Agenda 03/22/2022 Item #16E3 (Procurement Services Administrative Reports)03/22/2022
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Seven (7) change orders that in aggregate modify contracts by -$560,532.22 and add 409 calendar
days to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Four (4) after the fact memos with a fiscal impact of $6,406.20 for additional services
FISCAL IMPACT: The net total for the eleven (11) items is -$554,126.02.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0322 Change Order Report - FY22 (PDF)
2. 0322 Change Order Backup - FY22 (PDF)
3. 0322 After the Fact Report - FY22 (PDF)
4. 0322 After the Fact Backup - FY22 (PDF)
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03/22/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3
Doc ID: 21609
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 03/22/2022
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
03/09/2022 4:32 PM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
03/09/2022 4:32 PM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 03/09/2022 4:35 PM
Agenda Clerk Preview Michael Cox Agenda Clerk Preview Completed 03/10/2022 9:46 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 03/10/2022 10:26 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 03/14/2022 9:12 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/14/2022 9:40 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 03/15/2022 7:27 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 03/15/2022 8:26 AM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 03/16/2022 2:29 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 03/22/2022 9:00 AM
16.E.3
Packet Pg. 1203
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 21-7855 1 2/18/2022Orange Tree WWTP Walkway ImprovementsAtlantic Concrete & Mechanical, Inc. PUEPMD - Peter Schalt $126,063.00 $126,063.00 $0.00 $126,063.00 0.00% 300 42 342 14.00%2 4 19-7615 6 2/18/2022Big Corkscrew Island Regional ParkAstra Construction Services LLCFacilities Management - Dave Closas$45,065,454.00 $45,065,454.00 $0.00 $45,065,454.00 0.00% 841 91 932 10.82%3 6 17-7198 6 2/23/2022Collier County Sports Complex Phase 2.1Manhattan Construction Florida, Inc.Facilities Management - Ayoub Al-Bahou$32,998,449.00 $30,470,358.66 $0.00 $30,470,358.66 0.00% 456 0 456 0.00%4 10 18-7469 3 3/2/2022Big Corkscrew Island Regional Park Phase 1Wood Environment and InfrastructureFacilities Management - Dave Closas$1,932,314.00 $1,932,314.00 $0.00 $1,932,314.00 0.00% 1153 90 1243 7.81%5 14 18-7474 11 3/9/2022Design-Build of NESA Interim WWTP TanksMitchell & Stark Construction Co., Inc. PUEPMD - Craig Pajer $77,653,700.00 $65,274,286.65 $724,280.95 $65,998,567.60 1.11% 1210 186 1396 15.37%6 32 17-7198 7 2/23/2022Collier County Sports Complex Phase 2.1Manhattan Construction Florida, Inc.Facilities Management - Ayoub Al-Bahou$32,998,449.00 $30,470,358.66 ($189,635.66) $30,280,723.00 -0.62% 456 0 456 0.00%7 40 17-7198 8 3/7/2022Collier County Sports Complex Phase 2.1Manhattan Construction Florida, Inc.Facilities Management - Ayoub Al-Bahou$32,998,449.00 $30,280,723.00 ($1,095,177.51) $29,185,545.49 -3.62% 456 0 456 0.00%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days3/22/20227 -$560,532.22 40916.E.3.aPacket Pg. 1204Attachment: 0322 Change Order Report - FY22 (21609 : Procurement Services administrative reports)
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Packet Pg. 1205 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
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Packet Pg. 1206 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
P.O. Box 551315
Jacksonville, FL 32255-1315
(904) 866-0392
December 13, 2021
Collier County BOCC
c/o Engineering & Project Management Division
3339 Tamiami Trail East, Suite 303
Naples FL 34112-5361
Attention: Peter Schalt, Senior Project Manager
Reference: Orange Tree WWTP Walkway Improvements - Project No. 21-7855
Project Delays – Contract Time Extension
Dear Mr. Schalt,
As you are aware the above referenced Project commenced on May 27, 2021 and is scheduled for
Substantial Completion on December 23, 2021 and Final Completion on March 23, 2022.
Due to current affairs, we are encountering delays in Material Procurement (Aluminum Grating and
Handrails) and Manpower Shortages due to Covid-19 outbreaks.
ACM has solicited various Vendors to alleviate the material delays, but due to supply chain issues we do
not have much latitude. In addition to the slow receipt of materials, our workforce has been hindered
due to employee absences and self-isolations in compliance with CDC Covid-19 Guidelines.
Based on the above, we are requesting a 42 Day Extension (Plus 10 Days Remaining) to the Substantial
Completion Date of the Project. The Final Completion date would remain unchanged. The newly
requested dates are as follows:
Revised Substantial Completion February 13, 2022
Final Completion March 23, 2022
Should further hindrances occur ACM will notify you accordingly. However, we feel confident that the
Project will be completed within this timeframe and not impact the County.
Please review and advise us accordingly. Thank you for your consideration.
Sincerely,
Joe H. Brown Jr. / President
Atlantic Concrete and Mechanical, Inc.
CC: File
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Packet Pg. 1218 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Approved by: ___________________________________________________________________________ Date:________________
(Division Director or Designee)
15 16.E.3.b
Packet Pg. 1219 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract # 18-7474
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
Justification Additive (+) Deductive (-) Days
Added
New
Amount
1 DMP of Segment 1
Pipe $ (712,038.98)
0 1000 Sales Tax Savings
2 DMP of Segment 3
Pipe $ (3,560,265.85)
0
1000 Sales Tax Savings
3 DMP of Segment
4A Pipe $ (1,769,881.61)
0
1000 Sales Tax Savings
4 DMP of Evoqua
WWTP $ (2,569,881.14)
0
1000 Sales Tax Savings
5 DMP of Segment
4B Pipe $ (566,934.52)
0
1000 Sales Tax Savings
6 DMP of Effluent
Filters $ (413,373.68)
0
1000 Sales Tax Savings
7
DMP of Pump
Skids & Blowers
$ (1,211,448.49) 0
1000 Sales Tax Savings
8 Cancel Blower
DMP $ 137,942.49 0
1000 Required fast delivery
9 Change to IQ
WWTP $ (1,692,905) 90 1,090 Value Engineering
10 Change to PLCs $ (20,626.57) 120 1,210 Value Engineering
11 Landscape Buffer $ 724,280.95 186 1396 Result of competitive bids
16 16.E.3.b
Packet Pg. 1220 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
NESA_ITP Team
Memo
To: Finance Team
From: Craig Pajer
cc: Corinne Trtan
Date: March 8, 2022
Re: Change Order #11
The purpose of this memorandum is to explain the purpose and need for Change Order #11.
During the design/build contract negotiations it was known that a landscape buffer would be
required but without a detailed design, the construction cost could not be established. For that
reason, the contract included a $250,000 allowance for design/construction. Procurement
required the construction contractor to obtain three quotes with the understanding that a change
order would be required to cover the cost once bids were received.
The contractor requested bids from eight landscape companies and received bids from three of
them. See matrix below:
CONTRACTOR CONTACTED
PROVIDED
QUOTE
PROVIDED
QUOTE REPLIED
NO
REPLY
LANDSCAPE IRRIGATION NO BID
HANNULA LANDSCAPING & IRRIGATION INC.X X
GREENWAY LANDSCAPE SUPPLY X X
BRIGHTVIEW X
CRAWFORD LANDSCAPING X
ODONNEL LANDSCAPE X
SUNNYGROVE LANDSCAPE X
RENFROE & JACKSON X
EARTHCARE LANDSCAPE X
17 16.E.3.b
Packet Pg. 1221 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
2
The attached letter from Johnson Engineering, the project’s Engineer of Record, states that the
bid pricing is reasonable and representative of market conditions. The Opinion of Probable cost
for this work is $1,290,000. The low bid is $974,280.95.
Also attached are copies of the bids received for the project.
18 16.E.3.b
Packet Pg. 1222 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
2122 Johnson Street ■ Post Office Box 1550 ■ Fort Myers, Florida 33902-1550
(239) 334-0046
SINCE 1946
January 13, 2022
Via Email Only: Craig,Pajer@colliercountyfl.gov
Craig Pajer, P.E.
Collier County Engineering & Project Management Division
3295 Tamiami Trail East
Naples, FL 34112-5361
RE: Design Entity’s Letter of Review & Acknowledgement
Bid: NESA Interim Plant & Pipeline Irrigation & Landscaping
Dear Craig:
Mitchell & Stark Construction Co., Inc. (M&S) performed the bid for the above-referenced project and provided
the results to Johnson Engineering, Inc. (JEI). JEI performed an evaluation of the results and our review and
recommendation are contained herein. The table below lists the bidders and their responses from lowest to
highest:
BIDDER LANDSCAPE IRRIGATION BID TOTAL
Hannula Landscaping &
Irrigation, Inc. $420,806.95 $553,474.00 $974,280.95
Greenway Landscape Supply /
Aztec Irrigation &
Landscaping, LLC
$446,530.00 $537,250.00 $983,780.00
BrightView No Bid $499,413.80
Crawford Landscaping Replied, No Bid Replied, No Bid
Renfroe & Jackson Replied, No Bid Replied, No Bid
O’Donnel Landscape No Reply No Reply
SunnyGrove Landscape No Reply No Reply
EarthCare Landscape No Reply No Reply
For comparison purposes, JEI provided an estimate to Collier County dated January 20, 2011, of $1,022,000
Hannula Landscaping & Irrigation, Inc.
The low bid submitted by Hannula of $974,280.95 is $47,719.05 lower (4.6%) than the Engineer’s Estimate.
The project specifications provided by the Bidder meets the requirements requested. Hannula is a Florida
19 16.E.3.b
Packet Pg. 1223 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
Craig Pajer, P.E.
Re: Design Entity’s Letter of Review & Acknowledgement
NESA Interim Plant & Pipeline Irrigation & Landscaping
January 13, 2022
Page 2
corporation filed under Document No.: P92000010592, FEI/EIN Number 65-0375795, and is located at
17051 Jean Street, Unit 7, Fort Myers, FL 99967. Hannula did not identify any sub-contractors in the Bid.
Based upon the bids received and the above research performed by Johnson Engineering, we can certify that the
recommended pricing is reasonable and representative of the market. Hannula Landscaping & Irrigation, Inc.
appears to be a responsive and responsible bidder. Subject to concurrence with Collier County’s Purchasing and
Contracts Administration Division, and Hannula Landscaping & Irrigation, Inc. furnishing the appropriate
bonding and other required insurances, we believe selection of Hannula Landscaping & Irrigation, Inc. for the
intended work contained within the bid documents to be the appropriate choice.
Should you have any questions, or require additional information, please let us know.
Very truly yours,
JOHNSON ENGINEERING, INC.
Jared R. Brown, P.E.
For the Firm
JRB/ljb
20192060-000
20 16.E.3.b
Packet Pg. 1224 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
Date
Project
Location
WE HEREBY SUBMIT ESTIMATES FOR THE ABOVE NAMED PROJECT IN ACCORDANCE WITH THE
SPECIFICATIONS OF THIS PROPOSAL. ALL LABOR AND MATERIALS WILL BE FURNISHED IN COMPLETE
ACCORDANCE WITH THE SPECIFICATION OF THIS PROPOSAL. THIS PROPOSAL SHALL BE VALID FOR
A PERIOD OF NINETY (90) DAYS.
$19,819.00
NIC
257.95
400,730.00
553,474.00
$974,280.95
All plant material is guaranteed to meet specifications as stated herein. Any alteration or deviation from said
specifications involving extra costs will be executed only upon written orders and will become an extra
charge over and above the estimate. Shrubs and ground covers are guaranteed 90 days, shade trees and
palms 180 days, and sod 30 days. The Contractor will replace any plant that dies or is not established during
said warranty period if cause is due to negligence or poor workmanship by the Contractor. Maintenance of
the planting and sod after the date of acceptance to the end of the guarantee period shall be by the Owner.
The irrigation system on the materials and workmanship is guaranteed for a period of 12 months from the date
of installation, excluding damages by third parties, theft after installation, or damage or loss due to an act of
nature.
Contractor is not responsible for any cut cables, lines, pipes, or wires that cannot be accurately located and
marked by No Cut personnel. Alterations or deviations from the above specifications will be executed only
upon written orders and will become extra charges over and above the estimate.
The above prices, specifications and conditions are hereby accepted. You are authorized to do
the work as specified.
__________________ ______________________________________ ________________________________________
Date Hannula Landscaping, Inc.
WARRANTY
ACCEPTANCE OF PROPOSAL
LANDSCAPE BUFFER
IRRIGATION ENTIRE SITE
Total
NESA LANDSCAPE AND IRRIGATION
COLLIER COUNTY, FL
LANDSCAPE BUILDING
Root Barrier
SOD
PROPOSAL
Hannula Landscaping And Irrigation, Inc.
17051 Jean Street, Unit 7
Fort Myers, FL 33967
Phone 239-437-9666
January 13, 2022
21 16.E.3.b
Packet Pg. 1225 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
PROJECT
Date
ITEM QTY DESCRIPTION SPECIFICATIONS TOTAL COST
BUILDING
Per Plans Dated: 2/2021
Sabal Palm
SP 15 Sabal Palm 10'CT $210.00
Small Tree 1.5-3"cal
QV 4 LIVE OAK 10X4X1.75"350.00
3g
SB 115 SAND CORD GRASS 24"9.00
Littoral
CRA 862 CRINUM AMERICANUM 2"LINER, 12"HT 4.50
POC 822 PICKEREL WEED 2"LINER, 12"HT 4.23
SAL 1523 ARROWHEAD 2"LINER, 12"HT 4.25
Mulch
7 Brown Mulch @ 2"cubic yard allowance 57.000
TOTAL BUILDING LANDSCAPE COST 19,819.00
Sod
737 Bahia Sod SF ALLOWANCE
TOTAL SOD COST 257.95
BUFFER
Per Plans Dated: 2/2021
Sabal Palm
SP 49 Sabal Palm 10'CT 210.000
Small Tree 1.5-3"cal
CEG 26 GREEN BUTTONWOOD 10X4X1.75"281.00
JS 31 SOUTHERN RED CEDAR 10X4X1.75"325.00
PE 259 DENSA SLASH PINE 10X4X1.75"331.00
QAL 280 LAUREL OAK 10X4X1.75"250.00
15g
CI 475 RED TIP COCOPLUM 60"MIN 90.00
MF 906 SIMPSON STOPPER 60"MIN 90.00
MC2 410 WAX MYRTLE 60"MIN 90.00
VO 187 WALTERS VIBURNUM 60"MIN 185.00
Mulch
378 Brown Mulch @ 2"cubic yard allowance 57.00
TOTAL LANDSCAPE COST 400,730.00
Irrigation System-- ENTIRE SITE
Note: System requires a minimum flow
demand of 80GPM @ 80PSI.
based on 2" water meter BY
OTHERS
1 AS PER PLANS AND IRRIGATION SCHEDULE
20 Hunter PROS-12-CV-F-R short radius nozzles
Shrub Spray, 12.0" Pop-Up. With Drain Check Valve, and
Reclaimed Purple Body Cap. Co-molded wiper seal with UV
Resistant Material.
17 Hunter PROS-12-CV-F-R 5` strip spray
HANNULA LANDSCAPING & IRRIGATION, INC.
BID COST
NESA LANDSCAPE AND IRRIGATION REVISED
1/12/2022
22 16.E.3.b
Packet Pg. 1226 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
ITEM QTY DESCRIPTION SPECIFICATIONS TOTAL COST
Shrub Spray, 12.0" Pop-Up. With Drain Check Valve, and
Reclaimed Purple Body Cap. Co-molded wiper seal with UV
Resistant Material.
5 Hunter PROS-12-CV-F-R 5` radius
Shrub Spray, 12.0" Pop-Up. With Drain Check Valve, and
Reclaimed Purple Body Cap. Co-molded wiper seal with UV
Resistant Material.
8 Hunter PROS-12-CV-F-R 8` radius
Shrub Spray, 12.0" Pop-Up. With Drain Check Valve, and
Reclaimed Purple Body Cap. Co-molded wiper seal with UV
Resistant Material.
4 Hunter PROS-12-CV-F-R 10` radius
Shrub Spray, 12.0" Pop-Up. With Drain Check Valve, and
Reclaimed Purple Body Cap. Co-molded wiper seal with UV
Resistant Material.
4 Hunter PROS-12-CV-F-R 15` radius
Shrub Spray, 12.0" Pop-Up. With Drain Check Valve, and
Reclaimed Purple Body Cap. Co-molded wiper seal with UV
Resistant Material.
1,114 Hunter AFB 10
Adjustable Flow Bubbler, 1/2" FIPT, stainless steel screw
adjustment.
11 Hunter ICZ-151-XL-40
Drip Control Zone Kit. 1-1/2" ICV Globe Valve with 1" HY100
filter system. Pressure Regulation: 40psi. Flow Range: 20 GPM
to 60 GPM. 120 mesh stainless steel screen. 1-1/2" inlet x
single 2" outlet
65 Pipe Transition Point above grade
Pipe transition point from PVC lateral to drip tubing with riser to
above grade installation.
11 Rain Bird MDCFPCAP
Dripline Flush Valve purple cap in compression fitting coupler.
For non-potable water use.
1 Hunter ECO-ID
ECO-ID: 1/2" FPT connection with 12-60 PSI operating pressure.
Specify with Hunter SJ swing joint.
27204 lf Netafim 08WRAM-06-12
Bioline Pressure Compensating Landscape Dripline w/Purple
Color Tubing for Non-Potable Water Applications. 0.6 GPH
emitters at 12" O.C. Dripline laterals spaced at 12" apart, with
emitters offset for triangular pattern. Reclaimed Water Use Only.
67 Hunter ICV-G-R
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Packet Pg. 1227 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
ITEM QTY DESCRIPTION SPECIFICATIONS TOTAL COST
1", 1-1/2", 2", and 3" Plastic Electric Remote Control Valves,
Globe Configuration, with NPT Threaded Inlet/Outlet, for
Commercial/Municipal Use. With Reclaimed Water ID, Purple
Handle.
2 Hunter HQ-33DLRC-R
Quick coupler valve, purple locking rubber cover for reclaimed
water use, red brass and stainless steel, with 3/4" NPT inlet,
2-piece body.
8 Matco-Norca 759
Brass Shut Off Ball Valve, 1/2" to 4". Two Piece Body, Blow-Out
Proof Stem, Chrome Plated Solid Brass Ball, Threaded, with
PTFE Seats. Same size as mainline pipe.
1 Air Relief Valve 1
Hunter ACC-99D
2-Wire Decoder Controller with 99 station capacity, metal
cabinet.
12 Hunter DUAL-1
1-Station Decoder (includes 2 DBRY-6 connectors).
27 Hunter DUAL-2
2-Station Decoder (includes 2 DBRY-6 connectors).
16 Hunter DUAL-S
DUAL Surge Arrestor (includes 4 DBRY-6 connectors).
1 Hunter RAIN-CLIK
Rain Sensor, with conduit installation, mount as noted. Normally
closed switch.
1 Blow off Assembly
22,059 lf Irrigation Lateral Line: PVC Class 200 SDR 21
16,914 lf Irrigation Mainline: PVC Schedule 40
383.1 lf Pipe Sleeve: PVC Schedule 80
Not Included
-Water Source not included
-Backflow Preventer not included; by licensed plumber
-Electrical not included, by others
TOTAL IRRIGATION COST 553,474.00
TOTAL BID COST 974,280.95
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Packet Pg. 1228 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
RECIPIENT:
Mitchell & Stark Construction Co.
2122 Johnson Street
Fort Myers, Florida 33901
Phone: 239-334-0046
Estimate #20184297
Sent on 11/16/2021
Sales Rep Jordan (239)273-9688
Store
Location
Estero
Total $446,530.00
PRODUCT / SERVICE DESCRIPTION QTY.UNIT
PRICE
TOTAL
BUILDINGS & PARKING 1 $0.00 $0.00
Live Oak (Quercus
virginiana)
CODE: QV
QTY: 4
HT: 10' HT, 1.75" Cal., 4' Sprd.
SPR: 4'
CAL: 2"
4 $0.00 $0.00*
Cabbage Palm (Sabal
Palmetto)
CODE: SP
QTY: 15
HT: 10' Ct
SPR:
CAL:
15 $0.00 $0.00
Sand Cord Grass (Spartina
bakeri)
CODE: SB
QTY: 115
HT: 24"., 36" o.c.
SIZE: 24" HT
SPACING: 30" o.c.
115 $0.00 $0.00
Mulch (Shredded
Hardwood)
2 cu ft
CODE: Md2
QTY: 7 cb yd
SIZE: 2" Depth
11 $0.00 $0.00
Bahia Grass (Paspalum
notatum)
CODE: PN
QTY: 737 sf (2 pallets)
2 $0.00 $0.00
LITTORAL PLANTING
ZONES
1 $0.00 $0.00
ZONE A- 862 PLANTS 1 $0.00 $0.00
Swamp Lily (Crinum
americanum)
MIN. CONTAINER SIZE/HEIGHT: 1 GALLON
POT
ZONE: A
ON CENTER: 36"
124 $0.00 $0.00
1 of 6 pages
Greenway Landscape Supply
Mobile Lawn Care
20190 S. Tamiami Trl 8181 Immokalee Rd.
Estero, FL 33928 Naples, FL 34119
(239)948-0088 (239)352-1496
TeamGreenway.com
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Packet Pg. 1229 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
PRODUCT / SERVICE DESCRIPTION QTY.UNIT
PRICE
TOTAL
Swamp Hibiscus (Hibiscus
coccineus)
MIN. CONTAINER SIZE/HEIGHT: 1 GALLON
POT
ZONE: A
ON CENTER: 36"
123 $0.00 $0.00
Swamp Rose Mallow
(Hibiscus grandiflora)
MIN. CONTAINER SIZE/HEIGHT: 1 GALLON
POT
ZONE: A
ON CENTER: 36"
123 $0.00 $0.00
Cordgrass (Spartina bakeri) MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: A
ON CENTER: 36"
123 $0.00 $0.00
Maidencane (Panicum
hemitomon)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: A
ON CENTER: 36"
123 $0.00 $0.00
Pickerelweed (Pontedaria
cordata)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: A
ON CENTER: 36"
123 $0.00 $0.00
Spikerush (Eleocharis spp.) MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: A
ON CENTER: 36"
123 $0.00 $0.00
ZONE B- 822 PLANTS 1 $0.00 $0.00
Maidencane (Panicum
hemitomon)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: B
ON CENTER: 36"
137 $0.00 $0.00
Pickerelweed (Pontedaria
cordata)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: B
ON CENTER: 36"
137 $0.00 $0.00
Golden Canna (Canna
flacida)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: B
ON CENTER: 36"
137 $0.00 $0.00
Blue Flag Iris (Iris
virginicus)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: B
ON CENTER: 36"
137 $0.00 $0.00
2 of 6 pages
Greenway Landscape Supply
Mobile Lawn Care
20190 S. Tamiami Trl 8181 Immokalee Rd.
Estero, FL 33928 Naples, FL 34119
(239)948-0088 (239)352-1496
TeamGreenway.com
26 16.E.3.b
Packet Pg. 1230 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
PRODUCT / SERVICE DESCRIPTION QTY.UNIT
PRICE
TOTAL
Duck Potato (Sagittaria
lanceolata)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: B
ON CENTER: 36"
137 $0.00 $0.00
Spikerush (Eleocharis spp.) MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: B
ON CENTER: 36"
137 $0.00 $0.00
ZONE C- 1523 PLANTS 1 $0.00 $0.00
Sawgrass (Cladium
jamaicense)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: C
ON CENTER: 36"
305 $0.00 $0.00
Duck Potato (Sagittaria
lanceolata)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: C
ON CENTER: 36"
305 $0.00 $0.00
Soft-Stem Bulrush (Scirpus
validusa)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: C
ON CENTER: 36"
305 $0.00 $0.00
Arrowhead (Sagittaria
iancifolia)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: C
ON CENTER: 36"
304 $0.00 $0.00
Alligator Flag (Thalia
geniculta)
MIN. CONTAINER SIZE/HEIGHT: 2" LINERS /
12"
ZONE: C
ON CENTER: 36"
304 $0.00 $0.00
BUFFER ZONES 1 $0.00 $0.00
Green Buttonwood-
Standard (Conocarpus
erectus)
CODE: Ceg
QTY: 26
HT: 10'
Cal: 1.75"
Sprd: 4'
26 $0.00 $0.00
Southern Red Cedar
(Juniperus virginiana
'Silicola')
CODE: JS
QTY: 31
HT: 10'
Cal: 1.75"
Sprd: 4'
31 $0.00 $0.00
3 of 6 pages
Greenway Landscape Supply
Mobile Lawn Care
20190 S. Tamiami Trl 8181 Immokalee Rd.
Estero, FL 33928 Naples, FL 34119
(239)948-0088 (239)352-1496
TeamGreenway.com
27 16.E.3.b
Packet Pg. 1231 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
PRODUCT / SERVICE DESCRIPTION QTY.UNIT
PRICE
TOTAL
Slash Pine (Pinus ellioti
'Densa')
CODE: PE
QTY: 259
HT: 10'
Cal: 1.75"
Sprd: 4'
259 $0.00 $0.00*
Laurel Oak (Quercus
laurifolia)
CODE: QL
QTY: 289
HT: 10'
Cal: 1.75"
Sprd: 4'
289 $0.00 $0.00
Cabbage Palm (Sabal
palmetto)
CODE: SP
QTY: 49
HT: 10'
Cal:
Sprd:
49 $0.00 $0.00
Red Tip Cocoplum
(Chrysobalanus icaco 'Red
Tip')
CODE: CI
QTY: 475
SIZE: 60" Ht. min, 4' o.c.
SPACING: 36" o.c.
475 $0.00 $0.00
Simpson Stopper
(Myrcianthes fragrans)
CODE: MF
QTY: 906
SIZE: 60" Ht. min, 4' o.c.
SPACING: 48" o.c.
906 $0.00 $0.00
Wax Myrtle (Myrica
cerifera)
CODE: MC2
QTY: 410
SIZE: 60" Ht. min, 4' o.c.
SPACING: 36" o.c.
410 $0.00 $0.00
Walter's Viburnum
(Viburnum obovatum)
CODE: VO
QTY: 187
SIZE: 60" Ht. min, 4' o.c.
SPACING: 36" o.c.
187 $0.00 $0.00
Removal/Disposal/Prep/Del
ivery
This quote includes all delivery and labor costs for
installation of above materials.
This quote includes all soil amendments and
fertilizers needed for proper plant health.
This quote includes all staking of trees and palms
per specifications provided.
Please note this quote does not include any site
grading or fill soil. All grading to be done by builder
prior to landscaping.
1 $0.00 $0.00
4 of 6 pages
Greenway Landscape Supply
Mobile Lawn Care
20190 S. Tamiami Trl 8181 Immokalee Rd.
Estero, FL 33928 Naples, FL 34119
(239)948-0088 (239)352-1496
TeamGreenway.com
28 16.E.3.b
Packet Pg. 1232 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
PRODUCT / SERVICE DESCRIPTION QTY.UNIT
PRICE
TOTAL
Total Project Price This project will be billed out per month as work is
done and will not require a deposit.
This project includes a 12 month warranty on all
plants provided and installed by Greenway
Landscape Supply.
1 $446,530.00 $446,530.00
This estimate is valid for the next 30 days, after which values may be
subject to change. SEE NOTES ON NEXT PAGE FOR
WARRANTY/TERMS
3% Convenience Fee added to credit card payments
50% DEPOSIT REQUIRED TO SCHEDULE WORK
BALANCE DUE UPON COMPLETION OF WORK
Total $446,530.00
5 of 6 pages
Greenway Landscape Supply
Mobile Lawn Care
20190 S. Tamiami Trl 8181 Immokalee Rd.
Estero, FL 33928 Naples, FL 34119
(239)948-0088 (239)352-1496
TeamGreenway.com
29 16.E.3.b
Packet Pg. 1233 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
Aztec Irrigation & Landscaping, LLC
941 SE 11th Ave
Cape Coral, FL 33990 US
(239) 834-7087
aztecirrigation@icloud.com
Estimate
ADDRESS
Greenway Landscape Supply LLC
20190 S Tamiami Trl
Estero, FL 339282116 USA
ESTIMATE #DATE
2079 11/16/2021
JOB LOCATION
NESA Wastewater Treatment Plant
ACTIVITY QTY RATE AMOUNT
Installation
New Irrigation Installation To Include:
- Hunter Pros- 12-CV- F- R
- Hunter Dual Decoders
- Grounding Material for Decoders
- Hunter ICV Valves
- Hunter ACC-99 D
- Hunter ICZ-151-XL-40
- Netafim 08WRAN-06-12
- Hunter Rain Sensor
- Mainline 4" SCH40
- Lateral Lines (According to Plan)
- Bubblers
- Sprayheads
- Valve Boxes
- Sleeving
- Labor
- Materials
1 537,250.00 537,250.00
Disclaimer
Aztec Irrigation is not responsible for damage to
hidden underground, or surface wires and/or pipe
which may be damaged in the process of installation.
Repairs will be billed on a time and materials basis. All
prices are subject to change after 60 days from
proposal date.
Estimate Exp.
All estimates are subject to change after a period of 60
days
TOTAL $537,250.00
30 16.E.3.b
Packet Pg. 1234 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
Proposal for Extra Work at
NESA INTERIM PLANT & PIPELINE IRRIGATION
November 10, 2021
Page 1 of 3
Naples , FL 34109
Naples , FL 34109
6001 Shirley Street
6001 Shirley Street Mitchell & Stark Construction Co. Inc.
John Dina
Billing Address
To
ContactNESA INTERIM PLANT
& PIPELINE IRRIGATIO
Project Description
Project Name
Property Address
Property Name
NESA INTERIM PLANT & PIPELINE IRRIGATION
IRRIGATION INSTALLATION FOR NESA PROJECT #20192060-000
Scope of Work
TotalUnit PriceMaterial/DescriptionUoM/SizeQTY
$499,413.80$499,413.80NESA IRRIGATION INSTALLATION (PROJECT
#20192060-000)LUMP SUM1.00
Service Line
344400000JOB#
SO#7674028
150
For internal use only
$499,413.80Total Price
THIS IS NOT AN INVOICE
2441 Marete Dr, Naples, FL 34114 ph. (239) 234-6638 fax (813) 243-5414
This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services, Inc.
31 16.E.3.b
Packet Pg. 1235 Attachment: 0322 Change Order Backup - FY22 (21609 : Procurement Services administrative reports)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 32,998,449.00 11.B 12/8/20 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 30,470,358.66 11.B 12/8/20 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 30,470,358.66 6/8/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ (189,635.66) -8.24% Total Change from Original Amount
Revised Contract/Work Order Total $ 30,280,723.00 -0.62% Change from Current BCC Approved Amount
Cumulative Changes $ (2,717,726.00) -0.62% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Prepared by: ___________________________________________________________________________ Date: ________________
(Project Manager Name and Division)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Procurement Services
Change Order Form
50156
Manhattan Coonstruction Florida Inc.
4500209838 17-7198 7
Phase 2.1 Collier County Sport Complex
Facilities Management Ayoub Al-bahou
6/8/22 6/8/22
0
3/9/21
1) This is a deductive change order for a Direct Material Purchase per the following:
Authorization Request: 7675.016 SCG Fields DMP Core & Main
Authorization Request for acknowledgment and Owner concurrence for the Direct Material Purchase of
piping and field drainage materials at a cost of $178,854.40 and sales tax savings of $10,781.26.
2) Pursuant to Florida Statutes, Section 212.08(6), and Florida Administrative Code Number12A-1.094, Collier
County is exempt from Florida Sales Tax for the purchase of construction materials, supplies and/or equipment
incorporated into any construction project and Collier County includes participation in the direct material
purchase effort in the construction for this project.
3)If this change order is not processed, the County will not be able to take advantage of the sales tax
exemption at a cost-saving.
32 616.E.3.b
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Item Page #Contract or Purchase OrderDate Description of Project Vendor Name Division ‐ DirectorFiscal Impact for Additional ServicesOutstanding InvoicesDescription1117-7198 45002098382/22/2022Collier County Sports Complex - Amendment 6Manhattan Construction (FL), Inc.Facilities Management - Ed Finn$0.00 $299,599.72Division staff did not properly add additional job titles that were required to perform the work prior to the work being done.21020-7807 45002098073/2/2022Goodland Drive RehabilitationThomas Marine Construction, Inc.Transportation Engineering - Jay Ahmad$0.00 $16,522.51Division staff did not provide a work directive for the additional work as required by contract.3 13 4500216545 2/28/2022 Cut-off Saw Everglades Equipment GroupRoad Maintenance - Gerald Kurtz$6,406.20 $9,028.98Division staff did not competitively quote the accessories needed for the saws, which exceeded the $3,000 single quote threshold. 41919-7525 45002100252/21/2022 Repairs at NCRP EBL PartnersFacilities Management - Ed Finn$0.00 $20,867.50Division staff did not submit a change order to extend the project time prior to the expiration date. Meeting DateTotal number of After the Fact MemosFiscal Impact for Additional ServicesOutstanding Invoices3/22/2022 4 $6,406.20 $346,018.7116.E.3.cPacket Pg. 1254Attachment: 0322 After the Fact Report - FY22 (21609 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order.
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
1 116.E.3.d
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CONTINUATION SHEETCollier County Sports Complex APPLICATION #:05-002R1APPLICATION DATE: 9/16/2021PERIOD FROM: 7/1/2021TO: 8/31/2021PROJECT #:7675.00Manhattan Construction Company (Florida), Inc.A A BC1 C2.2 C2.3C3DEFHITOTALPRIME INTENAL BUDGET COMPLETEDITEM API COUNTY DESCRIPTIONGMPCONTRACT ADJUSTMENTREVISED PREVIOUS STORED AND STORED BALANCE NO.DOT OF WORKContractCO BUDGET APPLICATIONS WORK IN PLACE MATERIALS TO DATE%TO FINISHRETAINAGESTRUC TO DATE (D+E+F) (G/C-2) (C2-G 10%1 100BP01A: GENERAL CONDITIONS 1,907,235.00 - 1,907,235.00 364,657.11 364,657.11 19.12%1,542,577.89 0.00 - - 2 150BP01Z: GENERAL REQUIREMENTS 437,423.00 - 437,423.00 94,510.88 94,510.88 21.61%342,912.12 0.00 - - COST OF WORK - - 3BP12J: SITE FURNISHINGS - (SHADE STRUCTURES) 470,268.00 470,268.00 - 0.00%470,268.00 0.00 4BP26A: ELECTRICAL (FORTUNE) 3,013,159.00 3,013,159.00 80,000.00 491,467.00 571,467.00 18.97%2,441,692.00 57,146.70 5BP31A: EATHWORK (SOUTH FLORIDA EXCAVATION) 11,953,215.00 11,953,215.00 1,980,501.73 999,953.48 2,980,455.21 24.93% 8,972,759.79 298,045.52 8BP32E; SYNTHETIC TURF / SURFACES (SCG FIELDS) 2,618,876.00 2,618,876.00 - 0.00% 2,618,876.00 0.00 9BP32F: CHAIN LINK FENCE & GATES 95,605.00 - 95,605.00 - 0.00% 95,605.00 0.00 10BP32H: PLANTINGS - SOD - TREES - MULCH - IRRIGATION (BRIGHT VIEW) 1,337,306.00 1,337,306.00 - 0.00% 1,337,306.00 0.00 11BP33A: SITE UTILITIES (JENSEN UNDERGROUND) 2,570,516.00 2,570,516.00 - 0.00% 2,570,516.00 0.00 SUBTOTAL COST OF WORK 22,058,945.00 - 22,058,945.00 1,980,501.73 1,079,953.48 491,467.00 3,551,922.21 43.90% 14,599,200.79 355,192.22 THIS APPLICATIONAIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containingContractor's signed Certification is attached.PROJECT NAME:Collier County Sports Complex GWORK COMPLETEDPage 2 of 6416.E.3.dPacket Pg. 1258Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
CONTINUATION SHEETCollier County Sports Complex APPLICATION #:05-002R1APPLICATION DATE: 9/16/2021PERIOD FROM: 7/1/2021TO: 8/31/2021PROJECT #:7675.00Manhattan Construction Company (Florida), Inc.A A BC1 C2.2 C2.3C3DEFHITOTALPRIME INTENAL BUDGET COMPLETEDITEM API COUNTY DESCRIPTIONGMPCONTRACT ADJUSTMENTREVISED PREVIOUS STORED AND STORED BALANCE NO.DOT OF WORKContractCO BUDGET APPLICATIONS WORK IN PLACE MATERIALS TO DATE%TO FINISHRETAINAGESTRUC TO DATE (D+E+F) (G/C-2) (C2-G 10%THIS APPLICATIONAIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containingContractor's signed Certification is attached.PROJECT NAME:Collier County Sports Complex GWORK COMPLETEDALLOWANCES - 0.00% 0.00 0.00 20CARETAKERS OFFICE 100,000.00 100,000.00 - 0.00% 100,000.00 0.00 21SURVEY 300,000.00 300,000.00 - 0.00% 300,000.00 0.00 22TESTING 125,000.00 125,000.00 - 0.00% 125,000.00 0.00 23SIGNAGE 400,000.00 400,000.00 - 0.00% 400,000.00 0.00 24PRE-ENGINEERED METAL BUILDING 400,000.00 400,000.00 - 0.00% 400,000.00 0.00 25CHAIN LINK 10,000.00 10,000.00 - 0.00% 10,000.00 0.00 26ALLOWANCE FOR IMPORT MATERIAL 1,500,000.00 1,500,000.00 - 0.00% 1,500,000.00 0.00 27ALLOWANCE FOR EARTHWORK MATIERAL 392,500.00 392,500.00 - 0.00% 392,500.00 0.00 SUBTOTAL ALLOWANCES 3,227,500.00 - 3,227,500.00 - - - - 0.00%3,227,500.00 - TOTAL COST OF WORK PLUS ALLOWANCES 25,286,445.00 - 25,286,445.00 1,980,501.73 1,079,953.48 491,467.00 3,551,922.21 14.05%21,734,522.79 355,192.22 INSURANCE - 30 175PERF & PAYMENT BOND 232,941.00 232,941.00 226,300.00 226,300.00 97.15%6,641.00 0.00 31 185BUILDER'S RISK 146,803.00 146,803.00 - 0.00% 146,803.00 0.00 32 200SUBCONTRACTOR DEFAULT INSURANCE 170,553.00 170,553.00 - 0.00% 170,553.00 0.00 33 195GENERAL LIABILITY 367,564.00 367,564.00 - 0.00% 367,564.00 0.00 SUBTOTAL INSURANCE 917,861.00 - 917,861.00 226,300.00 - - 226,300.00 24.66%691,561.00 - CONTINGENCIES - 40 800OWNER CONTINGENCY 833,593.00 833,593.00 - - 0.00%833,593.00 0.00 SUBTOTAL CONTINGENCY 833,593.00 - 833,593.00 - - - - 0.00% 833,593.00 0.00 SUBTOTAL OF GC, GR, COW, INSURANCE, CONT 29,382,557.00 - 29,382,557.00 2,206,801.73 1,539,121.47 4,237,390.20 14.42%25,145,166.80 355,192.22 50 850MCF FEE 1,115,892.00 1,115,892.00 80,743.53 77,250.43 157,993.96 14.16% 957,898.04 15,799.40 GRAND TOTALS 30,498,449.00 - 30,498,449.00 2,287,545.26 1,616,371.90 - 4,395,384.16 14.41%26,103,064.84 370,991.62 GRAND TOTALS#REF!#REF!#REF!#REF!#REF!#REF!#REF!#REF!#REF!#REF!AIA DOCUMENT G703 - CONTINUATION SHEET FOR G702 - 1992 ADDITION - AIA - 1G703-1992Page 3 of 6516.E.3.dPacket Pg. 1259Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
616.E.3.dPacket Pg. 1260Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
716.E.3.dPacket Pg. 1261Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
CONTINUATION SHEETCollier County Sports Complex APPLICATION #:05-003APPLICATION DATE: 12/1/2021PERIOD FROM: 9/1/2021TO: 11/30/2021PROJECT #:7675.00Manhattan Construction Company (Florida), Inc.A A BC1 C2.2C2.3C3DEFHITOTALPRIME INTENAL BUDGET COMPLETEDITEM API COUNTY DESCRIPTIONGMPCONTRACT ADJUSTMENTREVISEDPREVIOUSSTOREDAND STORED BALANCE NO.DOT OF WORKContractCO BUDGET APPLICATIONS WORK IN PLACE MATERIALSTO DATE%TO FINISHRETAINAGESTRUC TO DATE (D+E+F)(G/C-2)(C2-G10%1 100BP01A: GENERAL CONDITIONS 1,907,235.00 - 1,907,235.00 181,780.56 262,864.97 444,645.53 23.31%1,462,589.47 0.00 - - 2 150BP01Z: GENERAL REQUIREMENTS 437,423.00 - 437,423.00 92,962.74 46,651.67 139,614.41 31.92%297,808.59 0.00 - - COST OF WORK - - 3BP12J: SITE FURNISHINGS - (SHADE STRUCTURES) 470,268.00 470,268.00 - 0.00%470,268.00 0.00 4BP26A: ELECTRICAL (FORTUNE) 3,013,159.00 3,013,159.00 109,810.24 145,289.00 255,099.24 8.47%2,758,059.76 25,509.92 5BP31A: EATHWORK (SOUTH FLORIDA EXCAVATION) 11,953,215.00 (278,853.00) 11,674,362.00 2,980,455.21 939,564.92 3,920,020.13 33.58%7,754,341.87 392,002.01 8BP32E; SYNTHETIC TURF / SURFACES (SCG FIELDS) 5,118,876.00 5,118,876.00 - 0.00%5,118,876.00 0.00 9BP32F: CHAIN LINK FENCE & GATES 95,605.00 - 95,605.00 - 0.00%95,605.00 0.00 10BP32H: PLANTINGS - SOD - TREES - MULCH - IRRIGATION (BRIGHT VIEW) 1,337,306.00 1,337,306.00 - 0.00%1,337,306.00 0.00 11BP33A: SITE UTILITIES (JENSEN UNDERGROUND) 2,570,516.00 (33,096.00) 2,537,420.00 113,293.70 113,293.70 4.46%2,424,126.30 11,329.37 SUBTOTAL COST OF WORK 24,558,945.00 - (311,949.00) 24,246,996.00 3,090,265.45 1,198,147.62 - 4,288,413.07 42.04% 19,958,582.93 428,841.31 THIS APPLICATIONAIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containingContractor's signed Certification is attached.PROJECT NAME:Collier County Sports Complex GWORK COMPLETEDPage 2 of 5816.E.3.dPacket Pg. 1262Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
CONTINUATION SHEETCollier County Sports Complex APPLICATION #:05-003APPLICATION DATE: 12/1/2021PERIOD FROM: 9/1/2021TO: 11/30/2021PROJECT #:7675.00Manhattan Construction Company (Florida), Inc.A A BC1 C2.2C2.3C3DEFHITOTALPRIME INTENAL BUDGET COMPLETEDITEM API COUNTY DESCRIPTIONGMPCONTRACT ADJUSTMENTREVISEDPREVIOUSSTOREDAND STORED BALANCE NO.DOT OF WORKContractCO BUDGET APPLICATIONS WORK IN PLACE MATERIALSTO DATE%TO FINISHRETAINAGESTRUC TO DATE (D+E+F)(G/C-2)(C2-G10%THIS APPLICATIONAIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containingContractor's signed Certification is attached.PROJECT NAME:Collier County Sports Complex GWORK COMPLETEDALLOWANCES - 0.00%0.00 0.00 20CARETAKERS OFFICE 100,000.00 100,000.00 - 0.00%100,000.00 0.00 21SURVEY 300,000.00 300,000.00 - 0.00%300,000.00 0.00 22TESTING 125,000.00 125,000.00 - 0.00%125,000.00 0.00 23SIGNAGE 400,000.00 400,000.00 - 0.00%400,000.00 0.00 24PRE-ENGINEERED METAL BUILDING 400,000.00 400,000.00 - 0.00%400,000.00 0.00 25CHAIN LINK 10,000.00 10,000.00 - 0.00%10,000.00 0.00 26ALLOWANCE FOR IMPORT MATERIAL 1,500,000.00 1,500,000.00 - 0.00%1,500,000.00 0.00 27ALLOWANCE FOR EARTHWORK MATIERAL 392,500.00 392,500.00 - 0.00%392,500.00 0.00 SUBTOTAL ALLOWANCES 3,227,500.00 - 3,227,500.00 - - - - 0.00%3,227,500.00 - TOTAL COST OF WORK PLUS ALLOWANCES 27,786,445.00 - (311,949.00) 27,474,496.00 3,090,265.45 1,198,147.62 - 4,288,413.07 15.61%23,186,082.93 428,841.31 INSURANCE - 30 175PERF & PAYMENT BOND 232,941.00 232,941.00 226,300.00 226,300.00 97.15%6,641.00 0.00 31 185BUILDER'S RISK 146,803.00 146,803.00 - 0.00%146,803.00 0.00 32 200SUBCONTRACTOR DEFAULT INSURANCE 170,553.00 311,949.00 482,502.00 300,000.00 300,000.00 62.18%182,502.00 0.00 33 195GENERAL LIABILITY 367,564.00 367,564.00 320,234.00 320,234.00 87.12%47,330.00 0.00 SUBTOTAL INSURANCE 917,861.00 - 311,949.00 1,229,810.00 226,300.00 620,234.00 - 846,534.00 68.83%383,276.00 - CONTINGENCIES - 40 800OWNER CONTINGENCY 833,593.00 833,593.00 - - 0.00%833,593.00 0.00 SUBTOTAL CONTINGENCY 833,593.00 - - 833,593.00 - - - - 0.00%833,593.00 0.00 SUBTOTAL OF GC, GR, COW, INSURANCE, CONT 31,882,557.00 - - 31,882,557.00 3,591,308.75 2,127,898.26 - 5,719,207.01 17.94%26,163,349.99 428,841.31 50 850MCF FEE 1,115,892.00 1,115,892.00 134,354.82 59,760.95 194,115.77 17.40%921,776.23 19,411.58 GRAND TOTALS 32,998,449.00 - - 32,998,449.00 3,725,663.57 2,187,659.21 - 5,913,322.78 17.92%27,085,126.22 448,252.88 GRAND TOTALS#REF!#REF!#REF!#REF!#REF!#REF!#REF!#REF!#REF!#REF!AIA DOCUMENT G703 - CONTINUATION SHEET FOR G702 - 1992 ADDITION - AIA - 1G703-1992Page 3 of 5916.E.3.dPacket Pg. 1263Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
After the Fact Form
Revised 06/17/2021
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount:Contract #:Purchase Order:
Why is this deemed a non-compliant purchase?Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
10 216.E.3.d
Packet Pg. 1264 Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
THOMAS MARINE CONSTRUCTION, INC.
8999 HIGH COTTON LANE, FORT MYERS, FLORIDA 33905
PH: 239-337-0008 FAX: 239-337-0099
PAY ESTIMATE #9 (FINAL)288.00 PROJECT:
PERIOD BEGIN DATE: 12/01/2021 284.00 CONTRACT NO.
PERIOD END DATE: 12/31/2021 98.61%PO #
FOR: COLLIER COUNTY
PAY ITEM ITEM
NO.NO.DESCRIPTION QUANT.UNIT QUANT.AMOUNT QUANT.AMOUNT QUANT.AMOUNT
0101 1 1 MOBILIZATION (NOT TO EXCEED 10% OF TOTAL OF ITEMS 3-56)1 LS $214,343.08 $ 214,343.08 $ - 1.000 $ 214,343.08 1.000 $ 214,343.08 100.00%
0102 1 2 MAINTENANCE OF TRAFFIC (NOT TO EXCEED 10% OF TOTAL OF ITEMS 3-56)1 LS $139,628.97 $ 139,628.97 0.10 $ 13,962.90 0.900 $ 125,666.08 1.000 $ 139,628.98 100.00%
0104 10 3 3 SEDIMENT BARRIER 8,481 LF $0.83 $ 7,039.23 $ - 7856.000 $ 6,520.48 7856.000 $ 6,520.48 92.63%
0104 11 4 FLOATING TURBIDITY BARRIER 179 LF $9.40 $ 1,682.60 $ - 179.000 $ 1,682.60 179.000 $ 1,682.60 100.00%
0104 12 5 STAKED TURBIDITY BARRIER- NYLON REINFORCED PVC 119 LF $4.54 $ 540.26 $ - 119.000 $ 540.26 119.000 $ 540.26 100.00%
0104 15 6 SOIL TRACKING PREVENTION DEVICE 2 EA $2,596.58 $ 5,193.16 $ - 2.000 $ 5,193.16 2.000 $ 5,193.16 100.00%
0104 18 7 INLET PROTECTION SYSTEM 3 EA $105.11 $ 315.33 $ - 3.000 $ 315.33 3.000 $ 315.33 100.00%
0110 1 1 8 CLEARING & GRUBBING 5.994 AC $6,706.03 $ 40,195.94 $ - 5.994 $ 40,195.94 5.994 $ 40,195.94 100.00%
0120 1 9 REGULAR EXCAVATION 800 CY $9.88 $ 7,904.00 $ - 800.000 $ 7,904.00 800.000 $ 7,904.00 100.00%
0120 6 10 EMBANKMENT 6,000 CY $16.87 $ 101,220.00 $ - 6000.000 $ 101,220.00 6000.000 $ 101,220.00 100.00%
0285701 11 OPTIONAL BASE, BASE GROUP 01 4,017 SY $26.76 $ 107,494.92 $ - 4017.000 $ 107,494.92 4017.000 $ 107,494.92 100.00%
0285715 12 OPTIONAL BASE, BASE GROUP 15 (BLACK BASE TYPE B 12.5) (10")15,841 SY $57.64 $ 913,075.24 $ - 15841.000 $ 913,075.24 15841.000 $ 913,075.24 100.00%
0327 70 1 13 MILLING EXIST ASPH PAVT, 1" AVG DEPTH 14,774 SY $2.30 $ 33,980.20 $ - 14696.000 $ 33,800.80 14696.000 $ 33,800.80 99.47%
0334 1 13 14 SUPERPAVE ASPHALTIC CONC, TRAFFIC C (Includes SP 9.5 AND SP 12.5)3,500 TN $99.58 $ 348,530.00 -11.43 $ (1,138.20)3425.800 $ 341,141.16 3414.370 $ 340,002.96 97.55%
0339 1 15 MISCELLANEOUS ASPHALT PAVEMENT 20 TN $282.13 $ 5,642.60 11.43 $ 3,224.75 17.500 $ 4,937.28 28.930 $ 8,162.03 144.65%
0400 1 2 16 CONCRETE CLASS I, ENDWALLS 64 CY $514.48 $ 32,926.72 $ - 64.000 $ 32,926.72 64.000 $ 32,926.72 100.00%
0425 1531 17 INLETS, DITCH BOTTOM, TYPE C MODIFIED- BACK OF SIDEWALK, <10'2 EA $3,246.62 $ 6,493.24 $ - 2.000 $ 6,493.24 2.000 $ 6,493.24 100.00%
0425 1541 18 INLETS, DT BOT, TYPE D, <10'2 EA $3,581.54 $ 7,163.08 $ - 2.000 $ 7,163.08 2.000 $ 7,163.08 100.00%
0430 174 115 19 PIPE CULVERT, OPTIONAL MATERIAL, ROUND, 15"SD 242 LF $68.51 $ 16,579.42 $ - 191.000 $ 13,085.41 191.000 $ 13,085.41 78.93%
0430 174 118 20 PIPE CULVERT, OPTIONAL MATERIAL, ROUND, 18"SD 40 LF $ 79.470 $ 3,178.80 $ - 34.000 $ 2,701.98 34.000 $ 2,701.98 85.00%
0430 175 142 21 PIPE CULVERT, OPT MATERIAL, ROUND, 42"S/CD 540 LF $ 255.72 $ 138,088.80 $ - 480.000 $ 122,745.60 480.000 $ 122,745.60 88.89%
0430 880 01 22 WAPRO VALVE, 0-24" (or equivalent)1 EA $ 9,921.07 $ 9,921.07 $ - 1.000 $ 9,921.07 1.000 $ 9,921.07 100.00%
0430 886 42 23 MANATEE GRATE FIXED FOR 42" PIPE 20 EA $ 1,280.71 $ 25,614.20 $ - 20.000 $ 25,614.20 20.000 $ 25,614.20 100.00%
0430 982 125 24 MITERED END SECTION, OPTIONAL ROUND, 18" CD 1 EA $708.10 $ 708.10 $ - 1.000 $ 708.10 1.000 $ 708.10 100.00%
0436 1 1 25 TRENCH DRAIN, STANDARD 46 LF $120.72 $ 5,553.12 $ - 46.000 $ 5,553.12 46.000 $ 5,553.12 100.00%
0515 1 2 26 PIPE HANDRAIL - GUIDERAIL, ALUMINUM 100 LF $54.66 $ 5,466.00 2.00 $ 109.32 100.000 $ 5,466.00 102.000 $ 5,575.32 102.00%
0522 2 27 CONCRETE SIDEWALK AND DRIVEWAYS, 6" THICK 400 SY $53.11 $ 21,244.00 $ - 400.000 $ 21,244.00 400.000 $ 21,244.00 100.00%
0526 1 1 28 PAVERS, ARCHITECTURAL, ROADWAY 350 SY $73.30 $ 25,655.00 $ - 315.000 $ 23,089.50 315.000 $ 23,089.50 90.00%
0527 2 29 DETECTABLE WARNINGS 113 SF $29.32 $ 3,313.16 $ - 113.000 $ 3,313.16 113.000 $ 3,313.16 100.00%
0530 3 4 30 RIPRAP, RUBBLE, F&I, DITCH LINING 340 TN $139.25 $ 47,345.00 $ - 340.000 $ 47,345.00 340.000 $ 47,345.00 100.00%
0530 74 31 BEDDING STONE 350 TN $38.72 $ 13,552.00 $ - 350.000 $ 13,552.00 350.000 $ 13,552.00 100.00%
0536 1 0 32 GUARDRAIL -ROADWAY, GENERAL/LOW SPEED TL-2 280 LF $23.23 $ 6,504.40 $ - 280.000 $ 6,504.40 280.000 $ 6,504.40 100.00%
0536 73 33 GUARDRAIL REMOVAL 308.00 LF $ 4.43 $ 1,364.44 $ - 308.000 $ 1,364.44 308.000 $ 1,364.44 100.00%
0536 85 20 34 GUARDRAIL END TREAT- TRAILING ANCHORAGE 2.00 EA $ 1,217.05 $ 2,434.10 $ - 2.000 $ 2,434.10 2.000 $ 2,434.10 100.00%
0536 85 24 35 GUARDRAIL END ANCHORAGE ASSEMBLY/END TREATMENT- PARALLEL 2.00 EA $ 3,429.85 $ 6,859.70 $ - 2.000 $ 6,859.70 2.000 $ 6,859.70 100.00%
0570 1 2 36 PERFORMANCE TURF, SOD 13,049.00 SY $ 4.06 $ 52,978.94 $ - 13049.000 $ 52,978.94 13049.000 $ 52,978.94 100.00%
0700 1 11 37 SINGLE POST SIGN, F&I GROUND MOUNT, UP TO 12 SF 23.00 AS $ 180.34 $ 4,147.82 $ - 20.000 $ 3,606.80 20.000 $ 3,606.80 86.96%
0700 1 50 38 SINGLE POST SIGN, RELOCATE 8.00 AS $ 123.92 $ 991.36 $ - 5.000 $ 619.60 5.000 $ 619.60 62.50%
0700 1 60 39 SINGLE POST SIGN, REMOVE 19.00 AS $ 68.60 $ 1,303.40 $ - 17.000 $ 1,166.20 17.000 $ 1,166.20 89.47%
0701 18101 40 PROFILED THERMOPLASTIC,STANDARD- ASPHALT SURFACES, WHITE, SOLID,6"2.16 GM $ 5,366.05 $ 11,601.40 2.319 $ 12,443.87 0.000 $ - 2.319 $ 12,443.87 107.26%
0701 18201 41 PROFILED THERMOPLASTIC,STANDARD- ASPHALT SURFACES, YELLOW, SOLID,6"1.48 GM $ 5,366.05 $ 7,941.75 0.00 $ - 0.000 $ - 0.000 $ - 0.00%
0706 3 42 RETRO-REFLECTIVE PAVEMENT MARKERS 190.00 EA $ 4.98 $ 946.20 255.00 $ 1,269.90 0.000 $ - 255.000 $ 1,269.90 134.21%
0711 11123 43 THERMOPLASTIC, STANDARD, WHITE, SOLID, 12" FOR CROSSWALK AND ROUNDABOUT 64.00 LF $ 4.43 $ 283.52 229.00 $ 1,014.47 0.000 $ - 229.000 $ 1,014.47 357.81%
0711 11124 44 THERMOPLASTIC, STANDARD, WHITE, SOLID, 18" FOR DIAGONALS AND CHEVRONS 28.00 LF $ 4.98 $ 139.44 28.00 $ 139.44 0.000 $ - 28.000 $ 139.44 100.00%
0711 11125 45 THERMOPLASTIC, STANDARD, WHITE, SOLID, 24" FOR STOP LINE AND CROSSWALK 75.00 LF $ 6.09 $ 456.75 89.00 $ 542.01 0.000 $ - 89.000 $ 542.01 118.67%
0711 11170 46 THERMOPLASTIC, STANDARD, WHITE, ARROW 2.00 EA $ 82.98 $ 165.96 2.00 $ 165.96 0.000 $ - 2.000 $ 165.96 100.00%
0711 11224 47 THERMOPLASTIC, STANDARD, YELLOW, SOLID, 18" FOR DIAGONAL OR CHEVRON 73.00 LF $ 4.98 $ 363.54 31.00 $ 154.38 0.000 $ - 31.000 $ 154.38 42.47%
0711 16101 48 THERMOPLASTIC, STANDARD-OTHER SURFACES, WHITE, SOLID, 6"0.32 GM $ 3,872.41 $ 1,254.66 0.381 $ 1,475.39 0.000 $ - 0.381 $ 1,475.39 117.59%
0711 16201 49 THERMOPLASTIC, STANDARD-OTHER SURFACES, YELLOW, SOLID, 6"0.06 GM $ 3,872.37 $ 228.47 1.618 $ 6,265.49 0.000 $ - 1.618 $ 6,265.49 2742.37%
1050 31206 50 UTILITY PIPE- POLY VINYL CHLORIDE, FURNISH & INSTALL, WATER/SEWER, 6"2.00 EA $ 7,634.38 $ 15,268.76 $ - 2.000 $ 15,268.76 2.000 $ 15,268.76 100.00%
1080 26102 51 UTILITY FIXTURE, VAC/AIR ASSEMBLY, FURNISH & INSTALL 2"2.00 EA $ 10,547.49 $ 21,094.98 $ - 2.000 $ 21,094.98 2.000 $ 21,094.98 100.00%
1080 33106 52 UTILITY FIXTURE, PLUG VALVE, FURNISH AND INSTALL 6"4.00 EA $ 1,976.90 $ 7,907.60 $ - 4.000 $ 7,907.60 4.000 $ 7,907.60 100.00%
1080 33500 53 UTILITY FIXTURE, PLUG VALVE, ADJUST/MODIFY 2.00 EA $ 829.80 $ 1,659.60 $ - 2.000 $ 1,659.60 2.000 $ 1,659.60 100.00%
1080 24500 54 UTILITY FIXTURE, VALVE ASSEMBLY, ADJUST/MODIFY 8.00 EA $ 846.40 $ 6,771.20 $ - 8.000 $ 6,771.20 8.000 $ 6,771.20 100.00%
1080 26500 55 UTILITY FIXTURE, VAC/AIR ASSEMBLY, ADJUST/MODIFY 1.00 EA $ 1,272.36 $ 1,272.36 $ - 1.000 $ 1,272.36 1.000 $ 1,272.36 100.00%
1644 11308 56 FIRE HYDRANT, F&I, STANDARD, 2 HOSE (2-1/2 INCH), 1 PUMPER (4-1/2 INCH)2.00 EA $ 5,255.42 $ 10,510.84 $ - 2.000 $ 10,510.84 2.000 $ 10,510.84 100.00%
CC 950-RDW 57 OWNER ALLOWANCE - ROADWAY 1.00 LS $ 300,000.00 $ 300,000.00 $ - 0.000 $ - 0.000 $ - 0.00%
0327 70 5-G 58 HARBOR PL N TO PALM AVE 2,222.00 SY $ 4.95 $ 10,998.90 428.97 $ 2,123.40 2222.000 $ 10,998.90 2650.970 $ 13,122.30 119.31%
0334 1 13-G 59 RESURFACE 2" WITH SP 12.5 TLC 245.00 TN $ 120.60 $ 29,547.00 24.31 $ 2,931.79 245.000 $ 29,547.00 269.310 $ 32,478.79 109.92%
0327 70 5-H 60 PAPAYA ST TO GOODLAND DR 988.00 SY $ 5.39 $ 5,325.32 $ - 773.870 $ 4,171.16 773.870 $ 4,171.16 78.33%
0334 1 13-H 61 RESURFACE 2" WITH SP 12.5 TLC 109.00 TN $ 132.77 $ 14,471.93 $ - 79.300 $ 10,528.66 79.300 $ 10,528.66 72.75%
0327 70 5-P 62 GOODLAND DR TO EAST CT 3,475.00 SY $ 3.71 $ 12,892.25 $ - 3457.490 $ 12,827.29 3457.490 $ 12,827.29 99.50%
0334 1 13-P 63 RESURFACE 2" WITH SP 12.5 TLC 383.00 TN $ 105.11 $ 40,257.13 $ - 349.290 $ 36,713.87 349.290 $ 36,713.87 91.20%
CONTRACT TIME GOODLAND DRIVE REHABILITATION
CONTRACT DAYS 20-7807
% TIME 4500209807
UNIT
PRICE
CONTRACT
AMOUNT
ESTIMATE
THIS PERIOD
PREVIOUS
PERIOD
ESTIMATE
TO DATE
% COMP
Page 1 of 21116.E.3.dPacket Pg. 1265Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
0327 70 5-Y 64 PEAR TREE AVE TO BAYSHORE WAY 1,787.00 SY $ 5.81 $ 10,382.47 133.28 $ 774.36 1787.000 $ 10,382.47 1920.280 $ 11,156.83 107.46%
0334 1 13-Y 65 RESURFACE 2" WITH SP 12.5 TLC 197.00 TN $ 107.32 $ 21,142.04 $ - 192.000 $ 20,605.44 192.000 $ 20,605.44 97.46%
ORIGINAL CONTRACT 2,899,055.48$ 45,459.23$ 2,520,746.82$ 2,566,206.05$ 88.52%
Change Orders
C1 Asbestos Pipe / Structure Modification / Sinkhole Repairs ($16,522.51 Paid out of Owner Allowance) 1 LS 16,522.51$ 16,522.51$ 1.00 16,522.51$ 0.000 -$ 1.000 16,522.51$ 100.00%
C2 -$ -$ 0.000 -$ 0.000 -$ #DIV/0!
-$ 0.000 -$ 0.000 -$ #DIV/0!
C3 -$ -$ 0.000 -$ 0.000 -$ #DIV/0!
SUBTOTAL CHANGE ORDERS 16,522.51$ 16,522.51$ -$ 16,522.51$ 100.00%
TOTAL ORIGINAL CONTRACT + CHANGE ORDERS 2,915,577.99$ 61,981.74$ 2,520,746.82$ 2,582,728.55$ 88.58%
ORIGINAL CONTRACT AMOUNT
CHANGE ORDERS TO DATE NOTES:Pay Request Includes current amount due plus retainage
CURRENT CONTRACT AMOUNT
WORK COMPLETED TO DATE 2,582,728.55$
RETAINAGE (5%) TO DATE SIGNED:
WORK COMPLETED LESS RETAINAGE
LESS TOTAL PREVIOUS REQUESTS
REIMBURSABLE RETAINAGE THIS ESTIMATE
AMOUNT PAYABLE THIS ESTIMATE
REMAINING CONTRACT BALANCE
PERCENT WORK COMPLETED TO DATE
2,582,728.55$
2,899,055.48$
2,899,055.48$
-$ Mark D. Mabee
2,582,728.55$ Mark D. Mabee
2,394,709.49$ Project Manager
188,019.06$
316,326.93$
89.09%
Page 2 of 21216.E.3.dPacket Pg. 1266Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
After the Fact Form
Revised 06/17/2021
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount:Contract #:Purchase Order:
Why is this deemed a non-compliant purchase?Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
13 316.E.3.d
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14 16.E.3.d
Packet Pg. 1268 Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
15 16.E.3.d
Packet Pg. 1269 Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
16 16.E.3.d
Packet Pg. 1270 Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
17 16.E.3.d
Packet Pg. 1271 Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
Vendor Name Unit Price
Everglades $1,311.39
Lawn Equipment Center $1,659.99
Ohio Power Tool $1,659.99
This price is per unit, we need a total of:
5 units for 163620 - $1,311.39 x 5 = $6,556.95
2 units for 163647 - $1,311.39 x 2 = $2,622.78
4 Units for 172928 /172929 - $1,311.39 x 4 = $5,245.56
o Total of $14,425.29
18 16.E.3.d
Packet Pg. 1272 Attachment: 0322 After the Fact Backup - FY22 (21609 : Procurement Services administrative reports)
After the Fact Form
Revised 06/17/2021
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount:Contract #:Purchase Order:
Why is this deemed a non-compliant purchase?Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
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