Agenda 05/10/2022 Item #16D 7 (Six FTE Time-Limited Positions in Public Service Department)16.D.7
05/10/2022
EXECUTIVE SUMMARY
Recommendation to authorize six (6) Full -Time Equivalent (FTE) time -limited positions in the
Public Service Department, Community & Human Services Division, due to expanded grant
housing assistance programs and Affordable Housing initiatives. (Fund 116, 123 & 705)
OBJECTIVE: To provide ongoing support to residents of Collier County through grant -funded and
affordable housing programs.
CONSIDERATIONS: On January 5, 2021, the U.S. Department of Treasury announced funding
available to state and local governments to provide funding to residents that are unable to pay rent and
utilities due to the impacts of the COVID-19 pandemic. Collier County was eligible for this funding
because our resident population exceeds 200,000 and per the Consolidated Congressional Act of 2021.
The Emergency Rental Assistance Program makes available $25 billion to assist nationwide. On January
26, 2021, Agenda Item #16.D.7, the Board of County Commissioners ("Board") accepted the ERA 1
funding in the amount of $11,622,381.
On March 11, 2021, President Biden signed the American Rescue Plan which included additional funds
and created the Emergency Rental Assistance Program 2 (ERA 2). These funds were received by the
County on May 10, 2021. On June 08, 2021, Agenda Item #16.D.1, the Board accepted the ERA 2
funding in the amount of $9,088,102.
The American Rescue Plan (ARP) was signed into law on March 11, 2021. The ARP included $350
billion in payments to State, Local, and Tribal governments navigating the recovery from the impact of
the COVID-19 outbreak. Collier County has received a direct appropriation of $74,762,701. These funds
have an obligation deadline of December 31, 2024, and an expenditure deadline of December 31, 2026.
On May 11, 2021, the Board approved Agenda Item #1 LJ, an "After -the -Fact" agreement submission to
the U.S. Treasury. On March 22, 2022, Agenda Item #16.D.7, the Board approved an update to the ARP
Performance Plan and the reallocation of funding.
Implementation of the individual qualification -based housing assistance and affordable housing projects
under the American Rescue Plan and the Emergency Rental Assistance 1 and 2 programs awarded from
the Department of Treasury have significantly impacted the division's ability to administer the programs
with existing staff. The programs have generated a particularly high volume of applications for assistance.
In addition, the associated complexity required to support applicants, review and analyze application
materials, and generally administer the programs effectively has resulted in the need for additional staff.
The additional staff will oversee and administer the administrative, accounting, programmatic, application
processing, and monitoring for these programs to meet the high demand that is expected for these
community projects. Most recently the Affordable Housing Advisory Committee has recommended
additional personnel to support Affordable Housing initiatives.
Staff has worked with the County's temporary staffing agency; however, the applicant pool has been very
limited and often those selected candidates separate quickly for a more permanent position. The constant
turnover from temporary staff has caused delays in application processing times.
Since activating the ARP and ERA 1 and 2 programs through CARES, staff has received thousands of
applications for assistance. Fortunately, the grant awards allow for administrative expenses. Six (6)
temporary full-time employees are being proposed to provide oversight and fiscal support and increase
support for Affordable Housing initiatives. Payroll expenses for employees whose services are necessary
to administer and account for this program are fully reimbursable and allowable under the grant and trust
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16.D.7
05/10/2022
fund appropriations. These positions will be used to expedite and track any payments and compliance
measures necessary and will only be necessary for the time that funding is available. The proposed staff
will include:
• (1) Senior Accountant
• (3) Operations Analysts
• (2) Accounting Technicians
FISCAL IMPACT: The proposed addition of 6 FTEs, including associated equipment, as applicable will
have the following fiscal impact, by Fund, in Fiscal Year 2022:
Community & Human Service Housing
Grant Fund & Grant Support Fund
Fund 705
Fund 123
$105,934
Affordable Housing Fund
Fund 116
$21,580
Funding has been made available within the Community & Human Service Housing Grant Fund (705)
Projects 33765, 33734, and 33761, Community & Human Service Grant Support Fund (123) Project
33699 and the Affordable Housing Fund (116), Project 50137. Staff will distribute funds for eligible
expenditures in accordance with Board -approved policy. Any expenses incurred by the County and
associated with the administration of this agreement, including requested full-time employees, will be
accounted for, and are expected to be fully reimbursable.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
item.
LEGAL CONSIDERATIONS: This item is approved in form and legality and requires a majority vote
for approval. -DDP
RECOMMENDATION: To authorize six (6) FTE time -limited positions in the Public Service
Department, Community & Human Services Division, due to expanded grant housing assistance
programs and Affordable Housing initiatives. (Fund 116, 123 & 705)
Prepared By: Maggie Lopez, Manager- Financial & Operational Support, Community and Human
Services Division
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.7
Doe ID: 21980
Item Summary: Recommendation to authorize six (6) Full -Time Equivalent (FTE) time -limited
positions in the Public Service Department, Community & Human Services Division, due to expanded
grant housing assistance programs and Affordable Housing initiatives. (Fund 116, 123 & 705)
Meeting Date: 05/10/2022
Prepared by:
Title: Manager- Financial & Operational Support — Community & Human Services
Name: Maggie Lopez
04/15/2022 8:21 AM
Submitted by:
Title: Manager - Federal/State Grants Operation — Community & Human Services
Name: Kristi Sonntag
04/15/2022 8:21 AM
Approved By:
Review:
Community & Human Services
Kristi Sonntag
CHS Review
Operations & Veteran Services
Kimberley Grant
Additional Reviewer
Public Services Department
Todd Henry
Additional Reviewer
Grants
Erica Robinson
Additional Reviewer
County Attorney's Office
Derek D. Perry
Level 2 Attorney Review
Public Services Department
Tanya Williams
Additional Reviewer
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Grants
Therese Stanley
Additional Reviewer
Growth Management Operations Support
Christopher Johnson
County Manager's Office
Dan Rodriguez
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Completed
04/15/2022 6:03 PM
Completed
04/18/2022 11:31 AM
Completed
04/18/2022 1:01 PM
Completed
04/18/2022 2:15 PM
Completed
04/25/2022 10:09 AM
Completed
04/26/2022 3:08 PM
Completed
04/26/2022 3:13 PM
Completed
04/27/2022 11:19 AM
Completed
04/29/2022 8:46 AM
Additional Reviewer
Completed
Completed
05/04/2022 8:02 AM
05/10/2022 9:00 AM
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