VB MSTU Minutes 12/02/2021VamdaadiQt $each M.S.7,14
Aavlso.y e01MI"ttt"
8300 Radio Road
Naples, FL 34104
DECEMBER 2, 2021
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Forman called the meeting to order at 200 P.M. A quorum of five was present.
The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee:
Bruce Forman —Chairman
William Sjostrom — Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris
Staff: Harry Sells - Project Manager
Michelle Arnold — Director, PTNE (Excused)
Rosio Garcia — Administrative Assistant
Others:
III. APPROVAL OF AGENDA
Aaron Gross —Ground Zero Landscaping
Mike McGee — McGee & Associates, Landscape Architect
Wendy Warren - Transcriptionist
Dice Chair Sjostrom moved to approve the Agenda of the Vanderbilt Beach M.S.T. U. Advisory
Committee meeting as presented. Second by Mr. Harris. Carried unanimously 5 - 0.
IV. APPROVAL OF MINUTES
Mr. Harris moved to approve the minutes of the November 4, 2021, Vanderbilt Beach M.S.T. U.
meeting as presented. Second by Ms. Miyamoto. Carried unanimously 5 - 0.
V. LANDSCAPE MAINTENANCE REPORT —Aaron Gross, Ground Zero Landscaping
Mr. Gross reported:
• Vanderbilt Drive landscape material was trimmed and cleaned.
• Landscaping was treated with pesticide for insect control.
• Turf and shrub fertilization is scheduled for week ending December 11, 2021.
• Strip pattern nozzles were changed and redirected to contain irrigation to the grass area.
• Irrigation heads were repaired as needed.
Water Usage
Mr. Sells determines irrigation frequency for M.S.T.U. landscaping.
Groamd Zero Landscaping provided a quote to maintain the new landscape installation in
Conner Park including the Clnsia hedge. Mr. Sells will review the quote and update nwenwbers at
the next tweeting.
VI. VANDERBILT DRIVE REFUBISHMENT—Mike McGee
Mr. McGee presented a landscape design for Vanderbilt Drive noting:
• Breakaway Palms, such as Alexander, Windham and Montgomeiy Palms, with smaller
trunks and non -interfering sight line canopies, would line the walkway.
• ROW Department requirements for root barriers for the trees will be determined.
• Setback for roadway plant placement will be six feet or more.
• Shrub landscape material at the intersections will comply with the FDOT sight window
requirement pruning policy of cut to 18 inches, maintain at 24 inches, for sight line
visibility. Dwarf Ixora conforms to the standard and offers year-round greenery.
• Perennial Peanut and Eco Turf sod are considerations for ground covers.
• Planting to camouflage utility boxes requires approval of the utility providers, such as
Florida Power & Light. An eight (8) foot clear barrier between the box and the planting is
required.
• Cooperation with private property owners will be solicited for the renovation.
Based on member endorsement of the landscape design, Mr. Sells directed Mr. McGee to
prepare a cost proposal for presentation to the Committee at the January 2022 meeting.
VII. PROJECT MANAGER REPORT —Harry Sells
A. Budget Report for 12/02/2021
Vanderbilt Beach MSTU F'arnd Budget 143 dated December 2 2021
• The FY-22 Millage Rate remains constant at 0.5000 mills.
• Current Ad Valorem tax. Line I is $1,488,600.00, an increase of 3% over FY-21.
• Transfers and Contributions, Line 13, in the amount of $4,791,595.90, is a carry-over of
unexpended FY-21(minus a 5% reserve of $75,600).
• Total Revenue, Line 14, is $6,302,195.90, including investment interest, transfers, and
contributions.
• Purchase Orders: (Contractors)
➢
Capital Contractors —Paver Sidewalk Installation —invoice pending.
➢
Century Link— Engineering Design, Phase IV Utility.
➢
Ground Zero Landscaping — Grounds & Irrigation Maintenance & Incidentals.
➢
Hannula Landscaping — Conner Park Refurbishment & Irrigation — invoice pending.
➢
Hart's Electrical — Electrical Maintenance & Repair.
➢
Johnson Engineering — Engineering Services, Phase IV Utility.
➢
MasTec North America — Contract for burial of conduit and placing of equipment for
Florida Power & Light, Comcast cable and Century Link for Phase IV. The firm has
indicated an initial invoice is pending.
➢
McGee & Associates — Landscape Architecture.
➢
Premier Staffing — Transcription Services.
➢
Q Grady Minor — Survey Services.
➢
Stantec Consulting —CEI Professional Services, Phase IV Utility.
➢
Site One Landscape Supply — Irrigation Parts & Pumps.
• Red indicates the Purchase Order is closed and the money expended.
• Operating Expense, Line 36, is budgeted at $5.669,095.90 with current Commitments of
$2,564,870.96, Expenditures of $173,668.47, and a Budget Remainder (unspent operating
funds) of $2,930,556.47.
• Capital Outlay, Line 38, budgeted at $500,000.00, is available to fund special projects.
• Transfer to Fund 111, Line 39, in the amount of $85,000.00, is for MSTU Staff salaries
and accrued County overhead related to M.S.T.U. operations.
• Transfer to the Property Appraiser, Line 40, is for computation of M.S.T.U. Ad Valorem
data for the tax rolls.
• Transfer to the Tax Collector, Line 41, is for collection of M.S.T.U. millage as part of the
tax bill, currently 2.0 mills.
• Total Budget, Line 43, lists FY-22 M.S.T.U. budgeted funds at $6,302,195.90; with
tabulated Commitments of $2,564,870.96, Expenditures of $185,117.66, and a Budget
Remainder (unspent operating funds) of $3,552,207.28, Generally the budget amount of
$6,302,195.90 does not change during the fiscal year.
• Capital Contractors Purchase Order in the amount of $247,825.35 is for sidewalk paver
installation
Available finds are sufficient to complete Phase IV construction, landscaping at the Regatta of
Naples at Vanderbilt Beach Road and Vanderbilt Drive and the Vanderbilt Drive landscape
renovation project.
Mr. Sells will provide a cost summmy for the lift station and Conner Park renovation
projects.
Landscape Maintenance — Multi -Year Contract
• Ground Zero Landscaping's contract expires in 2022.
• An Invitation to Bid (ITB) Landscaping Contract request for the Vanderbilt Beach
M.S.T.U. will be posted and, in accordance with County practice, awarded to the lowest
qualified bidder.
• The three-year contract with two (2) one-year renewal options, is subject to approval by
the Board of County Commissioners (BCC).
Mr. Sells will provide a quote for Committee consideration at the January 2022 meeting.
B. Phase IV Utility Burial Status
Mr. Sells reported:
• Phase IV construction started September 10, 2021.
• The MOT (Maintenance of Traffic) site plan, required by OSHA (Occupational Safety
and Health Administration), is being enforced.
• MasTee North America's, the contractor for burial of conduit and placing of equipment
for Florida Power & Light, Comcast cable and Century Link for Phase IV, ability to
manage such a diverse project has resulted in scheduling conflicts and delays.
• ADS Contracting, Inc. has executed a sub -contract with MasTec for the task of boring
and conduit installation for Florida Power & Light (FPL) and Century Link.
• Two (2) sub -aqueous bores in the tidal creek wetland area are done.
0 One (1) low voltage bore between The Anchorage and Marina Bay is complete.
• Bore drilling for an FPL conduit ruptured a water main north of The Anchorage due to
inaccurate placement of utility locates resulting in temporary water loss for The
Anchorage and Marina Bay condominiums.
• A meeting is scheduled December 3`d with the contractor installing four (4) stainless steel
conduits to house utility wires, two (2) each for Century Link and Comcast, to be
attached to the north bridge.
• MasTec's crew will pull the cable wires through the conduit for FPL and Century Link.
• Stantec's services will be ongoing until FPL removes the utility poles.
• The MSTU will install pavers and benches at The Dunes of Naples, The Anchorage and
Marina Bay post construction.
Mr. Sells noted:
• Construction was halted for one (1) week pending investigation and repair of the
underground water main.
• Responsible party for expenses incurred for the water main break due to incorrect
placement of utility locates is "to be determined."
• The target completion date of July 2022 is realistic.
C. Conner Park Beautification Status and Discussion
Landscaping and Irrieation
• The Committee approved the landscape contract for Conner Park in the amount of
$130,677.50 on June 29, 2021.
• Tree, shrub, ground cover and sod installation are completed.
• The final irrigation system part was installed, and water leaks repaired.
• New plants are being irrigated four (4) times a day. Usage will be slowly reduced
beginning mid -December.
• Estimated project completion date is week ending December 22, 2021.
The M.S.T. U. will asszmze responsibility for• in^igation and constrzction damage to private
properties including The Anchorage, The Dunes of Naples and Marina Bay.
Public Relations
The Committee suggested a "Ribbon Cutting Ceremony" style event to celebrate the renovation
of Conner Park be scheduled.
Mr. Sells will coordinate the early 2022 event with Ms. Arnold. Commissioner Solis and the
media will be invited to attend.
D. Project Update for the NW Corner VBVR & VB Drive
The final design by McGee &Associates for the intersection of the northwest corner of
Vanderbilt Beach Road and Vanderbilt Drive has been approved by the Committee and
Representatives of the Regatta.
Mr. Sells will prepare a Scope of Work, obtain County approvals and Right of Way (ROW)
permits and request quotes for the landscape project.
Estimated start date for the five (5) month project is July 2022.
4
VIII. OLD BUSINESS
A. Potential Future Projects as of December 2, 2021
1. Landscape Renovation of the NW Corner of Vanderbilt Beach Rd. & Vanderbilt Dr.
Construction will commence third quarter of 2022.
2. Refm bishment of Vanderbilt Drive Landscape
McGee & Associates, Landscape Architects, created a conceptual landscape design for
Vanderbilt Drive. Area residents will be consulted, and the Committee will review and
approve the final design proposal.
3. Paver Crosswalks
Installation of brick paver crosswalks and ADA compliant transition strips, in colors
consistent with the Vanderbilt Drive and Bluebill Avenue intersections, on Vanderbilt Drive
at The Anchorage, The Dunes of Naples and Marina Bay.
4. Refurbish Bridge of Channel on Bluebill
The Committee suggested cleaning the waterway bridge and researching installation of a
veneer stone.
Mr. Sells met with the Director of the Road Maintenance Division July 16,2021 to review the
project. An update has not been received at this time.
5. Sidewalks Fast and West Side of Gulf Shore Drive
The Road Maintenance Division is considering sidewalk installation on the east side of Gulf
Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to
County code and be ADA compliant. A bike path should be incorporated into the project
design. Drainage would have to be redesigned to accommodate the installation. The project,
discussed with the Director of Road Maintenance at a meeting July 16, 2021, depends on
coordination with Road Maintenance and resolution of affiliated issues.
6. Conners Parking Lot Landscape Renovation
The parking lot is controlled by the Parks and Recreation Department and implementation
requires the department's support.
IX. NEW BUSINESS
Mr. Sells distributed an application for permit status report for One Naples, a residential community to be
constructed on the corner of Vanderbilt Beach Drive and Gulf Shore Drive.
X. PUBLIC COMMENTS
None
XI. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 3:24 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
Bruce Forman, Chairman
The minutes approved by the Board/Committee on �") 2022 "as submitted' L^o or "as
amended' Lam.
NEX"C MEETING DATE:
JANUARY 3, 2022
Claussen Family Center at St. John's Church
625 1111h Avenue
NAPLES, FL 34108