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PARAB Minutes 01/19/2022January 19,2022 MINUTES OF TFM, MEETING OF T}IE PARKS & RECREATION ADVISORY BOARD Naples, Florida, January 19,2022 LET IT BE REMEMBERED, the Collier County Parks and Recreation Advisory Board in and for the County of Collier, having conducted business herein, met on this date at 2 P.M. in REGULAR SESSION at North Collier Regional Park, Administrative Building, 15000 Livingston Road, Naples, Florida, with the following members present: CFIAIRMAN: Edward "Ski" Olesky (excused) VICE CFIAIR: Joshua Fruth Paul DeMarco Rebecca Gibson-Laemel Kristina Heuser (excused) Kenneth Lee Dixon Jessica Bergel Donna Fiala ALSO PRESENT: Miguel Rojas Jr., Administrative Assistant, Parks & Recreation Barry Williams, Parks & Recreation Department Director Dayne Atkinson, Principal Project Manager William McDaniel,'County Commissioner, District 5 Melissa Hennig, Regional Manager, Parks & Recreation Dan Rodriguez, Department Manager, Public Services Dept. Olema Edwards, Manager, North Collier Regional Park Aaron Hopkins, Regional Manager, Parks & Recreation Annie Alvarez, Regional Manager, Parks & Recreation Robert Strommen, Managing Partner, Pickleball Academy of SWFL Brendon Leslie, Patriot Fest Mike Randall, VP, Fallen Officers Foundation Dean Rich, OMCI South Florida Gator chapter Rosemary zore, founder/president, The Fallen officers Foundation Mike Randall, VP/COO, The Fallen Officers Foundation 30.A.4 Packet Pg. 551 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) January 19,2022 Any persons in need of a verbatim record of the meeting may request a copy of the audio recording from the Collier County Parks & Recreation Department. L Call to Order Mr. Williams called the meeting to order at2 p.m. Mr. Williams reported that the board was in a predicament because the chairman was absent and there was no vice chair. He asked if someone would chair the meeting, someone who has been around for a while. Mr. Fruth volunteered to be vice chair. Mr. Williams welcomed new board member Jessica Bergel to the board. He also noted that former Commissioner Donna Fiala was seated at the table. Her new seat came out of a discussion during Ms. Bergel's recommendation for board approval. It's a provisional ordinance approved by the BCC that allows for eighth Parks & Recreation Advisory Board member and Commissioner Fiala was appointed to that role. It's a unique position, an eighth member of the board who can participate in meeting discussions, but if there's an absence or someone needs to recuse himselflherself from a discussion or vote, the eighth member becomes a voting member. Today, Ms. Fiala will be a voting member. The provision came from Commissioner McDaniel, who noticed last year that the board was having trouble with getting a quorum. This is an attempt to provide a quorum, which we have today. [. Pledge of Allegiance and Invocation The Pledge of Allegiance was recited, and an invocatior/moment of silence was observed. UI. Approval of Agenda Mr. Williams reported that three items were added to the agenda: a TDC Grant Application; the Robert L. Zore Foundationffallen Officers Foundation memorial request for Sugden Park; and a request for the 2023 Legends Concert Series. He said they could be add-ons under New Business. Ms. Gibson-Laemel moved to approve the amended agendu The motion was seconded by Ms. Fialu The motion was carried unanimously, 6-0. IV. Previous Meeting Minutes Ms. Gibson-Laemel moved to approve the minutes of the Nov. 17,2021, meeting. The motion was seconded by Mn Dixon. The motion carried unanimously,6-0. V. Public/Board Comments None \II. Capital Projects Dayne Atkinson presented a report, "Aquatics Proiects Update - January 2022." Sun N Fun Project Scope Phase 1: Renovate Activity Pool and new features; add new features to the wading pool; renovate slide pool and repair tanks; repair IWF tanks; replace Lazy River Bridge; replace VFDs (Variable Frequency Drives). Sun N Fun Project Scope Phase 2: Renovate family pool and remove island feature; renovate wading pool and add a shade structure; replace slide pool stairs; replace slide tower with a shade structure; repair decking throughout facility; restroom renovation to comply with the ADA; parking lot/sidewalk renovation to meet ADA requirements. 30.A.4 Packet Pg. 552 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) January 19,2022 Sun N Fun Project Scope Phase 3: Renovate family pool and remove island feature; renovate wading pool and add a shade structure; replace slide pool stairs; replace slide tower with a shade structure; repair decking throughout facility; restroom renovation to comply with ADA; parking lot/sidewalk renovation to meet ADA requirements. Scheduled closing {ctober 2022; Scheduled reopening -May 2023. Mr. Atkinson reported that: o The Activity Pool renovation features were delivered and installed. o Once filters are reinstalled, that project should be completed by the end ofFebruary. o All VFDS have been installed and are operational. . Wading Pool features were delivered. o Phase 2 and Phase 3 are pending. o Phase 2 is upgrading the features on the Lazy River, local work that has gone out to bid. o The wading pool is intermediate in scope. Those bids, to install new features, are due on Friday. . IWF scope bids also are due on Friday and include installing life floor. o Bull nose tile is on site and will be installed in February. o All Wading Pool features have been delivered; stair tile work will begin on Oct. 22. . All filters were demo'd. Six filters have arrived and nine more will arrive next week; that will clean up the pumphouse. o Sun N' Fun will open by March 15. Ms. Gibson-Laemel asked for details on the replacing the slide tower and shade structure. Mr. Atkinson said it would be demo'd because it was just a haven for bees. The stairs and shade tower will be replaced. Another shade structure will be added, but it won't attract bees. Ms. Fiala asked uhat VFDs are. Mr. Atkinson explained they are Variable Frequency Drives. which ramp up the motors so when you start the motor you don't have a hard start and equipment will last longer. Ms. Fiala asked what IWFs are. Mr. Atkinson said those are interactive water features that are at the entrance to Sun N Fun. where the water comes out ofthe ground. Those also are being upgraded. Golden Gate Activity Pool Project Scope: Reconstruct the activity pool and associated plumbing; replace the interactive water toys; replace the deck drains and install a new shade structure over the pool deck at Golden Gate Community Park; add an accessible toilet room in the existing footprint ofthe women's restroom to bring into current Florida Building Code compliance; and add additional fixtures to bring up to current health code compliance. Mr. Atkinson reported that: o The contractor mobilized onsite July 6ft, the pool shell was poured and Change Order 1 was approved. o There was a 3O-day delay due to lack ofmaterials. o There was a setback. The pool engineer came last week and recommended changes in the fixes he wanted. The contractor is working on that now, but it will set us back about two to three weeks on the original completion date. o There are no maintenance shutdowns scheduled at this time. o Future Projects: Redo the men's locker room. o The women's bathroom and pool will look amazing when they're done. . Phase 2 will begin in November, when the competition pool will be taken out ofservice and upgraded, as well as well as the pump house and the slide pool. Alt ofthat will occur in the fall. 30.A.4 Packet Pg. 553 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) January 19,2022 Ms. Gibson-Laemel asked about a bad pour. Mr. Atkinson said a concrete pour in a pool had a bad brushed finish. The county paid for a new finish and it didn't look new, it looked terrible, so it was refinished. Golden Gate Competition Pool Project Scope: Reconstruct the competition lap pool and associated plumbing; replace the waterslide stairs; replace pool gutters and decking; add shade structures and bleachers; renovate the pump house. Mr. Atkinson reported that: o 'We're 90% done with design on the competition pool. . We're finishing up the design for the pumphouse, which will look amazing. Everything is being updated. . We have a deck system in there now that's going to provide automatic readings on chlorine, pH, and filI rates, so we're modernizing it and making it look nice to keep in compliance. Immokalee Aquatic Center Project Scope: Renovate the pumphouse; renovate restrooms and the lifeguard room to meet current ADA codes; replace all features, which have deteriorated and have exceeded their useful life; restore and regrade the swale and backwash area; and install a stormwater pipe for backwash overflow. Mr. Atkinson reported that: o BA approved at the December BCC meeting. o Awaiting PO to begin design. . Survey work for pool construction began this week. o Currently working on the purchase order for Martin Aquatics, which is doing the pool redesign. o Stantec is doing all the site development work. . By opening up the pool project, it opened up the site to require site improvements to bring the site up to current code; that's why there are two engineers. . We should have the POs in the next week, but they can begin design. o There's some other work that ties into this and it's already started. o Stantec got the PO for the survey, which is starting this week. The survey work also ties to the turf fields. o Site drainage must be upgraded to accommodate the pool upgrades and the turf fields that are being put in; work on that has begun. BCIRP Aquatic Center Project Scope: Build a new aquatic center at Big Corkscrew Island Regional Park, including a family pool, slide pool, kiddie pool and a competition pool. o Under construction. . Family pool cracks were repaired. o No maintenance shutdowns have been scheduled. Vineyards Community Park Splash Pad Project Scope: Reconstruct the splash pad associated plumbing, including a new shell, features and pump house. o The work order is being processed. o No maintenance shutdowns have been scheduled. Mr. Atkinson noted that in the fall, the county will have four aquatic centers under construction. 30.A.4 Packet Pg. 554 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) Janttary 19,2022 Eagle Lakes Aquatic Center Project Scope: To maintain pools in accordance with manufacturer's specifications and best practices. . Re-caulk entire decl. o Replace waterline tile. Mr. Atkinson reported that: . Everlthing is good at Eagle Lakes, but the county isjust doing maintenance work there. o Maintenance Week is next week. There will be a lot ofpainting and pressure washing. Dayne Atkinson presented a report, " liq Corkscrew Island k ". BCIRP Phase I Project Scope: Four soccer fields, two softball fields, north concession stand, outdoor basketball courts, tennis courts, pickleball courts, an aquatic center, playground, community center, a maintenance building and event Lawn. Milestones and challenges: o North Phase is complete. . Six sports fields and north concession stand were tumed over to Parks & Recreation on Aug. 2, 2021, when they were opened to organized leagues. o South Phase is 85olo complete. Working on turning over the southeast section ofthe park (event lawn, playground, south concession stand and outdoor tennis, pickle ball and basketball courts in January 2022. o The aquatic center/pools and maintenance buildings should be completed in late February. BCIRP Phase 2 Project Scope: Four baseball fields, fitness center, lake feature/kayak launch, concession stand, dog park, picnic pavilions, frisbee golf, landscape features, and GMD canal improvements. Milestones and Challenges: . Developing Phasing Plan for Phase 2's site civil, utility corridor, OBR access road and crossing and canal maintenance access in coordination with GMD, PUD and Parks & Recreation. o Coordinating with Procurement on Phasing Plan. o Preparing contract amendment to incorporate Phase 2 phasing plan. . Subm itted r.r etland,/construction permits. . Negotiated Fitness Center design costs with A,{E. Pending approval ofamendment Mr. Atkinson noted that he isn't the project manager, but would provide an update: . We're going for COs on the courts and the playground. o Within the next two weeks, we should have COs. . There was a walkthrough yesterday and there were punch list items that still need to be completed, but Phase 2 is coming along. o What we're trying to get opened before Jan. 3l are two basketball courts, two tennis courts, six pickleball courts and the playground. . Maintenance on the Aquatic Center and Community Center should be complete by mid-April. o We will be taking an amendment to the BCC on Phase 2 in February. Mr. Dixon asked what turf was being used on the baseball fields. Mr. Williams said that was a good question and there were a couple of answers. They likely will put in regular grass. We haven't talked about artificial turf for baseball fields. All the fields planned for Paradise Coast Sports Complex will be artificial turf. There is some conversation about a befter bet than those baseball fields. With baseball fields, we have to reclaim that lake build up. It's a very high expense to build baseball fields. The thought is to push that down the road and build what people are saying they'd like to see, a fitness gymnasium complex like North Coltier. There are some intemal discussions now, but if we move forward with the baseball fields now, they probably will be grass. He said they could take suggestions. 30.A.4 Packet Pg. 555 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) Ianuary 19,2022 Mr. Dixon suggested Celebration Turf. Mr. Williams reported that this was the biggest project he's been involved in and there would be a ribbon- cutting in April, a grand opening. VII. New Business a. Appoint Vice Chairman Mr. Williams said that with the passing of Phillip Brougham, the board needs a new vice chair. Ms. Gibson-Loemel moved to appoint Mr. Fruth as vice chairman. The motion was seconded by Ms. Fiolu The motion was carried unanimously, 6-0; Mr. Fruth was appointed vice chair. b. Advisory Board Ordinance Mr. Williams commended Commissioner McDaniel for noticing that the board was having trouble with a quorum and coming up with a provision that was approved by the BCC board and allows former commissioner Donna Fiala to sit on the board as an eighth member. c. Immokalee Sports Complex Fields Update Mr. Atkinson provided a report, "tmmomee Sports Cory " Immokalee Sports Complex Soccer Field Conversion: The Notice to Proceed was issued to Stantec Consulting on Nov. 11,2021. Survey work for the design is scheduled to begin the week of Jan. 17. Mr. Atkinson reported that: o Stantec will do the design on the survey work for the same upgrade. . The retention area needs to be upgraded to take advantage ofthe fields and the pool. Commissioner McDaniel asked Mr. Williams to make sure that the county shares with the community that the only time they would prohibit the Christmas Around the World event would be during construction. We will work with the vendors. He asked that it be put on the agenda to share with the community. Rumor got out that the county would never allow Christmas Around the World. Mr. Williams said he appreciated that he brought that up. One of the things that we looked at in that decision-making process was to put those two far fields as artificial turf. That one closest to the parking lot will be used to support Christmas Around the World and other activities. We're in sync with you. Ms. Fiala asked if there would be pickleball courts there. Ms. Alvarez said there are some tennis players, but there have been no requests for pickleball. Parkgoers are interested in racquetball there. Mr. Rodriguez said now is an opporfunity for park users to give the county feedback. This is a time to get engaged and involved. Mr. Williams said they met at the Sports Complex last year to get feedback. They'll choose a site for this year. Ms. Gibson-Laemel asked if construction, which is set for fall, could be sped up, citing a dire need. Mr. Atkinson said it depends on the permitting process and the availability of contractors. d. Patriot Fest 30.A.4 Packet Pg. 556 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) January 19,2022 Brendon Leslie said he's been holding Patriot Fest on private properties. He wanted to hold a one-day Patriot Fest in Sugden Park on March 19. There would be vendors, speakers, an hour of live music, local businesses and about 25%o of proceeds would be donated to local charities, such as The Fallen Officers Foundation. He wants to sell alcohol and will apply for a liquor license. The event would be a similar setup to the Legends Concert Series. Ms. Fiala said she lives across the street and hears the complaints. Residents wanted to know about this event before it occurs. They didn't mind how loud it was but wanted to know beforehand so they could prepare. Mr. Leslie said they also would provide private security through county deputies. Mr. Hopkins said he has a checklist of what Mr. Leslie needs to do and he's done most of them. Once he finishes that list, he will be issued a permit. Mr. Williams said the county does promote the Legend Concert series, so they can look at how to promote this. He said serving alcohol requires a vote from PARAB to approve that and they need to make sure Mr. Leslie knows the parameters of that. Mr. Dixon made a motion to opprove. The motion was seconded by Ms. Gibson-Laemel The motion was carried unanimously, 6-0. e. NaplesPickleballChampionships Robert Strommen, a parks concessionaire who works in East Naples, reported that the Naples Pickleball Championships will be held on Feb. 4-6. On Feb. 3, they want to host the Ben Allen Band concert and parfi at Sugden Park for the roughly 1,000 players nationwide who registered for the tournament. There also will be food trucks. They're working with Parks & Rec employees Aaron Hopkins and Barry Williams to ensure they have all the permits for sound, light and stage layout, fire inspections, the Health Department, etc. Because they're holding a concert, they want to serve alcohol and are contracting with liquor license holder Rebecca Maddox, owner of Three60 Market, to be a facilitator for alcohol being served there. They're also working with Kiwanis, which will handle the parking logistics. Ms. Gibson-Luemel mode o motion to approve. The motion was seconded by Mr. Dixon. The motion was carried unanimously, 6-0. Mr. Strommen said he had a second alcohol request. We're hosting the Southwest Florida Concierge and Guest Services Association, which represents all the hotels in the general area. Because we're marketing, soliciting and developing relationship and we have guests coming into town to go to the concierge and ask where to go to play pickleball, his organization offered to help. Last month, 1,250 guests came into our facility, in addition to our 1,500 members. We're clearly using the facility way beyond your dreams, but we're going to exceed your dreams. From 5-7:30 p.m. under the championship courts, we're hosting their meeting and will provide a demonstration with two of our pros who are nationally ranked. We're going to talk about Naples Pickleball, how we can interact with association and their guests, and will provide light appetizers, wine and beer. We will continue to work with Parks & Recreation to make sure we're filling all the requirements, including fire inspections. Ms. Gibson-Laemel made a motion to opprove. The motion was seconded by Mr. DeMorco. The motion was carried unanimously, G0. f. Antique Outboard Motor Meet 7 30.A.4 Packet Pg. 557 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) January 19,2022 Dean Rich, who represents the South Florida Gator chapter of the OMCI (Antique Outboard Motor Club Inc.), requested another annual event, a meet, this May. He described OMCI as a bunch of old guys playing with old boats on the water. They had an extremely successful event last May, partly due to Commissioner McDaniel's guidance. He also thanked Aaron Hopkins and Michael. The group is requesting another meet on May 7 at Sugden Park, Lake Avenue. He said the group would arrive early in the morning to set up. They display antique outboard motors, antique boats and some participants will go on the lake and putt around with antique outboards. They also have a lunch get- together, where they hand out awards for the meet and conduct a business meeting. This is the local chapter of an international organization. The event typically is held from 9 a.m. to 3 p.m. and they clean up and take care of the facility afterward. There will be no alcohol. Mr. Williams said the county has had other groups that expressed interest in using jet skis at that park's lake. He noted that it's a passive park and this only involved antique boats. Staff s recommendation is to support this event. Mr. Rich said there's a lot of history involved in the marine industry here. The area has been developed by the marine trades. Johnson-Evinrude brands were based in Naples Bay and the OMC test base was once based here. The OMCI is representing antique outboard motors and boats. Ms. Gibson-Laemel mode a motion to approve. The motion was seconded by Mr. Dixon. The motion w as carried unanimously, 6-0. g. Memorial for Fallen Officers Rosemary Zore, founder of the Zore Foundation and The Fallen Officers Foundation, said this memorial would honor Collier County's fallen officers and would be a place for people to go for reflection. Her father, Robert Zore, was a Miami Dade police officer (killed in the line of duty on Christmas Day 1983) and that county has a memorial at Tropical Park in Miami. She lives in Naples and can't always get to Miami to visit that memorial. She noted that many people here from other states have lost someone in the line of duty. This would be a place for people to come for reflection, remembrance and to honor those killed in the line of duty. They also could hold events there for the Collier Coun8 Sheriff s Office, such as Police Officer Appreciation Day. Mike Randall noted that the Legends Concert Series provides funds for such memorials, so tax dollars won't be used for the memorial or for maintenance. The foundation paid for the rendering costs and have the approval of the Sheriff s Office. We're hoping PARAB can see the value in this and why Sugden Park was chosen. It's the best park and is serene. We want to keep funding these things with our scholarships. We have $31,000 in scholarships that we'll give at our May concert in the name of Robert L. Zore. Vice Chair Fruth said it was good to see how much progress had been made. Mr. Dixon questioned why Sugden Park was used. Ms. Zore said that Cambier Park already has a veterans memorial. She called Sugden Park special, quiet and peaceful. She's lived here 35 years and more people should go to Sugden Park. She said their concerts have brought attention to that park. Mr. Randall said the Legends Concert Series is funding this and they want to see the groundbreaking and get this moving. He said Sheriff Rambosk and Col. Bloom were in favor of the idea. He said parents 30.A.4 Packet Pg. 558 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) January 19,2022 also could educate children about officers' sacrifices. Last year, 438 law enforcement officers were killed nationwide. He said they just want PARAB to come to a consensus, but he believes Sugden Park is the right choice. Mr. Williams said Ms. Zore and Mr. Randall are asking for approval and this requires board approval to proceed. There's a question about whether Freedom Park would be better, but the foundation's argument for Sugden is compelling. Mr. Rodriguez noted that the Sugden family funded this park and suggested speaking to them about this first. Mr. Williams said they could speak to the Sugdens. Mr. Rodriguez said he had a concern. There probably will be many requests and there could be demand for monuments in every public park, so each location should be seriously considered by the county. The county is putting itself in a position where it can't turn people down. Vice Chair Fruth said that was a good point, but the board is being tasked with this and it would then go to the BCC. He called Sugden Park a good venue due to its open space, which leads to events like this and the memorial. Our job is to agree that we want the BCC to entertain the proposal and speak to the Sugdens about it. We're not the ones setting a precedent. This has to be negotiated. Mr. Rodriguez reiterated his concern, saying he wouldn't blame Naples Firefighters if they came in next month to ask for a flag in the park. We would not be able to say no. Mr. Randall said blue, red, Army green, they all go together. The Fallen Officers is all about first- responders, firefighters, military and veterans. And if we have to change or add a section for first- responders, it would include firefighters, so the foundation would be open to that. He said a K-9 is included in the memorial. Four were killed this year, three by knife and one by gun. Mr. Dixon said he supports it. Mr. Williams asked if it would help the board if county officials spoke to the Sugdens about additional memorials that could be added in the park and they had more information, would that help? Mr. Fruth said it would. He said the renderings were good, but if there's room for future granite slabs to be added, that would be good to know. Mr. Williams said the board has a few options, approving it and requesting that it go to the board, or asking for more information and asking that it come back to the advisory board. Ms. Fiala noted that fire stations often honor their fallen at their stations. She didn't think more was needed at parks. Mr. DeMarco made a motion to opprove the concept, consider possiblefuture expansion of the memorial and seek the support of the Sugdenfamily. The motion was seconded by Ms. Fialu The motion was carried unanimously, 6-0. h. Legends Concert Series 2023 Request Mr. Randall said the foundation also is asking for approval for the Legend Concert Series Season 3. The first year they ended at 10 p.m. In November and December, they ended at 10 p.m. and then decided to change it to 9:30 p.m. The last concert was Jan. 31 and he realized it was 9:30 and went up on stage to end the concert. He told musicians that if they see him come on stage, they need to end. He's requesting approval for 5:30-9:30. He believes that's better for people who want to get to sleep. Mr. Williams said they have monitored the concert and noise and communicates with a neighbor who agrees Mr. Randall is trying to work with him. Mr. Randall said some people complain about bass, but there's not a lot of bass. They want to bring in 30.A.4 Packet Pg. 559 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) January 19,2022 the legends of music to meet the first responders, who come up on stage to be honored, thanked for their service and for coming home. Then they do a roll call while a helicopter hovers. He called it a touching ceremony. Ms. Gibson-Laemel made a motion to approve. The motion was seconded by Mr. DeMarco. The motion was carried unanimously, 6-0. i. TDC Grant for CIam Pass Improvements: $551000 Ms. Hennig said she's asking for the board's recommendation for a TDC grant to fund two improvements at Clam Pass. They are asking for two additional public showers. Currently, there are two showers and two foot showers and there's still a line of people waiting. The Facilities Management team also recommends that they install a ladder with a platform to make it safer and easier to clean the range hood in the caf6. The total is $55,000, an estimate that's probably higher than necessary. Ms. Gibson-Laemel made a motion to approve. The motion was seconded by Mr. DeMarco. The motion was carried unanimously, 6-0. i. Productivity Committee Maintenance Report Mr. Williams reported that: . Dayne Atkinson is our newest member for projects. He outlined the hierarchy and organizational structure. o We use a process to track things we're responsible for, Enterprise Asset Management, which is software, systems and services to maintain and control operational assets and equipment. There are pieces of it that we do and pieces that Facilities Management does. o The PSD Live Asset Conditions Web App captures major asset conditions and marks them red, yellow or green. . The Cityworks platform is used for planning and budgeting and captures maintenance costs associated with assets. o Maintenance staff enter work orders and respond to service requests with the system. o Facilities Management has a similar system of work orders/service requests outside of Cityworks' EAM system. o Water projects are funding through debt service project that gave us $20 million for maintenance. Dayne Atkinson is heading that. . The Parks Division is an accredited division and must maintain standards. Collier is No. 170 out of I 0,000 agencies with that accreditation. There are I 5 1 standards a review committee looks at. It's a benchmark, how Parks & Rec agencies are operated and held to the highest standard. From a national perspective, we have a pretty decent parks system. Mr. Dixon questioned the accreditation, saying professionals in the industry know there are a lot of accreditations like that and they're "fluff." Mr. Williams said he understands that view, but it cost $10,000 and it benchmarks Collier County against other agencies nationwide. It also helps Collier County boost recruitment, attracting employees due to the standards. Mr. Williams continued his presentation: o With the EAM system, we evaluate things in terms of planning for capital improvements. o For example, staff using cellphones will track assets. . Facilities Management has other responsibilities, such as tracking the value of assets. 1C 30.A.4 Packet Pg. 560 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) January 19,2022 . Work orders are generated by maintenance staff. o Service requests are generated by non-maintenance staff, which in tum create work orders. . Work orders are tied directly to the asset being managed in Cityworks. o Cityworks transactions, issues and reports are reviewed routinely by OVS/Parks' leadership team. o Predictive maintenance activities also are programmed into EAM, as well as routine work by maintenance workers. o Work Orders receive quality assurance reviews from Crew LeaderslField Supervisors. o Facilities Management partners with the division to provide maintenance to buildings within the parks. o Indirect cost allocation from the division is used to pay for these services. r Services provided (eg. lighting, vandalism, shutter repair) are based on budget availability (30i Funds - for facilities projects). o Parks staff generates requests through coordination with OVS for budget allocations and Work Order/Service requests. o Facilities Management has a limited budget and serves a variety of constitutional and County Manager agency constituents. o Facilities Management work order requests are prioritized from available funding. o Capital projects are unique for us and are handled by facilities management. Dayne Atkinson is the principal project manager who oversees aquatics. He's also the owner representative overseeing capital projects. He does special projects, such as roller hockey and pickleball. . Capital Projects are identified, planned and funded through OVS/Parks' partnership. o Execution of Capital Projects are completed by Facility Management project managers for more complex tasks. . Parks & Recreation staffhandles less complex tasks associated with recreational amenities, such as playground installation, hard court resurfacing, etc. Mr. Williams said the county compares itself to other parks across the country, such as expenditures per capita or for park land. We're not the highest but are the middle of the road. We are a high-end community with high expectations. He told Mr. Dixon he appreciated his opinion on the accreditation and said others also have questioned it. Mr. Dixon said many governments and agencies are now dropping their Audubon Society certifications because the payment gets you nothing. All you're doing is paying the money and doing the same things. Now agencies are keeping the money, still maintaining high standards and using the money for other projects. Mr. Williams said he hopes the county would keep the same high standards without an accreditation. Mr. Rodriguez called it a great benchmark to set high expectations and noted that other departments use accreditations to maintain standards. Mr. Williams said the last accreditation visit was in 2020 and the next would be in2025. VIII. Old Business a. Dog Park at VYCP Olema Edwards reported that they are still in the process of evaluating the Vineyards dog park request and are doing a comprehensive study, including parking area locations. Mr. Williams said they want to speak to Mr. Rodriguez about the concept and will bring this back to the board next month. b. Bi-Weekly Report [Mr. Williams submitted the Bi-Weekly report for members to review.] 11 30.A.4 Packet Pg. 561 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022) January 19,2022 Director's Highlights Mr. Williams reported that: . Parks & Rec started on Feb. 22, 1972, and this year will be the 50th anniversary. They want to plan some celebration activities. o Attendance has decreased with people interested in commercial permits. We received direction from the board that's helped with that process. . Caxambas and Goodland are working through their process. o We have bids for the separation of roller hockey and pickleball, something that's been needed for some time. Mr. Atkinson is heading that project and we soon will have a timeline. Mr. Williams also thanked Ms. Hennig and Mr. Rodriguez for their leadership roles. 311 Report Submitted Adjournment Future Meeting Dates Feb. 16, 2022,2 p.m. March L6,2022,2 p.m. April 20, 2022,2 p.m. There being no further business for the good of the County, the meeting was adjourned by order of the vice chair at 3:30 p.m. These minutes were approved by the board on heck one) as presentedr _ or ?S amended x. x. xr. t2 30.A.4 Packet Pg. 562 Attachment: PARAB Meeting Minutes (signed) - January 19, 2022 (21753 : Parks and Recreation Advisory Board - March 16, 2022)