Agenda 03/08/2022 Item #16D 7 (2nd Modification of FL Dept. of Emergency Management Hazard Mitigation Grant #H0311)03/08/2022
EXECUTIVE SUMMARY
Recommendation to approve the second modification for the Florida Department of Emergency
Management Hazard Mitigation Grant #H0311 extending the agreement deadline to April 30, 2022,
for the hardening of the University Extension Services’ Institute of Food and Agricultural Services
building. (Public Services Grant Fund 709)
OBJECTIVE: To carry out mitigation measures to reduce the risk of loss of life and property damage in
future disasters.
CONSIDERATIONS: On September 10, 2017, Hurricane Irma made landfall on Collier County,
severely impacting not only Collier County but the entire State of Florida. In the wake of the hurricane,
Collier County experienced damage to multiple facilities and equipment including buildings, stormwater,
and generators.
The Institute of Food and Agricultural Services (IFAS) Building is in central Collier County and is part of
the Collier County Fairground Complex. The 13,000 square foot building suffered significant damage
during Hurricane Irma. The facility was anticipated to withstand impacts of a category three storm but
main elements of the structure such as windows and roof failed leading to further damage to the interior,
causing the building to be inoperable. Damage to the structure included the roof, fire suppression system,
ceiling, insulation, drywall, flooring, equipment, and furniture. The IFAS building project intends to
protect the integrity of the building envelope and reduce potential damage from future wind events by
retrofitting the University Extension Services’ IFAS Building with new hurricane-rated windows and
storm front doors.
The notice of award and grant contract was received on October 15, 2019, from the Florida Department of
Emergency Management (FDEM). The $225,000 grant award provided funding to support the installation
of wind-resistant windows and doors to the IFAS building. The grant agreement was fully executed at the
November 11, 2019, Board meeting (Agenda Item #16D14).
On July 14, 2021, the Florida Division of Emergency Management (FDEM) provided an agreement
modification to approve Sub-Recipient Management Costs (SRMC) of $14,999.93 and a six-month
administrative extension for an amended agreement total and grant end date respectively of $239,999.93
and January 31, 2022. On January 25, 2022, FDEM provided a second agreement modification that
provides for a three-month administrative extension to April 30, 2022, to allow for all final payment
activity and grant completion, including payment associated with an “After -the-Fact” change order which
is set for review and approval on the February 22, 2022 Board Agenda.
FISCAL IMPACT: There is no Fiscal impact associated with this item. Funds were previously budgeted
in Public Services Grant Fund (709), Project 33656.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
request.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board action. -JAB
RECOMMENDATION: To approve the second modification for the Florida Department of Emergency
Management Hazard Mitigation Grant #H0311 extending the agreement deadline to April 30, 2022, for
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the hardening of the University Extension Services’ Institute of Food and Agricultural Services building.
(Public Services Grant Fund 709)
Prepared By: Maria Kantaras, Grants Coordinator, Community & Human Services Division
ATTACHMENT(S)
1. CAO Approved 4337-194-R Modification 2 (PDF)
2. [Link] 4337-194-R - Contract FULLY EXECUTED (PDF)
3. 4337-194-R Mod #1 Collier County- Executed Contract (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.7
Doc ID: 21224
Item Summary: Recommendation to approve the second modification for the Florida Department
of Emergency Management Hazard Mitigation Grant #H0311 extending the agreement deadline to April
30, 2022, for the hardening of the University Extension Services’ Institute of Food and Agricultural
Services building. (Public Services Grant Fund 709)
Meeting Date: 03/08/2022
Prepared by:
Title: – Community & Human Services
Name: Maria Kantaras
02/01/2022 4:16 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
02/01/2022 4:16 PM
Approved By:
Review:
Community & Human Services Kristi Sonntag CHS Review Completed 02/01/2022 5:05 PM
Operations & Veteran Services Todd Henry Additional Reviewer Skipped 02/10/2022 8:41 AM
Public Services Department Todd Henry PSD Level 1 Reviewer Skipped 02/10/2022 8:41 AM
Community & Human Services Cynthia Balterman Additional Reviewer Completed 02/08/2022 2:08 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 02/08/2022 2:22 PM
Community & Human Services Tami Bailey Additional Reviewer Completed 02/08/2022 3:20 PM
Public Services Department Tanya Williams PSD Department Head Review Completed 02/15/2022 6:47 PM
Grants Erica Robinson Level 2 Grants Review Completed 02/16/2022 11:41 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 02/23/2022 12:40 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/23/2022 1:16 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/23/2022 3:00 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 02/24/2022 8:24 AM
Grants Therese Stanley Additional Reviewer Completed 02/24/2022 9:12 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 02/28/2022 8:30 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 03/08/2022 9:00 AM
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16.D.7.aPacket Pg. 785Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
16.D.7.aPacket Pg. 786Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
16.D.7.aPacket Pg. 787Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
16.D.7.aPacket Pg. 788Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
16.D.7.aPacket Pg. 789Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
16.D.7.aPacket Pg. 790Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
16.D.7.aPacket Pg. 791Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
16.D.7.aPacket Pg. 792Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
16.D.7.aPacket Pg. 793Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
16.D.7.aPacket Pg. 794Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
16.D.7.aPacket Pg. 795Attachment: CAO Approved 4337-194-R Modification 2 (21224 : FDEM IFAS Modification 2)
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis
Governor
Kevin Guthrie
Director
DIVISION HEADQUARTERS Telephone: 850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.org 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
September , 2021
Ms. Rachel Hansen,
Grants Coordinator
3339 East Tamiami Trail
Suite 211
Naples, FL 34112
Re: Project #4337-194-R Mod #1, Collier County
Dear Ms. Hansen:
Enclosed is the executed Hazard Mitigation Grant Program (HMGP) contract
modification number one (#1) (Contract #H0311) between Collier County and the Division
of Emergency Management.
Please email all Requests for Reimbursement (Attachment D) to the project manager at
Carmen.Acosta@em.myflorida.com. The Project Manager for this contract is:
Carmen Acosta, Project Manager
Florida Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
If you have any specific questions regarding the contract or the Request for
Reimbursement form, please contact Carmen Acosta at (850) 692-9458.
Respectfully,
Miles E. Anderson
Bureau Chief, Mitigation
State Hazard Mitigation Officer
Enclosure
Miles E. Anderson
Digitally signed by Miles E. Anderson
DN: cn=Miles E. Anderson, o=DEM, ou=Mitigation,
email=Miles.anderson@em.myflorida.com, c=US
Date: 2021.09.30 15:16:58 -04'00'
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Packet Pg. 796 Attachment: 4337-194-R Mod #1 Collier County- Executed Contract (21224 : FDEM IFAS Modification 2)
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Packet Pg. 797 Attachment: 4337-194-R Mod #1 Collier County- Executed Contract (21224 : FDEM IFAS Modification 2)
09/30/2021
Miles E. Anderson
Digitally signed by Miles E. Anderson
DN: cn=Miles E. Anderson, o=DEM, ou=Mitigation,
email=Miles.anderson@em.myflorida.com, c=US
Date: 2021.09.30 15:17:26 -04'00'
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Packet Pg. 798 Attachment: 4337-194-R Mod #1 Collier County- Executed Contract (21224 : FDEM IFAS Modification 2)
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Packet Pg. 807 Attachment: 4337-194-R Mod #1 Collier County- Executed Contract (21224 : FDEM IFAS Modification 2)
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Packet Pg. 808 Attachment: 4337-194-R Mod #1 Collier County- Executed Contract (21224 : FDEM IFAS Modification 2)