Agenda 05/24/2022 Item #16C 7 (BA for Facilities Management)05/24/2022
EXECUTIVE SUMMARY
Recommendation to authorize budget amendments recognizing revenue in the amount of $355,000,
and reallocating $296,000, from Facilities Management projects in Capital Project Fund (301) to
adjust the Facilities Management (001) operating budget in the amount of $651,000, to support
contractual service and other costs necessary to maintain an acceptable level of service for County
facilities.
OBJECTIVE: To support the Facility Management’s Division’s goals of providing safe, clean, and well-
maintained facilities and preserving County assets for employees, residents, and visitors.
CONSIDERATIONS: The Facilities Management Division is responsible for the safety, maintenance,
repair, cleanliness and appearance of County owned buildings and facilities. The division prioritizes
ongoing service requirements, reactive and proactive maintenance, repairs and capital
replacements/maintenance requirements and allocates available funding accordingly.
When services fall outside standard planned maintenance, they are considered to be special services. In
such instances, Facilities Management is reimbursed by other Divisions. Revenue from special services
reimbursements will exceed the revenue budget by $355,000.
A number of contractual services are required to maintain and secure County facilities. Because of
various factors a number of contractual cost increases have occurred. The cost for landscape maintenance
will be $158,200 more than planned and custodial services $279,500 more. Both adjustments are a result
of the primary vendors being unable or unwilling to provide services as contracted and forcing a move to
the secondary vendors at a higher than planned cost. Security Contract expenditures will be $213,300,
more than budgeted due to a cost-of-living adjustment to security officer pay and necessary enhancements
to security staffing at the Government Center. These increases total $651,000.
Accordingly, the Facilities Management budget will be increased by $355,000 for additional special
services revenue and $296,000, from funding transferred from Capital Project Fund (301) for a total
adjustment of $651,000.
FISCAL IMPACT: The requested budget amendments increasing Facilities Management budgets in cost
centers 122240-001 and 122255-001 totaling $651,000, will be supported by recognition of additional
revenue in the amount of $355,000, and a transfer of $296,000, from Facilities Management projects in
Capital Project Fund (301).
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal
issues and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners authorizes necessary budget
amendments recognizing revenue in the amount of $355,000, and reallocating $296,000, from Facilities
Management projects in Capital Project Fund (301) to adjust the Facilities Management (001) operating
budget in the amount of $651,000.
Prepared By: Sandi Felke, Senior Operations Analyst, Division of Facilities Management
16.C.7
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05/24/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.7
Doc ID: 22279
Item Summary: Recommendation to authorize budget amendments recognizing revenue in the
amount of $355,000, and reallocating $296,000, from Facilities Management projects in Capital Project
Fund (301) to adjust the Facilities Management (001) operating budget in the amount of $651,000, to
support contractual service and other costs necessary to maintain an acceptable level of service for
County facilities.
Meeting Date: 05/24/2022
Prepared by:
Title: Operations Analyst, Senior – Administrative Services
Name: Bendisa Marku
05/18/2022 12:27 PM
Submitted by:
Title: Director - Facilities Maangement – Facilities Management
Name: Ed Finn
05/18/2022 12:27 PM
Approved By:
Review:
Facilities Management Jennifer Belpedio Additional Reviewer Completed 05/18/2022 2:23 PM
Public Utilities Department Geoffrey Willig Level 2 Division Administrator Review Skipped 05/18/2022 12:27 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/18/2022 2:26 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/18/2022 3:11 PM
Facilities Management Ed Finn Additional Reviewer Skipped 05/18/2022 4:42 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 05/18/2022 5:39 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 05/18/2022 5:43 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 05/24/2022 9:00 AM
16.C.7
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