Agenda 02/22/2022 Item #16D7 (Area Agency on Aging for SWFL Standard Attestation Statement)02/22/2022
EXECUTIVE SUMMARY
Recommendation to approve Services for Seniors, “After-the-Fact” Standard Contract and
attestation statement with the Area Agency on Aging for Southwest Florida, Inc., in the amount of
$1,388,954.83 and authorize the associated Budget Amendments, for FY22 Older American Act
Title III in the amount of $131,913.47. (Human Service Grant Fund 707)
OBJECTIVE: To provide uninterrupted support services to Collier County Services for Seniors
(CCSS) elderly clients.
CONSIDERATIONS: The Older American Act (OAA) Programs are federal program initiatives that
provide assistance to older persons and caregivers and are the only federally funded support service
programs directed solely toward improving the lives of older people. These funds are receive d by
Collier County through the Area Agency on Aging for Southwest Florida, Inc. (Agency) and require
matching funds. Each year, the Agency combines the OAA award with the Nutrition Services Incentive
Program (NSIP) award. Collier County Community & Human Services Division (CHS), Services for
Seniors Program (CCSS), administers these funds which have been providing support services to Collier
County’s frail and elderly citizens for over forty (40) years.
The total grant award of $1,388,954.83 will be used to fund the program beginning January 1, 2022 and
ending December 31, 2022. The estimated award and projected budget was approved by the Board of
County Commissioners (Board) on December 14, 2021, Agenda Item #16D1. The Table below shows
the actual award and the revision required from the projected budget and with associated Budget
Amendments. Matching funds are available in the Human Services Grant Fund (707) Reserves via
carry forward.
Program Component Project
Number
Estimated
Award
Estimated
Match
Requirement
Estimated
Local Cash
Match
Estimated
Vendor Match
Title III-B Services 33782 $311,812.90 $34,645.89 $20,000.00 $14,645.89
Title C1 Congregate
Meals
33784 $398,639.91 $44,293.32 $38,365.12 $5,928.20
Title C2 Home
Delivered Meals
33786 $336,204.85 $37,356.09 $15,358.11 $21,997.99
Title III-E Services 33787 $158,655.11 $17,628.35 $4,064.86 $13,563.48
NSIP 33790 $51,728.59 N/A N/A N/A
Total $1,257,041.36 $133,923.65 $77,788.09* $56,135.56
Program Component Project
Number
Revised
Award
Final Match
Requirement
Local Cash
Match
Vendor Match
Title III-B Services 33782 $213,965.83 $23,773.98 $9,280.98 $14,493.00
Title C1 Congregate
Meals
33784 $552,670.89 $61,407.88 $18,607.80 $42,800.08
Title C2 Home
Delivered Meals
33786 $390,360.45 $43,373.38 $13,143.00 $30,230.38
Title III-E Services 33787 $180,229.07 $20,025.45 $6,468.22 $13,557.23
NSIP 33790 $51,728.59 N/A N/A N/A
Total $1,388,954.83 $148,580.69 $47,500.00 $101,080.69
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02/22/2022
Program Project
Number
Award
Variance
Match**
Variance
Local Match
Variance
Vendor
Variance
Title III-B Services 33782 ($97,847.07) ($10,871.91) ($10,719.02) ($152.89)
Title C1 Congregate
Meals
33784 $154,030.98 $17,114.56 ($19,757.32) $36,871.88
Title C2 Home
Delivered Meals
33786 $54,155.60 $6,017.29 ($2,215.11) $8,232.39
Title III-E Services 33787 $21,573.96 $2,397.10 $2,403.36 ($6.25)
NSIP 33790 $0.00 N/A N/A N/A
Total $131,913.47 $14,657.04 ($30,288.09) $44,945.13
*Match amount equals the award divided by .9, then multiplied by 10%, per federal and State calculation
requirements. (NSIP Estimated Budget not included in the match calculation)
This contract is being presented as “After the Fact” because CCSS received the contract on January 7,
2022, from the Agency with a request for a 30-day turnaround. The Agency routinely sends CCSS new
contract a few weeks before the effective date or after. The effective date of the contract was January 1,
2022. This time frame makes it impossible to process the document for immediate Board consideration.
It was necessary to execute the contract prior to the regularly scheduled Board meeting to maintain grant
compliance and continue to provide much-needed services to the County’s frail elderly. Consequently,
pursuant to CMA #5330 and Resolution No. 2018-202, the County Manager authorized the Public
Service Department Head to sign the contract documents. The contract is being presented for Board
ratification.
FISCAL IMPACT: The estimated Budget Amendments, based on the 2021 funding levels, were
approved December 14, 2021 (Agenda Item #16D1), to recognize anticipated dollars in Fund (707),
Human Services Grant. Budget Amendments are required to recognize the increase in funding of
$131,913.47. The vendor match will also be increased by $44,945.13. The NSIP program does not
require match. The total OAA grant award is $1,388,954.83 and the cash match requirement of
$47,500.00 will reside in Fund (707), projects 33782, 33784, 33786, 33787 and 33790. All cash match
funds were previously approved in the FY22 estimated budget.
GROWTH MANAGEMENT: There is no Growth Management impact associated with this
recommendation.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. - JAB
RECOMMENDATIONS: To approve a Services for Seniors, “After-the-Fact” Standard Contract and
attestation statement with the Area Agency on Aging for Southwest Florida, Inc., in the amount of
$1,388,954.83 and authorize the associated Budget Amendments, for FY22 Older American Act Title
III in the amount of $131,913.47. (Human Service Grant Fund 707)
Prepared By: Wendy Klopf, Grant Coordinator, Community and Human Services Division
ATTACHMENT(S)
1. (Linked) OAA 203.22 - Exec. (PDF)
2. Resolution 2018-202 (PDF)
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02/22/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.7
Doc ID: 21074
Item Summary: Recommendation to approve Services for Seniors, “After-the-Fact” Standard
Contract and attestation statement with the Area Agency on Aging for Southwest Florida, Inc., in the
amount of $1,388,954.83 and authorize the associated Budget Amendments, for FY22 Older American
Act Title III in the amount of $131,913.47. (Human Service Grant Fund 707)
Meeting Date: 02/22/2022
Prepared by:
Title: Operations Coordinator – Community & Human Services
Name: Wendy Klopf
01/16/2022 5:28 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
01/16/2022 5:28 PM
Approved By:
Review:
Community & Human Services Akiko Woods Additional Reviewer Completed 01/18/2022 8:14 AM
Community & Human Services Blanca Aquino Luque Additional Reviewer Completed 01/20/2022 5:09 PM
Community & Human Services Kristi Sonntag CHS Review Completed 01/24/2022 3:36 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 01/26/2022 3:00 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 02/02/2022 11:54 AM
Public Services Department Todd Henry PSD Department Head Review Skipped 02/09/2022 10:03 AM
Grants Erica Robinson Level 2 Grants Review Completed 02/09/2022 1:25 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/09/2022 1:44 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 02/10/2022 8:08 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/10/2022 8:56 AM
Grants Therese Stanley Additional Reviewer Completed 02/10/2022 9:16 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 02/15/2022 8:53 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 02/22/2022 9:00 AM
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16.D.7.b
Packet Pg. 1094 Attachment: Resolution 2018-202 (21074 : AAA-OAA Agreement 203.22)
16.D.7.b
Packet Pg. 1095 Attachment: Resolution 2018-202 (21074 : AAA-OAA Agreement 203.22)