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PBSD MSTU Agenda 06/28/2022PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING TUESDAY, JUNE 289 2022 THE LANDSCAPE & SAFETY COMMITTEE OF THE PELICAN BAY SERVICES DIVISION WILL MEET AT 1:30 PM ON TUESDAY, JUNE 28 AT THE PELICAN BAY SERVICES DIVISION, 1ST FLOOR OF THE SUNTRUST BUILDING, SUITE 102, LOCATED AT 801 LAUREL OAK DRIVE, NAPLES, FL 34108M AGENDA 1. Call to Order -Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 03/23/22 Meeting Minutes 5. Audience Comments 6. Strategic Planning: On -going & Immediate Issues and Projects a. Phase 2 Sidewalk Replacement Project Update b. Oakmont Lake Landscape Restoration (Post Lake Bank Project) c. Landscape Maintenance and Vehicular & Pedestrian Line of Sight d. Roadway Safety and Safety Issues 7. Strategic Planning: Mid -Range Issues and Projects a. Tree Planting Project 8. Strategic Planning: Long Range Issues and Projects a. Street Lighting 9. Adjournment ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 252-1355. ::7[�➢IIz�➢Ai�i[�L•1�ri PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING MARCH 23, 2022 The Landscape &Safety Committee of the Pelican Bay Services Division met on Wednesday, March 23 at 3:00 p.m, in the Pelican Bay Services Division, ISM Floor of the SunTrust Building, Suite 102, located at 801 Laurel Oak Drive, Naples, FL. The following members attended. Landscape &Safety Committee Joe Chicurel, Chairman Jack Cullen Pelican Bay Services Division Staff Neil Dorrill, Administrator Chad Coleman, Operations Manager Darren Duprey, Assoc. Project Mgr. Also Present Denise McLaughlin, PBSD Board Nick Fabregas (absent) Susan Hamilton Michael Weir Karin Herrmann, Operations Analyst (absent) Lisa Jacob, Project Manager Alex Mumm, Senior Field Supervisor Barbara Shea, Administrative Assistant APPROVED AGENDA (AS PRESENTED) 1. Call to Order -Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 09/20/21 Meeting Minutes 5. Audience Comments Sidewalk Replacement Project Phase 2 Update 7. *Crosswalk signage 8. Asphalt sidewalk repair update 9. Committee member comments 10. Chairman Comments 11. Adjournment ROLL CALL Mr. Fabregas was absent and a quorum was established. Ms. Hamilton motioned, Mr. Cullen seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 9/20/21 MEETING MINUTES Pelican Bay Services Division Landscape & Safety Committee Meeting Mar. 23, 2022 Mr. Cullen motioned, Ms. Hamilton seconded to approve the 9/20/21 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None SIDEWALK REPLACEMENT PROJECT PHASE 2 UPDATE Mr. Dorrill reported that Sidewalk Replacement Project Phase 2 bids were opened and reviewed by our engineer. It was determined by our engineer that the bid from the lowest bidder was not responsive. The Procurement Director agreed. Mr. Dorrill discussed disqualifying the lowest bid with the Clerk of Courts, who confirmed and agreed with our concerns. Mr. Dorrill reported that the next lowest bid was submitted by Quality Enterprises, with an approximate additional cost of $20,000. He noted that the PBSD has had good experience in the past with this contractor. Once our engineer completes the reference checks on Quality Enterprises, the bid selection for this project will go to the BCC for approval at the end of April/early May, CROSSWALK SIGNAGE Dr. Chicurel discussed changing out all Pelican Bay "yield for pedestrians" signs to "stop for pedestrians" signs. He suggested that "yield for pedestrians" is ambiguous and recommended that PB crosswalk signage needs to be uniform. He reviewed the backup documents in the agenda packet including (1) the high number of pedestrian fatalities in Florida, (2) 2021 Florida Statutes on crosswalk signage, (3) examples of crosswalk signage, and (4) a PSA on cars, pedestrians, crosswalks and Florida State law. Dr. Chicurel noted that at our PBSD/PBF joint meeting last year, the PBF asked for uniformity of PB signs. He commented that he has also brought this issue forward at this time, as a result of several residents bringing their "dangerous crosswalk concerns" to him. Mr. Duprey estimated a sign replacement cost of $300/sign, and noted that there are a total of 28 signs at seven crosswalks. Mr. Coleman commented that this crosswalk signage replacement project could be included in the FY2023 budget, or may be completed in FY2022 if there is available budget remaining towards the end of this year. Mr. Rick Lillie asked whether black or verde green is the official color of PB signage. Dr. Chicurel commented that black is the official color. Mr. Dorrill noted that black was adopted by the board as the official color, after Hurricane Irma, for all replacement signs going forward. Dr. Chicurel motioned, Mr. Weir seconded to recommend to the full PBSD Board that $20,000 be allocated to place "STOP for PEDESTRIANS" signs at all crosswalks that have "YIELD for PEDESTRIANS" signs and make all the necessary roadway changes that are required. The motion carried unanimously. ASPIIALT SIDEWALK REPAIR UPDATE Mr. Darren Duprey, Assoc. Project Manager, provided an update on our asphalt sidewalk repairs, including a discussion of which areas have recently been repaired. He noted that we are making these necessary repairs for the safety of our residents, even though the sidewalks will be replaced during our Sidewalk Phase 2 Project, in about a year's time. Pelican Bay Services Division Landscape & Safety Committee Meeting Mar. 23, 2022 STAFF COMMENTS Mr. Alex Mumm, Sr. Field Supervisor, reported that he is in the process of taking soil samples for chemical analysis, in order to determine the appropriate mix of fertilizer for this spring. He expects to complete the spring turf fertilization in late April. Mr. Mumm noted that his use of "slow release" fertilizer enables it to last through the summer. He also reported that he is in the process of preparing requests for bids for our summer annuals. CHAIRMAN COMMENTS Dr. Chicurel commented on photos of the Hammock Oak/Pelican Bay Blvd. intersection and this year's annuals, included in the agenda packet. OTHER COMMENTS Mr. Rick Lillie questioned whether there is any consideration for a second crosswalk at the Hammock Oak Drive/Pelican Bay Blvd. intersection. Dr. Chicurel responded that this is unlikely as there is an existing crosswalk at this intersection. The meetine was adjourned at 3:34 Joe Chicurel, Chairman Minutes approved �] as presented OR �] as mnended ON � ]date Agenda item #6 Page 1 of 2 STRATEGIC PLANNING: (def.) "of great importance within an integrated whole or to be a planned effect" "relating to the identification of longterm or overall aims .... and the means of achieving them" identifying "overall aims" or "longterm" issues" and "the means of achieving them" Agenda item #6 Page 2 of 2 6. On -going & Immediate Issues and Projects a. Phase 2 Sidewalk Replacement Project Construction is underway -ADA 2% cross slope (see diagram next page) 2' ike for like" restoration of all conflicts that are disrupted (utilities; sprinklers; grass; etc) plants; palm & tree removal as deemed necessary because of disease; unavoidable conflicts with ADA required sidewalk engineering (placement and specifications) -as was done in Phase 9, once the new sidewalk is completed, safety issues ("Line of Sight"), minimizing maintenance requirements and esthetics will dictate landscape restoration plans -Wednesday night Foundation a -blast PSA and Post article (copies in packet). -Karin is mailing out another Phase 2 letter to all residences and associations explaining the project's details and the ADA 2% cross slope requirement. b. Oakmont Lake Landscape Restoration -as with the sidewalk project, once we see what the new lake banks look like, we can determine if anything beyond grass is needed (see photo 6.b.) c. Landscape Maintenance and Line of Sight Issues are: plant selection and ability to maintain plants and/or safe Lines of Sight for vehicles and pedestrians (slide show photos to explain issues and recommendations for a Strategic Plan to remedy) Figtue 4 PROBLEM Wheelchair• users traveling on a sidewalk with a cross slope greater than 2% use snore energy to to offset the force of gravity that directs them towards the curb and into the street Figure 5 915 mm (3fi in(mu�mum GOOD DESIGN A level area at least 915 inm (36 in) wide improves access when the street elevation is lower than the building elevation of 1 Agenda Item Page 1 of 1 Figure 6 so ACCEPTABLE DESIGN Iucreasing the height of the curb provides a level pathway when the street elevation is lower that the building elevation This lution may not be ideal if sidewalks ue not wide enough to install well= designed club ramps r Agenda item #6a-1 Page 1 of 1 SIDEWALK REPLACEMENT PROJECT UPDATE Provided by The PBSD (The Pelican Bay Services Division) 239-252-1355 PHASE TWO of Pelican Bay's community -wide sidewalk replacement project Is now underway. Replacing the old failing asphalt sidewalks requires adherence to county and state construction codes, and the federal civil rights law of 1990, the Americans with Disabilities Act (ADA). The ADA requires that the an- gle that the sidewalk slopes toward the street must not exceed 2% (this is known as the "cross slope"). In order to be compliant with the ADA, our contractor will be re -setting pavers where the sidewalk passes through driveways and condo associations. All disruptions to pavers, sod, sprin- klers and utilities will be restored at no expense to Pelican Bay residents or associations. Marking of utilities, trees, palms, and safety fence barri- ers is now taking place. Removing any of these that are in conflict with construction or identified by an arborist as diseased will also begin. Our new 6 foot wide concrete sidewalks will provide all residents with safer, more user friendly, and aesthetic sidewalks. The PBSD will continue to provide additional and ongoing updates throughout the project. �R (photos are of Phase One along Green Tree Drive during construction) ''4 Agenda item #6a-2 Page 1 of 1 POST ARTICLE - SIDEWALK REPLACEMENT New Sidewalks for Pelican Bay Courtesy of the Pelican Bay Services Division Pelican Bay has seen many changes and improvements to its physical beauty and amenities since 1978 when development began to take place in Pelican Bay. Now, 44 years later in 2022, our community is replacing its worn, outdated and failing asphalt sidewalks. County sidewalks are multi -use sidewalks. This means that pedestrians, runners, and bicycles may all use the sidewalk. Pelican Bay's asphalt side- walks have been patched and resurfaced to the point that a holistic remedy was needed to provide a safe multi -use sidewalk system for the community. Largely for this reason and more importantly to comply with county codes and the 1990 civil rights act known as the Americans with Disabilities Act (ADA), our new sidewalks will be 6 feet wide and made of concrete. The size and material nature of the sidewalks will improve safety, decrease frequency of maintenance, and increase access to all Pelican Bay residents, no matter what their physical or medical condition. The Americans with Disabilities Act (ADA) requires that the angle that the sidewalk slopes toward the street must not exceed 2% this is known as the "cross slope'). This 2% requirement, as well as engineering/construction codes, will result in re -setting pavers as the sidewalk passes through driveways. All disruptions to pavers, sod, utilities, sprinklers and landscapes will be restored at no expense to Pelican Bay residents or condo associations. Construction along Green Tree Drive and a short segment along Oakmont Parkway adjacent to Jamestown was completed in 2021. Construction involving the of of Pelican Bay has started. With approximately 12 miles of sidewalks to replace, the project is esti- mated to take 2 years or less to complete. Please look for updates in future Post articles and the Foundation's weekly Wednesday e-blasts ("Today In The Bay"), Agenda item #6b Page 1 of 2 Agenda item #6b Page 2 of 2 MIL ti i e 1 k,.LI I- ' p __"?10�n...._ ___. ____.,.l�fiiC�r+t�t�R6�u•:`"�r....w.c. .. .. i� 1 P' ,cIF :.` U'i F1 Agenda item #6d Page 1 of 1 CARS, PEDESTRIANS, CROSSWALKS AND FLORIDA STATE LAW ONLY STOP WHEN THERE lS A PEDESTRIAN IN OR ABOUT TO ENTER THE CROSSWALK Florida state law requires that all motor vehicles must -algp and remain stopped to allow a pedestrian to cross a roadway when the pedestrian is in the rosswalk or steps into the crosswalk". (Courtesy of The Pelican Bay Services Division)