Agenda 06/14/2022 Item #16C2 (Approve Proposal 9855 Under Agreement #19-7592)06/14/2022
EXECUTIVE SUMMARY
Recommendation to approve Proposal No. 9855 under Agreement No. 19-7592, Building
Automation Energy Management Services, from Juice Technologies, Inc., d/b/a Plug Smart, and
authorize the issuance of a Purchase Order in the amount of $396,075.27, to replace the proprietary
N2 Johnson Controls Metasys Building Automation System with new BACnet Reliable Controls at
the Collier County Sheriff’s Office (“CCSO”) Jail (J3) building at the Collier County Government
Center. (Sales Tax Fund (318), Project No. 50221)
OBJECTIVE: To replace the existing proprietary N2 Johnson Controls Metasys Building Management
System for the HVAC systems at the CCSO Jail (J3) building with new BACnet open protocol Reliable
Controls.
CONSIDERATIONS: BACnet is a communication protocol for Building Automation and Control
networks designed to allow communication of building automation and control systems that meet
American National Standards Institute and International Standards Organizations standards. On April 28,
2020 (Agenda No. 16.C.9), the Board approved Building Automation Energy Management Services
Agreement No.19-7592 (the “Agreement”), awarding it to Juice Technologies, Inc., d/b/a Plug Smart
(“Plug Smart”) as the primary vendor. Plug Smart is a North Naples based company founded in 2008 with
headquarters in Columbus, Ohio and has been a reliable vendor with Collier County on multiple previous
and ongoing projects.
On December 2, 2020, the Infrastructure Surtax Citizen Oversight Committee approved the Reliable
Building Automation Upgrades, which includes the replacement of the N2 Johnson Controls Metasys
Building Management System.
On May 9, 2022, the Facilities Management Division received a Time and Materials Not to Exceed
proposal under the terms and conditions of the Agreement from Plug Smart for the CCSO Jail (J3)
building in the amount of $396,075.27. Under the Agreement, proposals more than $200,000 must receive
Board approval to issue a Purchase Order.
Staff is attaching its Cost Reasonableness memorandum, which analyzes the price quoted by Plug Smart
based on a comparison of price components against established market prices, such as labor rates, dollars
per square foot, etc., to justify the reasonableness of the quoted price. Using industry standards of square
footage and equipment costs, staff determined the proposal to be fair and reasonable (staff’s component
price estimate was $529,100) and recommends approving a Purchase Order to Plug Smart in the amount
of $396,075.27. Payment and Performance Bonds will be obtained upon Board approval and prior to the
issuance of the Purchase Order as required by Section 22.A. of the Agreement.
FISCAL IMPACT: Funding in the amount of $396,075.27 is available in Infrastructure Sales Tax Fund
(318), under the Reliable Building Automation System Upgrades Project No. 50221. Source of funding is
surtax.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval.-SRT
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
RECOMMENDATION: To approve Proposal No. 9855, under Agreement No. 19-7592, Building
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06/14/2022
Automation Energy Management Services, from Juice Technologies, Inc., d/b/a Plug Smart, and to
authorize the issuance of a Purchase Order in the amount of $396,075.27.
Prepared by: John McCormick, PE, Principal Project Manager, Facilities Management Division
ATTACHMENT(S)
1. Contract - 19-7592 Juice Technologies (PDF)
2. Amendment #1 - 19-7592 JuiceTech.-dba-PlugSmart__FullyExecuted (PDF)
3. Proposal - Plug Smart J3 HVAC Controls Replacement 9855 (PDF)
4. DrCost Reasonableness Packet J3 (PDF)
5. Surtax Checklist (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.2
Doc ID: 22226
Item Summary: Recommendation to approve Proposal No. 9855 under Agreement No. 19-7592,
Building Automation Energy Management Services, from Juice Technologies, Inc., d/b/a Plug Smart, and
authorize the issuance of a Purchase Order in the amount of $396,075.27, to replace the proprietary N2
Johnson Controls Metasys Building Automation System with new BACnet Reliable Controls at the
Collier County Sheriff’s Office (“CCSO”) Jail (J3) building at the Collier County Government Center.
(Sales Tax Fund (318), Project No. 50221)
Meeting Date: 06/14/2022
Prepared by:
Title: – Facilities Management
Name: Paula Brethauer
05/11/2022 2:16 PM
Submitted by:
Title: Director - Facilities Maangement – Facilities Management
Name: Ed Finn
05/11/2022 2:16 PM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 05/11/2022 2:43 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 05/13/2022 3:38 PM
Facilities Management Jennifer Belpedio Manager - Real Property Completed 05/14/2022 2:18 PM
Facilities Management Ed Finn Director - Facilities Completed 05/15/2022 8:14 PM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 05/18/2022 8:43 AM
Procurement Services Sue Zimmerman Additional Reviewer Completed 05/23/2022 12:15 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 05/27/2022 11:22 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 05/31/2022 12:16 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/31/2022 1:02 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 05/31/2022 3:26 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/31/2022 3:30 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 06/02/2022 8:20 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 06/14/2022 9:00 AM
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16.C.2.aPacket Pg. 1145Attachment: Contract - 19-7592 Juice Technologies (22226 : CCSO Jail (J3) - Reliable Building Automation Upgrades)
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DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B16.C.2.bPacket Pg. 1185Attachment: Amendment #1 - 19-7592 JuiceTech.-dba-PlugSmart__FullyExecuted (22226 : CCSO Jail (J3) - Reliable Building Automation
DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B4/23/2021Sally Ashkar16.C.2.bPacket Pg. 1186Attachment: Amendment #1 - 19-7592 JuiceTech.-dba-PlugSmart__FullyExecuted (22226 : CCSO Jail (J3) - Reliable Building Automation
DocuSign Envelope ID: D218EE4B-78DC-4E51-93C9-6EF248A82A0B16.C.2.bPacket Pg. 1187Attachment: Amendment #1 - 19-7592 JuiceTech.-dba-PlugSmart__FullyExecuted (22226 : CCSO Jail (J3) - Reliable Building Automation
1
Terms & Conditions per the BAEMS Contract #19-7592, Time & Material Not To Exceed Total Amount Shown.
Plug Smart Job #9725
Job Reference Naples Jail (J3) N2
Replacement
Requested By John McCormick
Region Florida - Controls
Proposal #9855
Proposal Date 09 May 2022
Expiry Date 31 Oct 2022
Sales person Darrick Hatch
Plug Smart / Ameresco
640 Lakeview Plaza Blvd. Suite J
Worthington Ohio 43085
2398772515
Bill To
Collier County Board of Supervisors / Collier County
Facilities
Collier County Board of County Commissioners
3299 Tamiami Trl E Suite 700
Naples Florida 34112-5749
Project Address:
CCG Sheriffs Office - Jail Center
3347 Tamiami Trail E
Naples Florida 34112
# Item & Description Qty Rate Amount
1 Description
Replacement of the Johnson Controls N2 BMS system with new BACnet Reliable
Controls.
New Reliable Controls controllers for:
(4) EXISTING Outdoor Air Units
Furnish and install necessary Reliable Controls controllers, relays, sensors, etc…
to meet sequences of operation.
(7) EXISTING Air Handler Units
Furnish and install necessary Reliable Controls controllers, relays, sensors, etc…
to meet sequences of operation.
(21) EXISTING Exhaust Fans
Command and Status for 21 Exhaust Fans.
(10) EXISTING VAV Boxes with Reheat
Furnish and install necessary Reliable Controls controllers, relays, sensors, etc…
to meet sequences of operation.
(35) EXISTING Constant Volume Reheats
Furnish and install necessary Reliable Controls controllers, relays, sensors, etc…
to meet sequences of operation.
(1) EXISTING Chilled Water Pumps Control/Water Heater Monitoring (Parking
Garage #2)
Furnish and install necessary Reliable Controls controllers, relays, sensors, etc…
to meet sequences of operation.
(4) EXISTING Air Handlers (Parking Garage)
Furnish and install necessary Reliable Controls controllers, relays, sensors, etc…
to meet sequences of operation.
(1) EXISTING Smoke Control Integration of EXISTING PANEL.
Smoke Functional Testing/Control for J3
Low voltage cabling, as needed
New graphics for each building
Thermostats, VOC Sensors, Temp / Humidity, CO2 sensors, and Occupancy
0.00 1.00 0.00
PROPOSALPROPOSAL
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Packet Pg. 1188 Attachment: Proposal - Plug Smart J3 HVAC Controls Replacement 9855 (22226 : CCSO Jail (J3) - Reliable Building Automation Upgrades)
2
Terms & Conditions per the BAEMS Contract #19-7592, Time & Material Not To Exceed Total Amount Shown.
Sub Total 396,075.27
Total $396,075.27
Thank you for the opportunity to provide you with an estimate!
Pricing does not include Freight or Sales Tax unless displayed.
#Item & Description Qty Rate Amount
Sensors
Trending / alarming of critical items
Customer Onsite Training
IAQ sensors tied into IAQ Dashboard
2 Materials - Controls - 5125
Cost of the materials for the project.
69,914.79 1.00 69,914.79
3 Materials - Markup
Material markup per contract.
6,991.48 1.00 6,991.48
4 Labor - Project Manager
Anticipated project management hours for the project.
210.00
Hour(s)
140.00 29,400.00
5 Labor - Network Engineer
Anticipated engineering hours for the project.
120.00
Hour(s)
135.00 16,200.00
6 Labor - Lead System Specialist
Anticipated lead system specialist hours for the project.
810.00 125.00 101,250.00
7 Labor - Controls Tech
Anticipated controls technician hours for the project.
1,444.00
Hour(s)
115.00 166,060.00
8 Bond
Price of payment and/or performance Bond - excluded from mark up.
6,259.00 1.00 6,259.00
Authorized Signature
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COLLIER COUNTY
For the Acquisition of Goods and Services Funded By Federal/State Grant Programs
COST REASONABLENESS
PURPOSE: Grantees must document cost is reasonable for all procurements, even those informal (including micro)
as fair and reasonable.
DESCRIPTION OF PROCUREMENT (GOODS OR SERVICES)
The price quoted by ( ) is deemed to be fair and reasonable based on the following
analysis:
CHECK ALL THAT APPLY
Comparison of proposed pricing for same or similar item with historical pricing from previous purchases
of the same item, adjusted by market data such as a Consumer or Producer Price Index or Inflation Rate over
the corresponding time frame
Comparison to the same or similar item found on existing Federal, State, or municipal contracts
Comparison of price components against established market prices, such as labor rates, dollars per
square foot, etc., to justify the price reasonableness of the whole
Comparison of proposed pricing with in-house, independent cost estimates for the same item
The quoted price is from a regulated utility
Other (e.g., verifiable sales information for the same/similar item sold to supplier’s other customers
Comparison with competing supplier’s prices, catalogue pricing or price lists, commercially advertised sale
prices, or prices obtained through other market research (e.g., Internet, trade journals, etc.) for the same/similar
item.
SUMMARY OF QUOTES - FOLLOW COUNTY POLICY - ATTACH WRITTEN QUOTES IF APPLICABLE
Date Quote
Obtained
Contractor
Name Price Shipping Total Notes
COMMENTS:
Prepared By Date
est. FY15 v.1
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MEMORANDUM
Utilizing the information below collected over the past 3 years, we compared the associated time and
material (T&M) rates of each contractor to the national averages of similar scopes of work. We also applied
the established $5.00 to $6.00 costs per square foot (SF) averages along with a comparative component
replacement cost (as seen in the attached). We then compared this cost against the Contractors proposal and
have validated that the prices received are “reasonable and customary”. Currently, all prices are in line with
our expectations.
- In late 2017, Collier County issued RFI # 17-7157 to provide qualification proposals for the
replacement of the JCI/Metasys Building Automation Control System. The proposals received were
evaluated in early 2018 and Plug Smart and ESSI were identified as the most qualified.
- An internal exhaustive study of manufacturers of BAS options to replace JCI/Metasys in 2019
identified three (3) superior systems that met all criteria requirements and price points, (Reliable,
Delta, and Computrols) which were then adopted into our Collier County Vertical Standards.
- In May of 2019, Stantec completed a BAS assessment report which identified all of the control
points and current conditions as well as a quantitative scope to replace / repair the existing
conditions.
- In early 2020, we completed an internal cost evaluation based on the Control Points identified by
the BAS Assessment Report with established national cost standards on component replacement
costs as compared to costs based on the SF of each building. This data ultimately resulted in the
original budget of $4,000,000.00.
⋅ See attached spreadsheet for details and individual building system estimates and prices.
- The Building Automation Contract (19-7592) was officially approved with Plug Smart and ESSI
as the Primary/Secondary vendors and the time and material (T&M) rates were reviewed and
accepted.
- In December of 2020, the Surtax committee approved the Reliable Building Automation System
upgrades and the replacement of the JCI/Metasys BAS in the amount of $4,000,000.00.
We intend to award Proposal No. 9855, under Building Automation Energy Management Services
Contract No, 19-7592, utilizing a Time and Materials pricing approach. All time and material (T&M)
rates are established in Exhibit B-Fee Schedule of the Building Automation Energy Management Services
Contract No. 19-7592.
Respectfully,
John McCormick, P.E. Principal Project Manager
Facilities Management Division
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Low Multiplier High Multiplier
5.00$ 6.00$
Vendor Supplied
Buildings Building Sqft.
Price / Sqft.
(Low)
Price / Sqft.
(High)
Price /
Equipment
Price / Plug Smart
Proposal
J-3 Main Campus 46,926 234,630.00$ 281,556.00$ 529,100.00$ 396,075.27$
CCSO- CID 35,050 175,250.00$ 210,300.00$ 22,000.00$ 24,827.00$
Building K Chiller Plant 5,520 27,600.00$ 33,120.00$ 305,800.00$ 197,113.00$
Internal Component Cost Estimates 2022 Price / Component
Air Handler 22,000.00$
Fan Coil Unit 13,200.00$
VAV 3,300.00$
Exhaust Fans 2,200.00$
Monitoring 2,200.00$
Integration 8,800.00$
Plant Control 22,000.00$
Lighting / Smoke/Ionizer 2,200.00$
Buildings Plant Control Air Handler Fan Coil Units VAV Exhaust Fans Monitor Integration Lighting Smoke Ionizer
Price /
Equipment
J-3 Main Campus -15 -45 21 1 --1 -529,100.00$
CCSO-CID 1 ---------22,000.00$
Building K Chiller Plant 7 1 -3 14 ---305,800.00$
Internal Estimates
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16.C.2.ePacket Pg. 1193Attachment: Surtax Checklist (22226 : CCSO Jail (J3) - Reliable Building Automation Upgrades)