Backup Documents 03/08/2022 Item #16A11 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 6 A 1 t
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office 0f2�/
4. BCC Office Board of County
Commissioners W/1 ,i43 ,f l-J/Z II Z 2-
5. Minutes and Records Clerk of Court's Office
Ink. De. ilk
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Richard Koenigsknecht, Sr Ops Analyst Contact Information 239-252-5163
Contact/Depattinent TMSD/Road Maintenance Division
Agenda Date Item was March 8th,2022 Agenda Item Number 16.A.11
Approved by the BCC Doc ID: 21194
12G3Type of Adopt-A-Road Agreement for the roadway Number of Original 1
Document Attached segment of Greenway Road from US 41 Documents Attached
(Tamiami Trail E)north 1.5 miles to the end
of road.
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK RK
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be RK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the RK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's RK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip RK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 03/08/2022 and all changes made during RK 1/A is not
the meeting have been incorporated in the attached document. The County tin option for
Attorney's Office has reviewed the changes,if applicable. his line.
9. Initials of attorney verifying that the attached document is the version approved by the /A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the bn option for
Chairman's signature. this line.
16A1j.
COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT
Terms and Conditions
THIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into this g tA day
of arch , 2021, by and between Collier County (hereinafter the "COUNTY"),
and the volunteer group, Syngenta Seeds, LLC (hereinafter the "GROUP") whose address is
10290 Greenway Rd Naples,FL 34114.
WITNESSETH:
WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free
roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely
maintaining a litter-free Collier County; and
WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway
known as Greenway Road from US 41 (Tamiami Trail E) north for 1.5 miles to end of
roadway and acknowledges the hazardous nature of picking up litter, and agrees to the following
terms and conditions:
A. THE GROUP SHALL:
1. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway.
2. Perform litter removal on the Adopted Roadway in accordance with the Florida
Department of Transportation's Accident Prevention Manual, Safe Field Practices, the
Florida Manual on Uniform Traffic Control Devices (MUTCD), and the Florida
Department of Transportation Design Roadway and Standard Index 601 and 602, all of
which by this reference are incorporated herein.
3. Only allow such persons to participate as are determined by the GROUP to be
responsible enough to safely participate in litter removal activities. Participants must be
at least 14 years of age and the GROUP shall provide at least one adult supervisor for
every 5 minors participating in the litter removal. There shall at all times be at least one
person 18 years of age or older who is on site and responsible for supervising all litter
removal activities,with no one at the site under the age of 14 for any reason.
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4. Conduct at least two safety procedure meetings per year for its participating members.
Participants must sign the hold harmless agreement provided by the COUNTY and attend
a safety meeting conducted by the GROUP before participating in a cleanup activity
pursuant to this Agreement.
5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove litter during daylight hours only, in good weather conditions only.
7. Pick up litter on one side of the road at a time.
8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes, and on
medians, or where otherwise hazardous to do so.
9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the
pavement.
10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted
Roadway is objectionable.
11. Obtain required supplies and material from the COUNTY.
12 Place traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should be contacted to
obtain safety vests, traffic control signs and litter collection bags at least five (5) days
prior to litter removal activity and return the same when activity is complete.
14. Not wear clothing that will hinder the sight of participants.
15. Coordinate pickup details with the County's project coordinator at least one week prior to
a pickup.
16. Place filled trash bags at the site for pickup and disposal by the COUNTY.
17. After each pickup, the adopting GROUP coordinator will file a report detailing the
number of people involved, number of bags of litter collected, composition and estimate
of recyclable materials, and hours spent. Pre-printed forms will be furnished by the
COUNTY for making the reports and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption of recyclable materials shall become the property of the Group.
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19. Unused materials and supplies furnished by the COUNTY shall be returned to the
COUNTY within two workdays following cleanup or, with COUNTY coordinator's
permission,be retained by the GROUP during the term of this Agreement.
B. THE COUNTY SHALL:
1. Provide safety vests, trash bags, pickup sticks, and traffic control signs.
2. Provide GROUP with an outline pertaining to safety regulations.
3. Remove the filled trash bags as soon as possible after the pickup.
4. Remove litter from the Adopted Roadways only under unusual circumstances, i.e., to
remove large, heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free of litter.
C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by
either party, with or without cause, on 30 days written notice to the other party. This Agreement
creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is
found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY
may terminate this Agreement effective immediately. The COUNTY reserves the right to modify
or cancel the program at any time. Upon the termination of this Agreement by either party, the
GROUP will immediately return all County-owned materials to the County project coordinator.
D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless Collier County and its officers, agents and employees from any claim, loss,
damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group
or by any person performing litter removal as part of the GROUP during the performance of the
Agreement, whether direct or indirect, and whether to any person or property to which Collier
County or said parties may be subject, except that neither GROUP nor any of its members shall
be liable under this provision for damages arising out of injury or damage to persons or property
directly caused or resulting from the sole negligence of Collier County, and its officers,
employees or agents.
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E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in
part without the prior written consent of Collier County.
F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement
between the parties and may not be modified except by a writing signed by both parties. Any
and all prior understandings between the parties, either oral or written, with respect to the matters
set forth above, have been incorporated and merged into this Agreement, and are otherwise of no
further force or effect. This Agreement is for litter removal activities only. No beautification
activities are authorized by this Agreement.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of
the date written above.
BOARD OF COUNTY COMMISSIONERS
ATTEST: OF COLLIER COUNTY, FLORIDA
Crystal K. Kinzel, Clerk
61)
By: 4,,h.S44,,_
OVCo. By. _ty Clerk W'liam L. McDaniel, Jr., Chairman
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signature only. GROUP: Syngenta Seeds, LLC
By: Syngenta Corporation
/By (Signature):
Name (print): :1 afthew Grace
Title (print): Assistant Treasurer
Phone# (day):3 0 J. LJ 1 -2//S
Phone# (night):
Approv as to form
and le h y:
Assistant ounty Attorney V
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EXECUTIVE SUMMARY
Recommendation to approve an Adopt-a-Road Program Agreement for the roadway segment
of Greenway Road from US 41 (Tamiami Trail E) to end with two (2) recognition signs and two
(2) Adopt-a-Road logo signs for a total cost of$200 with the volunteer group, Syngenta Seeds
OBJECTIVE: To approve for execution by the Board of County Commissioners an agreement
signed by the volunteer group, Syngenta Seeds, LLC of a certain adopted roadway Greenway
Road from US 41 (Tamiami Trail E) north for 1.5 miles to end of roadway under the Collier
County Adopt-a-Road Program.
CONSIDERATIONS: That the volunteer group so named be recognized as the sponsor of the
particular segment of roadway named in the agreement to perform litter removal in accordance with
instructions contained in the agreement. The name on the recognition signs will read Syngenta
Seeds.
The Collier County Adopt-a-Road program is an environmental protection program developed
through a public/private partnership that is dedicated to providing safe and clean roads by the
removal of roadside litter. The Collier County Adopt-a-Road program encourages citizens to
demonstrate civic pride by taking group action to help keep county roads beautiful and free of litter.
The Adopt-a-Road Program is an excellent example of the public and private sector working together
to solve a community problem.
Through this program, local civic, community, neighborhood and business groups can adopt a two-
mile segment of roadway, whereby they contract with the County to pick up litter on a quarterly
basis. Groups are required to attend a meeting, organized by the sponsor, to review safety guidelines
and procedures. The sponsor is provided with literature on safety topics and procedural guidelines
reviewed by the county.
FISCAL IMPACT: The County is responsible for acquiring and erecting recognition signage at
either end of the roadway segment. Staff expects to install two (2) new sponsor signs at a cost of
$60.00 and two (2) new Adopt-a-Road logo signs at a cost of$140, total cost for all signs will be
approximately $200. Program expenses are budgeted in the Transportation Services Fund 101.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a
majority for Board approval.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this Executive Summary.
RECOMMENDATION: To recognize the volunteer group: Syngenta Seeds, LLC as the sponsor
of Greenway Road from US 41 (Tamiami Trail E) north for 1.5 miles to end of roadway,
and that the Board of County Commissioners authorize its Chairman to execute the attached Adopt-
a-Road Program Agreement on behalf of the County.
Prepared by: Ellen Sheffey, Sr. Operations Analyst,Road Maintenance, GMD
1)Agreement
[19-TRM-00293/1498123/1]
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