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03/21/2022 Minutes The Quarry Community Development District Inframark,Infrastructure Management Services 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033•Fax(954)345-1292 DATE: May 2, 2022 Mr. Derrick Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Alison Bruce Recording Secretary RE: Minutes of: March 21, 2022 approved at April 18, 2022 meeting Enclosed for your records is a copy of the minutes of the above referenced meeting of the Quarry Community Development District, which are to be kept on file for public access. Encl: Cc: Mr. Wes Haber MINUTES OF MEETING THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The meeting of the Board of Supervisors of the Quarry Community Development District was held Monday March 21, 2022 at 1:00 p.m. at the Quarry Beach Club, 8975 Kayak Drive,Naples, FL. Present and constituting a quorum were: Stanley T. Omland Chairman Lloyd Schliep Vice-Chairman Timothy B. Cantwell Assistant Secretary Dean Britt Assistant Secretary Also present were: Justin Faircloth District Manager Wes Haber (via phone) District Counsel Albert Lopez District Engineer Bob Radunz The Quarry Golf Club Scott Garvin The Quarry Community Association Various Residents The following is a summary of the discussions and actions taken at the March 21, 2022 Meeting of The Quarry Community Development District's Board of Supervisors. FIRST ORDER OF BUSINESS Call to Order • Mr. Omland called the meeting to order, Mr. Faircloth called the roll, and a quorum was established. SECOND ORDER OF BUSINESS Pledge Allegiance • The Pledge of Allegiance was recited. THIRD ORDER OF BUSINESS Approval of Agenda • Mr. Omland made a change to the agenda requesting adding item 9Aii under 9A Shoreline Restoration Project Update, which is correspondence received from Glase, a change order for fuel price adjustment. 1 March 21,2022 The Quarry CDD On MOTION by Mr. Schliep seconded by Mr. Cantwell with all in favor adding agenda item 9Aii to the agenda, Glase fuel surcharge, was approved.. 4-0 FOURTH ORDER OF BUSINESS Public Comments on Agenda Items • No public comments were received on agenda items. FIFTH ORDER OF BUSINESS New Business Items A. Discussion and Consideration of Vacant Seat#3 i. David Disckind Withdrawal ii. Consideration of Resolution 2022-03, Designation of Officers iii. Lloyd Schliep Regarding Upcoming Resignation • Discussion was had regarding the vacant seat#3. The Board previously opted to move this item down on the calendar in hopes of receiving additional candidates that they could evaluate before selecting a replacement for Mr. Flister's seat#3. Since that time, Mr. Schliep submitted a letter indicating his resignation at the end of May. • Having two open seats, Mr. Omland stated anyone interested on being on the Board could reach out to him or one of the other Board members with their interest. A notice was placed in the Community quarterly newsletter mentioning the two open seats. • Mr. Cantwell indicated Mr. Disckind the only candidate left since the last meeting has withdrawn his application and asked if there were additional candidates who have submitted a request, there being none, item 5Aii on the agenda was tabled. B. Discussion of the Preliminary Fiscal Year 2023 Budget • Mr. Faircloth presented the preliminary draft budget prepared for the Board. He explained by law they must approve the tentative budget by June 15th to be sent to the County. The final adoption of the budget must be done by September 15th • Mr. Faircloth indicated the District's methodology is partially based on the size of the lots. Mr. Faircloth noted any changes to the budget which increases the annual assessments, requires the District to send a notice to the homeowners, however, if it is a decrease no notice is required. • Mr. Omland asked if there were any Board comments. 2 March 21,2022 The Quarry CDD • Mr. Cantwell stated by the May meeting they need to have a consensus on the budget, so he recommends they take their time to review and look at it and come prepared at the next meeting with any commentary, additions, deletions, or suggestions. • Mr. Omland emailed Mr. Faircloth his initial thoughts on where they were on projects. He briefly discussed Phase I and II and indicated these do not affect the budget. • Mr. Schliep suggested assessments remain flat as much as possible. • Mr. Faircloth stated if they look at the last page of the budget, they will see a reduction in the overall assessment as a result of the District paying down on the bond with a portion of the FEMA funds received. Mr. Faircloth noted he discussed with Mr. Omland halting any further pre-payments until the 2022 Shoreline Phase I and Phase II projects are underway to ensure there are sufficient funds to finish the projects. • Mr. Faircloth reminded the Board payments have to be in place 30 days prior to the payment deadline which is May 1st and November I st in order to take effect. • Mr. Faircloth asked if the Board wanted to consider completing additional stormwater system cleanouts that were not completed during the initial MRI work that was completed during the current fiscal year. Further discussion ensued regarding the budget. C. Consideration of Resolution 2022-05, Confirming the District's Use of the Collier Supervisor of Elections On MOTION by Mr. Schliep seconded by Mr. Britt with all in favor resolution 2022-04, Confirming the District's Use of the Collier County Supervisor of Elections was adopted. D. Discussion of Bond Pre-Payment • Mr. Omland stated Mr. Faircloth touched on this earlier. The Board previously allocated 2 million of the approximately 4.5 million funds that will be received from FEMA for the 2022 Shoreline Phase I & II Project. • Mr. Omland indicated as mentioned by Mr. Faircloth, the two scheduled dates where the District can pre-pay, and would like this to be a goal, as he does not want money sitting there useless, but returned to the bond, ideally for November. • Board comments were received on this item and further discussion ensued. 3 March 21,2022 The Quarry CDD SIXTH ORDER OF BUSINESS Engineer's Report A. Engineer's Written Report • Mr. Lopez reviewed his written report which was included in the agenda package. B. CPH Proposal for Adding SFWMD Structure Numbers to District Map • Mr. Lopez presented the proposal to the Board. Mr. Omland asked about the cost, Mr. Lopez stated it is $750 for each item, one was for stormwater structure labels and the other was to convert the MRI report with the stormwater structures. • Mr. Omland asked the Board how they felt about paying $1,500. On MOTION by Mr. Cantwell seconded by Mr. Britt with all in favor the CPH proposal for adding SFWMD structure numbers to the District map was approved. 4-0 • Mr. Lopez informed the Board the drone survey pre-construction was scheduled for April 3, 2022. Mr. Omland mentioned he would like the drone video started before work begins. C. CPH Review of QCA Proposed Boat Ramp Revision • Mr. Lopez received the drawing on March 11, 2022 and that it was currently under review. • Mr. Lopez had no questions about the boat ramp revision so far, but noted he had fully reviewed everything. Further discussion ensued. Mr. Lopez agreed to provide comments to Mr. Garvin very soon. D. Discussion of Draft Stormwater Needs Analysis Report • Mr. Lopez presented the draft report for the stormwater needs analysis. He put in all the information and is asking the Board to review it and provide comments. • Mr. Omland asked if any of the Board members have gone through the template and whether they have any questions or comments. Mr. Omland stated he had reviewed the template and asked if Mr. Lopez provided a fee to do this work. Mr. Faircloth confirmed the Board approved a proposal for the report in the amount of$9,500. 4 March 21,2022 The Quarry CDD • Mr. Lopez mentioned the pending proposal which is the CDD 101 map which the Board approved earlier. • Mr. Lopez stated two variance requests were received after he submitted his monthly report, 9324 Granite Ct and 9337 Quarry Drive. Mr. Lopez noted that both had been reviewed and the letters will be sent to Mr. Faircloth. • The 2022 Shoreline Phase I and II had contracts pending final execution which they took care of the previous week. Mr. Omland requested Mr. Lopez forward all the attachments which are sometimes referenced in the contracts and are often times left out. SEVENTH ORDER OF BUSINESS District Manager's Report A. Approval of the February 23, 2022 Minutes • Mr. Faircloth asked if there were questions, comments, changes to the minutes. Mr. Omland requested "that is filled with wildlife" be removed from line 197. On MOTION by Mr. Britt seconded by Mr. Schliep with all in favor the minutes of February 23, 2022 meeting were approved as amended. 4-0 B. Acceptance of the Financial Report, and Approval of the Check Register and Invoices of February 2022 • Mr. Faircloth asked if there were any questions on the financials. On MOTION by Mr. Britt seconded by Mr. Schliep with all in favor the financial report of February 2022 was accepted. 4-0 • Mr. Schliep stated with his departure they should be looking for backup for the invoice approval process. Mr. Faircloth explained Mr. Schliep is currently the secondary individual set up to approve invoices as a backup to Mr. Omland. It was decided the backup will be decided once Mr. Schliep leaves the Board. • Mr. Faircloth mentioned he had been notified by CES regarding some outstanding CES invoices, and that he had already spoken to Will Elliot about these and will review and process them in accordance with their contract. C. Follow-up Items 5 March 21,2022 The Quarry CDD • Mr. Faircloth stated that while onsite with some pre-construction meetings with Glase and CPH he noticed issues with invasives in the lakes and reached out to CES regarding their plan of attack while the water levels were low. CES provided a plan and is addressing the issues. Mr. Faircloth noted Will Eilliott has been asked to attend the April meeting and provide a report to the Board on their efforts. • Discussion ensued regarding efforts to find a grappling truck to remove the Illinois pondweed clippings. Mr. Omland provided his input in this discussion. The Board decided not to pursue this option any further and requested Mr. Lopez resume work on the collection ramp design project. • Mr. Faircloth changed the QCA process for variance requests to ensure the process is streamlined and not bottlenecked. He requested the QCA send the variance requests directly to CPH and Inframark's Recording Department. • Mr. Faircloth provided comments regarding a meeting with a resident about littorals behind their home. i. Status of Resident Complaints ii. Variance Easement Report Update a. Nautical Landing Gutter Inquiry • Mr. Omland indicated he received a variance request for 9416 Copper Rock Ct. Mr. Omland state the home was sold, but has an air condition pad and pool equipment pad that was built in the original construction in the District's easement between the houses. Mr. Omland noted he had spoken with Mr. Haber on the matter, and Mr. Haber provided input on a letter that could be issued. • Mr. Omland asked for Board approval in granting the request for 9416 Copper Rock Crt. to allow for the two minor encroachments. The Board was in agreement to approve the encroachment in the easement and allow Mr. Omland send the proposed letter to the new owners. • Discussion was had regarding the two Board openings and Mr. Faircloth asked if the ad on the website, once updated, should include a new deadline. After further discussion on this matter, it was decided no deadline should be included in the ad on the website. • Mr. Faircloth noted that Mr. Garvin informed him just prior to the meeting that the QCA would no longer be able to host the CDD going forward for the remainder of the year 6 March 21,2022 The Quarry CDD due to construction and that Mr. Omland asked Mr. Faircloth to reach out to the Golf Club to see if they could host the CDD meetings for the remainder of the Fiscal Year 2022 which was done. Mr. Faircloth noted he is awaiting a response from Mr. Radunz and that he would have to readvertise the District meetings. iii. Records Retention Discussion • Mr. Faircloth reviewed the memo in the agenda packet with the Board and asked for authorization to documents disposed in accordance with the previous motions or that Inframark would have to begin charging at a cost of$15 per box each month for each box kept that is not required by Statute. After further discussion, the Board requested Inframark retain the audit reports from 2016 to 2018 and the Accounts payable for FY2017/2018, and dispose of the remaining items. EIGHTH ORDER OF BUSINESS Attorney's Report A. Attorney's Written Report • Mr. Haber discussed his report with the Board. NINTH ORDER OF BUSINESS Old Business Items A. FY2022 Shoreline Restoration Project Update i. Consideration of Resolution 2022-05, Purchase Order Resolution ii. Glase Fuel Surcharge • Mr. Omland mentioned earlier in the meeting he received a request from the contractor for a fuel price adjustment. Mr. Omland noted the contract was silent on such requests and it is discretionary by the Board. • Mr. Lopez indicated additional documentation would be forthcoming since Mr. Omland does not feel they have enough supportive documentation. • Mr. Omland inquired about how a definitive change order was developed without any documentation not knowing what the fuel price would be. • Mr. Cantwell provided his input on this discussion and stated what was the basis of the original surcharges as there was no sound metrics and foundations for those surcharges. Mr. Cantwell noted they could only pay a floating rate based on an index price on fuel charges, but not blanket amount. • Further discussion ensued. 7 March 21,2022 The Quarry CDD • Mr. Omland stated there has been a lot of discussion back and forth with Glase Golf on the selection of their landscape contractor,but noted they ultimately settled on using Down to Earth so they would have a single vendor doing the landscaping and irrigation. • The contract for the shoreline restoration project will be signed today so activities will commence with lots of traffic. Mr. Omland stated there are certain locations where the Board needs to decide on the extent to which it restores the shoreline. The Board is aware that they are doing one of three repair types, all rip rap, all soils littorals and a hybrid of rip rap and littorals. He discussed doing the repairs on the condition without extensive restoration of homeowners' backyards. The Board provided their input on this discussion as did Mr. Faircloth. • Resident comments were received on this project. Further discussion ensued on this matter. The Board decided to proceed with the current direction to fix the lake banks as they currently are now. • They are reaching their two-year warranty with QE for the shoreline. Mr. Omland asked where they were regarding QE's performance. Mr. Faircloth will copy Mr. Lopez on his email regarding this to QE. TENTH ORDER OF BUSINESS Supervisor Requests A. Reports i. Chairman's Report • Mr. Omland reviewed his report with the Board. • Mr. Omland informed the Board that he is working on the CDD101 with Mr. Haber. Mr. Lopez will do the last review of the plans. ELEVENTH ORDER OF BUSINESS Audience Comments • Audience comments were received. TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Schliep seconded by Mr. Britt with all in favor the meeting was adjourned at 2:56 p.m. fop �I retary/Assistant Secretary Ch ' rson/Vice-Ch • • 8