Agenda 03/08/2022 Item #16E 1 (ITB Contract #21-7940 for Purchase of Road Widener for Road Maintenance)03/08/2022
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (“ITB”) No. 21-7940, Purchase of Road Widener for
Road Maintenance, to Linder Industrial Machinery Company to purchase road widening
equipment in the amount of $97,194.00.
OBJECTIVE: To procure a new road widener for the Road Maintenance Division.
CONSIDERATIONS: The Road Maintenance Division requires specialized equipment to repair and
maintain County roads. The current road widener is 20 years old and no longer meets the needs of the
Division. Generally, road wideners are used to create additional lanes on existing roads and to add or
widen shoulders during construction projects.
On October 25, 2021, the Procurement Services Division issued ITB No. 21-7940, Purchase of Road
Widener for Road Maintenance, and sent out 3,090 notices, resulting in twenty-two interested vendors
viewing the ITB documents. The County extended the bid deadline for an additional two weeks to
encourage broader vendor interest, with staff performing additional vendor outreach. Nevertheless, the
County only received one bid by the December 16, 2021, submission deadline. Staff reviewed the sole bid
submitted by Linder Industrial Machinery Company (“Linder”) and found it responsive and responsible.
Due to current market conditions and long lead times, the Division agreed to allow Linder an additional
six months from the equipment delivery deadline of April 30, 2022, established in the ITB.
RESPONDENTS:
Company Name City County State Bid Amount Responsive/Responsible
Linder Industrial
Machinery Company
Plant
City
Hillsborough FL $97,194.00 YES/YES
Staff recommends award to Linder Industrial Machinery Company for the total amount of $97,194.00.
Linder Industrial Machinery Company has been doing business in Florida since 1953 and has performed
services for Collier County since 2003.
A Purchase Order, with the County’s standard terms and conditions, will be issued for this award.
FISCAL IMPACT: The source of funding for purchasing this equipment is budgeted in Fund 523,
Motor Pool Capital Recovery.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION: The Board award ITB No. 21-7940, Purchase of Road Widener for Road
Maintenance, to Linder Industrial Machinery Company in the amount of $97,194.00, and authorize staff
to issue a standard County Purchase Order for the purchase.
Prepared by Mario Menendez, Sr. Operations Analyst, Fleet Management.
16.E.1
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03/08/2022
ATTACHMENT(S)
1. 21-7940 Soliciation (PDF)
2. 21-7940 Bid Tabulation (PDF)
3. 21-7940 NORA (PDF)
4. 21-7940 Linder_Bid Submittal (PDF)
16.E.1
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03/08/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 21421
Item Summary: Recommendation to award Invitation to Bid (“ITB”) No. 21-7940, Purchase of
Road Widener for Road Maintenance, to Linder Industrial Machinery Company to purchase road
widening equipment in the amount of $97,194.00.
Meeting Date: 03/08/2022
Prepared by:
Title: Operations Analyst, Senior – Fleet Management
Name: Mario Menendez
02/16/2022 11:15 AM
Submitted by:
Title: Division Director - Fleet Management – Fleet Management
Name: Dan Croft
02/16/2022 11:15 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 02/16/2022 11:53 AM
Fleet Management Dan Croft Director Review Completed 02/16/2022 11:58 AM
Agenda Clerk Preview Michael Cox Agenda Clerk Review Completed 02/16/2022 1:49 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 02/17/2022 7:17 AM
Procurement Services Sue Zimmerman Additional Reviewer Completed 02/18/2022 10:26 AM
Capital Project Planning, Impact Fees, and Program Management Leeann Charles Additional Reviewer Completed 02/22/2022 2:42 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/23/2022 10:39 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/23/2022 11:12 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/23/2022 3:00 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 02/25/2022 1:21 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 02/28/2022 8:57 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 03/08/2022 9:00 AM
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
Purchase of Road Widener for Road Maintenance
SOLICITATION NO.: 21-7940
Leeann Charles, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-4207
Leeann.Charles@colliercountyfl.gov
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Bidder may be grounds for rejection of the bid, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
16.E.1.a
Packet Pg. 908 Attachment: 21-7940 Soliciation (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 21-7940
PROJECT TITLE: PURCHASE OF ROAD WIDENER FOR ROAD MAINTENANCE
PRE- BID MEETING: N/A
DUE DATE: WEDNESDAY, DECEMBER 1, 2021 at 3:00 PM
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Collier County Fleet Management Division (hereinafter, the “Division”), the Collier County Board of County
Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the
intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications
stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.
BACKGROUND
Collier County Fleet Management Division (CCFMD) is requesting bids for a road widener attachment compatible with late model John
Deere 644K loaders already utilized by the County. The attachment will be utilized by the Collier County Road Maintenance Division
for routine road maintenance. Collier County will consider an in-stock or built to order unit if specifications are being met. All variants,
substitutions, or compatible items or accessories must be approved by the County.
TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for current needs only.
Prices shall remain firm for the initial term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this
Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply
with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of
delivery, provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.
AWARD CRITERIA
ITB award criteria are as follows:
The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the
solicitation.
It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to
the County.
For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below:
• Lowest Total Bid Amount for Option A or Option B
Collier County reserves the right to select one, or more than one supplier, award on a line item basis, establish a pool for
quoting, or other options that represents the best value to the County; however, it is the intent to:
• Identify a Single Awardee
16.E.1.a
Packet Pg. 909 Attachment: 21-7940 Soliciation (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.
DETAILED SCOPE OF WORK
The Division is requesting bids for a new 2021 or 2022 model. The road widener is to be delivered turn-key and ready for operation
with all pre-delivery inspections completed.
Collier County is utilizing brand specifications for reference to meet its operational needs but remains open to other brands where the
specifications and standards referenced shall be met. The item should conform to the producer’s own drawings, specifications, standards,
and quality assurance practices, and be the same product offered for sale in the commercial marketplace. The County reserves the right
to require proof of such conformance.
The specifications indicated in this bid invitation will be considered the minimum. Equal or similar equipment may be bid, provided
that the equipment is found by the County to be equal or similar in quality, standard of performance, design, etc. to the items specified.
All parts and components of the vehicle must be new, shall not be used, rebuilt or refurbished and shall not have been used as
demonstration equipment.
THE VENDOR MUST PROVIDE CLEAR INFORMATION AND AN ACCURATE TIMELINE AS IT RELATES TO FACTORY
ORDERING AND SUBSEQENT UPFIT AND FINAL DELIVERY DATES. DELIVERY MUST BE NO LATER THAN APRIL
30, 2022. VENDORS ARE CAUTIONED TO ENSURE THEY MAY COMPLETE THE ORDER WITHIN THE TIME
ALLOWED.
Specifications for Road Widener Attachment for John Deere 644K Loader
1. Equipment Description: New 2021 or 2022 Midland SA road widener attachment or equivalent
2. Color: Orange, Yellow, or Red
3. Power/Engine: Self-contained unit.
A. 24 hp or greater, diesel.
B. Hydraulic system powers all widener function
C. Variable displacement hydraulic pumps
D. Exhaust Regeneration: Operator commanded regeneration if available
4. Chassis:
A. Movable operator’s control panel/station
B. Spreads left or right.
C. Variable speed conveyor
D. 18” heat and oil resistant conveyor belt
E. Full-width material hopper and bib
F. Strike off blade to have 1’-6’ adjustment
G. Hydraulic variable width strike-off
H. Depth range 12” above and 12” below grade
I. Hydraulic grade and slope adjustment
5. Mounting Adaptor & Hydraulic Couplings
A. Mounting assembly including hydraulic lines, must be compatible with late-model John Deere 644K loaders. Mounting
must be a quick coupling design. Universal mounts are not acceptable. (Mounting and dismounting attachment must be
simple and efficient.)
6. Manuals/Training
A. Minimum of 4 hours onsite training at County’s location: 4800 Davis Blvd., Naples, FL.
B. Two sets of manuals for operators, service and parts. Printed copy or electronic version is also acceptable.
16.E.1.a
Packet Pg. 910 Attachment: 21-7940 Soliciation (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
7. Special Instructions, Delivery, Tags, and Terms:
A. Under no circumstances will accessories be spliced into existing Original Equipment Manufacturer (OEM) wiring, and in
no case will Scotch-Lok-type wire splicer be used. Crimp, and shrink-type connectors are acceptable only when supplied
by or recommended by the OEM.
B. Collier County prefers delivery to its Road Maintenance/ Fleet Services Facility at 4800 Davis Blvd., Naples, FL 34112,
between the hours of 9:00 am and 4:00 pm.
C. Collier County reserves the right to pick-up the equipment as an alternate to delivery from the chassis dealership, after
completing an on-site inspection.
D. Equipment is to be clean, and all plastic removed, and all systems ready for immediate use.
E. Equipment shall, at a minimum, have ½ tank of fuel and DEF. All other fluids shall be topped off, and the
equipment is ready for immediate use.
Lump Sum price will include all fees associated with the purchase, delivery, inspection and training of the equipment.
Vehicles shall be titled to:
Collier County Board of County Commissioners
3299 Tamiami Trail Suite 403
Naples, FL 34112
VENDOR CHECKLIST
***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***
16.E.1.a
Packet Pg. 911 Attachment: 21-7940 Soliciation (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
Bid Tabulation, ITB No. 21-7940 Road Widener Attachment
Addendum YES
Linder Industrial Machinery Company
Lump Sum Price
Lump Sum Price for 2022 Model $97,194.00
Option A
Lump Sum Price for 2021 Model
Lump Sum Price
Option B
W-9
Vendor Checklist
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification Affidavit
Form 3: Immigration Affidavit Certification
Form 4: Local Vendor Preference
YES
Business Tax Receipt
Form 5: References
Form 6: Grant Forms
Insurance Requirements
Yes/No
YES
YES
YES
YES
No
Sun Biz
YES
N/A
N/A
YES
YES
YESE-Verify
Bid Schedule
1 of 1
DocuSign Envelope ID: 3F2D20F7-28B1-4510-B959-8F4E11005216 16.E.1.b
Packet Pg. 912 Attachment: 21-7940 Bid Tabulation (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
Notice of Recommended Award
Solicitation: 21-7940 Title: Purchase of Road Widener for Road Maintenance
Due Date and Time: December 16, 2021, at 3:00 PM EST
Respondents:
Company Name City County State Bid Amount Responsive/Responsible
Linder Industrial Machinery
Company
Plant City Hillsborough FL $97,194.00 Yes/Yes
Utilized Local Vendor Preference: Yes No
Recommended Vendor(s) for Award:
On October 25, 2021, the Procurement Services Division released notices for Invitation to Bid (ITB) No. 20-7940
for Purchase of Road Widener for Road Maintenance. Three thousand and eighty (3,080) notifications were
sent, and twenty-two (22) vendors viewed the solicitation information. The bid due date was extended for an
additional two (2) weeks, staff performed additional vendor outreach, and one (1) bid was submitted by the
December 16, 2021, due date.
Staff recommends award to Linder Industrial Machinery Company, the lowest responsive and responsible
bidder.
Contract Driven Purchase Order Driven
Required Signatures
Project Manager: Mario Menendez
Procurement Strategist: Leeann Charles
Procurement Services Director:
__________________________________ _________________
Sandra Herrera Date
DocuSign Envelope ID: 3F2D20F7-28B1-4510-B959-8F4E11005216
1/13/2022
1/13/2022
1/13/2022
16.E.1.c
Packet Pg. 913 Attachment: 21-7940 NORA (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
Sun BizYESN/AN/AYESYESYESE-VerifyBid ScheduleForm 6: Grant FormsInsurance RequirementsYes/NoYES YESYESYESN/AOption BW-9Vendor ChecklistForm 1: Vendor Declaration StatementForm 2: Conflict of Interest Certification AffidavitForm 3: Immigration Affidavit CertificationForm 4: Local Vendor PreferenceYESBusiness Tax ReceiptForm 5: ReferencesLump Sum PriceLump Sum Price for 2022 Model$97,194.00Bid Schedule, ITB No. 21‐7940 Road Widener AttachmentOption ALump Sum Price for 2021 ModelLump Sum Price1 of 116.E.1.dPacket Pg. 914Attachment: 21-7940 Linder_Bid Submittal (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
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Packet Pg. 915 Attachment: 21-7940 Linder_Bid Submittal (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
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Packet Pg. 916 Attachment: 21-7940 Linder_Bid Submittal (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
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Packet Pg. 917 Attachment: 21-7940 Linder_Bid Submittal (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
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Packet Pg. 918 Attachment: 21-7940 Linder_Bid Submittal (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
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Packet Pg. 919 Attachment: 21-7940 Linder_Bid Submittal (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
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Packet Pg. 920 Attachment: 21-7940 Linder_Bid Submittal (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
***UPDATED JANUARY 28, 2020***
Form 5 Reference Questionnaire
(USE ONE FORM FOR EACH REQUIRED REFERENCE)
Solicitation: 21-7940
Reference Questionnaire for:
Linder Industrial Machinery
(Name of Company Requesting Reference Information)
Vincent Aguayo
(Name of Individuals Requesting Reference Information)
Name:Melissa Reeves
(Evaluator completing reference questionnaire)
Company:Tomahawk Construction
(Evaluator’s Company completing reference)
Email: melissa@tomahawkconstruction.com FAX: Telephone: 239-437-0791
Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection
of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have
previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,
with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very
unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular
area, leave it blank and the item or form will be scored “0.”
Project Description: ___________________________ Completion Date: _____________________________
Project Budget: _______________________________ Project Number of Days: _______________________
Item Criteria Score (must be completed)
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Supplier-Equip, Parts, & Service
10
10
10
10
10
10
10
10
10
Annual Expenditure - $1,660,000
10
100
16.E.1.d
Packet Pg. 921 Attachment: 21-7940 Linder_Bid Submittal (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
16.E.1.dPacket Pg. 922Attachment: 21-7940 Linder_Bid Submittal (21421 : Award ITB No. 21-7940, Purchase of Road Widener)
1601 S. FRONTAGE RD.
PLANT CITY, FL 33563
Current Principal Place of Business:
Current Mailing Address:
1601 S. FRONTAGE RD.
PLANT CITY, FL 33563 US
Entity Name: LINDER INDUSTRIAL MACHINERY COMPANY
DOCUMENT# 174144
FEI Number: 59-0694097 Certificate of Status Desired:
Name and Address of Current Registered Agent:
CORPORATION SERVICE COMPANY
1201 HAYS STREET
TALLAHASSEE, FL 32301 US
The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida.
SIGNATURE:
Electronic Signature of Registered Agent Date
Officer/Director Detail :
I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under
oath; that I am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 607, Florida Statutes; and that my name appears
above, or on an attachment with all other like empowered.
SIGNATURE:
Electronic Signature of Signing Officer/Director Detail Date
FILED
Apr 28, 2021
Secretary of State
2584533204CC
PETER B RICHA CFO, VP, TREASURER 04/28/2021
2021 FLORIDA PROFIT CORPORATION ANNUAL REPORT
No
Title PRESIDENT, CEO, DIRECTOR
Name COUGHLIN, JOHN L
Address 1601 S. FRONTAGE RD.
City-State-Zip:PLANT CITY FL 33563
Title SECRETARY
Name VAN VALKENBURG, POLLY
Address 1601 S. FRONTAGE RD.
City-State-Zip:PLANT CITY FL 33563
Title CFO, VP, TREASURER
Name RICHA, PETER B
Address 1601 S FRONTAGE RD
City-State-Zip:PLANT CITY FL 33563
16.E.1.d
Packet Pg. 923 Attachment: 21-7940 Linder_Bid Submittal (21421 : Award ITB No. 21-7940, Purchase of Road Widener)