Agenda 03/08/2022 Item #16E 3 (Procuremnet Services Division Change Orders)03/08/2022
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Four (4) change orders that in aggregate modify contracts by $107,083.57 and add 159 calendar
days to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Two (2) after the fact memos with a fiscal impact of $0.00 for additional services
FISCAL IMPACT: The net total for the six (6) items is $107,083.57.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0308 Change Order Report - FY22 (PDF)
2. 0308 Change Order Backup - FY22 (PDF)
3. 0308 After the Fact Report - FY22 (PDF)
4. 0308 After the Fact Backup - FY22 (PDF)
16.E.3
Packet Pg. 928
03/08/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3
Doc ID: 21452
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 03/08/2022
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
02/22/2022 9:16 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
02/22/2022 9:16 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 02/22/2022 11:08 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 02/22/2022 11:27 AM
Agenda Clerk Preview Michael Cox Agenda Clerk Preview Completed 02/22/2022 3:28 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 02/24/2022 8:46 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/24/2022 8:51 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 02/24/2022 9:29 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/25/2022 9:29 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 03/01/2022 3:30 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 03/08/2022 9:00 AM
16.E.3
Packet Pg. 929
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager
Original Contract
Amount
Current Contract
Amount
Current Change
Order Amount
Revised Contract
Amount
% Over
Board
Approved
Amount
Contract
Length
Change in
length
(Days)
Updated
contract
length
Change in
length
(%)
1 1 20-7741 2 2/2/2022
Carica Pump and Pipe
Improvements Florida Design Drilling, Inc. PUEPMD - Shon Fandrich $1,354,000.00 $1,354,000.00 $0.00 $1,354,000.00 0.00% 550 60 610 10.91%
2 6 21-7878 4 2/9/2022
DIWPS Utilities & Concrete
Containment PWC Joint Venture, LLC Solid & Hazardous Waste -
Paul Abbott $1,888,519.00 $1,888,519.00 $0.00 $1,888,519.00 0.00% 252 50 302 19.84%
3 8 20-7722 2 2/10/2022
Design-Build of NCWRF
Headworks The Haskell Company PUEPMD - Wayne Karlovich $28,738,890.00 $28,237,154.92 $272,656.00 $28,509,810.92 0.97% 764 49 813 6.41%
4 37 17-7198 1 2/15/2022
Collier County Sports Complex
Phase 2.0 Manhattan Construction Florida, Inc.Facilities Management -
Ayoub Al-Bahou $1,758,600.00 $1,758,600.00 ($165,572.43)$1,593,027.57 -9.42% 182 0 182 0.00%
Meeting Date Total number of Change Orders
Total Dollar
Change
Total
Change in
Days
3/8/2022 4 $107,083.57 159
16.E.3.a
Packet Pg. 930 Attachment: 0308 Change Order Report - FY22 (21452 : Procurement Services administrative reports)
Page 1 of 2
Contract Modification Work Order Modification Amendment
Contract #: Change #:Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r:Division Name:
Original Contract/Work Order Amount $ 1,354,000.00 7/14/20, 11I Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 1,354,000.00 7/14/20, 11I Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 1,354,000.00 3/4/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 1,354,000.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Procurement Services
Change Order Form
71067.24.4
Flordia Design Drilling Inc.
450020466120-7741
Carica Pump and Pipe Improvements
Engineering & Project ManagementShon Fandrich, P.E.
5/03/223/04/223/04/22
60
08/31/20
1. This change is to authorize the use of allowance funds for the following items:
Work Directive #7 in the not to exceed amount of $32,161.05. Work Directive # 7 was to replace the existing I-Beams which support
the grating over the pipe trench. Reference RFI # 21 and Work Directive #7.
Item Description Amount Remaining Allowance Balance
1 Work Directive #7 New I-Beams $32,$
2. These items were additional items that were added to the contract. These items were necessary due to unforeseen conditions
encountered during construction with the alignment of the new pump discharge piping.
3. If these changes are not processed, the work cannot be completed and the countys largest potable water pumping station could
not operate and could not provide fire flow to roughly half of Collier County.
Prepared by: ____________________________________________________ Date:_____________________
(Project Manager Name and Division)
FandrichShon Digitally signed by FandrichShon
DN: E=Shon.Fandrich@colliercountyfl.gov, CN=FandrichShon, OU=General,
OU=PPM User Accounts, OU=PUD Planning and Project Management, OU=PUD,
OU=Divisions, DC=bcc, DC=colliergov, DC=net
Date: 2022.01.27 14:17:46-05'00'
02012022
1 116.E.3.b
Packet Pg. 931 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
Revised: 01//202 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ___________________________________________________________________________ Date: ________________
(Contractor / Vendor / Consultant / Design Professional and Name of Firm, if project applicable)
Accepted by: ___________________________________________________________________________ Date: ________________
(Design Professional and Name of Firm, if project applicable)
Approved by: ___________________________________________________________________________ Date:________________
(Principal Project Manager or Designee)
Approved by: ___________________________________________________________________________ Date:________________
(Division Director or Designee)
Approved by: ___________________________________________________________________________ Date: ________________
(Procurement Professional)
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
Justification Additive (+) Deductive (-) Days
Added
New
Amount
1
Utilized $12,580.47
of allowance for
additional flange,
pipe supports,
altitude valves,
check valves and
Concrete Testing
Items were necessary due to
unforeseen conditions to ensure the
pump station operates properly
2
Utilized
$ of
allowance for
Items were necessary due to
unforeseen conditions to ensure the
pump station operates properly
Revised: 01/
BCC
Rpt
2 16.E.3.b
Packet Pg. 932 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
10/27/21 7:08 AM
Collier County Engineering & Project Management Division
WORK DIRECTIVE CHANGE
CONTRACT # /PROJECT NAME: 20-7741 / Carica Pump Station Improvements
WORK DIRECTIVE # 007 PURCHASE ORDER #: 4500204661
DATE OF ISSUANCE: 08/10/2021 OWNER: Collier County Board of Commissioners
CONTRACTOR: Florida Design Drilling Corporation ENGINEER/DESIGN PROFESSIONAL:
Tetra Tech Inc.
You are directed to proceed promptly with the following change(s):
Description: Furnish and install new galvanized W5x19 (A992) steel beams and associated accessories (new clips, etc.) in the
areas in conflict with the new piping.
Purpose of Work Directive Change: The purpose of this change is to resolve the clearance issue that has arisen from the
installation of the new discharge header from pumps 1, 2, 3, and 4. The current layout allows for 5 ½ of clearance between the
bottom of the grating and the top of the discharge pipe. The discharge pipe cannot be moved any lower, so the existing 10 steel I-
beams cannot be re-used.
Reason/Justification: The original contract has planned to re-use the existing 10 steel I-beams. Some of those I-beams can be re-
used by the re-circulation pumps, but some cannot (over top of the new discharge piping). If this work is not completed, the new
grating cannot be installed, and the pump station will have an open area over the new pipe trench which will create a fall hazard.
Attachments: Email from project manager
If a claim is made that the above change(s) have affected Contract/Allowance Price or Contract Times any
claim for a Change Order based thereon will involve one or more of the following methods of determining the
effect of the changes(s).
Method of determining change in Method of determining change in Contract Times:
Contract/Allowance Price:
Unit Prices Contractors records
Lump Sum Engineers record
Time & Material Other
Other
Estimated increase (decrease) in Allowance: Estimated change in Contract Time:
$ TBD Increase or decrease by 0 calendar days.
RECOMMENDED: AUTHORIZED:
Engineer Owners Representative
3 16.E.3.b
Packet Pg. 933 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
COST PROPOSAL
NO. :009
DATE: October 20, 2021
DRAWING NO.:
SPEC. SECTION:
R E F E R E N C E:X REQUEST FOR PROPOSAL:
DESCRIPTION:
P R I C I N G I N F O R M A T I O N
SKILL/TRADE MAN-HOURS RATE COST
1. DIRECT LABOR Welder MH 104.00$ -$
1.A GENERAL LABOR:Unskilled 80 MH 43.68$ 3,494.40$
Skilled 80 MH 58.24$ 4,659.20$
Operator MH 62.40$ -$
1.B FIELD ENGINEERING:Foreman 80 MH 72.80$ 5,824.00$
Superintendent 8 MH 98.80$ 790.40$
Project Engineer MH 93.60$ -$
Project Manager MH 124.80$ -$
Vice President MH 156.00$ -$
1.C DAILY GENERAL CONDITIONS Time Increase 60 DAY -$
14,768.00$
SMALL TOOLS & CONSUMABLES -$
OVERHEAD & PROFIT 1,476.80$
16,244.80$
2. MATERIALS AND EQUIPMENT DESCRIPTION WEEKS UNIT PRICE COST
2.A EQUIPMENT:-$
Wellpoint System DY $224.00 -$
4" pump DY $168.00 -$
Loader DY $840.00 -$
Compactor DY $84.00 -$
Telehandler 5.00 DY $420.00 2,100.00$
Backhoe WK $336.00 -$
DY $1,232.00 -$
-$
2,100.00$
FUEL (ON 2.A ONLY)-$
2.B MATERIAL
1 LS $12,369.32 12,369.32$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
12,369.32$
SALES TAX (ON 2.B ONLY)included above
2.C DIRECT COSTS:14,469.32$
OVERHEAD & PROFIT $
$ 1
3. SUBCONTRACTORS COST
-$
OVERHEAD & PROFIT -$
-$
$ 32,
Bonds & Insurance -$
Permits -$
$ 32,
By: By:
Date:
FLORIDA DESIGN DRILLING CORP.
7733 Hooper Road
West Palm Beach, FL 33411
Carica Pump and Pipe Improvements
Date:Date:
By:
Owner (Authorized Signature)Florida Design Drilling Corp.
SUBTOTAL (2)
Engineer (Authorized Signature)
GRAND TOTAL
5%
0.0%
Install trench grating support beams and angle per sketch provided by Engineer. This is a not to exceed proposal; work to be perfomred on time and
material rates.
TIME & MATERIAL:
DESCRIPTION OF WORK
UNITS NOTED
SUBTOTAL (1)
Excavator
PROJECT NAME:
LOCATION:
OWNER:
ENGINEER:
Naples, FL
Collier County
Tetra Tech
7% Sales Tax
0.0%
SUBTOTAL (2.A)
See T3 Quote
SUBTOTAL (2.B)
10%
TOTAL (1)
TOTAL (2)
TOTAL (1)+(2)+(3)
SUBTOTAL (3)
10%
TOTAL (3)
4 16.E.3.b
Packet Pg. 934 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
BID #21-373
Date: 10/13/21
________________________________________________________________________________
To: Florida Design Drilling Attn: Nick Martin
________________________________________________________________________________
JOB NAME: Carica PS
LOCATION: Naples, FL
PLANS: Sketch
SPECIFICATIONS:
ADDENDUM(S) REVIEWED:
________________________________________________________________________________
SCOPE OF WORK
(13) W5x19 galvanized grating support beams with stiffeners
(4) L6x6x1/2 galvanized grating support angles with holes
(52) Bolt, nut, flat washer for connection of beams and angles
Total of Above: $11,622.00 plus tax
Delivery:F.O.B. Tavares, FL Number of Shipments in Above Price (1)
(If, at the request of the buyer, additional deliveries are required, the additional cost and change order will be received prior to shipment)
________________________________________________________________________________________________
Exclusions:
-Addendum(s) unavailable for review (see addendum(s) reviewed above)
-Erection of furnished materials (unless specifically included)
-Field measurements
-Testing and inspection costs
-Bond premium (unless specifically included)
-Responsibility of design and code requirements where specific sizes appear on drawings
-Signed and sealed shop drawings by a Florida registered engineer, unless specifically included in scope above
-Engineering calculations are specifically excluded but, if required, will be added to the price quoted above on a cost-plus basis
-Anchoring epoxy, nozzles, and dispensers (unless specifically included)
Qualifications:
-Structural and miscellaneous metals will be shop primed to specifications.
-Mechanical aluminum handrail will be supplied sub-assembled (unless noted otherwise).
-Material and labor cost are subject to review after 30 days.
-Prices include only those items specifically listed in this proposal.
-Any item over 8-0 wide or 9-0 high will be shipped knocked down for field welding or bolting.
-Our total price includes only those items specifically listed in our scope of work.
-We do not accept retainage as a part of payment terms.
-Pricing assumes that all items will be shipped to the jobsite within 12 months of this proposal and that payment terms are
1/2% 10, net 30 from date of invoice.
-Drawing and delivery schedule will be negotiated at the time the purchase order is tendered. Work will not begin until an approved
purchase order or satisfactory letter of intent is received.
T3 CUSTOM FABRICATION, INC.
P.O. Box 1687 Sorrento, FL 32776
Estimating (352) 409-7432
Main Office (352) 742-2060
5 16.E.3.b
Packet Pg. 935 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
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Packet Pg. 936 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
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Packet Pg. 937 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 28,738,890.00 02/23/21 11F Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 28,738,890.00 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 28,237,154.92 4/11/2023 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 272,656.00 -0.80% Total Change from Original Amount
Revised Contract/Work Order Total $ 28,509,810.92 -0.80% Change from Current BCC Approved Amount
Cumulative Changes $ (229,079.08)0.97% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Procurement Services
Change Order Form
70149.1
The Haskell Company
450020974220-7722 2
Design-Build of NCWRF Headworks
Public Utilities Eng. & Project ManagementWayne Karlovich
5/30/20234/11/20234/11/2023
49
3/8/2021
As detailed below, this change increases the contract amount by $272,656.00, and increase the contract time by 49 days.
WD No. 1 Deconflict Existing Utilities for EQ System Piping ($110,270.00 Addition)
1. Subsurface utility exploration performed under the contract work revealed differing site conditions causing the
anticipated pipe routing plan based on record information to be not constructable. This change is for additional
subsurface investigation, additional engineering and constructability review for alternative pipe routing and piping
modifications to allow piping connections to and from the plants existing flow equalization system. Any change to
construction costs resulting from the revised design will be addressed in a future change order.
2. This change was not included in the original contract because it was assumed that the record drawings of the existing
underground utilities were accurate. It was not possible to anticipate the unforeseen underground conflicts until
contract commencement and excavations exposed the conflicting conditions.
3. If the change is not processed, the connection of the new Headworks Facility will not be able to be connected to the
existing flow equalization system. This would result in a violation of the plants FDEP operating permit, poor treatment
plant performance, and failure to produce Irrigation Quality Water.
WD No. 3 Influent Cross Connect and Bypass to EQ ($20,448.00 Addition)
1. This change is for additional engineering design and constructability review to add a cross connection of the influent
force mains and the ability to bypass all influent flow to the existing flow equalization tanks. Any change to
construction costs resulting from the revised design will be addressed in a future change order.
2. This change was not included in the original contract because these additional features were not required by the
design criteria package or included in the contractors proposal.
3. If this change is not processed, the countys ability to maintain portions of the facility will be limited or require
expensive shutdowns and bypass pumping. If these modifications were made post-contract, they would cost more
due to mobilization, restoration, and bypass pumping requirements of an operating system.
WD No. 5 Additional Valve Installation ($3,246.00 Addition)
1. This change is for the installation of one 24-inch and two 30-inch valves in the MLE piping. Valves are owner-
furnished.
2. This change was not included in the original contract because the Contractors contract proposal included the value-
added retention of the old headworks for reliability, which was not a design criteria package requirement. To make the
new and old systems more operationally flexible, this change is needed.
3. If this change is not processed, the county will not have the ability to isolate the old headworks while utilizing the new
headworks. This will result in additional odor generation and maintenance costs.
ures may inclu
02092022
BCC
Rpt
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Packet Pg. 938 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
02/03/22
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Packet Pg. 939 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
Justification Additive (+) Deductive (-) Days
Added
New
Amount
1 - DMP-Core & Main
Pipe Materials - $501,735.08 0 - Sales Tax Savings
2 -
Add 49 Days
Perform additional
design for
unforeseen
conditions and
additional
requested features
Install additional
valves and fix a
leaking pipe
$272,656.00 49 813
Additional time required for
additional design work.
Unforeseen Conditions
Owner requested changes.
10 16.E.3.b
Packet Pg. 940 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
PUBLIC UTILITIES DEPARTMENT
WORK DIRECTIVE CHANGE
PROJECT NAME: Design-Build of NCWRF Headworks CHANGE # 1
DATE OF ISSUANCE: 6/29/21 EFFECTIVE DATE: 6/29/21
OWNER:Collier County Board of Commissioners CONTRACT#: 20-7722
CONTRACTOR:The Haskell Company ENGINEER:AECOM
You are directed to proceed promptly with the following change(s):
Description:The contract documents included requirements to design and construct connections to the existing flow
equalization tank system (EQ) from the new headworks. The contractor’s proposal included a 42” supply pipe to EQ and
a 24” return line from EQ. The proposal included pipe routing along the plant’s western roadway between the existing
headworks and the property line to the west. As-built drawings provided to the contractor during bidding showed a clear
path to allow for construction of the EQ supply and return pipelines as proposed. Subsurface utility exploration
performed under the contract work revealed differing site conditions causing the proposed pipe routing plan to be not
constructable. The contractor provided four optional pipe routes for consideration.
Contractor is to proceed with additional design, subsurface investigation, cost estimating, and breakdown of additional
costs for Option 2B which generally includes connection of the 24” Southeastern Goodlette Road FM to be tied into 30”
FM with removal of the 24” FM north of that point. To connect these pipes a temporary bypass line and line stops were
included. The proposed 42” to be routed along the route used by 24” FM. The 24” EQ return line to be routed near
original intended path. The contractor will further evaluate the viability of pipe routing as well as feasibility of an
alternate plan where hot-taps are used to connect the 24” and 30” force mains with line stops installed to allow for
modifications and abandonment of the these two mains as necessary; this would eliminate the need for the temporary
bypass line.
The Owner intends to provide the additional pipe, fittings and valves for contractor to install. Contractor to provide a list
of materials that the County is to provide. Contractor to assist Owner by meeting with Owner’s material supplier and
developing the materials list, and being responsible for coordinating, ordering, accepting delivery, storing, handling,
installing, and quality control of the materials.
Purpose of Work Directive Change:The purpose of the change is to deconflict the proposed and existing utilities to
allow for construction of the required 42” supply pipe to EQ and a 24” return line from EQ. For the treatment plant to
operate properly and meet its treatment requirements for production of IQ Water or effluent discharge the EQ system
needs to be connected to the new headworks system.
Attachments:Notice of Potential Differing Site Conditions 4/28/21; Notice of Differing Site Conditions 5/26/21;
Differing Site Conditions – EQ Alternates – ROM Pricing 6/9/21
11 16.E.3.b
Packet Pg. 941 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a
Change Order based thereon will involve one or more of the following methods of determining the effect of the
changes(s).
Method of determining change in Contract Price: Method of determining change in Contract Times:
Unit Prices Contractor’s records
Lump Sum Engineer’s record
Other T&M Other
Estimated increase (decrease) in Contract Price Estimated change in Contract Time:
$ TBD Increase or decrease by TBD calendar days.
RECOMMENDED: AUTHORIZED:
By:Ron Cavalieri, P.E. By: Wayne Karlovich, P.E., Senior Project Manager
Engineer Owner’s Representative
12 16.E.3.b
Packet Pg. 942 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
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Packet Pg. 945 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
PUBLIC UTILITIES DEPARTMENT
WORK DIRECTIVE CHANGE
PROJECT NAME: Design-Build of NCWRF Headworks CHANGE # 3
DATE OF ISSUANCE: 7/28/21 EFFECTIVE DATE: 7/28/21
OWNER: Collier County Board of Commissioners CONTRACT#: 20-7722
CONTRACTOR:The Haskell Company ENGINEER: AECOM
You are directed to proceed promptly with the following change(s):
Description:Contractor is to proceed with additional design and cost estimating for the influent force main cross
connection, and the ability to bypass all influent flow to the existing flow equalization tanks with a pumped return to the
new headworks.
The Owner intends to provide the additional pipe, fittings, and valves for contractor to install. Contractor to provide a list
of materials that the County is to provide. Contractor to assist Owner by meeting with Owner’s material supplier and
developing the materials list, and being responsible for coordinating, ordering, accepting delivery, storing, handling,
installing, and quality control of the materials.
Purpose of Work Directive Change:The purpose of the change is to allow for the flexibility to divert all flow to
one half of the new headworks facility to allow for repair or maintenance of the other half. It also provides the capability
to divert all influent flow to the EQ Tanks. Both features provide increased operational flexibility and allow for
maintenance of the new facility by eliminating single pointes of failure.
Reason/Justification: These additional features were not requirements of the design criteria package or the
Contract. If they are not provided, the county’s ability to maintain portions of the facility will be limited or
require expensive shutdowns and bypass pumping.
Attachments: ROM Pricing for RFI No. 8 6/10/21; ROM Pricing for RFI No. 10 6/10/21
16 16.E.3.b
Packet Pg. 946 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a
Change Order based thereon will involve one or more of the following methods of determining the effect of the
changes(s).
Method of determining change in Contract Price: Method of determining change in Contract Times:
Unit Prices Contractor’s records
Lump Sum Engineer’s record
Other T&M Other
Estimated increase (decrease) in Contract Price Estimated change in Contract Time:
$TBD Increase or decrease by TBD calendar days.
RECOMMENDED: AUTHORIZED:
By:Ron Cavalieri, P.E. By:Wayne Karlovich, P.E., Senior Project Manager
Engineer Owner’s Representative
By:WaWWWWWWWWWyne Karlovich P E
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Packet Pg. 947 Attachment: 0308 Change Order Backup - FY22 (21452 : Procurement Services administrative reports)
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7 199
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Item Page #Contract or
Purchase Order Date Description of Project Vendor Name Division - Director
Fiscal Impact for
Additional Services Outstanding Invoices Description
1 1
20-7741
4500204661 1/28/2022 Carica Pipe and Pump
Improvements Florida Design and Drilling Corporation PUEPMD - Craig Pajer $0.00 $11,868.28 Division staff provided a work directive, as required by contract, after the
additional work was complete.
2 4 4500213129 2/16/2022
Personal Protection
Equipment Safety Products, Inc. Wastewater - Beth Johnssen $0.00 $3,408.00 Division staff placed an order for the goods on a purchase order where the
piggyback contract had expired.
Meeting Date Total number of After the
Fact Memos
Fiscal Impact for Additional
Services Outstanding Invoices
3/8/2022 2 $0.00 $15,276.28
16.E.3.c
Packet Pg. 971 Attachment: 0308 After the Fact Report - FY22 (21452 : Procurement Services administrative reports)
After the Fact Form
Revised 06/17/2021
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount:Contract #:Purchase Order:
Why is this deemed a non-compliant purchase?Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
1 116.E.3.d
Packet Pg. 972 Attachment: 0308 After the Fact Backup - FY22 (21452 : Procurement Services administrative reports)
EXHIBIT D
FORM OF CONTRACT APPLICATION FOR PAYMENT
Collier County Board of County Commissioners (the OWNER) or Collier County Water-Sewer
Owner’s Project
Manager’s Name:
Bid No.
Project No.
County’s Division Name Purchase Order No.
Submitted by Contractor
Representative: Name
Application Date:
Contractor’s Name &
Address:
Payment Application No.
Original Contract Time:Original Contract Price:$
Revised Contract Time:Total Change Orders to Date: $
Revised Contract Amount:$
Total Value of Work Completed &
Stored to Date:
$
Retainage @10%
through [Insert Date]
______
$ Retainage @ 10% through [Insert
date] ______
$
Retainage @ _____%
after [Insert date] ______
$ Less Retainage $
Total Earned Less Retainage $
Less previous payment(s)
Percent Work Completed
to Date:
% AMOUNT DUE THIS
APPLICATION:
$
Percent Contract Time
Completed to Date:
%
Liquidated Damages to
Be Accrued
$ Remaining Contract Balance $
ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION
CONTRACTOR’S CERTIFICATION:
The undersigned CONTRACTOR certifies that: (1) all previous progress payments received from OWNER on account of
Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR
incurred in connection with Work covered by prior Applications for Payment numbered 1 through _____ inclusive; (2) title
to all materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment
will pass to OWNER at time of payment free and clear of all liens, claims, security interests and encumbrances (except such
as covered by Bond acceptable to OWNER); (3) all amounts have been paid for work which previous payments were issued
and received from the OWNER and that current payment is now due; and (4) CONTRACTOR has only included amounts
in this Application for Payment properly due and owing and CONTRACTOR has not included within the above referenced
amount any claims for unauthorized or changed Work that has not been properly approved by Owner in writing and in
advance of such Work.
Contractor’s Name
Contractor’s Signature:Date:
Type Title:Shall be signed by an authorized
representative of the Contractor.
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended by:
Design Professional’s Name:
Signature:Date:
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended by:
Owner’s Project Manager Name:
Signature:Date:
4500204661
20-7741Shon Fandrich
Public Utilities
Nicholas Martin
Florida Design Drilling Corporation 7733 Hooper Road West Palm Beach, FL 33411 12
12/6/2021
550
550
1,354,000.00
0
1,354,000.00
1,168,796.07
58,439.80
12-31-2020
5 1,110,356.27
1,046,484.62
63,871.65
185,203.93
11
Nicholas Martin
12/06/2021
Vice President
Tyler C Wainright Digitally signed by Tyler C Wainright
Date: 2021.12.09 17:04:28 -05'00'
2 16.E.3.d
Packet Pg. 973 Attachment: 0308 After the Fact Backup - FY22 (21452 : Procurement Services administrative reports)
EXHIBIT D (Continued)SCHEDULE OF VALUES
Project Name: Carica Pump and Pipe Improvements Project Number:20-7741
Date:11/30/2021
Period To:11/30/2021
ITEM DESCRIPTION SCHEDULED STORED TOTAL PERCENT BALANCE 10%5%TOTAL
NUMBER VALUE MATERIALS COMPLETED COMPLETE TO FINISH RETAINAGE RETAINAGE RETAINAGE
& STORED (reduced rate)WITHHELD
QUANTITY VALUE QUANTITY VALUE TO DATE
1 Mobilization 70,000.00$ 75%52,500.00$ 5% 3,500.00$ -$ 56,000.00$ 80%14,000.00$ 5,600.00$ 2,800.00$ 2,800.00$
2 General Requirements 50,000.00$ 100%50,000.00$ 0% -$ -$ 50,000.00$ 100%-$ 5,000.00$ 2,500.00$ 2,500.00$
3 Demolition
3.A Phase 2 Demolition 55,000.00$ 100%55,000.00$ 0% -$ -$ 55,000.00$ 100%-$ 5,500.00$ 2,750.00$ 2,750.00$
3.B Phase 4 Demolition 40,000.00$ 100%40,000.00$ 0% -$ -$ 40,000.00$ 100%-$ 4,000.00$ 2,000.00$ 2,000.00$
3.C Phase 5 Demolition 5,000.00$ 100%5,000.00$ 0% -$ -$ 5,000.00$ 100%-$ 500.00$ 250.00$ 250.00$
4 Construction Sequencing and Bypassing
4.A Phase 1 Install and Connect Temporary Bypass to Existing Water Main 175,000.00$ 100%175,000.00$ 0% -$ -$ 175,000.00$ 100%-$ 17,500.00$ 8,750.00$ 8,750.00$
4.B Phase 2 Sequencing and Bypassing 15,000.00$ 100%15,000.00$ 0% -$ -$ 15,000.00$ 100%-$ 1,500.00$ 750.00$ 750.00$
4.C Phase 3 Sequencing and Bypassing 15,000.00$ 100%15,000.00$ 0% -$ -$ 15,000.00$ 100%-$ 1,500.00$ 750.00$ 750.00$
4.D Phase 4 Sequencing and Bypassing 15,000.00$ 100%15,000.00$ 0% -$ -$ 15,000.00$ 100%-$ 1,500.00$ 750.00$ 750.00$
4.E Phase 5 Remove Temporary Bypass to Existing Water Main 30,000.00$ 0%-$ 100% 30,000.00$ -$ 30,000.00$ 100%-$ 3,000.00$ 1,500.00$ 1,500.00$
5 Process Piping
5.A Phase 3 Install 48" Suction Header Inside Pump Station and Connect to Pumps 1 and 2 65,000.00$ 100%65,000.00$ 0% -$ -$ 65,000.00$ 100%-$ 6,500.00$ 3,250.00$ 3,250.00$
5.B Phase 3 Install 12" Recirculation Pump Piping Inside Pump Station 15,000.00$ 100%15,000.00$ 0% -$ -$ 15,000.00$ 100%-$ 1,500.00$ 750.00$ 750.00$
5.C Phase 5 Install 48" Suction Header Inside Pump Station and Connect to Pumps 3 and 4 65,000.00$ 100%65,000.00$ 0% -$ -$ 65,000.00$ 100%-$ 6,500.00$ 3,250.00$ 3,250.00$
5.D Phase 5 Install 42" Discharge Header Inside Pump Station and Connect to Pumps 1-4 66,000.00$ 98%64,680.00$ 2% 1,320.00$ -$ 66,000.00$ 100%-$ 6,600.00$ 3,300.00$ 3,300.00$
5.E Install Misc. Small Diameter Piping for ARVs 3,000.00$ 0%-$ 50% 1,500.00$ -$ 1,500.00$ 50%1,500.00$ 150.00$ 75.00$ 75.00$
6 Discharge Flowmeter 80,000.00$ 95%76,000.00$ 0% -$ -$ 76,000.00$ 95%4,000.00$ 7,600.00$ 3,800.00$ 3,800.00$
7 Install County Provided High Service Pumps 60,000.00$ 95%57,000.00$ 5% 3,000.00$ -$ 60,000.00$ 100%-$ 6,000.00$ 3,000.00$ 3,000.00$
8 Structural Improvements
8.A Phase 3 Install Concrete Infill at Wall Pipes 5,000.00$ 100%5,000.00$ 0% -$ -$ 5,000.00$ 100%-$ 500.00$ 250.00$ 250.00$
8.B Phase 3 Repair Opening from Demolished 36" Pipe 1,000.00$ 100%1,000.00$ 0% -$ -$ 1,000.00$ 100%-$ 100.00$ 50.00$ 50.00$
8.C Phase 3 Install Concrete Pipe Supports for 48" Suction Header 4,000.00$ 100%4,000.00$ 0% -$ -$ 4,000.00$ 100%-$ 400.00$ 200.00$ 200.00$
8.D Phase 5 Install Concrete Pipe Supports for 42" Discharge Header 4,000.00$ 75%3,000.00$ 25% 1,000.00$ -$ 4,000.00$ 100%-$ 400.00$ 200.00$ 200.00$
8.E Phase 5 Install Concrete Pad and Pipe Supports at 30" Flowmeter Station 4,000.00$ 0%-$ 0% -$ -$ -$ 0%4,000.00$ -$ -$ -$
8.F Phase 6 Install New Aluminum Grating at Pump Station Trench 32,000.00$ 0%-$ 0% -$ -$ -$ 0%32,000.00$ -$ -$ -$
9 Yard Piping
9.A Phase 3 Install 48" Suction Piping from East GST to Pump Station 80,000.00$ 100%80,000.00$ 0% -$ -$ 80,000.00$ 100%-$ 8,000.00$ 4,000.00$ 4,000.00$
9.B Phase 3 Install 16" Recirculation Piping from Pump Station to Tie-In Location 15,000.00$ 100%15,000.00$ 0% -$ -$ 15,000.00$ 100%-$ 1,500.00$ 750.00$ 750.00$
9.C Phase 4 Install 48" Suction Piping from West GST to Pump Station 85,000.00$ 100%85,000.00$ 0% -$ -$ 85,000.00$ 100%-$ 8,500.00$ 4,250.00$ 4,250.00$
9.D Phase 5 Install 42" Discharge Piping from Pump Station to 30" Flowmeter Station 50,000.00$ 100%50,000.00$ 0% -$ -$ 50,000.00$ 100%-$ 5,000.00$ 2,500.00$ 2,500.00$
10 Electrical Improvements
10.A Phase 3 Electrical 50,000.00$ 75%37,500.00$ 25% 12,500.00$ -$ 50,000.00$ 100%-$ 5,000.00$ 2,500.00$ 2,500.00$
10.B Phase 5 Electrical 50,000.00$ 95%47,500.00$ 5% 2,500.00$ -$ 50,000.00$ 100%-$ 5,000.00$ 2,500.00$ 2,500.00$
11 Owner's Allowance 150,000.00$ 6%8,382.76$ 8% 11,913.31$ -$ 20,296.07$ 14%129,703.93$ 2,029.61$ 1,014.80$ 1,014.80$
1,354,000.00$ 1,101,562.76$ 67,233.31$ -$ 1,168,796.07$ 86%185,203.93$ 116,879.61$ 58,439.80$ 58,439.80$
what has happened since the change in retainage.
into play. If this happens, all information up to the date of the % change in retainage is placed in the Thru Date column. Information after that date is placed in the Since Date column. This states
PREVIOUS APPLICATIONS
TOTALS
* Explanation for the two columns under Previous Applications: The Thru Date is where you will place all information until the contract is complete unless a release or reduction of retainage issue comes
WORK COMPLETED
THIS PERIOD
3
16.E.3.d
Packet Pg. 974 Attachment: 0308 After the Fact Backup - FY22 (21452 : Procurement Services administrative reports)
After the Fact Form
Revised 06/17/2021
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount:Contract #:Purchase Order:
Why is this deemed a non-compliant purchase?Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
4 216.E.3.d
Packet Pg. 975 Attachment: 0308 After the Fact Backup - FY22 (21452 : Procurement Services administrative reports)
SAFETY PRODUCTS INC.
PO BOX 1688
EATON PARK, FL 33840
PHONE : 800-443-6860 x228
FAX : 863-666-1583
accounting@spisafety.com
http://www.spisafety.com ORIGINAL
INVOICE DATE INVOICE PAGE #
CUSTOMER #
SOLD TO:SHIP TO:
ORDER # ORDER DATE PURCHASE ORDER TERMS SLSP SHIPPED VIA SHIPPED DATE
ITEM ITEM DESCRIPTION UOM
QUANTITY
ORDERED
QUANTITY
B/O
QTY
SHIP
UNIT
PRICE
EXTENDED PRICE
MERCHANDISE DISCOUNT FREIGHT SALES TAX TOTAL
Master Card / Visa / American Express accepted
This document, and any attachments thereto is intended only for use by the addressee(s) and may contain legally privileged and/or confidential information viewable by the intended recipient only.
If you are not the intended recipient of this document or the person responsible for delivering this document to the intended recipient, you are hereby notified that any dissemination,
distribution, printing or copying of this document, and any attachment thereto, is strictly prohibited. In no event shall this document be delivered to anyone other than the intended recipient or original sender.
01/14/22 761838 1
COL71
COLLIER C WASTE WATER COLL. COLLIER C WASTEWATER COLL.
3299 TAMIAMI TRL E STE 700 6027 SHIRLEY ST
NAPLES FL 34112-5749 NAPLES FL 34109-6202
195042 01/13/22 4500213129 1% 10 NET 20 23 T 01/14/22
G55049XL XL MEDTECH 11 MIL LATEX P/F BX 300 0 300 11.36 3408.00
MEDICAL GLOVES 50/BX
ETA 1/18
FREIGHT PAID ORD FREE SHIPPING EA 1 0 1 .00 .00
GABRIEL DELGADO
EM/TINA**
R//L 21786363-9 3408.00 .00 .00 .00 3408.00
5 16.E.3.d
Packet Pg. 976 Attachment: 0308 After the Fact Backup - FY22 (21452 : Procurement Services administrative reports)