Agenda 05/24/2022 Item #16E 1 (Increase to the FY2022 Fleet Management Budget)05/24/2022
EXECUTIVE SUMMARY
Recommendation to approve appropriations increase to the FY 2022 Fleet Management
Fund 521 budget to cover anticipated shortages due to parts and fuel cost increases.
OBJECTIVE: Obtain Board approval to increase Fleet Management FY 2022 budget
appropriation authority to purchase parts and fuel for Collier County vehicles and equipment.
CONSIDERATIONS: The Fleet Management Division maintains and provides fuel for all
BOCC vehicles and mobile equipment. Parts and fuel costs have increased at unprecedented
rates this fiscal year. All of our parts distributors have raised their catalog prices this year due to
inflation. Our contracts have set discounts from retail or jobber prices for the life of the contracts
but allow periodic catalog price adjustments when fully justified. With the prices increasing, we
had spent almost 60% of our $2,129,700 parts budget through midyear. Current parts costs are
averaging $235,000 monthly and Fleet Management anticipates a $675,000 shortfall with the
allocated FY 2022 budget. Motor fuel was budgeted at $2.80 a gallon for FY 2022 and averaged
$2.69 a gallon for the first six months, but the average wholesale price paid by the County is now
slightly above $4.00 per gallon. The County consumes about 1.5 million gallons of fuel annually
with 800,000 gallons projected for the last six months of FY 2022. At $4.00 a gallon, we will
have a $1,015,700 shortfall in our FY 2022 fuel budget. Both parts and fuel are direct pass -
through items with the costs being absorbed by the operating divisions as they consume these
products. Board approval of the budget increase is recommended to assure uninterrupted
continuity of services to the community.
FISCAL IMPACT: The additional appropriations will increase the FY 2022 Fleet Management
Fund 521 budget by $1,690,700. The fund will be reimbursed by the operating divisions as
products are used to continue County operations. Since the increased costs were unanticipated,
some operating divisions may also require budget amendments.
GROWTH MANAGEMENT IMPACT: No growth management impact is involved.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, presents no legal
issues and requires majority vote for approval. -JAK
RECOMMENDATION: To approves FY 2022 budget amendments in Fleet Management Fund
(521) as stated.
PREPARED BY: Mario Menendez, Senior Operations Analyst, Fleet Management
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05/24/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 22043
Item Summary: Recommendation to approve appropriations increase to the FY 2022 Fleet
Management Fund 521 budget to cover anticipated shortages due to parts and fuel cost increases.
Meeting Date: 05/24/2022
Prepared by:
Title: Operations Analyst, Senior – Fleet Management
Name: Mario Menendez
04/27/2022 2:50 PM
Submitted by:
Title: Division Director - Fleet Management – Fleet Management
Name: Dan Croft
04/27/2022 2:50 PM
Approved By:
Review:
Fleet Management Dan Croft Director Review Completed 04/27/2022 3:24 PM
County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 04/28/2022 9:06 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 04/28/2022 9:49 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 04/28/2022 10:51 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/28/2022 2:14 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 05/16/2022 8:31 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 05/24/2022 9:00 AM
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