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Backup Documents 03/08/2022 Item #16D10 (z_ PLS 16010 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials _ Date 1. Jeffrey Newman Operations & Veterans `W 3/7/22 Services 2. Jennifer Belpedio County Attorney Office al 3/8-i a% 3. BCC Office Board of County Commissioners le by ti/l jl$/zz 4. Minutes and Records Clerk of Court's Office 6/44" 31 /? ?-- Mi PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Jeffrey Newman Phone Number 252-4027 Contact/ Department Operations and Veterans Services Agenda Date Item was 3/8/2022 Item 16D I 0 Approved by the BCC Type of Document Miracle Program 1 &2 MOUs Number of Original 2 Attached Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? �`_ OK JN Stamp OK if Original is NOT required 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JN signed by the Chairman,with the exception of most letters,must be reviewed and signed ,7 ,(1 by the Office of the County Attorney. � " 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JN document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JN signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JN should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on�.'1 922 and all changes made during the JN N/A is not an meeting have been incorporated in the attached document. The County Attorney's option for Office has reviewed the changes,if applicable. 3r I a 1 this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not an BCC,all changes directed by the BCC have been made,and the document is ready for the option for Chairman's signature. this line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16010 MEMORANDUM Date: March 9, 2022 Cc: Jeffrey Newman, CHS Operations and Veterans Affairs From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Miracle Program —MOU's #1 & #2 Attached is a copy of the document as referenced above, (Item #16D10) approved by the Board of County Commissioners on Tuesday, March 8, 2022. The original has been kept by the Board's Minutes and Records Department as part of the Boards Official Records. If you have any questions, please contact me at 252-7240. Thank you. Attachment 16010 BGCCC/ParksRecrcationCollierMiracic.12022 MEMORANDUM OF UNDERSTANDING: between BOYS & GIRLS CLUB OF COLLIER COUNTY,FLORIDA,INC. and COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA FOR THE DELIVERY OF 21ST CENTURY COMMUNITY LEARNING CENTERS PROGRAM "MIRACLE 1" YEAR 3: MARCH 2022—JUNE 2022 IN COLLIER COUNTY This Memorandum of Understanding is entered into between the Boys & Girls Club of Collier County, Florida,Inc. (hereinafter referred to as the"BGCCC") and Collier County, a political subdivision of the State of Florida(hereinafter referred to as the"Parks and Recreation"). I. Purpose The purpose of this Memorandum of Understanding is to support the implementation of the 2i' Century Community Learning Centers grant program in Collier County, Florida, in a project known locally as Miracle sited in Eden Park, Highlands, Pinecrest, Lake Trafford, and Village Oaks Elementary and Immokalee Middle Schools. II. Services to be provided by Parks and Recreation Division The Parks and Recreation Division agrees to: A. Implement the Parks and Recreation Division component of the Miracle grant in accordance with the approved application, specific contract deliverables, and the Parks and Recreation project outline for program year 2022 attached (See Altaehmeot 2); B. Maintain usual and customary records which will be available upon request; C. Participate in Advisory Council meetings to provide reports and updates and to offer programmatic suggestions; D. Submit in writing any and all proposed changes in program to BGCCC for written approval prior to implementation; E. Submit to the BGCCC invoices for its services rendered to include materials/supplies, personnel, and refreshments as needed for participants. Such invoices may be computer-generated and may be in electronic, facsimile, or paper format; F. Submit final invoice and report no later than July 15, 2022. Failure to submit final invoice and report by July 15, 2022, will constitute breach of contract and result in the forfeiture of all or partial funding relative to the 4"'quarter,(See Attachment 1); and Page 1 of 6 1601 BGCCC/Parks RecreationCollierM4iracic 1 2022 G. Provide Certificate of Insurance that lists the Boys& Girls Club of Collier County, Florida, Inc. as an additional insured on General Liability Insurance and a Waiver of Subrogation for the Boys & Girls Club of Collier County with respect to the General Liability, Auto, & Workers Compensation. III. Services to be provided by the Boys & Girls Club of Collier County, Florida, Inc. The Boys & Girls Club of Collier County, Inc. agrees to: A. Provide fiscal services to the Parks and Recreation Division as necessary to support the implementation of the 2151 Century Community Learning Centers Program grant in accordance with the approved application and the budget attached; B. Provide reimbursement within ten (10) days of receipt of Director approved invoice and receipt of funds; the total funds from all MOUs are not to exceed annual funding amount of: $21,000.00 during the 2022 YEAR 3 of the project; C. Provide one Coordinator to assist Parks and Recreation in the full implementation of the Miracle project. IV. General Conditions A. The Parks and Recreation Division and its representative signing this document attest that: 1. Parks and Recreation Division as an organization in part or as a whole is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; and, 2. Parks and Recreation Division or any of its agents are not suspended or debarred or otherwise excluded from Recreation receiving Federal funds. B. Parks and Recreation Division and the BGCCC agree that: 1. Each party is solely responsible for the negligent acts or willful omissions of its own designated agents and agrees to hold the other parties harmless against any claim or suit,including all costs and attorney's fees arising from the act, omission, or negligence of its own officers, agents,volunteers or employees, including,but not limited to, claims or suits based on allegations of discrimination on the basis of race, creed, color, national origin, gender, age, sexual orientation, or disability; 2, The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida agree to be responsible for the negligent acts or willful omissions of their own designated agents only to the extent allowed by § 768.28, Florida Statutes; 3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida and Federal law, and that such Recreation records shall be used only for purposes allowed under § 1002.22, Florida Statutes, and shall be shared only with written parental permission; and 4. Each party commits to support the other in its implementation and to work collaboratively with the other and in consultation with the Florida Department of Education program office if any changes, adjustments, or improvements to this arrangement become necessary or desirable. Page 2 of 6 Gpo 1601U I I(;C't'C/Parksltixai a o CuII rl4tirac Ic 12 022 V. Duration of Memorandum of Understanding This Memorandum of Understanding shall begin when signed by all parties and shall end on July 31, 2022,except as provided in Article VI ("Termination") of this Memorandum of Understanding. It is understood that this agreement may be amended during the program year at the direction of the Florida Department of Education or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties. G VI.Termination Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made herein upon no less than thirty (30)days advance notice to each of the other parties. In the event of termination by either party, payment will be made by the Boys & Girls Club of Collier County, Inc. to Parks and Recreation Division for services rendered through the effective date of termination. In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in the spaces provided. Cf.) • 3)8 )a� Willia L. McDaniel, Jr., Chair Date Collier County Board of County Commissioners 2/71(2/ Megan McCall President/CEO Date Boys & Girls ' lub if Collier County, Florida, Inc. ATTEST Approved as to form and legality -- CRYSTAL K.KINZEL,CLERK 0.7 By: ��:1 �e�rr air Assistant Count A Attest as to n y orne'' � rb\ Ch�m siafatUre'o'nly. \2J CEO Page 3 of 6 16010 BGCCC/Parks Rc cre,ttionCull ierMiraek:1 2022 Attachment I Reports and Penalties A. Camp Program Sessions Invoice Date ': Deliverables included withInvoice Penalties IS` Session ll Daily schedule of classes offered; description and goals of Each of these two requirements March 2022 each class; name(s)of staff, qualifications,and is worth 50%of funding documentation of mandated background checks requested. COEnd of Session report including: (1)original sign-in sheets Failure to submit final containing student names, schools,dates and total number invoice and report by July served;(2)Pre-and Post-test/survey results indicating 15,2022 will constitute student progress toward goals; (3)name(s)of staff and hours breach of contract and worked forfeiture of full or partial fundin 2°`'Session © Daily schedule of classes offered;description and goals of Each of these two requirements June 2022 each class;name(s)of staff,qualifications,and is worth 50%of funding documentation of mandated background checks requested. © End of Session report including: (1)original sign-in sheets • containing student names,schools,dates and total number served;(2)Pre-and Post-test/survey results indicating • student.progress toward goals; (3)name(s)of staff and hours worked Attacltr-rnent 2 CAMP AND SATURDAY SESSIONS: March 14t1'to March 18,2022; June 13t1'—June 24,2022; Saturday Session(s)Date(s)TBD The Camp and Saturday Session Programs will take place at the Immokalee Sports Complex and will be guided by the following: • Parks and Recreation will work with Miracle Site Coordinators to ensure all activities align with the approved grant application goals and objectives • Parks and Recreation will supply 2 paid Leaders and evidence of the required background check for each • Miracle and Parks and Recreation staff will recruit Recreation assistants from Miracle regular staff to maintain a 1:15 ratio • Miracle Site Coordinators will recruit and enroll students for Saturday and Camp Sessions • Miracle Site Coordinators will coordinate with Parks and Recreation to ensure all necessary paperwork is completed and on file • March 2022 schedule: Monday through Friday: March 14,15, 16, 17, and 18, 2022 from 8:30 AM— 1:30 PM • June 2022 schedule: Monday through Friday from 8:30 AM—4:30 PM June 13, 14, 15, 16,and 17; Week 2: June 20 -June 24, 2022 • A maximum of 130 students will attend each session • If students use the pool,an additional fee of$1 per child per day will be charged • Pool usage will be determined based on balance remaining from swimming fees referenced above • There is an option of three (3) additional Saturday sessions funded within the existing budget if there is agreement between both parties Page 4 of 6 CAO 16010 }w(:(_CiParksRecacationCollierMiracle 12O22 The Fee Structure • 4 @ $100 per day Leaders (paid Parks and Recreation staff) $400 • Facility Usage (gym, field, classroom) and Clean-up $400 • Pool and material/supplies ($2.75 x 164) $451 $1,251 per day x 15 days =$ 18,765 $18,765 total A Camp and/or Saturday Session Report will be submitted at the end of each session to the Miracle Project Coordinator, who represents the Boys & Girls Club of Collier County, Inc. Each report, at a minimum, will include: original sign-in sheets; a daily calendar of classes and activities; goals/objectives and related activities for each component;pre-post assessments/surveys demonstrating the learning that occurred;the names of all staff per day. Page 5 of C CAO 16010 [3(:ACC:(:IParksRem tionCollicrMirac le.I 2022 Attachment 3 The total of all MOUs for the 2020-2022 school ear will not exceed the annual bud:et of$21,000.00. Item Amount March—June 2022 $18,765.00 Contracted Services: Camp Services The Fee Structure • 4 @$100 per day Leaders (paid Parks and Recreation staff) $400 • Facility Usage (gym, field, classroom) and Clean-up $400 • Pool and material/supplies ($2.75 x 164) $451 $1,251 per day x 15 days= $ 18,765 $18,765 total Total; $18,765.00 March—June 2022 $2,235.00 Contracted Services: Additional Services Additional weekend events, swimming, spring and Summer Camps, transportation Total: $2,235.00 Total MOU 2022 Budget $21,000.00 Page 6 of 6 CAO 16Q 10 BGCCCIParksltccreationCollicrMiracle2 2022 MEMORANDUM OF UNDERSTANDING: between BOYS & GIRLS CLUB OF COLLIER COUNTY, FLORIDA, INC. and COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA FOR THE DELIVERY OF 215' CENTURY COMMUNITY LEARNING CENTERS PROGRAM "MIRACLE 2" YEAR 2: MARCH 2022-Jun, 2022 IN COLLIER COUNTY This Memorandum of Understanding is entered into between the Boys & Girls Club of Collier County, Florida, Inc. (hereinafter referred to as the "BGCCC") and Collier County, a political subdivision of the State of Florida (hereinafter referred to as the"Parks and Recreation"). 1. Purpose The purpose of this Memorandum of Understanding is to support the implementation of the 21' Century Community Learning Centers grant program in Collier County, Florida, in a project known locally as Miracle sited in Highlands Elementary, Village Oaks Elementary, and Immokalee Middle Schools. II. Services to be provided by Parks and Recreation Division The Parks and Recreation Division agrees to: A. Implement the Parks and Recreation Division component of the Miracle grant in accordance with the approved application, specific contract deliverables, and the Parks and Recreation project outline for program year 2021-2022 attached (See Attachment 2); B. Maintain usual and customary records which will be available upon request; C. Participate in Advisory Council meetings to provide reports and updates and to offer programmatic suggestions; D. Submit in writing any and all proposed changes in the program to BGCCC for written approval prior to implementation; E. Submit to the BGCCC invoices for its services rendered to include materials/supplies, personnel, and refreshments as needed for participants. Such invoices may be computer-generated and may be in electronic, facsimile, or paper format; F. Submit final invoice and report no later than July 15, 2022. Failure to submit final invoice and report by July 15, 2022, will constitute breach of contract and result in the forfeiture of all or partial funding relative to the 4'I' quarter. (See Attachment 1); and Page 1of6 BGCCC/ParksRccreationCollierMiracle2 2021 6 Y 1 0 G. Provide Certificate of Insurance that lists the Boys& Girls Club of Collier County, Florida, Inc. as an additional insured on General Liability Insurance and a Waiver of Subrogation for the Boys & Girls Club of Collier County with respect to the General Liability, Auto, & Workers Compensation. III. Services to be provided by the Boys & Girls Club of Collier County,Florida, Inc. The Boys & Girls Club of Collier County, Inc. agrees to: A. Provide fiscal services to the Parks and Recreation Division as necessary to support the implementation of the 21 st Century Community Learning Centers Program grant in accordance with the approved application and the budget attached; B. Provide reimbursement within ten (10) days of receipt of Director approved invoice and receipt of funds; the total funds from all MOUs are not to exceed annual funding amount of: $15,000.00 during the 2022 YEAR 2 of the project; C. Provide one Coordinator to assist Parks and Recreation in the full implementation of the Miracle project. IV. General Conditions A. The Parks and Recreation Division and its representative signing this document attest that: 1. Parks and Recreation Division as an organization in part or as a whole is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; and, 2. Parks and Recreation Division or any of its agents are not suspended or debarred or otherwise excluded from Recreation receiving Federal funds. B. Parks and Recreation Division and the BGCCC agree that: 1. Each party is solely responsible for the negligent acts or willful omissions of its own designated agents and agrees to hold the other parties harmless against any claim or suit,including all costs and attorney's fees arising from the act, omission,or negligence of its own officers, agents, volunteers or employees, including, but not limited to, claims or suits based on allegations of discrimination on the basis of race, creed, color, national origin,gender, age, sexual orientation, or disability; 2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida agree to be responsible for the negligent acts or willful omissions of their own designated agents only to the extent allowed by § 768.28, Florida Statutes; 3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida and Federal law, and that such Recreation records shall be used only for purposes allowed under § 1002.22, Florida Statutes, and shall be shared only with written parental permission; and 4. Each party commits to support the other in its implementation and to work collaboratively with the other and in consultation with the Florida Department of Education program office if any changes, adjustments, or improvements to this arrangement become necessary or desirable. V. Duration of Memorandum of Understanding This Memorandum of Understanding shall begin when signed by all parties and shall end on July 31,2022,except as provided in Article VI ("Termination") of this Memorandum of Understanding. It is understood that this Page 2 of 6 16010 ROC:CC/Parks R meat ionC_ollicrMiracicr2 2022 agreement may be amended during the program year at the direction of the Florida Department of Education or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties. VI. Termination Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination by either party, payment will be made by the Boys & Girls Club of Collier County, Florida, Inc. to Parks and Recreation Division for services rendered through the effective date of termination. In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in the spaces provided. Williat L. McDaniel, Jr., Chair Date Collier County Board of County Commissioners C'.-/f/(i( Yli M resident/CEO Dat Boys of Collier County, Florida, Inc. \T7'EST •RYSTAL K.KIN EL,CLERK Approved as to form and legality Attest as to Chaim s As stant County A orney 03> ate` tignature only. Page 3 of 6 16010 BCCCC/ParksRecreationCollierMjracle2 2022 Attachment J Reports and Penalties A. Camp Program Sessions Invoice Date. Deliverables included with"Invoice Penalties 1 S` Session © Daily schedule of classes offered; description and goals of Each of these two requirements March 2022 each class; name(s)of staff, qualifications,and is worth 50% of funding documentation of mandated background checks requested. 0 End of Session report including: (1) original sign-in sheets containing student names,schools, dates, and total number served; (2)Pre-and Post-test/survey results indicating student progress toward goals; (3) name(s)of staff and hours worked 2nd.Session, •, 21 Daily schedule pf classes offered,description and goals of Each of these two requ uie anents June 2022 ,each class,names)of staff,qualifications,and is worth 50%of funding documentation of mandated background checks requested, ® End of Session report including.. (I)original sign-in sheets.. .Failure to submit final'`.: containing student names,schools, dates,.and total number invoice:and repot t by July served (2) Pte aiid Post-test/survey results indicating 15,2022 Will constitute: student progi ess toward goals,;(3)name(s)of staff and hours breach of:contt act and. *oi'ked or elforfeiture of:full or partial fu. . A(NNNellmen!2 CAMP AND SATURDAY SESSIONS: March 14"' to March 18,2022;June 13'''—.Tune 24,2022; Saturday Session(s)Date(s) TBD The Camp and Saturday Session Programs will take place at the Immokalee Sports Complex and will be guided by the following: • Parks and Recreation will work with Miracle Site Coordinators to ensure all activities align with the approved grant application goals and objectives • Parks and Recreation will supply paid Leaders and evidence of the required background check for each • Miracle and Parks and Recreation staff will recruit Recreation assistants from Miracle regular staff to maintain a 1:15 ratio • Miracle Site Coordinators will recruit and enroll students for Saturday and Camp Sessions • Miracle Site Coordinators will coordinate with Parks and Recreation to ensure all necessary paperwork is completed and on file • March 2022 schedule: Monday through Friday: March 14,15, 16, 17,and 18, 2022 from 8:30 AM— 1:30 PM • June 2022 schedule: Monday through Friday from 8:30 AM—4:30 PM June 13, 14, 15, 16,and 17; Week 2: June 20 - June 24, 2022 • A maximum of 130 students will attend each session • If students use the pool, an additional fee of$1 per child per day will be charged • Pool usage will be determined based on balance remaining from swimming fees referenced above • There is an option of three (3) additional Saturday sessions funded within the existing budget if there is agreement between both parties Page 4 of 6 d 0 16010 C3GCCC;/ParksRccrcationCollierM iracle2 2022 The Fee Structure • 3 @$100 per day Leaders (paid Parks and Recreation staff) $300 • Facility Usage (gym, field, classroom) and Clean-up $300 • Pool and material/supplies $250 $850 per day x 15 days=$12,750 $12,750 total A Camp and/or Saturday Session Report will be submitted at the end of each session to the Miracle Project Coordinator, who represents the Boys & Girls Club of Collier County. Each report, at a minimum, will include: original sign-in sheets; a daily calendar of classes and activities; goals/objectives and related activities for each component;pre-post assessments/surveys demonstrating the learning that occurred;the names of all staff per day. Page 5 of 6 0 0 16010 BGCCC/ParksRecreationCellierMiracle2 2022 Attachment 3 The total of all MOUs for the 2021-2022 school ear will not exceed the annual bud:et of$15,000.00. Item Amount August—June 2022 $12,750.00 Contracted Services: Camp Services The Fee Structure • 3 @ $100 per day Leaders (paid Parks and Recreation staff) $300 • Facility Usage (gym, field, classroom) and Clean-up $300 • Pool and material/supplies $250 $850 per day x 15 days = $12,750 $12,750 total Total: $12,750,00 August—June 2022 $2,250.00 Contracted Services:Additional Services Additional weekend events, swimming, spring and Summer Camps, transportation Total: $2a250 00 4�0� sa22 Bll+d�iet ����Aao 00 Page 6 of 6