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Minutes 09/20/2021PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING SEPTEMBER 20, 2021 The Landscape & Safety Committee of the Pelican Bay Services Division met on Monday, Sept. 20 at 1:00 p.m. in the Pelican Bay Services Division, I" Floor of the SunTrust Building, Suite 102, located at 801 Laurel Oak Drive, Naples, FL. The following members attended. Landscape &Safety Committee Joe Chicurel, Chairman Jack Cullen (absent) Pelican Bay Services Division Staff Neil Dorrill, Administrator (by telephone) Chad Coleman, Operations Manager Darren Duprey, Assoc. Project Mgr, Also Present Jim Carr, Agnoli, Barber & Brundage Nick Fabregas Susan Hamilton Michael Weir Karin Herrmann, Operations Analyst Lisa Jacob, Project Manager Alex Mumm, Senior Field Supervisor Barbara Shea, Administrative Assistant Joshua Hildebrand, Johnson Engineering APPROVED AGENDA (AS PRESENTED) I. Call to Order -Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 05/26/21 Meeting Minutes 5. Audience Comments 6. Landscape Median Improvements 7. Sidewalk Project Phase One Update 8. Sidewalk Project Phase Two Update 9. Adjournment ROLL CALL Mr. Cullen was absent and a quorum was established. APPROV. Ms. Hamilton motioned, Mr. Fabregas seconded to approve the agenda as The motion carried unanim Ms. Hamilton motioned, Mr. Weir seconded to approve the 5/26/21 meeting minutes as nresented. The motion carried unanimously. Pelican Bay Services Division Landscape & Safety Committee Meeting Sept. 20, 2021 MR. DORRILL PARTICIPATED BY TELEPHONE AUDIENCE COMMENTS None CHAIRMAN'S COMMENTS Dr. Chicurel thanked Mr. Doirill and staff for their efforts in getting PBSD staff into our new office space. LANDSCAPE MEDIAN IMPROVEMENTS Dr. Chicurel commented on the bid tab summary results of the Pelican Bay median landscaping improvements project solicitation, which shows that Leo Jr. was the lowest responsive bidder with a quote of $154,223.30 for the project. Mr. Coleman reported that this project will address landscaped areas on the medians which need attention, replacing tired landscaping and adding plants to bare spots. A total of approximately 10,000 plants will be added. Mr. Mumm commented that the plan will bring in several new varieties of plants and will remove several high maintenance plants. The plans were included in the agenda packet. Dr. Chicurel reported that he recently reviewed existing landscaping at intersections with Mr. Mumm as part of an ongoing process to address line -of -sight issues. Mr. Mumm noted that the median landscaping improvements project was designed with line -of -sight concerns addressed as part of the design. MINIM ME 1111111 1 Mr. Fabregas motioned, Ms. Hamilton seconded to recommend to the full board to approve the Pelican Bay median landscaping improvements project, to be awarded to Leo Jr. for $154, 223.30 as the lowest responsive bidder. The motion carried unanimously. SIDEWALK PROJECT PHASE ONE UPDATE Mr. Duprey reported that the Phase 1 Sidewalk Project is progressing right on schedule and is targeted for completion by Oct. 31. He commented on several driveway concerns and methods used to overcome them. He noted that restoration work will begin soon. Mr. Duprey commented that pavers removed from homeowners' driveways (where sidewalk was installed) will be documented and saved at the PBSD maintenance facility for a year. Homeowners are welcome to take possession of their pavers. Mr. Duprey noted that the sidewalk on Lynnmore Lane is being removed and will be replaced with sod. Dr. Chicurel commented that Mr. Duprey has met one-on-one with property owners and that staff has done a great communication job with residents. Dr. Chicurel has prepared an article (PSA) for this Wednesday's e-blast and the next PB Post, to update the community on our sidewalk project. He noted that he attends the bi-monthly project meetings held by the contractor and staff. Dr. Chicurel commented that both the sidewalk construction contractor and the inspection engineer (CEI) have done an outstanding job. Dr. Chicurel provided a powerpoint presentation which included photos of the ongoing sidewalk construction, challenges faced, and before and after photos of certain areas. He noted that there has been some community discussion on the new sidewalks intersecting homeowners' driveways and the related ADA requirements. 2 Pelican Bay Services Division Landscape & Safety Committee Meeting Sept. 20, 2021 SIDEWALK PROJECT PHASE TWO UPDATE Our ABB Civil Engineer, Jim Carr provided an updated proposed Phase 2 timeline, which was provided to the committee and added to the record. He estimated construction of this two- year project will begin in February 2022, Dr. Chicurel commented that the CEI engineer for Phase 2 will continue to be Johnson Engineering. Mr. Duprey commented that our Phase 1 contractor intends to bid on our Phase 2 project. Mr. Coleman noted that the Phase 2 project will be awarded to the lowest responsive bidder. OTHER COMMITTEE COMMENTS Mr. Weir asked who is responsible for maintaining the landscaping around Oakmont Lake, which in several locations is encroaching over the sidewalk. Dr. Chicurel responded that the PBSD maintains the landscaping on PBF property on the east side of the lake. Mr. Mumm commented that where necessary, the PBF has sent letters to homeowners on the east side of the lake, requesting their landscaping be cut back. He noted that at times, the PBSD has trimmed landscaping, on private property, encroaching over the sidewalk. Ms. Hamilton commented on landscaping hanging over the sidewalk in several locations on Pelican Bay Blvd. Dr. Chicurel suggested that she inform Mr. Mumm of these areas so that he can request that the appropriate associations cut back the landscaping on their property in these areas of concern. The meetine was adiourned at 1:40 Chairman approved �ti J as presented OR L� as amended ON � c7,3 �U'�� date