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Agenda 05/10/2022 Item #16D 8 (Budget Amendment)16.D.8 05/10/2022 EXECUTIVE SUMMARY Recommendation to authorize a Budget Amendment in the amount of $582,273 to recognize the increase in revenue generated by the new Parks and Recreation fee structure and to increase General Fund (001) Beach and Water revenues to fund ongoing maintenance and operating costs. OBJECTIVE: To increase projected revenue and the expense budgets for the General Fund (001) Parks and Recreation for Beach and Water by the amount of $582,273. CONSIDERATIONS: On December 14, 2021, Agenda Item 11.13, the Board of County Commissioners (Board) approved Resolution #2021-263 which amended the Collier County Parks and Recreation Division Facilities and Outdoor Areas License and Fee Policy. The amendment updated beach parking fees, boat launch fees, boat launch parking fees, and commercial boat launch permit fees. The new fee structure went into effect on January 1, 2022. In the executive summary, it was stated that these increased revenues would be utilized to fund the ongoing maintenance and preservation of Collier County Parks and Recreation Facilities. Specifically, these funds (a) provide chemicals for the operation of the pools during the summer months, (b) maintain highly used field assets via annual and routine chemical treatments, sod replacements, and similar, (c) allow for timely repair of assets within the parks system identified by staff, commissioners and citizens, (d) provide temporary labor at the Sun-N-Fun facility and to operate summer camps, and (e) cover increased operating costs such as water, electricity and banking fees. The parks leadership team has begun a multi -year process to assess all major assets and plan for their maintenance and replacement on a scheduled basis. As plans are developed, they will be brought forward to the Board via budget planning or regular Board meetings to provide a transparent road map, including financial requirements. Beach and Water is the largest fee based revenue source within Parks and Recreation; FY 2022 revenues have already exceeded the budget revenue forecast for the first six months of the fiscal year by $582,273. Furthermore the second largest revenue source (aquatic facilities) is expected to meet revenue targets; all aquatic revenue -generating facilities are expected to be open no later than June 1st and remain open for the entirety of the peak season. A Budget Amendment is required to recognize revenue generated by the fee policy amendment and increase expenditure funding to support the cost for essential operations for the remainder of FY 2022. FISCAL IMPACT: A Budget Amendment is required to increase revenue for Beach and Water - Parking Fees (001-156363) by $582,273; increase expenses for Beach and Water - Bank Fees (001- 156363) by $50,000 to fund increased revenue collection costs; and increase Parks Maintenance (001- 156338) by $532,273 to support essential operations for Collier County Parks. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact related to this item. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal issues and requires majority vote for approval. -JAK RECOMMENDATION: To authorize a budget amendment in the amount of $582,273 to increase General Fund (001) Beach and Water revenues while providing for an equivalent increase of operating expenditures. Prepared By: Jeffrey Newman, Financial and Operational Support Manager, Operations and Veterans Services Division & Irene Takla, Accountant, Operations and Veteran Services Division Packet Pg. 764 16.D.8 05/10/2022 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.8 Doe ID: 22065 Item Summary: Recommendation to authorize a Budget Amendment in the amount of $582,273 to recognize the increase in revenue generated by the new Parks and Recreation fee structure and to increase General Fund (001) Beach and Water revenues to fund parks ongoing maintenance and operating costs. Meeting Date: 05/10/2022 Prepared by: Title: — Operations & Veteran Services Name: Jeff Newman 04/28/2022 12:40 PM Submitted by: Title: Division Director - Ops Support — Operations & Veteran Services Name: Kimberley Grant 04/28/2022 12:40 PM Approved By: Review: Operations & Veteran Services Kimberley Grant Additional Reviewer Parks & Recreation Todd Henry Additional Reviewer Public Services Department Todd Henry PSD Level 1 Reviewer Public Services Department Tanya Williams PSD Department Head Review Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Growth Management Operations Support Christopher Johnson Office of Management and Budget Susan Usher Additional Reviewer County Manager's Office Amy Patterson Level 4 County Manager Review Board of County Commissioners Geoffrey Willig Meeting Pending Completed 04/28/2022 2:05 PM Skipped 04/29/2022 8:04 AM Completed 04/29/2022 8:10 AM Completed 05/02/2022 7:46 AM Completed 05/02/2022 8:28 AM Completed 05/02/2022 10:39 AM Additional Reviewer Completed Completed 05/04/2022 7:51 AM Completed 05/04/2022 2:22 PM 05/10/2022 9:00 AM Packet Pg. 765