Agenda 06/14/2022 Item #16D8 (CCAP Programs Temporary Personnel Services Expenditures)06/14/2022
EXECUTIVE SUMMARY
Recommendation to authorize expenditures exceeding the $50,000 competitive threshold, under an
Exemption from the Competitive Process, through fiscal year 2023, for Robert Half International,
Inc., to provide temporary personnel services for Collier County Assistance Programs (CCAP)
programs, American Rescue Plan, Local Fiscal Recovery Plan, and Department of Treasury,
Emergency Rental Assistance Programs. (Housing Grant Fund 705, Community & Human Grant
Support Fund 123)
OBJECTIVE: To support the Collier County CCAP relief funding program in the processing of
electronic submission of electronic application requests.
CONSIDERATIONS: On March 11, 2021, President Biden signed the American Rescue Plan (the
“ARP”) into law. The ARP includes $350 billion in payments to state, local, and tribal governments
intended to provide for navigating the recovery from the impact of the COVID-19 outbreak. Collier
County has received a direct appropriation of $74,762,701. On May 11, 2021 (Agenda Item #11J ), the
Board approved an “After-the-Fact” agreement submitted to the United States Treasury Department (the
U.S. Treasury).
On March 22, 2022 (Agenda Item #16D), the Board approved reallocations to the Local Fiscal Recovery
Plan based on changes to the Treasury’s release of the State and Local Fiscal Recovery Funds final rule.
Those funds have an obligation deadline of December 31, 2024, and an expenditure deadline of
December 31, 2026.
On January 5, 2021, the U.S. Treasury announced funding available to state and local governments to
provide funding to residents that are unable to pay rent and utilities due to the impacts of the COVID-19
pandemic. On January 26, 2021 (Agenda Item #16D7), the Board accepted Emergency Rental Assistance
Program 1 (“ERA 1”) funding in the amount of $11,622,381. Collier County is eligible for such funding
because its resident population exceeds 200,000, and it is provided under the authorization of the
Consolidated Congressional Act of 2021. The County is required to expend those funds on renters who
are eighty percent (80%) and below the Area Median Income. To date, the County has expended
$4,720,639.49 in funds and has assisted 460 households. The ERA program offers $25 billion in funding
nationwide to assist such needs.
The ARP established funding for the Emergency Rental Assistance Program 2 (“ERA 2”). The County
received those funds on May 10, 2021. On June 8, 2021 (Agenda Item #16D1), the Board accepted the
ERA 2 funding in the amount of $9,088,102. The ERA 2 program has e xpanded the eligibility criteria of
applicants and has a spending deadline of September 2025.
To meet the immediate demand for the direct assistance application process and subrecipient payments,
hiring temporary administrative staff is necessary. Community and Human Services (“CHS”) staff is
currently processing 300-400 rental and 15 subrecipient payments per month. Each payment is time-
consuming in processing and is unique and requires a separate transaction. In FY20, the CHS Division
was working with temporary personnel agencies to process and review online applications: Robert Half
International, Inc., and Premier Staffing. Approval of this request will allow the Division to use
temporary personnel to process direct assistance programs under the ARP-Local Fiscal Recovery Program
and ERA.
Current temporary staffing agreements are being utilized but are not meeting the demand and quality
necessary in temporary staff to properly audit and validate financial transactions necessary to properly
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06/14/2022
expend federal funds. Increasing the pool of temporary staff will allow the division to build capacity to
administer the remaining assistance programs that are approved in the Local Fiscal Recovery Plan, which
include assistance to Not-for-Profits and two (2) small business assistance programs, totaling eight
million dollars ($8M) in direct assistance.
Section 8, subsection 11 of Collier County Procurement Ordinance No. 2013-69, as amended, provides
that personnel and recruitment services may be eligible for exemption from the competitive process based
upon the determination of the County Manager or designee Procurement Services Director, that approval
of such an exemption is in the best interest of the County. Section 3 of the Ordinance further requires that
purchases in this category exceeding $50,000 in annual expenditures be approved by the Board. The
required exemption form, approved by Procurement Services, is attached.
FISCAL IMPACT: Funding has been made available within the Community & Human Service Housing
Grant Fund (705) Project 33765, Project 33734, and Project 33761, and Community & Human Service
Grant Support Fund (123) Project 33699. Staff will distribute funds for eligible expenditures in
accordance with Board-approved policy. The estimated cost for temporary staff is based on market quote
and number of staff needed till all approved time-limited FTE positions are filled. Any expenses incurred
by the County and associated with the administration of this agreement, including requested full-time
employees, will be accounted for, and are expected to be fully reimbursable under applicable grant
funding.
Position 2022 Estimated
Cost
2023 Estimated
Cost
Operational Analyst (2) $ 28,656.00 $ 91,699.20
Accounting Tech (3) $ 42,984.00 $ 137,548.80
Senior Accountant (1) $ 18,000.00 $ 57,600.00
$ 89,640.00 $ 286,848.00
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
item.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To authorize expenditures exceeding the $50,000 competitive threshold, under
an Exemption from the Competitive Process, through fiscal year 2023, for Robert Half International, Inc.,
to provide temporary personnel services for CCAP programs, American Rescue Plan, Local Fiscal
Recovery Plan and Department of Treasury, Emergency Rental Assistance Programs under a standard
County issued Purchase Order.
Prepared By: Maggie Lopez, Manager- Financial & Operational Support, Community and Human
Services Division
ATTACHMENT(S)
1. FY22 Exemption Request 103 - Robert Half_revised (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.8
Doc ID: 22097
Item Summary: Recommendation to authorize expenditures exceeding the $50,000 competitive
threshold, under an Exemption from the Competitive Process, through fiscal year 2023, for Robert Half
International, Inc., to provide temporary personnel services for Collier County Assistance Programs
(CCAP) programs, American Rescue Plan, Local Fiscal Recovery Plan, and Department of Treasury,
Emergency Rental Assistance Programs. (Housing Grant Fund 705, Community & Human Grant Support
Fund 123)
Meeting Date: 06/14/2022
Prepared by:
Title: Manager- Financial & Operational Support – Community & Human Services
Name: Maggie Lopez
04/29/2022 6:34 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
04/29/2022 6:34 PM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 05/02/2022 9:14 AM
Procurement Services Sara Schneeberger Additional Reviewer Completed 05/02/2022 11:03 AM
Community & Human Services Kristi Sonntag CHS Review Completed 05/03/2022 1:50 PM
Public Services Department Todd Henry PSD Level 1 Reviewer Completed 05/11/2022 7:34 AM
Procurement Services Sue Zimmerman Additional Reviewer Completed 06/06/2022 2:30 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 06/06/2022 3:25 PM
Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 06/07/2022 9:58 AM
Public Services Department Tanya Williams PSD Department Head Review Completed 06/07/2022 10:15 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/07/2022 11:43 AM
Grants Erica Robinson Level 2 Grants Review Completed 06/07/2022 11:56 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 06/07/2022 12:45 PM
Grants Therese Stanley Additional Reviewer Completed 06/07/2022 1:10 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/07/2022 4:11 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 06/07/2022 4:14 PM
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County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 06/08/2022 8:52 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 06/14/2022 9:00 AM
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Exemptions from the Competitive Process
Revised 06/17/2021
Start End Multi-Year Approval: One year approvalOne time approval
For Procurement Use Only:
Requester Name: Vendor Name:
Division: Item / Service:
Budget Year: Not to Exceed Amount:
(Fiscal Year)
One time purchase: Multiple purchases: Requested
date range:
Is there an agreement
associated with this
Exemption?
Yes No
1. Government Agency/Non-
Profit
2. Registrations/dues/
training
3. Subscriptions/periodicals/
printed materials
4. Advertisements
5. Utility services – subject
to government control
6. Education/academic
programs/trainers, speakers
7. Legal services 8. Purchases required by
grants/gifts
9.Compatibility/proprietary
with current systems
10. Shop estimates on
disassembled equipment
11. Personnel/recruitment
services
12. Works of art for public
display
13. Direct purchases 14. Financial instruments
15. Entertainment services
for County sponsored events
16. Management studies as
directed by County Manager
17. Resolution/BCC direction (Indicate resolution number and approval date):
Description of Purchase:Enter a description of the item(s) items that will be purchased under this exemption.
Purpose: Describe in detail, the purpose of the requested item(s).
Requester: Signature:Date:
Division Director: Signature:Date:
Procurement Strategist: Signature:Date:
Procurement Director:
Or designee
Signature:Date:
Instructions
The following procurement categories may be eligible for exemption from the competitive process based upon the determination
of the County manager or Designee that approval of such an exemption is in the best interest of the County.
Purchases greater than $50,000 will require final approval by the Board of County Commissioners.
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2023
ML
16.D.8.a
Packet Pg. 1452 Attachment: FY22 Exemption Request 103 - Robert Half_revised (22097 : Exemption Request for Temporary Staffing)