Agenda 04/26/2022 Item #16F 1 (Tourism Development Tax Grant Deadline)04/26/2022
EXECUTIVE SUMMARY
Recommendation to approve the change of the Tourism Development Tax Grant deadline from
April 12, 2022, to April 29, 2022, at 5 pm.
OBJECTIVE: In an effort to provide applicants sufficient time to apply for consideration of FY ’23
Tourist Development Tax (TDT) Grants it is proposed that the application deadline be extended to April
29, 2022.
CONSIDERATIONS: TDT grants are intended to generate overnight visitation and economic impact to
the destination through advertising, exhibitions, and activities that promote tourism ideally during
shoulder seasons.
Any change in the application deadline will have a direct correlation upon the review and approval
timelines and thus the date when the applicant is notified of their Grant approval. While aggressive efforts
will be taken to expedite the process, certain steps and official review dictate some of the timelines (i.e.
TDC and BCC scheduled meetings for approval).
As many of the applicants are applying for initiatives that will begin as soon as October 1, 2022 they
require ample notice of commitment in order to plan, execute and promote the event itself in order to
promote tourism and intent to visit the destination.
Attached is a document that estimates the corresponding impact upon ti meline changes and estimated
marketing and communications timing once the applications are received.
A significant amount of grant applications is expected to relate to the Hispanic Arts Festival advertising
and exhibitions. The first main exhibition of the festival occurs in October, so it is important that the
timeline allow the partner organizations working on the activities for October to have the proper planning
and implementation of the advertising campaigns for that portion of the festival.
FISCAL IMPACT: There is no fiscal impact associated with the approval of this item. Funding for
TDT grants is budgeted annually within TDC Funds 184, 193 and 195.
LEGAL CONSIDERATION: This item is approved as to form and legality and requires majority vote
for approval. - CMG
RECOMMENDATION: Recommendation to approve the change of Tourism Development Tax Grant
submission deadline from April 12, 2022 to April 29, 2022 at 5 pm.
Prepared By: Paul Beirnes, Tourism Director; John Melleky, Arts and Culture Manager
ATTACHMENT(S)
1. Copy of Grant Timeline BCC (PDF)
16.F.1
Packet Pg. 1195
04/26/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.1
Doc ID: 21956
Item Summary: *** This item continued from the April 12, 2022, BCC Meeting Agenda. ***
Recommendation to approve the change of the Tourism Development Tax Grant deadline from April 12,
2022, to April 29, 2022, at 5 pm.
Meeting Date: 04/26/2022
Prepared by:
Title: Sr. Operations Analyst – County Manager's Office
Name: Geoffrey Willig
04/13/2022 3:55 PM
Submitted by:
Title: Division Director – Tourism
Name: Paul Beirnes
04/13/2022 3:55 PM
Approved By:
Review:
Tourism Geoffrey Willig Stage 1 Review Skipped 04/13/2022 3:54 PM
Corporate Business Operations Geoffrey Willig Stage 1 Review Skipped 04/13/2022 3:54 PM
County Attorney's Office Geoffrey Willig Level 2 Attorney Review Skipped 04/13/2022 3:54 PM
Tourism Paul Beirnes Director Completed 04/13/2022 4:01 PM
County Attorney's Office Geoffrey Willig Level 3 County Attorney's Office Review Skipped 04/13/2022 3:54 PM
Office of Management and Budget Geoffrey Willig Additional Reviewer Skipped 04/13/2022 3:54 PM
Growth Management Operations Support Geoffrey Willig Additional Reviewer Skipped 04/13/2022 3:54 PM
Office of Management and Budget Geoffrey Willig Level 3 OMB Gatekeeper Review Skipped 04/13/2022 3:54 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 04/19/2022 1:59 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 04/26/2022 9:00 AM
16.F.1
Packet Pg. 1196
New TDT Grant Timeline Scenarios
Step
Mar 28
deadline
April 12
deadline
April 29
deadline
May 27
deadline
June 30
deadline
June 30
if no Jul/Aug
meetings
Grant Deadline 28-Mar 12-Apr 29-Apr 27-May 30-Jun 30-Jun
Grant Review to Committee 30-Mar 14-Apr 3-May 1-Jun 5-Jul 5-Jul
Grant Review by Committee Mar 31 - Apr 7 Apr 15 - 22 May 4 - 11 June 2 - 9 Jul 5 - 12 Jul 5 - 12
Committee Summary Complete 11-Apr 28-Apr 13-May 13-Jun 15-Jul 15-Jul
Process and Review Grants Complete 11-Apr 28-Apr 13-May 13-Jun 15-Jul 15-Jul
TDC Agenda Publish 18-Apr 16-May 16-May 20-Jun 18-Jul 18-Jul
TDC Approval 25-Apr 23-May 23-May 27-Jun 25-Jul 25-Jul
BCC Approval 10-May 13-Jun 13-Jun 12-Jul Aug 16 (absentia)13-Sep
Notify Recipients May 3rd week Jun 3rd week Jun 3rd week Jul 3rd week Aug 3rd week Sep 3rd week
Contract Signed Jun 1st week Jul 1st week Jul 1st week Aug 1st week Sept 1st week Oct 1st week
Insurance docs Jul 1st week Jul 2nd week Jul 2nd week Aug 2nd week Sept 2nd week Oct 2nd week
Communication Campaign
Partner and CVB Aug - Oct Sep - Oct Sep - Oct Sep - Nov Oct - Dec Nov - Jan
Tourist Plans Their Trip Aug - Oct Sep - Oct Sep - Oct Sep - Nov Oct - Dec Nov - Jan
Festival Start Oct Oct Oct Oct Oct Oct
16.F.1.a
Packet Pg. 1197 Attachment: Copy of Grant Timeline BCC (21956 : Change of the Tourism Development Tax Grant