Agenda 06/14/2022 Item #16A20 (Recognizing MPO Grant Fuding FY22/23)06/14/2022
EXECUTIVE SUMMARY
Recommendation to recognize FY 2022/23 Transportation Disadvantaged Planning Grant funding
in the amount of $27,954 to the Collier Metropolitan Planning Organization from the Commission
for the Transportation Disadvantaged and to authorize the necessary budget amendment. (Growth
Management Grant Fund 711)
OBJECTIVE: For the Board of County Commissioners (“Board”) to recognize funding awarded to the
Collier County Metropolitan Planning Organization (“Collier MPO”) by the Commission for the
Transportation Disadvantaged (“CTD”) and to authorize the necessary budget amendment.
CONSIDERATIONS: Annually, the Collier MPO enters into an Agreement with the CTD to perform
planning duties set forth in Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code,
Commission policies and the Program Manual and Instructions for the Planning Grant.
The Collier MPO’s Board approved the award in the amount of $27,954 and authorized its Chairman to
execute the CTD funding agreement, at its May 13, 2022 meeting. CTD Grant funding begins July 1,
2022, which does not coincide with the County’s budget cycle. A budget amendment is required to
recognize the anticipated grant revenue and establish the appropriate expense appropriation.
The Collier MPO is an independent agency that manages its own funds. The Board of County
Commissioners appropriates the Collier MPO’s annual operating budget and acts as the custodian of the
Collier MPO’s account, with the Clerk of Courts assisting with the administration of the account.
FISCAL IMPACT: A budget amendment is required to recognize grant revenue in the amount of
$27,954 in Growth Management Division (GMD) Grant Fund 711, Project 33808. There is no local
match requirement. Funding begins July 1, 2022 and does not coincide with the County’s budget cycle.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.-SRT
GROWTH MANAGEMENT IMPACT: This request is consistent with Collier County’s Growth
Management Plan.
RECOMMENDATION: To recognize and authorize the necessary budget amendment to the FY
2022/23 grant revenue totaling $27,954, resulting from a grant award by the Commission for the
Transportation Disadvantaged to the Collier Metropolitan Planning Organization.
Prepared By: Brandy Otero, Collier MPO Principal Planner
ATTACHMENT(S)
1. FY 2022-2023 TD Planning Grant Allocation (PDF)
2. FY 2022-2023 TD Planning Grant Program Manual (PDF)
16.A.20
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06/14/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.20
Doc ID: 22272
Item Summary: Recommendation to recognize FY 2022/23 Transportation Disadvantaged
Planning Grant funding in the amount of $27,954 to the Collier Metropolitan Planning Organization from
the Commission for the Transportation Disadvantaged and to authorize the necessary budget amendment.
(Growth Management Grant Fund 711)
Meeting Date: 06/14/2022
Prepared by:
Title: Planner, Senior – Metropolitan Planning Organization
Name: Brandy Otero
05/16/2022 9:52 AM
Submitted by:
Title: Executive Director - MPO – Metropolitan Planning Organization
Name: Anne McLaughlin
05/16/2022 9:52 AM
Approved By:
Review:
Metropolitan Planning Organization Anne McLaughlin Additional Reviewer Completed 05/16/2022 9:54 AM
Growth Management Department Jeanne Marcella Growth Management Department Completed 05/16/2022 2:12 PM
Growth Management Operations Support Tara Castillo Additional Reviewer Completed 05/16/2022 3:31 PM
Capital Project Planning, Impact Fees, and Program Management Gloria Herrera Additional Reviewer Completed 05/17/2022 11:52 AM
Grants Erica Robinson Level 2 Grants Review Completed 05/18/2022 7:29 AM
Growth Management Department Trinity Scott Transportation Completed 05/20/2022 3:01 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 05/24/2022 10:52 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/24/2022 11:31 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/25/2022 11:20 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 05/31/2022 3:36 PM
Grants Therese Stanley Additional Reviewer Completed 05/31/2022 4:56 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 06/08/2022 2:56 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 06/14/2022 9:00 AM
16.A.20
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County Planning
Funds County Planning
Funds
Alachua $25,615 Leon $26,114
Baker $20,580 Levy $20,839
Bay $23,763 Liberty $20,152
Bradford $20,560 Madison $20,367
Brevard $32,468 Manatee $28,259
Broward $60,819 Marion $27,551
Calhoun $20,278 Martin $23,350
Charlotte $23,887 Miami-Dade $76,869
Citrus $23,088 Monroe $21,557
Clay $24,504 Nassau $21,780
Collier $27,954 Okaloosa $24,339
Columbia $21,468 Okeechobee $20,852
DeSoto $20,763 Orange $48,865
Dixie $20,329 Osceola $27,624
Duval $39,925 Palm Beach $51,142
Escambia $26,636 Pasco $31,330
Flagler $22,350 Pinellas $40,395
Franklin $20,227 Polk $34,817
Gadsden $20,940 Putnam $21,528
Gilchrist $20,361 Santa Rosa $23,753
Glades $20,267 Sarasota $28,972
Gulf $20,294 Seminole $29,791
Hamilton $20,280 St. Johns $25,348
Hardee $20,545 St. Lucie $26,725
Hendry $20,849 Sumter $22,709
Hernando $23,987 Suwannee $20,908
Highlands $22,176 Taylor $20,433
Hillsborough $50,496 Union $20,298
Holmes $20,388 Volusia $31,460
Indian River $23,277 Wakulla $20,668
Jackson $20,974 Walton $21,471
Jefferson $20,277 Washington $20,505
Lafayette $20,157 Total $1,784,599
Lake $27,465 4/14/2022
Lee $35,886
DRAFT
Commission for the Transportation Disadvantaged
Planning Grant Allocations
FY 2022-2023
16.A.20.a
Packet Pg. 1040 Attachment: FY 2022-2023 TD Planning Grant Allocation (22272 : Recommendation to recognize FY 2022/23 TD Planning Grant funding in the
FISCAL YEAR 2022-23
PROGRAM MANUAL AND INSTRUCTIONS
FOR THE
PLANNING GRANT
Issued By:
FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
605 Suwannee Street, Mail Station 49
Tallahassee, Florida 32399-0450
850-410-5700
http://ctd.fdot.gov/
16.A.20.b
Packet Pg. 1041 Attachment: FY 2022-2023 TD Planning Grant Program Manual (22272 : Recommendation to recognize FY 2022/23 TD Planning Grant funding in
Planning Grant Program Manual 2
Form Rev. April 18, 2022
INTRODUCTION
The Transportation Disadvantaged Trust Fund is administered by the Florida Commission for the
Transportation Disadvantaged (Commission), pursuant to Section 427.0159, Florida Statutes.
The purpose of the Transportation Disadvantaged Trust Fund is to provide a dedicated funding
source for the operational and planning expenses of the Commission in carrying out its legislative
responsibilities. The trust fund is appropriated by the Legislature annually from revenues
collected from vehicle registrations and voluntary contributions. The Planning Grant Program
was established to provide funding to designated official planning agencies to assist the
Commission in their responsibilities at the local level and to provide support to the Local
Coordinating Boards.
This manual contains information regarding the Transportation Disadvantaged Planning Grant
Program administered by the Commission. It provides guidance to designated official planning
agencies when implementing local transportation disadvantaged planning services under the
Transportation Disadvantaged Program.
This manual is divided into two parts: Program Requirements and the Grant Recipient
Information Instructions.
16.A.20.b
Packet Pg. 1042 Attachment: FY 2022-2023 TD Planning Grant Program Manual (22272 : Recommendation to recognize FY 2022/23 TD Planning Grant funding in
Planning Grant Program Manual 3
Form Rev. April 18, 2022
PART I
PLANNING GRANT
PROGRAM REQUIREMENTS
This part of the manual contains requirements that accompany the Planning Grant Program and
the tasks that are required to be accomplished.
1. ELIGIBILITY INFORMATION
A. Eligible Recipients
An eligible recipient is any official body, agency or entity designated by the Commission to
fulfill the functions associated with staffing the local coordinating board (LCB) and other
necessary local designated planning agency functions. The Metropolitan Planning
Organization (MPO) shall serve as the planning agency in areas covered by such organizations
unless the Commission has designated a service area beyond the area for which an MPO has
been created to serve. In designated service areas not covered by a MPO, agencies eligible
for selection as the designated planning agency include county or city governments, regional
planning councils, local planning organizations or other planning providers who are currently
performing planning activities in designated service areas or capable of such.
To be eligible for this grant agreement, there must be an active LCB in the respective service
area to assist in the successful completion of the tasks herein. The determination of whether
a LCB is functioning will be based on supportive documentation in the Commission files.
B. Allowable Activities
This is a fixed-price agreement to complete tasks identified in the law, rule, this Program
Manual and the grant agreement. It is not subject to adjustment due to the actual cost
experience of the recipient in the performance of the grant agreement. The amount paid is
based on the weighted value of the tasks and deliverables listed below that have been
accomplished for the invoiced period. Prior to payment, the tasks performed and deliverables
are subject to review and acceptance by the Commission. The criteria for acceptance of
completed tasks and deliverables are based on the most recent regulations, guidelines or
directives related to the particular task and deliverable. Specific required tasks are as follows:
TASK 1: Weighted value = 17%
Jointly develop and annually update the Transportation Disadvantaged Service Plan (TDSP)
with the community transportation coordinator (CTC) and the LCB.
Deliverable: Complete initial TDSP or annual updates. Must be approved by the LCB no
later than June 30th of the current grant cycle.
16.A.20.b
Packet Pg. 1043 Attachment: FY 2022-2023 TD Planning Grant Program Manual (22272 : Recommendation to recognize FY 2022/23 TD Planning Grant funding in
Planning Grant Program Manual 4
Form Rev. April 18, 2022
TASK 2 A: Weighted value = 15%
When necessary and in cooperation with the LCB, solicit and recommend a CTC. The selection
will be accomplished, to the maximum extent feasible, through public competitive bidding or
proposals in accordance with applicable laws and rules. Such recommendation shall be
presented to the Commission by planning agency staff or their designee as needed.
Deliverable:
Planning agency’s letter of recommendation and signed resolution.
OR
TASK 2 B:
Provide staff support to the LCB in conducting an annual evaluation of the CTC, including local
developed standards as delineated in the adopted TDSP. Assist the Commission in joint reviews
of the CTC.
Deliverable:
LCB and planning agency selected CTC evaluation worksheets pursuant to the most recent
version of the Commission’s CTC Evaluation Workbook.
TASK 3: Weighted value = 40%
Organize and provide staff support and related resources for at least four (4) LCB meetings per
year, holding one meeting during each quarter.
Provide staff support for committees of the LCB.
Provide program orientation and training for newly appointed LCB members.
Provide public notice of LCB meetings in accordance with the most recent LCB and Planning
Agency Operating Guidelines.
LCB meetings will be held in accordance with the Commission’s most recent LCB and Planning
Agency Operating Guidelines and will include at least the following:
1.Agendas for LCB meetings. Agenda should include action items, informational items and an
opportunity for public comment.
2.Official minutes of LCB meetings and committee meetings (regardless of a quorum). A copy
will be submitted along with the quarterly report to the Commission. Minutes will at least be
in the form of a brief summary of basic points, discussions, decisions, and
recommendations. Records of all meetings shall be kept for at least five years.
16.A.20.b
Packet Pg. 1044 Attachment: FY 2022-2023 TD Planning Grant Program Manual (22272 : Recommendation to recognize FY 2022/23 TD Planning Grant funding in
Planning Grant Program Manual 5
Form Rev. April 18, 2022
3.A current full and active membership of voting and non-voting members to the LCB.
Any time there is a change in the membership, provide the Commission with a current
membership roster and mailing list of LCB members.
4.A report of the LCB membership’s attendance at the LCB meeting held during this
grant period. This would not include committee meetings.
Deliverable: LCB Meeting agendas; minutes; membership roster; attendance report; copy
of public notice of meetings..
TASK 4: Weighted value = 4%
Provide at least one public workshop annually by each LCB, and assist the Commission, as
requested, in co-sponsoring public workshops. This public workshop must be held
separately from the LCB meeting. It may, however, be held on the same day as the
scheduled LCB meeting. It could be held immediately following or prior to the LCB meeting.
Deliverable: Public workshop agenda, minutes of related workshop, and copy of public
notice of workshop. The agenda and minutes must be separate documents and cannot be
included in the LCB meeting agenda and minutes, if held on the same day. Minutes may
reflect “no comments received” if none were made.
TASK 5: Weighted value = 4%
Develop and annually update by-laws for LCB approval.
Deliverable: Copy of LCB approved by-laws with date of update noted on cover page.
TASK 6: Weighted value = 4%
Develop, annually update, and implement LCB grievance procedures in accordance with the
Commission’s most recent LCB and Planning Agency Operating Guidelines. Procedures shall
include a step within the local complaint and/or grievance procedure that advises a
dissatisfied person about the Commission’s Ombudsman Program.
Deliverable: Copy of LCB approved Grievance Procedures with date of update noted on
cover page.
TASK 7: Weighted value = 4%
Review and comment on the Annual Operating Report (AOR) for submittal to the LCB, and
forward comments/concerns to the Commission.
Deliverable: CTC Organization and Certification Page of the AOR, signed by CTC
representative and LCB Chair.
16.A.20.b
Packet Pg. 1045 Attachment: FY 2022-2023 TD Planning Grant Program Manual (22272 : Recommendation to recognize FY 2022/23 TD Planning Grant funding in
Planning Grant Program Manual 6
Form Rev. April 18, 2022
TASK 8: Weighted value = 4%
Research and complete the Actual Expenditures Report (AER) for direct federal and local
government transportation funds to the Commission no later than September 15th. Complete
the AER, using the Commission approved form.
Deliverable: Completed AER in accordance with the most recent Commission’s AER
instructions.
TASK 9: Weighted value = 4%
Complete quarterly progress reports addressing planning accomplishments for the local
transportation disadvantaged program as well as planning grant deliverables; including but
not limited to, consultant contracts, special studies, and marketing efforts.
Deliverable: Complete Quarterly Progress Reports submitted with invoices. Quarterly
Report must be signed by planning agency representative. Electronic signatures are
acceptable.
TASK 10: Weighted value = 4%
Planning agency staff shall attend at least one Commission sponsored training, including but
not limited to, the Commission's regional meetings or annual training workshop.
Deliverable: Documentation related to attendance at such event(s); including but not
limited to sign in sheets.
2. GRANT FUNDING
Each year, the Commission will calculate each service area’s allocation in accordance with
Rule 41-2, FAC. Each service area's anticipated eligible allocation is subject to change based
on appropriations by the Legislature.
LOCAL MATCH REQUIREMENT
There is no match required.
3. GRANT APPROVAL
All grants are subject to approval by the Commission or its designee. Once the completed
Grant Recipient Information document has been received, a grant agreement will be
forwarded to the recipient for execution. An authorizing resolution or documentation by the
Grantee’s governing body shall also be submitted along with the executed grant agreement.
16.A.20.b
Packet Pg. 1046 Attachment: FY 2022-2023 TD Planning Grant Program Manual (22272 : Recommendation to recognize FY 2022/23 TD Planning Grant funding in
Planning Grant Program Manual 7
Form Rev. April 18, 2022
4. INVOICING
Invoices for trust funds will not be honored until the grant agreement has been executed by
both the Commission and the Grantee and is on file at the Commission office. Invoices
related to this grant agreement shall be completed on the invoice form(s) provided by the
Commission and submitted electronically to FLCTDInvoice@dot.state.fl.us unless otherwise
notified by the Commission.
Grantee shall invoice on a quarterly basis. Invoices should be submitted after the last month
of each quarter and shall include only the activities performed during that time. The Grantee
shall provide sufficient detailed documentation to support the completion of task outlined
above. Unless extended by the Commission, the final invoice and supporting documentation
must be submitted to the Commission in acceptable format by August 15 for each grant
year.
16.A.20.b
Packet Pg. 1047 Attachment: FY 2022-2023 TD Planning Grant Program Manual (22272 : Recommendation to recognize FY 2022/23 TD Planning Grant funding in
Planning Grant Program Manual 8
Form Rev. April 18, 2022
PART II
PLANNING GRANT
RECIPIENT INFORMATION DOCUMENTATION
GENERAL INSTRUCTIONS
Presented in this part are specific instructions on the completion of the grant recipient
information document. Additional assistance may be obtained by contacting the Commission.
A complete Grant Recipient Information document shall be submitted to the assigned CTD
project manager via email. The original signed documentation shall be mailed to the Commission
for the Transportation Disadvantaged, 605 Suwannee Street, MS-49, Tallahassee, FL 32399.
For those planning agencies who are responsible for more than one service area that has not
been designated as a multi-county service area, a separate Planning Grant Recipient Information
document must be submitted for each service area. However, one original resolution will satisfy
the requirement for each service area.
TIMETABLE
JULY 1 Earliest date that grant agreements can be effective for these grant funds.
Commission’s fiscal year begins on July 1. Grant Agreements not executed
prior to July 1 will begin on the date of execution.
JUNE 30 All Grant Agreements will terminate on June 30th the following year.
AUGUST 15 Deadline for final invoices.
16.A.20.b
Packet Pg. 1048 Attachment: FY 2022-2023 TD Planning Grant Program Manual (22272 : Recommendation to recognize FY 2022/23 TD Planning Grant funding in
Planning Grant Program Manual 9
Form Rev. April 18, 2022
TRANSPORTATION DISADVANTAGED PLANNING GRANT
RECIPIENT INFORMATION INSTRUCTIONS
Except for the following notes, the grant information document is essentially self-explanatory. If
questions arise, please contact the Commission.
PLANNING GRANT REIPIENT INFORMATION
LEGAL NAME: The full legal name of the grantee’s organization, not an individual. Name must
match Federal ID number and the information registered with MyFloridaMarketPlace.
FEDERAL EMPLOYER IDENTIFICATION NUMBER: The number used by all employers within the
United States to identify their payroll and federal income tax. Name must match Federal ID
number and the information registered with MyFloridaMarketPlace.
REGISTERED ADDRESS: This should be the grant recipient’s mailing address as registered in
MyFloridaMarketPlace, and will be the address on the grant agreement. This address should also
be consistent with the address associated with your Federal Employer Identification (FEI)
Number.
CONTACT PERSON, PHONE NUMBERS AND E-MAIL ADDRESS: Provide the name of the person
who will be the point of contact, their phone number and email address.
PROJECT LOCATION: This is the service area [county(ies)] the Planning Agency is designated to
serve. Planning Agencies that serve several different service areas shall complete a separate
Grant Recipient Information document for each service area.
PROPOSED PROJECT START DATE: The start date shall be July 1st each fiscal cycle or date of
grant agreement execution if later than July 1st.
BUDGET ALLOCATION: Using the Commission approved Planning Grant Allocations chart,
complete the funding category as appropriate. Once the line item is complete, right click
on the space provided for the “Total Project Amount.” Select “update field” from the
drop down box. This will automatically calculate the total project amount.
16.A.20.b
Packet Pg. 1049 Attachment: FY 2022-2023 TD Planning Grant Program Manual (22272 : Recommendation to recognize FY 2022/23 TD Planning Grant funding in