Backup Documents 03/22/2022 Item #16J1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b J 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
** ROUTING SLIP**
l'ompletc routing lines#1 through 42 as appropriate fir additional signatures,dates,andior inlirmation needed. lithe document is already complete with the
csception of the Chairman's signature.draw a line through routing lines#1 through#2.complete the checklist.and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
I,
2.
3. County Attorney Office County Attorney Office
Lib-7
4. BCC Office Board of County
Commissioners �//t'1Iyn3[Sf �{OZ7/Zt
5. Minutes and Records Clerk ofCourt's Office l y /_ ,1
PRIMARY CONTACT INFORMATION
Normally the primary contact i,the person who created'prepared the I vccutrvc Summary Pnman contact inlirmation is needed in the event one of the
addressees above may need to contact staff I'm additional or missing information
Name of Primary Staff Marien Ruiz:General Accounting Phone Number 239-252-0852
Contact/Department Manager-Collier County Sheriff's Office
Agenda Date Item was 03.22.2022 Agenda Item Number 16.1.1
Approved by the BCC
Type of Document(s) Additional Terms and Conditions for Rural Number of Original
Attached and State Grant(Award Acceptance) Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature(instead of stain '?pk
2. Does the document need to be sent to another agency for additional signatures'? If yes,
provide the Contact Information(Name;Agency; Address; Phone)on an attached sheet.
3. Original document has been sirs ed;initialed for legality. (All documents to be signed by
the Chairman, with the exception of most letters,must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney ,
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions arc nullified. Be aware of your deadlines!
8. The document was approved by the BCC on and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County Attorney .5/14 an option for
Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the jAkfift, an option for
Chairman's signature. this line. _
I:Forms/County Forms/13CC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05:2.24.05:11/30/12:4R1J16:9/10/21
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Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Monday, May 2, 2022 10:27 AM
To: 'marien.ruiz@colliersheriff.org'
Subject: Item #16J1 (March 22, 2022 BCC Meeting)
Attachments: Rural & State Grant (Additional Terms &Conditions) 3-22-22 BCC#16J1.pdf
Good Morning Marievt,
Please see the attacked for further execution.
Please return a fully executed copy of the
document to this office after you it's
been signed by the Florida Department
of Management Services.
Thank you!
Ann Jennejohn
13MR Senior Deputy Clerk II
cot I?, Clerk to the Value AdjustmentBoard
Office: 239-252-8406
Fax: 23q-252-8408 (if applicable)
Ann.Jenncjohn@CollierClerk.com
Office of the Clerk of the Circuit Court
1 & Comptroller of Collier County
32gq Tawiaw►i Trail, Suite #4O1
Naples, FL 34112-5324
www.CollierClerk.cowt
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Additional Terms and Conditions for Rural and State Grant
S20-22-02-03
The terms of this document supplement the terms and conditions contained in in W Form 1A, Application for
the E911 Rural County Grant Program or W Form 3A, Application for the 911 Grant Programs (hereinafter the
"Application"), and the Grantee's award letter.
1. GENERAL TERMS AND CONDITIONS
By executing this agreement,the Grantee agrees to the following:
1.1. The Application, the Grantee's award letter, and this document, including its attachments and exhibits
(hereinafter collectively referred to as the "Agreement"), contain all of the terms and conditions agreed
upon by the parties. If there are any conflicting provisions between the documents that make up the
Agreement, the following order of precedence applies:
1.1.1. this document;
1.1.2. Attachment 1,Audit Requirements for Awards of Assistance (with its Exhibit 1);
1.1.3. the Grantee's award letter; and
1.1.4. the Grantee's submitted Application.
1.2. In accordance with sections 365.172 and 365.173, F.S., the Grantee shall perform the tasks specified
herein in accordance with the terms and conditions of this Agreement.
1.3. The term of this agreement begins on February 18, 2022 and ends on February 18, 2024.
1.4. The parties shall be governed by all applicable state and federal laws, rules, executive orders, and
regulations, including, but not limited to, those identified in the "Applicable Statutes and Regulations"
table below. Any express reference in this Agreement to a statute, rule, or regulation in no way implies
that no other statue, rule, or regulation applies. Failure to comply may affect the current grant award
and future grants awards.
1.4.1. The Grantee agrees to comply with the State of Florida Reference Guide for State Expenditures,
which can be obtained at:
l ttps:i/www.rnyfloridacfo.com/Division/AA/rvlanualsjdocurn nts(Referr nceGuideforStdia.x
nditures.pdf.
1.5. This is a cost reimbursement agreement. This Agreement shall not exceed the amount specified on the
Grantee's award letter, and payment shall only be issued by the Department after acceptance of the
Grantee's performance as set forth by the terms and conditions of this Agreement. No renewals of this
Agreement are available.
1.6. The Grantee agrees to use the funds awarded under this Agreement only for costs directly incurred for
the grant project activities specified in the Application. Costs must be reasonable, necessary, allocable,
and allowable for the approved project and only incurred during the term of this Agreement
1.6.1. The Grantee shall refund to the Department any balance of unobligated funds that was advanced
or paid to the Grantee.
1.6.2. The Grantee shall refund any monies used for ineligible purposes under the laws, rules, and
regulations governing the use of these funds.
1.7. The Grantee agrees that the final request for reimbursement and supporting documentation for
incurred obligations shall be submitted to the Department no later than the term of this Agreement.
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2. AUTHORITY
The Department has been appropriated funds from the Emergency Communications Number E911 System Trust
to provide grants to counties for the purpose of upgrading E911 systems. The Department has the authority,
pursuant to section 282.702, F.S., to enter into this Agreement and to disburse the appropriated funds to the
Grantee under the terms and conditions set forth herein.
3. OBLIGATION TO PAY
The State's obligation to pay under this Agreement is contingent upon an annual appropriation by the
Legislature and is subject to any modification in accordance with either Chapter 216, F.S., or the Florida
Constitution,
4. MODIFICATION
4.1. The Scope of Work in the Application is hereby modified to specify the following deliverable(s):
Deliverable No. 1—Tasks: To implement GeoSpatial Call Routing
Performance Standard Documentation Financial Consequences
Complete all work to 1) Reimbursement claim in If Grantee fails to comply
implement GeoSpatial Call accordance with Section with any term of the award,
Routing in accordance 15, below. DM5 shall take one or more
with the Grantee's 2) The Grantee shall submit of the following actions:
contract with its vendor. copies of:
Grantee shall attach this a. Any contracts or 1. Temporarily withhold cash
contract, which shall purchase orders with payments pending correction
include redactions with vendors; of the deficiency by Grantee;
applicable exemptions for b. Vendor invoices; 2. Disallow all or part of the
public records within c. Proof of payment to cost of the activity or action
,cc tiun 119_0/1, Fluiin n vendors; and not in compliance;
Stotutes. d. Proof of receipt of 3. Wholly or partly suspend
deliverables. or terminate the current
award for the Grantee;
4. Suspend or deny future
grant awards; or
5. Take other remedies that
may be legally available.
DMS will provide no
reimbursement for any
improvement that does not
meet the standards
established in this award.
TOTAL REIMBURSABLE AMOUNT NOT TO EXCEED $586,882.40
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5. CONTACTS
5.1. The Department's Grant Manager is responsible for enforcing performance of this Agreement's terms
and conditions and will serve as the Department's liaison with the Grantee. As part of his or her duties,
the Department's Grant Manager will:
5.1,1. Monitor and document the Grantee's performance of the terms of this Agreement, which may
include but shall not be limited to, onsite visits by DMS staff, limited scope audits, or desktop
monitoring;
5.1.2. Review all documentation for which the Grantee requests payment; and
5.1.3. Reconcile and verify all funds received against all funds expended during the period of this
Agreement and produce a final reconciliation report that identifies any funds paid in excess of
the expenditures incurred by the Grantee.
The Department's Grant Managers responsible for the
administration of this Agreement are:
Leon Simmonds, State 911 Coordinator
4030 Esplanade Way
Tallahassee, FL 32399
5,2. The Grantee's Agreement Manager is responsible for monitoring performance of this Agreement's
terms and conditions and will serve as the Grantee's liaison with the Department. As part of his or her
duties, the Grantee's Agreement Manager shall provide all reports, as well as any other required
documents under this Agreement, to the E911 Board in accordance with Section 9.0 of the Application.
The Grantee's Agreement Manager responsible for the
administration of this Agreement is:
The County 911 Coordinator, named in the Application.
5.3. In the event that different managers or addresses are designated by either party after execution of this
Agreement, notice of the name, title, and address of the new manager will be provided to the other
party in writing. Such changes do not require a formal written amendment to the Agreement.
6. AUDIT REQUIREMENTS
6.1. The Grantee shall retain all its records, financial records, supporting documents, statistical records, and
any other documents, including electronic storage media, pertinent to this Agreement in accordance
with the record retention requirements of Part V of Attachment 1, Audit Requirements for Awards of
State Financial Assistance. The Grantee shall cooperate with the Department to facilitate the
duplication and transfer of such records or documents upon the Department's request.
6.2. The Grantee shall maintain books, records, and documents in accordance with the generally accepted
accounting principles to sufficiently and properly reflect all expenditures of funds provided by the
Department under this Agreement.
6.3. The Grantee shall comply with all applicable requirements of section 215.97, F.S., and Attachment 1,
Audit Requirements for Awards of State Financial Assistance. If the Grantee is required to undergo an
audit, the Grantee shall disclose all related party transactions to the auditor.
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7. RECORDS
7.1 As required by section 215.97, F.S., and Rule 691-5.006 Florida Administrative Code (F.A.C), the Department,
the Department of Financial Services, and the Florida Auditor General, or any of their authorized
representatives, shall enjoy the right of access to any documents, financial statements, papers, or other
records of the Grantee which are pertinent to this Agreement, in order to make audits, examinations,
excerpts, and transcripts. The right of access also includes timely and reasonable access to the Grantee's
personnel for the purpose of interview and discussion related to such documents. This provision does not
limit the Department's authority to conduct or arrange for the conduct of additional audits or evaluations
of state financial assistance or limit the authority of any state awarding agency inspector general, the Auditor
General, or any other State official.
7.2 The Grantee shall maintain all records, including those pertaining to any and all contractors, subcontractors,
and consultants to be paid from funds provided under this Agreement and further including documentation
of all program costs in a form sufficient to determine compliance with the requirements and objectives of
the Application, and all other applicable laws and regulations, for the longer of five (5) years after the end
of the performance period specified in the table above and all pending matters or the period required by
the General Records Schedules maintained by the Florida Department of State (available at:
Ittp:/ dos,myflorida.comilibrary archive re( ck rni agementigeneral-records sc 1echAL").
7.3 If the Grantee's record retention requirements terminate prior to the requirements stated herein, the
Grantee may meet the Department's record retention requirements for this Agreement by transferring its
records to the Department at that time, and by destroying duplicate records in accordance with section
501.171, F.S., and, if applicable, section 119.0701, F.S. The Grantee shall adhere to established information
destruction standards such as those established by the National Institute of Standards and Technology
Special Publication 800-88, "Guidelines for Media Sanitization" (2006). See http://csrc.nist:.;ov.
7.4 In accordance with section 216.1366, F.S., the Department is authorized to inspect the: (a)financial records,
papers, and documents of the Recipient that are directly related to the performance of the Agreement or
the expenditure of state funds;and(b) programmatic records,papers, and documents of the Recipient which
the Department determines are necessary to monitor the performance of the Agreement or to ensure that
the terms of the Agreement are being met.The Recipient shall provide such records, papers, and documents
requested by the Department within 10 business days after the request is made.
8. PUBLIC RECORDS
The Grantee, an agency as defined in section 119.011(2), F.S., must comply with the requirements of Chapter
119, F.S., in the performance of its obligations under this Agreement. The Grantee must also ensure that any
contractors and subcontractors that perform work pursuant to this Agreement comply with the requirements
of Chapter 119, F.S., as applicable.
9. LIABILITY
9.1. The Grantee is solely responsible to parties it deals with in carrying out the terms of this Agreement
and, subject to the limitation of section 768.28, F.S., the Grantee shall hold the Department harmless
against all claims of whatever nature by third parties arising from performance under this Agreement.
9.2. The Grantee, a subdivision as defined in section 768.28, F.S., agrees to be fully responsible for its
negligent or tortious acts or omissions which result in claims or suits against the Department and agrees
to be liable for any damages proximately caused by the acts or omissions to the extent set forth in
section 768.28, F.S. Nothing in this Agreement is intended to serve as a waiver of sovereign immunity
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by the Grantee. Nothing in this Agreement may be construed as consent by a State agency or
subdivision of the State to be sued by third parties in any matter arising out of any contract.
10. EVENTS OF DEFAULT
If any of the following events occur ("Events of Default"), all obligations on the part of the E911 Board to make
any further payment of funds shall, if the Department elects, terminate and the Department has the option to
exercise any of its remedies set forth herein. However, the Department may make payments or partial
payments after any Events of Default without waiving the right to exercise such remedies and without becoming
liable to make any further payment.The Events of Default are:
10.1. If any warranty or representation made by the Grantee in this Agreement or any previous agreement
with the Department is or becomes false or misleading in any respect;
10.2. If the Grantee fails to keep or timely perform any of the obligations, terms, or covenants in this
Agreement or any previous agreement with the Department and has not cured them in timely
fashion;
10.3. If the Grantee or is unable or unwilling to meet its obligations under this Agreement;
10.4. If material adverse changes occur in the financial condition of the Grantee at any time during the
term of this Agreement; or
10.5. If any reports required by this Agreement have not been submitted to the Department or have been
submitted with incorrect, incomplete, or insufficient information.
11. REMEDIES
If an Event of Default occurs, then the Department shall provide a written notice to the Grantee, and, upon the
Grantee's failure to cure the default within the thirty (30) calendar days, the Department may exercise any one
(1) or more of the following remedies, either concurrently or consecutively:
11.1. terminate this Agreement in accordance with Section 12,Termination, below;
11.2. withhold or suspend payment of all or any part of a request for payment;
11.3. exercise any corrective or remedial actions, including but not limited to:
11.3.1. request additional information from the Grantee to determine the reasons for or the extent
of non-compliance or lack of performance;
11.3.2. issue a written warning to advise that more serious measures may be taken if the situation is
not corrected; or
11.3.3. advise the Grantee to suspend, discontinue, or refrain from incurring costs for any activities
in question.
Pursuing any of the above remedies will not preclude the Department from pursuing any other remedies
available under this Agreement or at law or in equity. If the Department waives any right or remedy in this
Agreement or fails to insist on strict performance by the Grantee, it does not affect, extend, or waive any other
right or remedy of the Department, or affect the later exercise of the same right or remedy by the Department
for any other default by the Grantee.
12.TERMINATION
12.1. Termination Due to the Lack of Funds. If funds become unavailable for the Agreement's purpose,
such event will not constitute a default by the Department or the State. The Department agrees to
notify the Grantee in writing at the earliest possible time if funds are no longer available. In the
event that any funding identified by the Grantee as funds to be provided for completion of the
project as described herein becomes unavailable, including if any State funds upon which this
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Agreement depends are withdrawn or redirected, the Department may terminate this Agreement
by providing written notice to the Grantee. The Department will be the final authority as to the
availability of funds.
12.2. Termination for Cause. The Department may terminate this Agreement for cause after ten (10) days
of a written notice, which will be issued after the 30-day cure period ends. Cause includes, but is not
limited to, misuse of funds, fraud, lack of compliance with applicable rules, laws, and regulations,
failure to perform on time, or refusal to permit public access to any document,paper, letter,or other
material subject to disclosure under Chapter 119, F.S., unless exempt from Section 24(a) of Article
of the State Constitution and section 119.07(1), F.S., or applicable state or federal law, which the
Grantee created or received under this Agreement.
12.3. Termination for Convenience. The Department may terminate this Agreement for convenience or
when it determines, in its sole discretion, that continuing the Agreement would not produce
beneficial results in line with the further expenditure of funds by providing the Grantee with thirty
(30) calendar days' prior written notice.
12.4. Mutual Termination. The parties may agree to terminate this Agreement for their mutual
convenience through a written amendment of this Agreement. The amendment will state the
effective date of the termination and the procedures for proper closeout of the Agreement.
12.5. Grantee Responsibilities upon Termination. Upon notice of termination, the Grantee shall:
12.5.1. not incur new obligations for the terminated portion of the Agreement; and
12.5.2. cancel as many outstanding obligations as possible. Costs incurred after receipt of the
termination notice are disallowed. The Grantee shall not be relieved of liability to the
Department because of any breach of this Agreement by the Grantee. The Department may,
to the extent authorized by law, withhold payments to the Grantee for the purpose of set-off
until the exact amount of damages due to the Department from the Grantee is determined.
13. RESULTING THIRD PARTY CONTRACTS AND SUBCONTRACTS
13.1. The Grantee may contract with third parties to perform work. The Grantee remains fully responsible for
satisfactory completion of any and all work performed by any contractors and subcontractors.
13.1.1 If the Grantee contracts all or part of the work contemplated under this Agreement, including
entering into contracts with vendors for services, it is understood by the Grantee that all such
contract arrangements shall be evidenced by a written document containing all provisions
necessary to ensure the contractor's compliance with applicable state and federal laws. The
Grantee further agrees that the Department shall not be liable to the contractor for any expenses
or liabilities incurred under the contract and that the Grantee shall be solely liable to the
contractor for all expenses and liabilities incurred under the contract. The Grantee, at its
expense, will defend the Department against such claims.
13.2. With the Grantee's approval, the Grantee's contractor may subcontract work performed, and the
Grantee's contractor will be fully responsible for satisfactory completion of all subcontracted work.
13.3. The Grantee agrees all Grantee contracts or subcontracts entered into pursuant to this Agreement shall
contain language requiring contractor(s) or subcontractor(s) who are paid from funds provided under
this Agreement (i) be bound by the terms of this Agreement, as applicable; and (ii) be bound by, and
contain all provisions necessary to ensure the contractor's compliance with, all applicable state and
federal laws and regulations.
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14. MANDATED CONDITIONS
14.1. This Agreement shall be construed under the laws of the State of Florida,and venue for any actions arising
out of this Agreement shall be in the Circuit Court of Leon County.
14.2. If any provision of this Agreement is in conflict with any applicable statute or rule or is unenforceable,
then the provision shall be null and void to the extent of the conflict and shall be severable but shall not
invalidate any other provision of this Agreement.
14.3. The Recipient and its contractors and subcontractors have an obligation to utilize the U.S. Department of
Homeland Security's (DHS) E-Verify system for all newly hired employees in accordance with section
448.095, F.S. The link to E-Verify is http://w vw.uscis.gov/e-verify. By executing this Agreement, the
Recipient certifies that it is registered with, and uses, the E-Verify system for all newly hired employees
in accordance with section 448.095, F.S. The Recipient must obtain an affidavit from its contractors and
subcontractors in accordance with paragraph (2)(b) of section 448.095, F.S,, and maintain a copy of such
affidavit for the duration of the Agreement. The Recipient shall provide a copy of its DHS Memorandum
of Understanding (MOU) to the Department's Agreement Manager within five (5) days of Agreement
execution.
This section serves as notice to the Recipient regarding the requirements of section 448.095, F.S.,
specifically sub-paragraph (2)(c)1, and the Department's obligation to terminate the Agreement if it has
a good faith belief that the Recipient has knowingly violated section 448.09(1), F.S. The Department will
promptly notify the Recipient and order the immediate termination of the contract between the Recipient
and a contractor and/or any subcontractors performing work on its behalf for this Agreement should the
Department have a good faith belief that the contractor or subcontractor has knowingly violated section
448.09(1), F.S.
14.4. In accordance with section 11.062 and 216.345, F.S., funds received under this Agreement are not to be
used for the purpose of lobbying or used to directly or indirectly influence legislation or any other official
action by the Florida Legislature, the judicial brand, or any state agency,
15. MISCELLANEOUS
15.1. Payment Process. Subject to the terms and conditions established in this Agreement and the billing
procedures established by the Department, the Department agrees to pay the Grantee in accordance
with section 215.422, F.S. The applicable interest rate can be obtained at:
http://www.myfloridacfo.com/Division/AA/Vendorvdetault.htm,
15.2. Invoicing. The Grantee shall submit all claims for reimbursement and for progress payments, as
described in the Application, using Appendix IV, Financial Reimbursement of Expenditures Reporting
Form,to the Application. The Grantee may submit claims to the Board as needed; however,the Grantee
shall not submit more than one claim per month. After receipt of the reimbursement claim, and in
accordance with the payment provisions established in this Agreement, the Department shall disburse
the amount of funds approved by the Board.
15.3. Invoice Detail. Invoices submitted by the Grantee must fulfill all requirements specified in the scope of
work and include all supporting documentation, when applicable. The Grantee shall also submit
invoices in sufficient detail to fulfill all applicable requirements of the State of Florida Reference Guide
for State Expenditures.
15.4. Intellectual Property. Where activities supported by this Agreement result in the creation of intellectual
property rights, the Grantee shall notify the Department, and the Department will determine whether
the Grantee will be required to grant the Department a perpetual, irrevocable, royalty-free,
nonexclusive license to use,and to authorize others to use for State government purposes,any resulting
patented, copyrighted, or trademarked work products developed under this Agreement. The
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Department will also determine whether the Grantee will be required to pay all or a portion of any
royalties resulting from such patents, copyrights, or trademarks.
15.5. Conflict of Interest. This Agreement is subject to Chapter 112, F.S. The Grantee shall disclose the name
of any officer, director, employee, or other agent who is also an employee of the State. The Grantee
shall also disclose the name of any State employee who owns, directly or indirectly, more than a five
percent(5%) interest in the Grantee or its affiliates.
15.6. Non-Discrimination. The Grantee shall not unlawfully discriminate against any individual employed in
the performance of this Agreement due to race, religion, color, sex, physical handicap unrelated to such
person's ability to engage in this work, national origin, ancestry, or age. The Grantee shall provide a
harassment-free workplace, and any allegation of harassment shall be given priority attention and
action.
15.7. Electronic Funds Transfer Enrollment. The Grantee agrees to enroll in Electronic Funds Transfer (EFT),
offered by the State's Chief Financial Officer,within thirty(30) days of the date the last Party signed this
Agreement. Copies of the authorization form and a sample blank enrollment letter can be found at:
http:/Jwww.mvfloridacfo.conrl Division/AA,/venciorsi. Questions should be directed to the EFT Section
at (850) 413-5517. Once enrolled, invoice payments will be made by EFT.
15.8. Survival. Any right or obligation of the parties in this Agreement which, by its express terms or nature
and context, is intended to survive termination or expiration of this Agreement, will survive any such
termination or expiration.
15.9. Notices. All notices from both parties, outside of the notice of award and notices related to the business
of the E911 Board, shall be effective when placed in the United States, first class mail, postage prepaid,
by registered or certified mail-return receipt requested, to the address in section 5 herein.
I hereby affirm my authority and responsibility for the use of funds requested.
Cej. •
Grantee
• 'Aar�
,.
Date: 03/Z2 ZZ
Signature -
illiam L. McDaniel, Jr., Chairman
Printed Name
Grantor
Department of Management Services Date:
Printed Name
ATTEST Approve 41.s • • . •"e y
CRYST• IC I A I •
Y� ' ' 4./ // Jeffrey A. Kl: o ounty Attorney 8
_
Attest as to Chairman%
signature only.
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APPLICABLE STATUTES AND REGULATIONS
The Grantee and the Department shall be governed by all applicable State and federal laws, rules, and
regulations, including those identified in this table.
General Requirements
Florida Statutes (F.S.)
§ 11.062, F.S. - Use of state funds for lobbying prohibited; penalty
§ 20.055, F.S. _Agency inspectors general
Chapter 112, F.S. - Public Officers and Employees:General Provisions
Chapter 119, F.S. - Public Records
§ 215.34, F.S. -State funds; noncollectible items; procedure
§ 215.422, F.S. - Payments, warrants, and invoices; processing time limits; dispute resolution; agency or
judicial branch compliance
§ 215.97, F.S. - Florida Single Audit Act
§ 215.971, F.S. -Agreements funded with federal or state assistance
§ 216.301, F.S. -Appropriations; undisbursed balances
§ 216.347, F.S. - Disbursement of grants and aids appropriations for lobbying prohibited
§ 216.3475, F.S. - Maximum rate of payment for services funded under General Appropriations Act or
awarded on a noncompetitive basis
§ 216.181(16), F.S.-Approved budgets for operations and fixed capital outlay
§ 273.02, F.S. - Record and inventory of certain property
§ 287.133, F.S. - Public entity crime; denial or revocation of the right to transact business with public
entities
§ 287.134, F.S. - Discrimination; denial or revocation of the right to transact business with public entities
§ 287.135, F.S. - Prohibition against contracting with scrutinized companies
Chapter 443, F.S. - Reemployment Assistance
§ 501.171, F.S. -Security of confidential personal information
Florida Administrative Code (F.A.C.)
Rule Chapter 691-5-State Financial Assistance
Memoranda
CFO Memorandum No. 02 (2012-13) - Contract and Grant Reviews and Related Payment Processing
Requirements
CFO Memorandum No. 20 (2019-20) - Compliance Requirements for Agreements
State E911 Plan and E911 Board Statutes and Rules
Florida Statutes
Chapter 365, F.S. - Use of Telephones and Facsimile Machines
Florida Administrative Code
Rule Chapter 6OFF-6-State E911 Plan
Rule Chapter 60FF1-5 - E911 Board
Grant Number: S20-22-02-03 Grant Award Date: 2/16/2022
Catalog of State Financial Catalog of State Financial
Assistance number: 72.003 Assistance title: Prepaid Next Generation 911.(NG91.1)State
Grant Program
DT S-A2-Cl. Page-9-
Rev. ll 1R
Rule 691-5.006. P.A.C.
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Attachment 1
AUDIT REQUIREMENTS
FOR AWARDS OF STATE
FINANCIAL ASSISTANCE
The administration of resources awarded by the Department of Management Services (Department) to the
Grantee may be subject to audits and/or monitoring by the Department, as described in this section.
MONITORING
In addition to reviews of audits conducted in accordance with section 215.97, Florida Statutes (F.S.), as revised
(see AUDITS below), monitoring procedures may include, but not be limited to, on-site visits by Department staff,
limited scope audits, or other procedures. By entering into this agreement, the Grantee agrees to comply and
cooperate with any monitoring procedures or processes deemed appropriate by the Department. In the event
the Department determines that a limited scope audit of the Grantee is appropriate,the Grantee agrees to comply
with any additional instructions provided by Department staff to the Grantee regarding such audit. The Grantee
further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed
necessary by the Chief Financial Officer (CFO) or Auditor General.
AUDITS
Part I: State Funded
In the event that the Grantee expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such Grantee (for fiscal years ending June 30, 2017, or thereafter), the
Grantee must have a state single or project-specific audit for such fiscal year in accordance with section
215.97, F.S.; applicable rules of the Department of Financial Services; and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
EXHIBIT 1 to this form lists the state financial assistance awarded through the Department by this
agreement. In determining the state financial assistance expended in its fiscal year, the Grantee shall
consider all sources of state financial assistance, including state financial assistance received from the
Department, other state agencies, and other nonstate entities. State financial assistance does not include
federal direct or pass-through awards and resources received by a nonstate entity for federal program
matching requirements.
1. For the audit requirements addressed in Part II, paragraph 1, the Grantee shall ensure that the audit
complies with the requirements of section 215.97(8), F.S. This includes submission of a financial reporting
package as defined by section 215.97(2), F.S., and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
2. If the Grantee expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years
ending June 30, 2017, or thereafter), an audit conducted in accordance with the provisions of section
215.97, F.S., is not required. If the Grantee expends less than $750,000 in state financial assistance in its
fiscal year and elects to have an audit conducted in accordance with the provisions of section 215.97, F.S.,
the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must
be paid from the Grantee's resources obtained from other than state entities).
INS-A2-C1. Pare-1()-
Rev. 1 1'I i
Rule 69I-5.006. F.A.C.
� ^� � �
� V� o� �
PmrtUL Other Audit Requirements
N/A
Part III: Report Submission
L Copies of financial reporting packages required by Part 11 of this form shall be submitted by or on behalf of
the Grantee d|na(±|y to each of the following:
., The Department at each of the following addresses:
Electronic copies (preferred): E011BoardE|entvonioGrontRepnrto@dms.fl.Oov
Or
Palm-(hard copy):
The Department of Management Services
EQ11Boand
4O30 Esplanade Way
Tallahassee F|. 3239S
|` The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 323AQ'145O
The Auditor General's vv8bSite(Lit\ps�//Oauditot provides instructions for filing an electronic copy
ofa financial reporting package.
2. Any reports, management letters,or other information required to be submitted to the Department pursuant
to this agreement shall be submitted timely section 215.97, F.S., and Chapters 10.550(local governmental
entities) and 10.650 (nonprofit and for-profit organizohonm). Rules of the Auditor Gonena|, as applicable.
3. Grmnteoa, when submitting financial reporting packages to the Department for audits done in accordance
with Chapters 10.550 (|noo| governmental entities) and 10.850 (nonprofit and hz+profitorganizaUons).
Ffu|en of the Auditor Gnnona|, should indicate the date that the reporting package was delivered to the
Grantee in correspondence accompanying the reporting package,
Pwrt\/: Record Retention
The Grantee shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this
agreement for e period nf five (5) years from the date the audit report iy issued, and shall allow the Department,
or its designee, the CFO, or Auditor General access to such records upon request. The Grantee shall ensure
that audit working papers are mode available to the Oopartment, or its designee. the CFO, or Auditor General
uponnequeatforopahodoffive (5) yearshnmthedetethaaudKneportininauad. un|euoexdendodinw/riUngby
the Department.
DFS'A2-[1_ Page'l]-
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16J1
EXHIBIT 1
Subject to Section 215.97, F.S.:
1. State Project A:
State Project:
State Awarding Agency: State of Florida, Department of Management Services
Catalog of State Financial Assistance Tide and Number: 72.003 Prepaid Next Generation 911(NG91Ij State Grant
Program
Amount: $586,882.40
1. State Project B:
N/A
Compliance Requirements Applicable to State Resources Awarded
Pursuant to this Agreement Are as Follows:
The compliance requirements are as stated in Grant Agreement S20-22-02-03 between the Grantee and the
Department, entered in State Fiscal Year 2021-2022
DFS-A2-CL. Page-12-
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Rule 691-5.006, F.A.C.