Agenda 05/24/2022 Item #16E 4 (Procurement Services - Change Orders and Contract modifications)05/24/2022
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Four (4) change orders that in aggregate modify contracts by $0.00 and add 223 calendar days to
completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Six (6) after the fact memos with a fiscal impact of $7,920.98 for additional services
FISCAL IMPACT: The net total for the ten (10) items is $7,920.98.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0524 Change Order Report - FY22 (PDF)
2. 0524 Change Order Backup - FY22 (PDF)
3. 0524 After the Fact Report - FY22 (PDF)
4. 0524 After the Fact Backup - FY22 (PDF)
16.E.4
Packet Pg. 1243
05/24/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4
Doc ID: 22264
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 05/24/2022
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
05/13/2022 2:56 PM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
05/13/2022 2:56 PM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 05/13/2022 2:59 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 05/13/2022 3:01 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 05/13/2022 3:18 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/13/2022 3:20 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/13/2022 4:37 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 05/16/2022 2:49 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 05/17/2022 9:39 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 05/24/2022 9:00 AM
16.E.4
Packet Pg. 1244
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager
Original Contract
Amount
Current Contract
Amount
Current Change
Order Amount
Revised Contract
Amount
% Over
Board
Approved
Amount
Contract
Length
Change in
length
(Days)
Updated
contract
length
Change in
length
(%)
1 1 21-7847 1 4/29/2022
Goodlette-Frank Road Ditch
Improvements
Water Resources Management
Associates, Inc.
Capital Project Planning, Impact
Fees & Program Management -
Mark Zordan
$598,817.00 $598,817.00 $0.00 $598,817.00 0.00% 326 30 356 9.20%
2 4 20-7790 4 5/9/2022
Caxambas Park Community
Center Fort Construction Group of Naples, Inc.Facilities Management -
Claudia Roncoroni $1,375,401.00 $1,375,401.00 $0.00 $1,375,401.00 0.00% 468 90 558 19.23%
3 7 17-7198 9 5/10/2022
Collier County Sports Complex
Phase 2.1 Manhattan Construction Florida, Inc.Facilities Management -
Ayoub Al-bahou $32,998,449.00 $29,185,545.49 $0.00 $29,185,545.49 0.00% 456 60 516 13.16%
4 11 21-7899 1 5/4/2022 Hamilton Avenue Improvements Haskins, Inc.
Facilities Management -
Olivier Sureau $3,246,304.75 $3,246,304.75 $0.00 $3,246,304.75 0.00% 330 43 373 13.03%
Meeting Date Total number of Change Orders
Total Dollar
Change
Total
Change in
Days
5/24/2022 4 $0.00 223
16.E.4.a
Packet Pg. 1245 Attachment: 0524 Change Order Report - FY22 (22264 : Procurement Services administrative reports)
Approved by:
(Department Head)
1116.E.4.b
Packet Pg. 1246 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
2 16.E.4.b
Packet Pg. 1247 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
3 16.E.4.b
Packet Pg. 1248 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
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5 16.E.4.b
Packet Pg. 1250 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
6 16.E.4.b
Packet Pg. 1251 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
this exhibit is not applicable
EXHIBIT F
CHANGE ORDER
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Project Name:
Project Manager Name: r: Department:
Original Contract/Work Order Amount $ 32,998,449.00 11.B 12/8/20 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 29,185,545.49 11.B 12/8/20 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 29,185,545.49 6/8/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 -11.55% Total Change from Original Amount
Revised Contract/Work Order Total $ 29,185,545.49 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ (3,812,903.51) 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date ( Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact of
this change is not processed. Attach additional information from the Design Professional and Contractor if needed.
Prepared by: ________________________________________________________________________ Date: ________________
(Ayoub Al-bahou, P.E., Principal Project Manager, Facilities Management Division)
50156 17-7198 9 4500209838
Manhattan Construction Florida Inc. Phase 2.1 Collier County Sports Complex
Facilities Management Ayoub Al-bahou, P.E.
3/9/21
60
1)This Change Order is for additional time only and it adds an additional sixty (60) days to the Contract time.
Time Extension is due to the impact on the supply chain caused by both material shortages and shipping delays aftermath of
the COVID-19 pandemic. Changes in the production and shipping schedule of PVC conduits drastically influenced the
construction schedule of this project. Most of the dealy in material delivery was based on agreement with Florida Power and
Light to provide the required conduits to the site. FPL has failed to deliver these material on time and as needed for this project.
This change order is a partial request to allow the contractor to evaluate the overall impact to the schedule.
2)The additional time was not included in the original contract because a severe distruptions of the supply chain such as the
one the market is currently experiencing, with worldwide material shortages and worldwide shipping delays, was not anticipated
at the start of the project.
3)The impact on this project if this Change Order is not processed is that project time will be lost due to both material
shortages and shipping delays, ripple effects of the COVID-19 pandemic; The construction schedule will be delayed, the project
will not be able to move forward into the next phase, nor been completed and the contract will expire.
6/8/22 6/8/22 8/7/22
3716.E.4.b
Packet Pg. 1252 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
Acceptance of this Change Order shall constitute a modification to the contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design
Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ________________________________________________________________________ Date: ________________
(Manhattan Construction Florida, Inc.)
Approved by: _________________________________________________________________________ Date: ________________
(Davidson Engineering)
Approved by: _________________________________________________________________________ Date: ________________
(Ed Finn, Interim Division Director)
Approved by: _________________________________________________________________________ Date: ________________
(Procurement Professional)
5/10/2022
8 16.E.4.b
Packet Pg. 1253 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
JustificationAdditive (+) Deductive (-)
Days
Added New Amount
1
To deduct
builders’ risk
insurance and
approve the use
of owners survey
allowance.
($146,803.00)
The use of the owner's
allowance and deduction for the
builder's risk insurance would
not be recognized.
2
To approve the
use of the
subcontractor's
allowance.
The use of the subcontractor's
allowance would not be
recognized
3
To approve the
use of owners
testing allowance.
The use of the owner's
allowance would not be
recognized.
4
To deduct and
approve Direct
Material
Purchases.
($753,385.80) To take advantage of sales tax
savings.
5
To approve the
use of Owner
Contingency for
price escalation.
DMP Turf
($1,627,901.54)
The use of the owner's
contingency would not be
recognized. To take advantage
of sales tax savings.
6 reallocate SDI to
the proper line To reconcile/reallocate SDI
7
To deduct and
approve Direct
Material
Purchases. Core
& Main
($189,635.66) To take advantage of sales tax
savings.
8
To deduct and
approve Direct
Material
Purchases.
Conrad
Yelvington and
Sportsfield
Specialties
($1,095,177.51)To take advantage of sales tax
savings.
9 To extend the
time by 60 days 60 516
Project time will be lost due to
both material shortages and
shipping delays, ripple effects of
the COVID-19 pandemic
9 16.E.4.b
Packet Pg. 1254 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
10 16.E.4.b
Packet Pg. 1255 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
r Facilities Management
21-7899 4500215081
.
1) This change order will add 43 days to account for the actual time spent by the contractor to replace the watermain as directed and
funded by the City of Naples. (Mobilization for watermain replacement occurred on 01/25/22. Tie in of watermain occurred on
03/09/2022)
2) The change being requested was not included in the original contract because the replacement of the watermain by the City of
Naples was not known at the time the original contract was awarded.
3) If this modification is not processed, the contractor cannot finish the roadway improvements in the time currentlyremaining.
Procurement Services
Change Order Form
Contract Modification Work Order Modification
Contract #:Change #: 1 Purchase Order #:Project #:
Contractor/Firm Name:
Project Manager Name:
Contract/Project:
Division Name:
Notice to Proceed
Date
Original
Completion Date
Last Approved
Date
Revised Date
(Includes this change)
01/18/2023
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor ifneeded.
Prepared by:
Olivier Sureau, Project Manager, Facilities Management
Date:
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by:
Ryan McPhee, Vice President, Haskins Inc.
Date:
Accepted by:
Approved by:
Joshua Hildebrand, CEI Project Manager, Johnson Engineering Inc.
Ed Finn, Director, Facilities Management
Date:
Date:
Approved by:
Procurement Professional
Reviewd: PJB – 2/10/22
Reivewd: CG - 2/10/22
Date:
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
SureauOlivier Date: 2022.04.20 13:17:04 -04'00'
Digitally signed by SureauOlivier
Ryan MacPhee Digitally signed by Ryan MacPhee
Date: 2022.05.04 15:53:48 -04'00'
Digitally signed by Joshua JJoshua J Hildebrand Hildebrand
Date: 2022.05.04 15:13:54 -04'00'
FinnEd Digitally signed by FinnEd
Date: 2022.05.04 20:43:43 -04'00'
43
12/06/202212/06/202201/10/2022
Olivier Sureau
Hamilton Avenue ImprovementsHaskins, Inc.
50171.1.3
Original Contract/Work Order Amount $ 3,246,304.75 09/28/21; 11B Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 3,246,304.75 09/28/21; 11B Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 3,246,304.75 12/6/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 3,246,304.75 0.00%Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Rpt
BCC
11 416.E.4.b
Packet Pg. 1256 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
JustificationAdditive (+) Deductive (-)
Days
Added
New
Amount
1 Time Extension 43 373
To account for watermain
replacement by the City of Naples
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ESBCC
Rpt
12 16.E.4.b
Packet Pg. 1257 Attachment: 0524 Change Order Backup - FY22 (22264 : Procurement Services administrative reports)
Item Page #Contract or
Purchase Order Date Description of Project Vendor Name Division - Director
Fiscal Impact for
Additional Services Outstanding Invoices Description
1 1
18-7357-PB
4500212688 4/29/2022 Code Blue Box Graybar Electric Company, Inc. Facilities Management - Ed Finn $0.00 $4,792.50 Division staff purchased items that were not part of the contract.
2 3
19-7525
4500208319 5/4/2022 Slide Pool Repairs and
Resurfacing Capital Contractors, LLC Parks and Recreation -
Olema Edwards $0.00 $15,220.00 Division staff did not issue a change order to extend time prior to the
expiration of the project.
3 6 4500215050 4/29/2022
Emergency Response
Cleanup Services Cliff Berry, Inc. Airport Authority - Gene Shue $0.00 $12,247.00 Division staff purchased items that were not part of the contract.
4 10 4500214303 5/6/2022
Purchase of Calibration
Standards Geotech Environmental Equipment, Inc.PUD Wastewater -
Robert Vonholle $295.15 $885.15 Division staff exceeded their $3,000 purchase order without obtaining
quotes prior to the purchase.
5 12
19-7525
4500210952 5/4/2022 Immokalee Airport
Renovations EBL Partners-Naples Airport Authority - Gene Shue $0.00 $77,132.90 Division staff did not issue any of the required contract documentation
during the course of the project.
6 15 NA 5/12/2022 Purchase of Pet Food Phillips Pet Food and Supplies
Domestic Animal Services -
Marcy Perry $7,625.83 $7,625.83 Division staff did not have a sufficient amount of funds on their old
purchase orders to cover the outstanding invoices.
Meeting Date Total number of After the
Fact Memos
Fiscal Impact for Additional
Services Outstanding Invoices
5/24/2022 6 $7,920.98 $117,903.38
16.E.4.c
Packet Pg. 1258 Attachment: 0524 After the Fact Report - FY22 (22264 : Procurement Services administrative reports)
After the Fact Form
Revised 06/17/2021
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount:Contract #:Purchase Order:
Why is this deemed a non-compliant purchase?Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
1 116.E.4.d
Packet Pg. 1259 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
GRAYBAR ELECTRIC COMPANY, INC.
PO BOX 403062
ATLANTA GA 30384-3062
239-280-1100
INVOICE
Remit to:
Invoice No: 9324301819
Invoice Date: 11/12/2021
Account Number: 213410
Account Name: COLCBOCC (COMM)
Invoice Questions Please Call
Bill-To:
COLCBOCC (COMM)
ATTN: FINANCE DEPT
3299 TAMIAMI TRAIL STE 700
NAPLES FL 34112
USA
Ship-To:
COLCBOCC (COMM)
Lee Rhoades Mobile Phone: (239) 784-169
3335 TAMIAMI TRAIL E SUITE 101
NAPLES FL 34112
USA
PO # : 4500212688 SO#: 376653198
Page 1 of 1
Del.Doc.#: PRO #Routing Date Shipped Shipped From F.O.B. Rt. To
376653198 11/11/2021 FACTORY
Ordered By: Lee Rhoades
Quantity Catalog # / Description Unit Price / Unit Amount_____________________________________________________________________________________________
6 50002 CODE BLUE CORPORATION 798.75 / 1 4,792.50
IA4100-D PUSH FOR HELP/INFO
Contract Price: Cost Plus 26.000%
_____________________________________________________________________________________________
Terms of Payment Sub Total: 4,792.50
1% 15 Days, net 30 Days Freight: 0.00
As a condition of the sales agreement, a monthly
service charge of the lesser of 1-1/2% or the maximum
permitted by law may be added to all accounts not paid
by net due date. Visa, MasterCard, American Express,
and Discover credit cards are accepted at point of
purchase only.
Handling: 0.00
Tax: 0.00
Total Due: 4,792.50
Cash Discount(if paid within terms): 47.93-
SUBJECT TO THE STANDARD TERMS AND CONDITIONS LISTED ON WWW.GRAYBAR.COM
2 16.E.4.d
Packet Pg. 1260 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order.
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
3 216.E.4.d
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4 16.E.4.d
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516.E.4.dPacket Pg. 1263Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order.
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
6 316.E.4.d
Packet Pg. 1264 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
7 16.E.4.d
Packet Pg. 1265 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
8 16.E.4.d
Packet Pg. 1266 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
9 16.E.4.d
Packet Pg. 1267 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order.
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
10 416.E.4.d
Packet Pg. 1268 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
Geotech Environmental Equipment, Inc.
2650 East 40th Avenue
Denver, CO 80205
Phone 303.320.4764 FAX 303.322.7242
sales@geotechenv.com
www.geotechenv.com
Federal ID# 84-0753199
Bill To:Ship To:
000006608857
COLLIER CNTY BOARD OF CNTY COMMISSIONERS
3299 E TAMIAMI TRAIL STE 403
NAPLES, FL 34112
UNITED STATES OF AMERICA
COLLIER COUNTY UTILITIES
ATTN: JON FLOMERFELT
5600 WARREN ST
NAPLES, FL 34113 UNITED
STATES OF AMERICA
4500214303
FEDEX GROUND
1%-10/NET30
03/23/2022
03/24/2022
Phone No: (239) 252-6886 Ext No:
Invoice
00633438
679329Invoice No:
Customer No:
Invoice Date:
Purchase Ord No:
Account Terms:
Salesperson No:204
Shipping Date Ship Via Bill Frt Carrier #Location
CO
Order No:
REGION 4
Payment Method:PO
Jon FlomerfeltPlaced By:
878515510
Quantity
Required Shipped B.O.Item No.Description Unit Price AmountLine No.
1 112103053 $336.00 1 SOL,TURB,12.4/12.7NTU,1GAL,YSI $336.00
607200
1 112103085 $179.55 2 SOL,TURB,0 NTU,1GAL,YSI $179.55
608000
1 112103089 $369.60 3 SOL,TURB,100/126NTU,1GAL $369.60
607300,YSI
$885.15
Payment Applied
Sale Amount
Shipping/Handling:
Invoice Amount $885.15
Amount Due $885.15
If you have questions, please contact us at (303) 320-4764.$0.00
$ 0.00
Sales Tax $0.00 0.00
Page 1 of 1
11 16.E.4.d
Packet Pg. 1269 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order.
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
12 516.E.4.d
Packet Pg. 1270 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
1316.E.4.dPacket Pg. 1271Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
1416.E.4.dPacket Pg. 1272Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order.
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
15 616.E.4.d
Packet Pg. 1273 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
Date Invoice Amount Notes
11/20/2020 20632387 1052.76
Invoice was rejected item did not match the quote price
and did not received a revised invoice. I contacted the
vendor and they are going to try to give us a credit.
12/8/2020 20637271 1100.45
9/7/2021 20684310 1822.86
9/22/2021 20686648 1342.12
9/28/2021 20687760 1028.6
10/5/2021 20688853 1279.04
7625.83
PHILLIPS PET FOOD
16 16.E.4.d
Packet Pg. 1274 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
,ffiEs
. lrrl r9!a
3747 H.ddown Rd
E..ton, PA l6o.l|i
ElXl{li1 -2817 Far:E6Gt0'l{6'16
BILL TO
COLLIER C!{' TY DOffESTIC ANIMAL
3299 TA!,lAIlrI TRAIL E srE 700
NAPLES FL 34104
rtworcB
SHIP TO
COLLIER COUNTy mNiIESTIC Al.lll.lAl-
SBRVICES
7610 DAVIS BOULSVARDNAPLBS FL 3410{
ClstcnEr lu!$er hvoice Datehvoice lo.Route Page
02loooosoi598 rL/ro/20 2o63235't P2OA/2 1
cuscdEr Po cusl@r Pholre
4500207669 2]9'252-7347
PayrEnt Tern6 oraler Taken By Terrrlory
IJET 30 DAYS POS 502
5X?VF PARTNER
TTiTPLEASE DBLIVAR ON A
5 5 PROVr 3 81702
5 5 PROVI 381?08
1s ls PROVr 3 81802
s 5 PROVr 18180?
10 10 PROVr 3 812 99
l0 30 GoLDc 702032
1 1 oXBOW {4 8005
zuEL SURCIIARGE
BOX TRUCK. 53O TRAILgRS ARE TOO BIGi'T
cAs 038100025?12 U/A PP FOCttS CKN/RC PUP 121132
cAs o38100026?{3 PP SAVOR CI(}I/RC DOG 12l1.32
ADLT
cAs 038100026903 U/A Pp FOCITS CKN/LV Krll 2{/32
03810002695s PP SAVOR CKN/RC/GRV CAT 24/32
o38loo1{9465 PP SAVOR CKN/CUZIGRV qt 24/tZ
07023010740{ mvcAT roc coNv Tou;H 40#
144A45402A26 oXEOll WESTERII THAY 50f
+
1?.36 15 .52 71 -60
11 .36 15.52 11 -60
2t -69 19 . 35 290.40
EA
EA
21.68 19.90 99.50
2L.68 19.90 199. O0
9 . 01 I .,10 252 -OA
ttlb ,a{F , 44.65 .
,-) -t , ' -J
99.72
NON. TAXABLE
TAXABLS
SAI,ES TAX
12.00
.r p-prono Iteh
12 .00
1,040.75
.00
SAVINGS PROl,t PROI{OTIONS and DISmUmS
Due to covid-19. Phillipos drivers canot accept
Please uae ou! check by Phone procesa
Customers CalI 610-333 -8010
'r ToTAL r.
R.c.ht d BY
Ad|o.lt d slgndtr
checka
a -|r r*.ard ta ti.h h H I q9... .r-t !. _rtt - bt c i..t! adi.abqry!'r'd
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ffiit.* "irrot r- 'ra.lrd
bth- hto"'rddi-'q" t- td{"c D.ta
17 16.E.4.d
Packet Pg. 1275 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
. $.cr t9:8.
37.|7 H,ecktoun Rd
Erston, PA lSoati
800.151 {817 Far:8G8{H61 6
BILL TO
COLLIER COI'ITTY DOTIESTIC ANIMAL
3299 TAT{AIMI TRAIL E STE 7OONAILES FL 34104
nnrolcE
SHIP TO
COLLIER COUIfIY DOMESTIC ANIMAIJ
SERVICES
7610 DAVIS BOSLAVARDNApIES FL 34104
C\r.st@r l{r.mb€r Invoj,ce Dalclnvoice lfo. Route Page
02loooos04698 12/o8l20 20637271 P203/4 1
Ctrgtoei IJO Cu6tcmer Phonc
4500207669 239-252-7387
Payrne[t ?erna Orde. Taken By Territory
I'ET 30 DAYS POS 502
Older No.
5Y29O PART ER
rTT'PLE]qSE DEI,IVER ON A BOX
7 7 PROVI 178139 EA
9 9 PROVI 178202 EA
19 19 PROVT 381803 CAS
35 35 GOLDC 702032 EA
FUEL SURCHERGE
TRUCK. 53O TRAILERS AITE Too BIGT'i
01?800159091 DOG CHOW CI'{PLT BAL 45} BB
0178001?4404 PUP CHO!{ 36d
038100034{58 U,/A pp tocus ocHF/l?tA KrN 24/32
070230107{0{ TDYCAT IOC CONV ToUCH {0d
24 -42
9.10
NON-TAXABLE
TAXAELE
SALES TAX
17r.36
243.99
l?8.10
294 . O0
13.00
P=Prorrc Item
13.00
1,087.45
.00
24 -48
2't .tI
19.90
8.40
SAVINGS FROII PRO|'OTIOIJS and DISC'lcUlrIS 138.47
TPLEASE SEND PAYI.IENTS TO 3747 HECK'IOI{N ROAD, EAS?O}I PA 18 04 5r
ar !r rEU rr E|lr. ta tod r tF. -d !. Fdth.t.r !r c -i..t, tald 5c.{r r d!L.-..rc...t bdla ridobi b..r.Ed 5d.rF!r,:t,, r 'tl- ft- ii ra r$F!..t'!.r.,r.rs..Lrr. !-tb. ct r. o. t.irrf,tr,,sar',i" l,irro ii d;E;;;.--r0*t rt|rdt t o,l.... R-,' cb.r..q..r ro.t4r' cl-r.I r r,*-,,a
'.rl
r" rii-r*-li-:-. rr.rrc.urrrhdt !. vou.d. Vot td d.Goqr rEt i .tl b d.d I rr. -.rr oirid- CuIJ.rrr D.'rr.irtr t*.1oo..cno.r h- nt-d ro $t hwt.,tll.iodrrra;--b;';;;;f---
rr ToTAL rr 1,100.{5
Rac.lrrtd By
autnoftld Stgnsttr!
Dd9
18 16.E.4.d
Packet Pg. 1276 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
HILLIP
' SrNcE 1938 t
3747 Hecktown Rd
Easton, PA 18045
800 451 -2517 Fax:866-804-061 6
BILL TO
COLL]ER COIJNTY DOMESTIC ANIMAL
SERV]CES
3299 TAMAIMI TRAIL E STE 7OO
NAPI,ES FL 34104
INVOICE
SHIP TO
COL],IER COI]NTY DOMESTIC A1IJTMAL
SERV]CES
76].0 DAVIS BOU],EVARD
NAPI,ES FI, 34104
Customer Nun'ber Inwoice Datelnvoice No.Route Page
02l0000504598 9/0'7/2t 20684310 P22B/1,3 L
Customer PO Cuslomer Phone
4s00207699 239 -252-73AJ
NET 30 DAYS POS 502
Order No.
547IA PARTNER
r*.*PIIEASE DELIVER ON A BOX
35 35 PROVr 178139 EA
25 25 PROVr 381708 CAS
44 43 GOT,DC 7420'/6 EA
FUEL SURCHARGE
TRUCK. 53O TRAII,ERS A]IE T'OO 816**T
017800158091 DOG CHOW CMPI,T BAI, 46# BB
038100026?43 PP CMPLT CKN/RC DOG 12l132
ESNT],
0'7023or2'tr43 TDYCA'I 24/'7 PRFMC 50H
26.59
17 .24
10.99
NON-TAXABLE
TAXABLE
SA],ES TAX
94r.75
431.00
453.11
17.00
P=Promo ltem
17.00
1, 805 . 86
.00
26.45
17 .24
a0.'7'7
SAVINGS FROM PROMOT]ONS and D]SCOUNTS 28 -36
** T'OT'AI **|,822 .46
*PLEASE SEND PAYMENIS TO 3747 HECI{IOWN ROAD, EASTON PA 18045*
All items rcceived lroF Philllps Pel Food & Supplles must be verified at tim. ot delivery, Subjecl lo Count lB not
verllicatlon ot recelpt, ltems on rhis Involce have been checked and apprcved, .nd I rdl.aie Philllps Pel Food &
Supplies lrom any responslblllty. Sedlce charge ot I n/2% per honth on all unpald birl6 .n6r 30 days, l8% .nnum,
(hlnimum charge ot 1.50. Retum Ehecl6 subjecl to a $43.00 charge). ll irvolc. not pald In tull wlthln the tems . all
di3counts 3hall be volded. volded discou nt amou nl shall b€ added to lh. amount of lnvolce, Customer shall be
responslble torall.ollectioh lBes related to th's lf,volc.,incl|jdlng atiomey@3 f.6 and l.Oal costs,
Recoived By
Iuth-;zed-SEnatur€
Date
19 16.E.4.d
Packet Pg. 1277 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
HILLIPS
3747 Hccktown Rd
Errton, PA 180'35
800ir51-AEtZ F.x:t66-EO4.0Gl6
BILL TO
COLLIER COU}IIY DOTiIESTIC ANII'iAL
SERVICES
3299 TAI,IAIIII TRAIL E STE 7OONAPLES FL 3{ 104
ulorcE
SHIP TO
COLI,IER COUNTY DOI.IESTIC
SERVICES
76].0 DAVIS BOI'LEVARDNAPLES FL
Crratc|Er lluntber Invoice Datelnvoice No.Route Page
02l0000504598 9/22/21 20686648 p22B/1,5 1
cuat@r to custoner Phorre
4500207699 239 -252 -73A7
PaytEot Terma Order Taken By Teriitory
NET 30 DAYS POS SO2
order t{o.
55OI€ PAR$ER
ANII,IAL
3 4104
*TT'PLEJqSE DELIVER ON A BOX
36 35 PROVI 381802 CAS
s0 50 col,Dc ?02032 EA
FUEL ST'RCHARGE
?RUCK. 53O TRAILBRS ARE Too BIGTT'
038100026903 u/A pp Dav cxN/LvR KTTI 2{/32
DEVEIOPI.IENT
o70230a07404 mycAT roc coNv ToucH {0f
24 .42
NON-TAXABLE
TAXABTE
SALES TAX
479 -12
446.00
17.00
P=Prono Iteh
17.00
r,325.12
.00
24 -42
a -92
SAVINGS FROl.l PROIIOTIONS and DISCOUNTS
TPLEASE SEND PAYMENTS TO 3?47 HECKTOTIN
9. 00
ROAD, EASION PA
rr ToTAL .*r,342 .72
18045r
A[ bE rsai.,n6lh||b. h tb.d r 3Db. a!.Ef..l-ilDc,a.rrrtL glt CbCo.ra I ndl
rrlb.ab|| oarrc.Sa bd o. !i &rr.ao ii. t r ctna.d -d S!i4 ra I d- th*. f.r lbd anFr..tarrrao.|uar. l-ddd:t .at-lztFnar6,lFaalr Jbt.lt, 1]r--,
(r*!arui C:r. C l.ll. n-r d.d. raFd b.l4!.4 cr:!.! Ilnlb '-F! rrtaflat -r,.0.l|.or.i tn lb.rff, Yol-d rLqtra -n|-r .|t{ b & b L rq-t Clilta o-b.ld b.qd.thbdcoL.ah.r'.-'.l-dr.r .hy.b+Hdia&irttbrahodc6.4..
Rlo.lr,ld By
ffii3Effi;--
Ireb
20 16.E.4.d
Packet Pg. 1278 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
HILLIP
PET FOOD & SUPPLIES
. s[{cE 1936 .
3747 Hecktown Rd
Easton, PA 18045
8O045'l -28'17 Fax:866-804-061 6
BILL TO
COI]I,IER COUNTY DOMEST]C ANIMAL
SERVICES
3299 TAMAIMI TRAIL E STE 7OO
NAPLES FL 34104
INVOICE
SHIP TO
COI,LIER COIJNTY DOMEST]C
SERVICES
? 610 DAVIS BOULEVARD
NAPLES FI,
Customer Number Invoice Datelnwoice No.Route page
02l0000504698 9/2A/21 206A116A p22B/r.) r
Customer PO Customer Phone
450020'7669 239 252 -73A.7
Pa].menc Terrs Oroe' Taken By Ter',tory
NET 30 DAYS POS 5O2
552FG PARTNER
ANIMAI
34r44
****PLEASE DEIIIVER ON A BOX
50 13 pROVI 381802 CAS
4A 2 PROVI 381846 CAS
75 73 GOLDC '/02A32 EA
FUEL SURCHARGE
TRUCK. 53@ TRATLERS AllE T,oo Brc***
0381OO026903 U/A PP DEV CKN/I,VR KTTN 24l32
DEVELOPMENT
038100159168 u/A pp cMprrT sLM/wr,Rc cAT 24/32
ESNTI,
A'/423A7O'/404 TDYCAT IOC CONV TOUGH 40#
3r7.46
42 -98
651.16
17.00
P=Promo ftem
17.00
1, 01r . 60
.00
NON - TAXAB IIE
TAXABLE
SAI,ES TAX
+ + TOTAI,
1804s*
2L.49
9.10 4.92
SAVINGS FROM PROMOTIONS and DISCOUNTS 13.14
1, 028 . 60*PLEASE SEND PA}'}4ENTS TO 3747 HECKTOWN ROAD. EASTON PA
Allitems rec.lved from Phllllps Pet Food & Supplies nost be veritied artimeoldeIvery, Sublect ro counr'. ls nol
verifcation otr..€ipr. items on thls Invol.eh.ve b.en checked andapproved. and tretease ph IDs petFood A
Sopplies tron any EspoNlblllty, Servlc. charge ol I n /2% p.r monrh on aI unpatd bi s aner 30 jays, t B% .nnuh,
(minimu m .haqe or $.50, Return checks subject ro a $43,00 charge), Itinvoice notpaid inru withtn the rerms, an
dis.ounts shall bevoided. Volded dlscount amount shall be.dded io rhe amount of tnvoice. Custonersha b6
responsible lor.ll collecllon fees related tothls lhvolce,t.ctlding . orney@s fees and tesal costs.
Received By
Authorized Signature
Date
21 16.E.4.d
Packet Pg. 1279 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)
HILLIPS
37t17 Hecktown Rd
Easton. PA l8lf5
800451 -2E17 Fer:85&80.1-{r61 6
BILL TO
COLIIER COUNTY DOT{ESTIC ANII.IAI
SERVICES
3299 TAI.IAIMI TRAIL E STE 7OONAPLES FL 34104
rtnrolcB
SHIP TO
COLLIER COUNTY DOMESTIC
75],O DAVIS BOWEVARDNAPLES FI,
Custooe! rtufib.r Invoice Datelnvoice No,Route Page
02looooso/r698 70/o5l2L 206888s3 P22B/14 1
C-uslomer PO Clralomer Phone
4500207669 239-252-7 347
Pal/tr|er! ?ertn5 order Taken ay Tetritory
NET 30 DAYS POS 5O2
Order No.
55]XX PARTNBR
ANIMAL
3 4 10rl
ii'iPLEASE DELIVER ON A BOX
10 0 PROVI 381708 CA.s
2a 20 PROVI 381801 CAS
2A 16 PROVr 381807 CAS
20 20 PROVI 381808 CAS
50 0 GoLDC 702032 EA
FUEL SURCHARGE
TRUCK. 53O TRAI T]ERS AIIE Too BIG}.r
038100026?43 Pp CllpLT CKN/RC DOG 12,/132
ESNTL
038100025910 pp DEV SIJ|/OCF CLSC KTTN 24l32
DEVEIOPME}TT
03810002696s U/A PP CUPLT CKN/RC/GRv 24/32
ESNTL CAt
o3ar0o0269i2 pp cupl,t slu/Rc,/scs cA't 24/32
ESNTL
070230107404 TDYCAT IOC CO}[1.I TOUGH 40f
24 -42
2L.49
2r.49
9.10
24 .42
2t.49
21.49
a -92
484.40
343.84
429.80
17. 00
P=Plomo Item
11.00
7,262.04
.00
SAVINGS FROM PROMOTIONS and DISCIUNTS
'PLEASE SE}ID PAYME}ITS TO 374? HECKTO}JN
NON - TAXABLE
TAXABLE
SALES TAX
ra ToTAI-
ROAD, EASTON PA 180457
!t lrx r*.nnd ltu Phllb. P.r tu I !.'tta- r|d !. rfl|il t ilr. C d.tan t, Ll.d b c..rrl- a ttd
yrtttcd.. oa r€b. lrc d dJ. ldold htn l-.! ch.ct d rid A.sn4 ri I tt..r. F |' F.. F..a r
!.8*- tqr rrt rq...$altt, a..ttL. cr!i. C lrAa F dtrh d.l qP.Ll lllt.lb!c.rtt'.!at $txtr'
{d.rro c|!ri. C 3l.. R.rtn Glr.b rlld lo.lail]|. d!-!.1 | hnio ic Fld ln n{ *rh tt rtr '.llib@rri..d b. voL|.d. vdnd d..arnt E t.dt -td b !r rrc|nl oa iGlc.. Cr.btddl b.
tt co.t U. t . .i coa.do. 13 ntd to tha. httolo,lrcluir! -dt !C |.- tn b$l c.6.
7,2't9 -04
R.c.hrod By
ArdhofH slgnttut
Drt
22 16.E.4.d
Packet Pg. 1280 Attachment: 0524 After the Fact Backup - FY22 (22264 : Procurement Services administrative reports)