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Agenda 12/14/2021 Cedar Hammock Community Development District Board of Supervisors Norman Day,Chairman Justin Faircloth,District Manager Quentin Greeley,Vice Chairman Sam Marshall,District Engineer Fred Bally,Assistant Secretary Dan Cox,District Counsel John Martino,Assistant Secretary Gene T.Bolton,Assistant Secretary Meeting Agenda Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard, Naples, Florida December 14,2021 —2:00 p.m. Call In #: 646-838-1601 Phone Conference ID: 699 018 714# Audit Committee Meeting Agenda 1. Roll Call 2. Ranking of Audit Firm Proposals 3. Adjournment Regular Meeting Agenda 1. Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Old Business A. Revised Proposal from Superior Waterway Services for Aeration Install in Lakes 4, 6, 10 & 11 B. Golf Course Cart Path Repairs Discussion 5. New Business A. Proposal from Superior Waterway Services for Bulrush and Thalia Removal B. Master Association Bocce Ball Court Discussion 6. Attorney's Report 7. Engineer's Report 8. Manager's Report A. Approval of the Minutes of November 9, 2021 Meeting B. Acceptance of the October 2021 Financial Report C. Auditor Selection i. Consideration of the Audit Committee Ranking Recommendation ii. Authorization to Enter into a Three-Year Agreement with the Selected Audit Firm D. Follow Up Items 9. Supervisors Requests 10. Audience Comments 11. Adjournment Next scheduled meeting: February 8,2022 at 2:00 p.m. .jNaple,.5 DI alit; Artut.31 PART OF THE USA TODAY NETWORK Published Daily Naples, FL 34110 NAPLES HERITAGE CDD 15275 COLLIER BLVD#201-346 Notice of Regular Meeting NAPLES,FL 34119-6750 and Audit Committee Meet- ing Cedar Hammock Community Development Affidavit of Publication District STATE OF WISCONSIN The Regular meeting of the COUNTY OF BROWN Board of Supervisors of the Cedar Hammock Community Development District is sched- uled e- Before the undersigned they serve as the authority, cember to 14,be held2 at 2:00, m 2021 at 2:00 p m personally appeared said legal clerk who on oath says that at the Cedar Hammock Club- he/she serves as Legal Clerk of the Naples Daily News, a Club- house Napplle, ees, Hammock , Florida Al- daily newspaper published at Naples, in Collier County, so, during this meeting, the Florida; distributed in Collier and Lee counties of Florida; Audit Committee will rank the proposals received to perform that the attached copy of the advertising was published in the audit for Fiscal Year said newspaper on dates listed. Affiant further says that the ended September 30, 2021, as previously advertised in ac- said Naples Daily News is a newspaper published at cordance with Florida Law. Naples, in said Collier County, Florida, and that the said The public meeting is open to the and will be conducted newspaper has heretofore been continuously published in in accordance with the provi- said sions of Florida Law for Com- munity Development Districts. Collier County,Florida;distributed in Collier and Lee The meeting may be contin- uedcounties of Florida,each day and has been entered as tobee o speacified on the record second class mail matter at the post office in Naples,in at the meeting. A copy of the said Collier County,Florida,for a period of one year next agenda for this meeting may be obtained from the District preceding the first publication of the attached copy of Manager's office, Inframark, advertisement;and affiant further says that he has neither by contacting 954-282-0071 or by email, Alison.Bruce®Infram paid nor promised any person,or corporation any discount, ark.com. rebate,commission or refund for the purpose of securing There may be occasions when one or more Supervisors will this advertisement for publication in said newspaper participate by telephone At issue(s)dated: the above location there will be present a speaker tele- phune so that any interested person can attend the meet ing at the above location and Issue(s)dated:12/07/2021 be fully informed of the dis r cussions taking place either in person or by telephone com- munication. Any person requiring special accommodations at this meet- Subscribed and sworn 10 before on December 27,2021- ing because of a disability or physical impairment should contact the District Manager's Office at least forty-eight (48) / hours prim In the meeting If ��! �`���� you are hearing or speech im- paired, please contact the Notary,State of WI,C unty of Brown Florida Relay Service by dial- ing 7-1-1, or 1-800-955-8771 (TTY)/1-800-955-8770 (Voice), for aid in contacting the District Manager's Office. Each person who decides to appeal any decision made by the Board with respect to any / matter considered at the l r meeting is advised that per- son will need a record of the My commission expires proceedings and that accord- Publication Cost:$283 50 ingly, the person may need to ensure that a verbatim record Ad No:0005032466 of the proceedings is made, Customer No: 1306647 including the testimony and evidence upon which such ap- PO#: Cedar Hammock KATHLEEN ALLEN peal is to be based. Affidavits: 1 Tustin Faircloth #of A t Notary Public Manager )j ADN5032466 This is not an invoice State of Wisconsin !1 12/7/2021 SUPERIOR WATERWAY SERVICES, INC. SERVICE AGREEMENT /AERATION EQUIPMENT Cedar Hammock CDD C/O Inframark 5911 Country Lakes Drive Fort Myers,FL 33905 DATE: TERMS: PRICES QUOTED ARE F.O.B. DELIVERY: 11-11-2021 50% Down Installed TBD LOCATION QUANTITY DESCRIPTION AMOUNT Lakes 4&6 One(1) AquaAirUltra 6 with six 12"diffusers, (Holes 1A& 1B) 1850ft of'A inch of weighted tubing, 800ft 1-inch weighted tubing, 174 ft hand trench for air lines Three-year warranty on compressors Power supplied by Cedar Hammock CDD Lake 10 One(1) AquaAirUltra 3 with three 12"diffusers, (Hole 6A) 1125 feet of IA inch weighted tubing, 174 ft hand trench for air lines Three-year warranty on compressor Lake 11 One(1) AquaAirUltra 6 with six 12"diffusers, (Hole 5) 2375 feet of'A inch weighted tubing, 1000ft 1-inch weighted tubing, Three-year warranty on compressors One(1) AquaAirUltra 3 with three 12"diffusers, 775 feet of'A inch weighted tubing, Install subpanel for aeration cabinets Power will come for fountain panel One-year warranty on compressor Total Install Cost: $32,925.00 *Lake 10,we will be replacing the existing aeration cabinet with a new larger cabinet with two new 1/2hp piston compressors. One compressor will run lake 10 and seconded compressors will run lake 13. The existing cabinet will be moved to lake 11,the old compressor will be replaced with a new compressor with filters. * Lake 11 will have two aeration systems an Air 3 and an Air 6,totaling nine(9)diffusers Superior Waterway Services, Inc. 6701 Garden Rd,Suite 1 • Riviera Beach FL 33404•(561)844-0248 Office•(561)844-9629 SUPERIOR WATERWAY SERVICES, INC. * All pricing includes installation but does not include sales tax and freight. THIS OFFER IS GOOD THROUGH DECEMBER 31,2021 SUPERIOR WATERWAY SERVICES, INC. CUSTOMER ACCEPTANCE-The above prices,specifications and conditions are satisfactory and are hereby accepted. By: By: Date: Superior Waterway Services, Inc. 6701 Garden Rd,Suite 1 • Riviera Beach FL 33404•(561)844-0248 Office•(561)844-9629 Cedar Hammock CDD Lake 4 and 6 Aeration Map 1 ' f .' eSrrpp SVarve Assambl 75' ©; 11d Ha y`r ch or a,rlmes _ 351Y® �/ ` Valy atsemGly 9 ff 6ne 70' 1, errab• cabinet 151.. . 3)4. fill Illkilp-..... „150 {• I boo _ R*l • ..* IP Iti ‘tilf VP 1111 . .Y , ": rail( ec ill 1014 Goo9k Earth Cedar Hammock CDD Lake 4 and 6 Cabinet location • 1:7 ...:' t^ ral,e Assembly 1 jl Id'Hantl TfP_Ch!b!a�fline5 '' // �, _ :�4.• �.eration Cabin /, \ ; ..--- .. . kfrl ..- ,ollior t.2.. - .-, ,,• -.."- 4. 1„., iNi ''. `( 2 t 1 Cedar Hammock CDD Lake 1D Aeration Map ` * ii75' j ,I, � • 75' l „ 16 a 6A it! 4P,It r :04111,.11 .;� < r 1 ` il , . tie -"yw�ij 1N • .. I It , Varve A sembly /f 1i. r ',7 t II T 1 G Trench ror airline f r` * I) s I f r xR• ,,' Caasl,sng Paver A llenCabi - 'T,, AC i Google Earth I `, ' +s: . ,. + iC Cedar Hammock COD Lake 11 Aeration Map 0 i �l ; j • .. ,I ... Q00" �50' ahe 1g Hel geitJP . _ _ f ,1000'anl�ne and valve.atsembly - , s �� �r�_C. �•:lrhg Power'Ae 16,net 50 I- J c 75 M ®Zs�..__. _�5^ 225' l 1. ` 7. % \ 9" lion Ca�inel ` • • Google Earth P', From: anott@superiorwaterway.com <anott@superiorwaterway.com> Sent:Thursday, November 11, 2021 10:29 AM To: Faircloth,Justin <justin.faircloth@inframark.com> Cc: 'Eric Mannisto' <eric@superiorwaterway.com>;golfmaint@cedarhammockcc.com Subject: RE: Cedar Hammock Lake Dye Justin, As promised, revised quote and maps.Total cost$32,925.00,this include all equipment, labor, and electric work for systems 10 and 11,the only thing the CDD will need to provide is power for lakes 4/6. Take a look at the maps I make a few adjustments that will make the systems run efficiently. Lake 4 and 6 will have one cabinet with two compressors each compressor with run one lake that way if one compressor goes down it will only affect one lake not both. Lake 10 we will replace the existing lake 13 cabinet with a larger one with two compressors and just like 4 and 6 one compressor for each lake. Lake 11 will have two separate systems, an air 3 and a air 6,the air three we are taking the used cabinet from lake 13 replacing the compressor and using that as the air three,for the air 6 this will be new and we are planning on running a 1 inch weighted tubing through the lake to a manifold, by doing it this way it help with balancing the six differs and I fell make the system easier to maintain and more efficient. Also attached is a quote to remove the Thalia and Bulrush,we will spray the plants 4 to 6 weeks prior to removal this will give time for our herbicide to work. Plant will be disposed of on site at golf course horticultural dump. Any questions please let us know. Thank You SUPERIOR WATERWAY SERVICES, INC. SERVICE AGREEMENT/ REMOVAL Cedar Hammock CDD C/O Inframark 5911 Country Lakes Drive Fort Myers, FL 33905 DATE: TERMS: 11-11-2021 Balance due on completion of work DECSCRIPTION One time removal of Bulrush and Thalia from lakes, plants will be sprayed a minimum of 4 weeks prior with herbicide, this will allow time for the herbicide to work. Plants will dispose of on site at golf course horticultural dump Total: $9,800.00 THIS OFFER IS GOOD FOR NINETY(90)DAYS FROM DATE OF QUOTATION. SUPERIOR WATERWAY SERVICES, INC. CUSTOMER ACCEPTANCE-The above prices, specifications and conditions are satisfactory and are hereby accepted. By: By: Date: Superior Waterway Services,Inc. 6701 Garden Rd,Suite 1 • Riviera Beach FL 33404•(561)844-0248 Office•(561)844-9629 CEDAR HAMMOCK Community Development District Financial Report October 31, 2021 (unaudited) Prepared by: ( INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Pages Balance Sheet ............................................... 1 General Fund ............................................... 2-3 General Fund-Bulkhead/Bridge Restoration Fund ............................................... 4 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments ............................................... 5 Cash and Investment Report ............................................... 6 Bank Reconciliation ............................................... 7 Check Register ............................................... 8 CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) October 31, 2021 CEDAR HAMMOCK Community Development District Governmental Funds Balance Sheet October 31, 2021 GF-BULKHEAD AND BRIDGE GENERAL RESTORATION ACCOUNT DESCRIPTION FUND FUND TOTAL ASSETS Cash-Checking Account $ 324,268 $ - $ 324,268 Due From Other Funds - 33,847 33,847 Investments: Money Market Account 215,390 - 215,390 Deposits 1,359 - 1,359 TOTAL ASSETS $ 541,017 $ 33,847 $ 574,864 LIABILITIES Accounts Payable $ 6,235 $ - $ 6,235 Accrued Expenses 110 - 110 Due To Other Funds 33,847 - 33,847 TOTAL LIABILITIES 40,192 - 40,192 FUND BALANCES Nonspendable: Deposits 1,359 - 1,359 Assigned to: Operating Reserves 41,784 - 41,784 Reserves-Bridges 10,000 - 10,000 Reserves-Bulkheads 10,000 - 10,000 Reserves-Lakes 10,000 - 10,000 Reserves-Roadways 95,500 - 95,500 Unassigned: 332,182 33,847 366,029 TOTAL FUND BALANCES $ 500,825 $ 33,847 $ 534,672 TOTAL LIABILITIES&FUND BALANCES $ 541,017 $ 33,847 $ 574,864 Page 1 CEDAR HAMMOCK Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2021 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest- Investments $ 5,088 $ 424 $ 94 $ (330) Special Assmnts-Tax Collector 406,897 - 3,546 3,546 Special Assmnts- Discounts (16,276) - (187) (187) TOTAL REVENUES 395,709 424 3,453 3,029 EXPENDITURES Administration ProfServ-Engineering 5,000 417 - 417 ProfServ-Legal Services 2,000 167 254 (87) ProfServ-Mgmt Consulting 41,965 3,497 3,497 - ProfServ-Property Appraiser 6,103 6,103 - 6,103 ProfServ-Special Assessment 8,214 - - - ProfServ-Web Site Maintenance 717 60 60 - Auditing Services 5,000 - - - Postage and Freight 900 75 25 50 Insurance-General Liability 8,712 8,712 7,199 1,513 Printing and Binding 1,200 100 - 100 Legal Advertising 2,500 208 - 208 Misc-Bank Charges 700 58 - 58 Misc-Assessment Collection Cost 8,138 - 67 (67) Misc-Web Hosting 2,000 167 - 167 Office Supplies 100 8 - 8 Annual District Filing Fee 175 175 175 - Total Administration 93,424 19,747 11,277 8,470 Page 2 CEDAR HAMMOCK Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2021 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Field ProfServ-Field Management 1,682 140 140 - Management Services 2,500 208 - 208 Contracts-Water Mgmt Services 7,200 600 600 - Utility-Cameras 1,268 106 110 (4) Electricity-Wells 4,866 406 24 382 Electricity-Aerator 4,000 333 129 204 R&M-Lake 3,000 250 - 250 R&M-Plant Replacement 500 42 - 42 R&M Bulkheads 5,000 417 - 417 R&M- Bridges&Cart Paths 5,000 417 - 417 Misc-Contingency 17,469 1,455 - 1,455 Capital Outlay 90,000 90,000 - 90,000 Reserve- Bridges 19,950 19,950 - 19,950 Reserve- Bulkheads 19,950 19,950 - 19,950 Reserves- Irrigation System 19,950 19,950 - 19,950 Reserve- Lakes 19,950 19,950 - 19,950 Reserve- Roadways 80,000 80,000 - 80,000 Total Field 302,285 254,174 1,003 253,171 TOTAL EXPENDITURES 395,709 273,921 12,280 261,641 Excess (deficiency) of revenues Over(under) expenditures - (273,497) (8,827) 264,670 Net change in fund balance $ - $ (273,497) $ (8,827) $ 264,670 FUND BALANCE, BEGINNING (OCT 1, 2021) 509,652 509,652 509,652 FUND BALANCE, ENDING $ 509,652 $ 236,155 $ 500,825 Page 3 CEDAR HAMMOCK Community Development District Gf-Bulkhead And Bridge Restoration Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2021 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest- Investments $ - $ - $ - $ - Special Assmnts-Tax Collector 525,829 - 4,583 4,583 Special Assmnts- Discounts (21,033) - (242) (242) TOTAL REVENUES 504,796 - 4,341 4,341 EXPENDITURES Administration ProfServ-Property Appraiser 7,887 7,887 - 7,887 Misc-Assessment Collection Cost 10,517 - 87 (87) Total Administration 18,404 7,887 87 7,800 Debt Service Operating Loan Repayment 560,000 - - - Interest Expense 18,891 - - - Total Debt Service 578,891 - - - TOTAL EXPENDITURES 597,295 7,887 87 7,800 Excess(deficiency) of revenues Over(under) expenditures (92,499) (7,887) 4,254 12,141 OTHER FINANCING SOURCES(USES) Contribution to (Use of) Fund Balance (92,499) - - - TOTAL FINANCING SOURCES(USES) (92,499) - - - Net change in fund balance $ (92,499) $ (7,887) $ 4,254 $ 12,141 FUND BALANCE, BEGINNING (OCT 1, 2021) 29,593 29,592 29,593 FUND BALANCE, ENDING $ (62,906) $ 21,705 $ 33,847 Page 4 CEDAR HAMMOCK Community Development District Supporting Schedules October 31, 2021 CEDAR HAMMOCK Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2022 ALLOCATION Bulkhead/Bridge Date Net Amount (Discount) Commission Amount General Fund Restoration Received Received Amount Amount Received Assessments Assessments Assessments Levied For FY 2022 $ 932,727 $ 406,899 $ 525,829 Allocation % 100% 44% 56% 10/25/21 $ 7,546 $ 429 $ 154 $ 8,129 $ 3,546 $ 4,583 TOTAL $ 7,546 $ 429 $ 154 $ 8,129 $ 3,546 $ 4,583 % COLLECTED 1% 1% 1% TOTAL OUTSTANDING $ 924,598 $ 403,352 $ 521,246 Page 5 CEDAR HAMMOCK Community Development District All Funds Cash and Investment Report October 31, 2021 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account- Operating Valley National Bank Gov't Interest Checking n/a 0.25% 324,268 Money Market Account BankUnited Public Funds MMA n/a 0.25% 215,390 Total $ 539,658 Page 6 Cedar Hammock CDD Bank Reconciliation Bank Account No. 2555 Valley National Bank GF Statement No. 10-21 Statement Date 10/31/2021 G/L Balance(LCY) 324,267.66 Statement Balance 334,171.10 G/L Balance 324,267.66 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 334,171.10 Subtotal 324,267.66 Outstanding Checks 9,903.44 Negative Adjustments 0.00 Differences 0.00 Ending G/L Balance 324,267.66 Ending Balance 324,267.66 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 10/22/2021 Payment 2572 CARDNO ENTRIX 600.00 0.00 600.00 10/22/2021 Payment 2573 FEDEX 22.93 0.00 22.93 10/27/2021 Payment 2574 CEDAR HAMMOCK GOLF& 5,581.92 0.00 5,581.92 10/27/2021 Payment 2575 INFRAMARK,LLC 3,698.59 0.00 3,698.59 Total Outstanding Checks 9,903.44 9,903.44 Page 7 O O O co Co (r) N N CO 0) Co C) Co Cr, c0 .E CD co CI, co COC) O COO co N CCo C> CC) co coCo Co CO N- CO co co O o:, CO o :O CC)) C) 00 O N cV Co O V 69 Co N csi(C) CV O O N Co O . 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