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RR Beautification Agenda 02/14/2022Radio Road Beautification M.S.T.U. Advisory Committee 8300 Radio Road Naples Florida 34104 FEBRUARY 14, 2022 3:00 PM CAT STATION 8300 RADIO ROAD CONFERENCE ROOM Others are encouraged to attend via Zoom video conference AGENDA I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE II. ATTENDANCE Advisory Committee Dale Lewis, Chairman (3/3/24) Maria Schoenfelder Vice Chairman (3/3/25) William Gurnee (3/3/22) Frank Cooper (3/3/24) Harry Wilson (3/3/25) Staff Harry Sells- Project Manager, Landscape Robert Kindelan - Superb Landscape Transcriptionist Wendy Warren III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: October 10, 2021 V. ELECTION OF OFFICERS VI. LANDSCAPE MAINTENANCE REPORT – ROBERT KINDELAN, Superb Landscape VII. PROJECT MANAGER REPORT - HARRY SELLS A. Review Current Budget Report 2/14/2022 B. Discuss Upcoming FY 2023 Budget C. Status of Irrigation system D. Rich King Refurbishment Status Report - Bid Award VIII. OLD BUSINESS IX. NEW BUSINESS X. COMMITTEE MEMBER COMMENTS XI. PUBLIC COMMENTS XII. ADJOURNMENT NEXT MEETING: MARCH 14, 2022, 3:00 PM 8300 RADIO ROAD 35.A.2 Packet Pg. 578 Attachment: Agenda & Backup 02-14-22 Radio Road (21498 : Radio Road Beautification MSTU 02-14-2022) 1 Radio Road Beautification M.S.T.U. Advisory Committee 8300 Radio Road Naples Florida 34104 October 11, 2021 I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Lewis called the meeting to order at 3:00 PM. A quorum of four was present. The Pledge of Allegiance was recited. II. ATTENDANCE Advisory Committee: Dale Lewis, Chairman; Maria Schoenfelder, Vice-Chair; Frank Cooper; Harry Wilson; William Gurnee (Excused) County Staff: Harry Sells, Project Manager; Michelle Arnold, Director PTNE; Rosio Garcia, Operations Coordinator Landscape: Gary Gorden, Superb Landscape Services; Mike McGee, McGee & Associates Landscape Architects (Excused) Others: Wendy Warren, Premier Staffing, Transcriptionist; Robert Hinzman; Resident III. APPROVAL OF AGENDA Chair Lewis moved to approve the modified Agenda of the Radio Road Beautification M.S.T.U. Add: Item VIII – New Business - A. Meeting Location; B. Next Meeting Second by Mr. Wilson. Carried unanimously 4 - 0. IV. APPROVAL OF MINUTES – September 13, 2021 Chair Lewis moved to approve the minutes of the September 13, 2021 meeting as presented. Second by Mr. Wilson. Carried unanimously 4 – 0. V. LANDSCAPE MAINTENANCE REPORT – Gary Gorden, Superb Landscape • Shrubs in medians were cut to comply with the FDOT pruning policy of cut to eighteen inches, maintain at 24 inches for sight line visibility. • Overall median landscaping looks good. • Sabal Palms, pruned monthly as per the contract, will be maintained at the current height. • Palm seed pods will be removed week ending September 16, 2021. • Firebush shrubs are not attractive due to severe cut back. • Asian Jasmin on the residential side of Devonshire Boulevard is doing well. • Fertilizer application is scheduled for September 2021. VI. PROJECT MANAGER REPORT – Harry Sells A. Budget Report October 11, 2021 Mr. Sells distributed the FY-22 “Radio Road MSTU Funds 158 Budget for October 11, 2021, for information purposes highlighting as follows: • The FY-22 millage rate of 0.0000, was approved by the Board of County Commissioners (BCC). The MSTU will be operating off Reserve funding for the FY-22 and FY-23. 35.A.2 Packet Pg. 579 Attachment: Agenda & Backup 02-14-22 Radio Road (21498 : Radio Road Beautification MSTU 02-14-2022) 2 • Total revenue FY-22 is $522,895.00 including Investment Interest, 2021 Carry Forward Transfers and Contributions (minus a 5% reserve of $200 – based on Investment Interest of $3,400.00). • The budget will be funded by Carry Forward Funds. Income is recorded as a negative number, expenses positive. • Operating Expense Budget, a total of Lines 11 through 30, is $126,495.00. • Commitment’s total $82,264.50; Expenditures $2,740.50. • Unencumbered Operating Expense funds available are $41,490.00. • Majority of expenditures fund grounds maintenance for Devonshire Boulevard and irrigation. • Transfer to Fund 111, UNINCOR, is for MSTU Staff salaries and accrued County overhead related to M.S.T.U. operations. • Capital Outlay Funds, Line 30, in the amount of $100,000.00, are available to finance special projects or operating expense shortages with a budget amendment approved by the Board of County Commissioners. • A budget amendment will be initiated to transfer funds from Improvements General/Capital Outlay to Operating Expenses to fund the Rich King Memorial Greenway project on implementation. • Total Available Balance is $437,89.00. A recommendation on the amount of “Capital Replacement Reserve” funding to be incorporated into the FY-23 budget to support estimated annual maintenance project expense identified in “The Asset Maintenance Plan” will be addressed in Spring 2022. B. Status of Irrigation System Mr. Sells reported: • Reduction in natural light negatively impacts the controller’s charger capability this time of year, resulting in the controller shutting down at night mid cycle. • Surrounding trees also shade the panel and prevent light infiltration. • Installation of an additional solar panel on the solar control element will provide additional power to alleviate the shutdown. • Hart’s Electrical has quoted $790.00 for installation of an additional solar panel on the solar control element on the residential side of Devonshire Boulevard. The following was noted during Committee discussion: • Installation of an AC transmission line for the irrigation system. • An easement is required to install conduit (about one-hundred fifty feet) for power lines. • The existing controller is on the residential side of Devonshire Blvd. • Well motor pumps are located on Radio Road. • The solar panel runs the controller and opens each individual valve on Devonshire Blvd. • Cost to relocate the controller is greater than the solar panel cost. Action • A third solar panel will be installed. • Two (2) Black Olive Trees shading the panel will be pruned. • Modification of tree placement will be considered in the future if the situation persists. 35.A.2 Packet Pg. 580 Attachment: Agenda & Backup 02-14-22 Radio Road (21498 : Radio Road Beautification MSTU 02-14-2022) 3 C. Rich King Refurbishment Status Report Mr. Sells reported on the renovation of the Rich King Greenway, Radio Road South Entry: • A Scope of Work (SOW) was submitted to the Procurement Division and a Request for Quote (RFQ) distributed on BidSync. • In accordance with County policy, the project will be awarded to the lowest qualified bidder. • The Advisory Committee will recommend vendor selection and request the Board of County Commissioners approve and award a contract. • Florida Power & Light (FPL) has installed the pole cable distribution system. • FPL will be notified when the project contract is awarded. • Project will be funded by the FY-22 budget. • Start date estimate is in four (4) to five (5) months. D. Devonshire Sight Line Report Mr. Sells distributed a Final Report from Traffic Operations on Devonshire Blvd. landscaping at the intersections of Radio Road and Santa Barbara Blvd. and noted: • He, Mr. Kindelan and Mr. Gorden evaluated landscaping at the locations cited and identified steps to comply with the County’s sight window requirement. • Plant material was pruned to eighteen (18) to twenty-four (24) inches to improve sight line visibility. • The County supervisor reinspected the area one (1) week after the pruning project was completed. • Shrubs and plants will be monitored for health and attractiveness. • The Committee may consider development of a renovation plan utilizing plant materials that do not grow or can be maintained at a height of eighteen (18) to twenty-four (24) inches ifthe cut back landscaping is unattractive. E. CMA 5411, Hybrid Remote Public Meetings The document “CMA #5411, Hybrid Remote Public Meetings’” was provided to members for an opportunity to review the requirements for hybrid remote public meetings that may be conducted to facilitate the telephonic or remote participation of members of boards, committees, agencies, staff, consultants, and the public. The meeting utilizes both in-person and remote participation via communications media technology. Instruction for Conducting a Hybrid Remote Public Meeting includes: • Authorization of the County Manager or their designee. • A hybrid remote public meeting notice providing all information required by law for an in- person public meeting. • An opportunity for remote public comment. • If a quorum is physically present, the participation of an absent member by communications media technology is permissible when such absence is due to extraordinary circumstances. VII. OLD BUSINESS None VIII. NEW BUSINESS A. Meeting Location Internet access at the Berkshire Lakes Clubhouse is insufficient to accommodate ZOOM video conference meetings. Future meetings will be held at 8300 Radio Road, Naples, FL. 35.A.2 Packet Pg. 581 Attachment: Agenda & Backup 02-14-22 Radio Road (21498 : Radio Road Beautification MSTU 02-14-2022) 4 B. Next Meeting Chair Lewis motioned to cancel the November and December meetings of the Radio Road Beautification M.S.T.U. The next regularly scheduled meeting will be January 10, 2022, at 3 p.m. A “Special Meeting” will be held if business necessitates. Second by Mr. Cooper. Carried unanimously 4 – 0. IX. COMMITTEE MEMBER COMMENTS None X. PUBLIC COMMENTS Mr. Sells informed Mr. Hinzman the M.S.T.U.’s financial obligation for work performed by the Road Maintenance Division for relocation and installation of the water line on Devonshire Boulevard has not been determined. Funds are available in the FY-22 budget to satisfy the cost. XI. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 3:33 P.M. NEXT M.S.T.U. MEETING: JANUARY 10, 2022 3:00 PM 8300 Radio Road Naples, Florida 34104 RADIO ROAD MSTU ADVISORY COMMITTEE _____________________________________________ Dale Lewis, Chairman The Minutes were approved by the Committee on ,2022 as presented or as amended ____. 35.A.2 Packet Pg. 582 Attachment: Agenda & Backup 02-14-22 Radio Road (21498 : Radio Road Beautification MSTU 02-14-2022) RADIO ROAD MSTU FUND 158 February 14, 2022 FY 22VendorItem PO#Budget Commitments Expenditures Total 1 DEL AD VALOREM -$ -$ (68.83)$ 68.83$ 2 OVERNIGHT INTEREST -$ -$ (59.28)$ 59.28$ 3 INVESTMENT INTEREST (3,400.00)$ -$ (906.85)$ (2,493.15)$ 4 INTEREST TAX COLL.-$ -$ (0.01)$ 0.01$ 5 REVENUE STRUCTURE (3,400.00)$ -$ (1,034.97)$ (2,365.03)$ 6 TRANSFERS FROM PROP APP -$ -$ -$ -$ 7 TRANSFERS FROM TAX COLL -$ -$ -$ -$ 8 CARRY FORWARD GEN (516,600.00)$ -$ -$ (516,600.00)$ 9 CARRY FORWARD OF ENCUMB (3,095.00)$ -$ -$ (3,095.00)$ 10 NEG 5% EST REV 200.00$ -$ -$ 200.00$ 11 TRANSFERS & CONTRIB (519,495.00)$ -$ -$ (519,495.00)$ 12 TOTAL REVENUE (522,895.00)$ -$ (1,034.97)$ (521,860.03)$ 13 ENGINEERING FEES McGee & Associates Landscape Architect -Review Plans 4500210519 5,095.00$ 354.50$ 2,740.50$ 2,000.00$ 14 INDIRECT COST 3,300.00$ 3,300.00$ -$ -$ 15 INTERDEPT PAYMENT Collier County Water Bill for FY21 Direct Pay -$ -$ 3,109.40$ (3,109.40)$ 16 LANDSCAPE INCIDENTALS Superb Landscaping Landscape Incidentals 4500213692 21,000.00$ 5,400.00$ -$ 15,600.00$ 17 OTHER CONTRACTUAL Superb Landscaping Grounds Maintenance 4500213692 75,000.00$ 58,800.00$ 10,800.00$ 5,400.00$ 18 POST FREIGHT USPS Bulk Mail fees & postage 4,000.00$ -$ -$ 4,000.00$ 19 ELECTRICITY FP&L Electricity 4700004542 1,500.00$ 458.05$ 361.95$ 680.00$ 20 WATER & SEWER Collier County Water & Sewer 2,000.00$ -$ -$ 2,000.00$ 21 INSURANCE GENERAL Collier County Insurance Direct Pay 300.00$ 150.00$ 150.00$ -$ SiteOne Landscape Supply Irrigation Parts 4500213685 3,270.24$ 229.76$ Harts Electrical Suppy & Replace well pump motor s 4500212965 179.72$ 610.28$ 22 SPRINKLER MAINTENANCE 4,000.00$ 3,449.96$ 840.04$ (290.00)$ 23 MULCH 1,500.00$ -$ -$ 1,500.00$ 24 LANDSCAPE MATERIALS 2,000.00$ -$ -$ 2,000.00$ 25 LICENSES & PERMITS 500.00$ -$ -$ 500.00$ 26 LEGAL ADVERTISEMENT Desk Spinco dba NDN Legal Ad 4500215068 -$ 662.50$ 87.50$ (750.00)$ Premier Staffing Transcriptionist Services 4500214129 1,651.50$ 148.50$ Premier Staffing Transcriptionist Services 4500215547 -$ 118.80$ 27 OTHER MISCELLANEOUS 3,200.00$ 1,651.50$ 267.30$ 1,281.20$ 28 OFFICE SUPPLIES 200.00$ -$ -$ 200.00$ 29 COPY CHARGES JM TODD Monthly CPC (Shared)4500214501 200.00$ 77.48$ 36.80$ 85.72$ 30 FERT HERB CHEM Mar Green Resource Fertilizer 4500215420 1,300.00$ -$ 397.50$ 902.50$ 31 OTHER OPERATING SUPPLIES 1,300.00$ -$ -$ 1,300.00$ 32 OPERATING EXPENSE 126,395.00$ 74,303.99$ 18,790.99$ 33,300.02$ 33 IMPROVEMENTS GENERAL 100,000.00$ -$ -$ 100,000.00$ 34 CAPITAL OUTLAY 100,000.00$ -$ -$ 100,000.00$ 35 Reimbursement for Staff Support 40,700.00$ -$ -$ 40,700.00$ 36 Budget Transfer to Tax Collector 100.00$ -$ 1.37$ 98.63$ 37 TRANSFERS 40,800.00$ -$ 1.37$ 40,798.63$ 38 RESERVE FOR CAPITAL 255,700.00$ -$ -$ 255,700.00$ 39 RESERVES 255,700.00$ -$ -$ 255,700.00$ 40 TOTAL BUDGET 522,895.00$ 74,303.99$ 18,792.36$ 429,798.65$ 1,214,337,046 FY 10 Final Taxable value 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value 955,918,992 FY 13 Final Taxable Value Total Available Balance 429,798.65$ 967,155,849 FY 14 Final Taxable Value Plus Commited And Not Spent 74,303.99$ 996,994,678 FY 15 Final Taxable Value Estimated Cash 504,102.64$ 1,066,174,009 FY 16 July Taxable Value 1,145,697,249 FY 17 July Taxable Value 1,242,647,732 FY 18 July Taxable Value 1,304,336,542 FY 19 July Taxable Value Prepared 2-03-22 1,358,426,325 FY 20 July Taxable Value 4.15%Adj. 19 to 20 FY 20 FY 19 Millage 0.0000 0.1000 Maximum Cap = .5000 Extension 0 130,424 Property Tax Limitation Impact FY 20 Gross Taxable Value 1,358,426,325 Minus: New Const. Annex.6,064,235 Plus: Amendment #1 TV Component 0 Adj. Taxable Value 1,352,362,090 19 Levy 130,435 Rolled Back Rate (less Amend. One)0.0964 35.A.2 Packet Pg. 583 Attachment: Agenda & Backup 02-14-22 Radio Road (21498 : Radio Road Beautification MSTU 02-14-2022) Category Sub Category Type / Location (Current) OMS Quantity Units Year (Install) Year (Replace) $Cost (then YR) Annual Maint Irrigation Mixing Chamber 5500 Radio Rd 1 1 EA 2007 2060 $100,000 $2,000 Controller Devonshire 3 3 EA 2018 2026 $10,000 $500 Controller Rich King 1 1 EA 2020 2028 $1,000 $100 Electric Meter Radio/Devonshire 2 2 EA 2007 NA $2,000 $300 Water Flowmeter Radio/Devonshire 2 2 EA 2019 2040 $6,000 $300 Valves Devonshire 40 40 EA 2007 2027 $26,000 $1,500 Valves R. King 4 4 EA 2020 2041 $2,000 $200 Landscaping Areas Mowing, Weeding, etc.Devonshire 1980 Ft 1980 Ft 2007 As Needed As needed $96,000 Ornamental Trees Devonshire 91 91 EA 2007 As Needed As needed $3,000 Rich King Rich King 8800 8800 Sq Ft 2021 As Needed TBD TBD Total $103,900 Radio Road MSTU Maintenance Plan FY21 35.A.2 Packet Pg. 584 Attachment: Agenda & Backup 02-14-22 Radio Road (21498 : Radio Road Beautification MSTU 02-14- Scott Windham, ASLALandscape Architect, RLA 0001516p.o. box 1239bonita springs, florida 34133phone: 239.390.1936fax: 239.390.1937scott@windhamstudio.coms t u d i o i n c.WINDHAM35.A.2Packet Pg. 585Attachment: Agenda & Backup 02-14-22 Radio Road (21498 : Radio Road Beautification MSTU 02-14-2022) BUBBLER REFERENCE LEGEND IRRIGATION TREE/PALM WINDHAM35.A.2Packet Pg. 586Attachment: Agenda & Backup 02-14-22 Radio Road (21498 : Radio Road Beautification MSTU 02-14-2022)