/23/2022 1:48 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 05/25/2022 9:06 AM
Public Services Department Todd Henry PSD Level 1 Reviewer Completed 05/25/2022 10:26 AM
Public Services Department Tanya Williams PSD Department Head Review Completed 05/25/2022 12:49 PM
County Attorney's Office Derek D. Perry Level 2 Attorney Review Completed 05/25/2022 2:22 PM
Grants Erica Robinson Level 2 Grants Review Completed 05/27/2022 7:38 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/27/2022 10:01 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/27/2022 10:10 AM
Grants Therese Stanley Additional Reviewer Completed 06/01/2022 1:18 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 06/02/2022 4:12 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 06/06/2022 2:11 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 06/14/2022 9:00 AM
16.D.9
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Packet Pg. 1456 Attachment: 20.h.sc.100.099 GAA - FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
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16.D.9.bPacket Pg. 1477Attachment: 20.h.sc.100.099_GAAExtension Modification 1 FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
Timothy Parsons6.16.202116.D.9.bPacket Pg. 1478Attachment: 20.h.sc.100.099_GAAExtension Modification 1 FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
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Packet Pg. 1479 Attachment: 20.h.sc.100.099 GAA - Modification 2 - FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
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Packet Pg. 1480 Attachment: 20.h.sc.100.099 GAA - Modification 2 - FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
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Packet Pg. 1481 Attachment: 20.h.sc.100.099 GAA - Modification 2 - FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
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Packet Pg. 1482 Attachment: 20.h.sc.100.099 GAA - Modification 2 - FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
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Packet Pg. 1483 Attachment: 20.h.sc.100.099_GAAExtension Modification 3 FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
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Packet Pg. 1484 Attachment: 20.h.sc.100.099_GAAExtension Modification 3 FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
16.D.9.ePacket Pg. 1485Attachment: CM MEMO (22305 : After the Fact Roberts Ranch Amendment 4)
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Packet Pg. 1486 Attachment: 100.099 Amendment 4 FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
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Packet Pg. 1488 Attachment: 100.099 Amendment 4 FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)
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Packet Pg. 1489 Attachment: 100.099 Amendment 4 FULLY EXECUTED (22305 : After the Fact Roberts Ranch Amendment 4)