Agenda 02/08/2022 Item #16E 4 (Procurement Administrative reports)02/08/2022
16. E.4
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the
Board's approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk's Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Six (6) change orders that in aggregate modify contracts by $29,829.00 and add 301 calendar
days to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Zero (0) after the fact memos with a fiscal impact of $0.00 for additional services
FISCAL IMPACT: The net total for the six (6) items is $29,829.00.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0208 Change Order Report - FY22 (PDF)
2. 0208 Change Order Backup - FY22 (PDF)
Packet Pg. 615
16. E.4
02/08/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4
Doe ID: 21130
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 02/08/2022
Prepared by:
Title: Business Technology Analyst, Senior — Procurement Services
Name: Sara Schneeberger
01/20/2022 10:20 AM
Submitted by:
Title: Manager - Procurement — Procurement Services
Name: Sandra Herrera
01/20/2022 10:20 AM
Approved By:
Review:
Procurement Services
Procurement Services
Agenda Clerk Preview
Procurement Services
Office of Management and Budget
Office of Management and Budget
County Attorney's Office
County Manager's Office
Board of County Commissioners
Ana Reynoso
Level 1 Purchasing Gatekeeper
Catherine Bigelow
Additional Reviewer
Michael Cox
Agenda Clerk Preview
Sandra Herrera
Additional Reviewer
Debra Windsor
Level 3 OMB Gatekeeper Review
Laura Wells
Additional Reviewer
Jeffrey A. Klatzkow
Level 3 County Attorney's Office Review
Amy Patterson
Level 4 County Manager Review
Geoffrey Willig
Meeting Pending
Completed
01/20/2022 11:05 AM
Completed
01/21/2022 8:02 AM
Completed
01/21/2022 8:32 AM
Completed
01/24/2022 7:14 AM
Completed
01/24/2022 8:23 AM
Completed
01/24/2022 9:12 AM
Completed
01/26/2022 10:39 AM
Completed
02/02/2022 2:01 PM
02/08/2022 9:00 AM
Packet Pg. 616
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[] Contract Modification
El Work Order Modification
Procurement Services
Change Order Form
i
Contract M 1 20-7680 Change #:1 1 Purchase Order #: 1 4500203324 Project #. 1 50178.1
Contractor/Firm Name: Fgnoli Barber & Brundage, Inc.Contract/Project: an Bay Sidewalk Improvements
Pelican Bay
Project Manager Name] Lisa Jacob Division Name: Services
Original Contract/Work Order Amount
$
314,894.00
4/28/20;16.F.3
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
338,578.00
3/23/21;16.E.2
Last BCC Approval Date; Agenda Item #
Current ContractlWork Order Amount
$
338,578.00
6/17/2022
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$
143.00
7.57%1
Total Change from Original Amount
Revised ContracttWork Order Total
1 $
338721,001
0.04%1
Change from Current BCC Approved Amount
Cumulative Changes
1 $
23:827.00
0.04%1
Change from Current Amount
I Completion Date, Description of the Task(s) Change, and Rationale for the Change I
Notice to Proceed 3/2020 Original Last Approved Revised Date 10/31/2022
Date Completion Date Date (Includes this change)
# of Days Added 1 136 Select Tasks El Add new task(s) [:1 Delete task(s) 0 Change task(s) E) Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1) detailed and specific explanation/rationale of the requested change(s) to task(s) and / or additional days added;
This is a request to a) add engineering services to modify Phase I ROW permit and design, b) repurpose remaining funds in the
amount of $10,763 designated for arborist services for engineering services to modify Phase 1 ROW permit and design, c) increase
Purchase Order 4500203324 by $143, and d) add 136 days to contract from 765 days to 901 days to complete Procurement bid
process, contractor selection, recommended award, and pre -construction design consultations,
2) why this change was not included in the original contract; and
These changes were not included in original contract because unanticipated field conditions demonstrated that permitted design was
unable to be constructed and modifications were necessary to be in compliance with established Americans with Disabilities Act (ADA)
standards and due to supply chain disruptions, certain materials were unavailable and ROW permit required modification to reflect these
changes (omission of root barrier, ADA mats replaced unavailable truncated pavers, thermoplastic striping replaced unavailable
pavers),
3) describe the impact if this change is not processed.
If these changes are not processed, the design plans would be inaccurate and out of compliance with established ADA standards,
creating public safety issue and increased liability to County; and contract would expire prior to necessary tasks being completed.
Prepared by:
(Lisa Jacob, Project Manager,
Bay Services Division)
Date: / 2- 1 2_1 ) 2-1
Acceptance of this Change Order shall constifut4 a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant
Design Professional arising.2ut of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by:
James A.
& Brundage, Design Professional
Approved by: ( Iffe"
(Nei{ Dorrill, it tor, F5_ehca�h Bay Services Division
SchnEe r erSara Digitally signed by SchneebergerSara
Approved by, __ __ Xr_ to,- __r, 195, _Date L2022_01.10 09-D6-45 A-5'00'_._
(Procurement Professional)
Date: 12 Z 1
Date: I -A i4
Date:
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet,)
P - ROCU Packet Pg. 618
1
Id.in �11 Rpt I SGG ES
10
16.E.4.b
Change Order/Amendment Summary
CO#
AMD#
Description
COST
TIME
Justification
Additive (+)
Deductive (-)
Days
Added
New
Amount
1
Remove Seagate
Dr and Vanderbilt
Beach Rd from
scope and add
arborist services
$10,757
0
Sidewalks on Seagate and VBR
are assets of Road & Bridge; need
for arborist services not anticipated
until landscape design phase
began
2
Enlisted new
arborist services
$12,927
0
Existing arborist sold business
3
Repurpose
remaining arborist
funds for permit
modification and
design revisions;
add time
$143
136
901
Compliance with ADA standards
and public safety
O
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Q
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E
L
O
W
U
00
O
N
O
C
N
E
t
V
M
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Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Packet Pg. 61 A
■■■■■I
MEMO ■ GNOLI
■■■■�
■■■■■`
MEMEMP ARBER &
MEEEMM. RUNDAGE, INC.
Certificate of 4uthorization Numbers: EB 3664 • LB 3664 • LC26000620
December 21, 2021
Via email to lisa jacob@colliercountyfl.gov
Lisa Jacob, Project Manager
Collier County Pelican Bay Services Division
801 Laurel Oak Drive, Suite 302
Naples, FL 34108
7400 Trail Blvd., Suite 200
Naples, FL 34108
PM: (239) 597-31 1 1
www.ABBINC.com
Re: Pelican Bay Sidewalk Improvements Design
Request for Change Order #3 to PO #4500203324, Project 50212.1
ABB PN 20-0022
Dear Ms. Jacob:
Agnoli, Barber & Brundage, Inc. (hereinafter referred to as ABB) is submitting this Request for a
Change Order #3 to PO #4500203324 for the modification of existing professional services on the
above -referenced project.
ABB proposes to provide Collier County the professional services outlined in Exhibit A attached.
This proposal is under the Terms and Conditions of Contract #20-7680, Pelican Bay Sidewalk
Improvements Design. A copy of Schedule B — Attachment 1, Consultant's Hourly Rate Schedule,
is also attached.
We hope that this proposal satisfactorily responds to your request.
Sincerely,
AGNOLI, BARBER & BRUNDAGE, INC.
Ja A. Carr, P.E.
Senior Vice President
JAC/drr
Attachments
Page 1 of 4
K:\2020\20-0022 Pelican Bay Sidewalks Improvements Design\Correspondences\Proposal\CO #3\Request for Change Order #3 - REV 12.21.21.d
Packet Pg. 620
2
EXHIBIT A
Pelican Bay Sidewalk Improvements Design
Change Order #3 to PO #4500203324, Project No. 50212.1
December 21, 2021
The arborist (The Davey Tree Expert Company, dba The Davey Institute) has completed its tasks
for this project. We are requesting that the remaining budget amount for the arborist's fees be
deducted from that task and added to ABB's fees for the additional task allowed by this Change
Order Request.
This change is necessary to the Phase 1 plans to keep the project and construction moving forward
without delay. If this change is not approved, ABB will not be able to complete the remaining
work required.
The breakdown of arborist fees remaining is:
Arborist Services granted by CO #2 $ 23,363
Amount invoiced (final) $ 12,600
Amount remaining to transfer to ABB (Task #12) $ 10,763 (Zero Dollar Change)
Following is a summary of the Change Order #3 request for the new task:
12. Phase 1 - ROW Permit Modification and Design Revisions $10,906 T/M
Remove all root barrier from Phase 1 plans. Coordinate revision with Collier
County Right -of -Way staff and obtain pre -approval. Adjust tree tables for
additional trees to be removed and revise plan set accordingly. Revise ADA
mats from truncated pavers to one-piece mats at all crossings. Prepare and
submit a ROW Permit modification application, cover letter, and plans
submittal.
Coordinate with PBSD and contractor to adjust sidewalk locations in
relation to ROW line and street to minimize the need for paver adjustments.
Adjust driveway aprons and determine resulting slopes for 36 side streets
and driveways. Review conditions and measure 4 stamped concrete
driveways and grade changes to minimize removal and replacement
quantities. Collect survey data points for new driveway constructed at 6954
Greentree Drive after contract plans were issued. Revise striping plans to
eliminate white paver crossings and add new thermoplastic. Delete
sidewalk on Lynnmore Lane and revise curbs and add restoration to plans.
Revise sidewalks at Jamestown entrance to preserve large oak tree per
meeting with PBSD and contractor. Prepare color rendering exhibits for
paver and stamped concrete driveway changes. Prepare bid tab quantities
for contractor pricing.
Page 2 of 4
KA2020\20-0022 Pelican Bay Sidewalks hnprovements Design\Correspondences\Proposal\CO #3\Request for Change Order #3 - REV 12.21.21.d
Packet Pg. 621
5
16.E.4.b
Manhour Breakdown - Change Order #3 - 12/21/21
Category
Additional Fees - Task 12 - ROW Permit
Modification & Design Revisions
Senior Engineer
Senior Designer
Designer
Senior Technician
Technician
Surveyor & Mapper
Senior Inspector
Total Additional Fees — New Task #12
Hours Rate Total
15 $ 175 $ 2,625.00 T/M
47 $ 128 $ 6,016.00 T/M
1
$
109
$
109.00
T/M
3
$
102
$
306.00
T/M
9
$
83
$
747.00
T/M
2
$
142
$
284.00
T/M
7
$
117
$
819.00
T/M
84
$
10,906.00
T/M
Less Zero Dollar Change transfer from CO #2 $ 10,763.00
Total Estimated Additional Fees for CO #3 $ 143.00 T/M
T/M = Time and Materials. Billings will be based on actual time and materials expended in
accordance with our rate schedule. Budgets given are an approximate amount and will not exceed
the total estimate. Billings will be made on a percent of budget basis.
Estimating Note: The hours and rates given above are provided for estimating purposes
only. Actual time and materials may vary based on conditions encountered and the qualified
personnel available at the time services need to be rendered.
Page 3 of 4
K:\2020\20-0022 Pelican Bay Sidewalks Improvements Design\Correspondences\Proposal\CO #3\Request for Change Order #3 - REV 12.21.21.d
Packet Pg. 622
COter CoHnty 6
Contract Modification ❑ Work Order Modification
Procurement Se 16.E.4.b
Change Order Form
Contract #: 21-7838 1 Change #: 4 Purchase Order #: 4500211477 Project #: 80419.1
Contractor/Firm Name: I Browning Chapman LLC I Contract/Project: I Vanderbilt Beach Parking Garage Repairs
Project Manager Name:f Camden Smith ( Division Name: Facilities Management
Original Contract/Work Order Amount
$
889,700.00
6/08/2021, C13
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
_$
889,700.00
6/08/2021, C13
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
889,700.00
1/15/2022
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$
0.00
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
$
889,700.001
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
1 $
0.001
1 0.00%
Chan e from Current Amount
Completion Date,
Description of the Task(s) Change, and Rationale for the Change
Notice to Proceedf 6/29/2021 Original 11/26/202 2/1/2022
l balt Approved t/22/2022 ''2edvis d ate
Date Completion Date a e (Inc u es Mils change)
# of Days Added 10 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ❑ Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This change order is extending the contract an additional 10 days to allow the General Contractor to cure and address Trellis
painting quality control issues and to execute final punch list work.
2. This change is allowing for time for proper quality assurance and control measures to be followed within the specifiations for the
trellis paint and finish for which additional time is required.
3. Failure to approve the time extension may result in an after -the -fact or work not being finalized meeting the Engineer of Record's
required specifications.
Sm 'rt h C a m d e n Digitally signed by SmithCamden Digitally signed by Al-bahouAyoub
Prepared by:
Date: 2022.01.0512:45:00-05Reviewed by:
'00' AI-bahouAyoub Dale: 2022.01.0521:02:16-05'00'
(Project Manager Name and Division) (Principal Project Manager Name and Division)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
oiyeauy p,g-d by Oerd°k T°::°n
Derrick Tessoff ON:C=US,E=dress°H�b—iNghapmancom,O=Broviniig CMprn—OU=BC, CN=Oeiri°k Tess°M
Accepted by: aens°n:Ihaverevie—dihi,d° en, Date:
Bale 2B2201 051C:B1: 51.05 00•
(Contractor / Vendor / Consultant / Design Professional and Name of Firm, if project applicable)
Digitally signed by Farzin Zafaranian
Accepted by:Date: 2022.01.05 13:55:39-05'00' Date:
(Des ian-P-ofessional and Name of Firm.-".rniect-applicable)
Approved
vision Director or De�ignee)
Approved by: SchneebergerSara
Date:
Digitally signed by SchneebergerSara
Date: 2022.01.13 10:16:26-05'00' Date:
(Procurement Professional)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Packet Pg. 623
16.E.4.b
Change Order/Amendment Summary
COST
TIME
CO#
AMD#
Description
Justification
Additive (+)
Deductive (-)
Days
Added
New
Amount
1
To extend the
contract 30 days.
No fiscal impact.
0
30
180
Nee for GC to complete additional
work identified during construction.
Used $78,889.60
of Owner's
Additional 20-day extension is
Allowance for WD
justified through WD #4 to repair
2
#2, 3, 4, and 5
0
20
200
the exterior vertical sealant to meet
leaving an ending
the full extension approved in WD
Owner's Allowance
#4 and also work related to WD #5.
of $95,110.40
Used $39,144.88
of Owner's
Additional funds required to
Allowance for WD
complete water proofing, clean up
3
#7 and #8, leaving
0
0
public areas, and to improve safety
an ending Owner's
standards within the public
Allowance of
bathrooms.
$55,965.52
4
To extend the
contract 10 days.
No fiscal impact.
10
210
Punch list repairs did not meet
quality control measures and
additional time is needed to
properly revise the work.
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Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin packet Pg. 624
�'� OtaLint 8 Procurement S 16.E.4.b
Change Order Form
❑ Contract Modification ❑ Work Order Modification
Contract #: 19-7633 Change #: 4 Purchase Order #: 4500204554 Project #: 70135.1
Contractor/Firm Name: Stantec Consulting Services, Inc. Contract/Project: SCRWTP Reactor Tank # 4
Project Manager Name: Alicia Abbott Division Name: Engineering & Project Management
Original Contract/Work Order Amount $ 318,640.00 7/14/20 11 G Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 318,640.00 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 318,640.00 1/10/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 29,686.00 9.32% Total Change from Original Amount
Revised Contract/Work Order Total $ 348,326.00 9.32% Change from Current BCC Approved Amount
Cumulative Changes $ 29,686.00 9.327 Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 08/05/20 Original 08/05/21 Last Approved 1/10/22 Revised Date TBD
Date I Completion Date Date (Includes this change)
# of Days Added 50 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ❑ Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. Detailed and specific explanation/rationale of the requested change(s): This contract is currently on a stop work with 3 days remaining.
This change order is to add $29,686.00 to the contract amount, and 50 days to extend the contract time to continue the
Construction Engineering Inspection (CEI) services required for this project. the amount will be appropriated to Task 1 —
Observation and Documentation ($26,370), and Task 2 — CEI Project Management Services ($3,316.00). This request is due
to a delay in the contractor activities. There are ongoing delays in material delivery, including specialty piping (the piping supplier
notified the Contractor of pipe manufacturing delays), and other critical equipment.The contractor continued with other work, and
this resulted in additional on -site inspections. Additional funds were not included in previous change orders for time.
2. This change was not included in the original contract: It was not known that additional time and services would be required
due to contractor construction delays for materials.
3. If this change is not processed: The CEI firm will not be able to continue providing the necessary Construction Engineering
Inspection services required for this project. These services are necessary to document the work being performed each day,
and to verify conformance with the design documents.
4.
Task
Scope of Work
Original WO
Amount
Add amount
Revised WO Amount
Task 1
Observation & Documentation
$275,444.00
$26,370.00
$301,814.00
Task 2
CEI Project Management
Services
$28,162.50
$3,316.00
$ 31,478.50
Task 3
Additional Services Allowance
$15,000.00
0.00
$15,000.00
Task 4
Reimburables
$33.50
0.00
$33.50
Total $318,640.00 $29,686.00 $348,326.00
Prepared by:
DigANly signed by abbotl_a
abbott a DNE=AliciaAbboll@ralcoll-P..ntyllgovGN=abbolLa
OU=Gene, OU=PPM User Accounts, OU=PUD Planning and
Project Management, OU=PUD. OU=Divisions. DC=bcc.
DC=Whl rgov, DC -net
Date: M-1-15 42 23-05TO'
Alicia Abbott, Project Manager, Public Utilities Engineering & Project Management
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
Date:
PROCUREMENT USE ONLY
Bcc
Admin Rpt BCC ES
/l/&l 0106 Packet Pg. 625
Change Order No. 3 9
Reactor Tank #4 — PO 4500204554
Stantec Consulting Services
16.E.4.b
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Digitally signed by Marc Lean
DN:TANMarc
CONSULTINGSERVICES
Rs—, I h CONSULTING SERVICES INC., G=US
neaee Ihavere15!39:5-D5'Dcamenl
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Approved by:
�cC Dale: 2022.01.0615:39:35-OS'00'
Date:
Marc Lean, P.E., Stantec Consulting Services
N/A
Approved by:
Date:
Kelli Wolin, Finance Operations
Digitally signed by BullertBenjamin
DN: E=Benjamin.Bullert@colliercountyl,gov,
1ltPM User
BullertBenjamin nDPaninand ProjectManagement,
Approved by:
OUPUD, OUD vs D%n
Date: 2022.U1.0616:18:57-D5'00'
Date:
Benjamin N. Bullert, P.E., Engineering & Project Management Principal Project Manager
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Approved by:
Dale 2o22UL06,6:235bgdOn
Date:
Tom Chmelik, P.E., Engineering & Project Management Director
Steve Messner Dae202.01.10065119,5roo,
Approved by:
Date:
Steve Messner, Water Director
Digitally signed by CurryAmia
CurryAmia
Approved by:
Date: 2022.01.10 15:39:23-05'00'
Date:
Joseph Bellone, Operations Finance Director
Digitally signed by SchneebergerSara
SC h be
n ee rg e rsa ra Date: 2022.01.18 13:45:01-05'00'
Approved by:
Date:
Sara Schneeberger, Procurement Services
Packet Pg. 626
10 16.E.4.b
Change Order/Amendment Summary
COST
TIME
CO#
AMD#
Description
Justification
Days
New
Additive (+)
Deductive (-)
Added
Amount
1
Additional time of
n/a
n/a
66
431
Contractor delays due to delays in
66 days
material delivery.
2
Additional time of
n/a
n/a
86
517
Further contractor delays due to
86 days
delays in material delivery.
Approve use of
Further contractor delays due to
allowance funds
delays in material delivery, has
($15,000), and
resulted in a longer construction
3
reallocate to
n/a
n/a
0
schedule and additional inspection
Task1.
services. Additional funds were not
Reallocate Task 4
included in previous change orders
funds ($1,500) to
for time.
Task 2.
Additional time of
Further contractor delays due to
50 days, and
delays in material delivery.
4
additional funds for
$29,686
n/a
50
567
Additional time resulted in additional
$29,686.
inspection services.
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
Page 3
PROCUREMENT USE ONLY
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Packet Pg. 627
11 16.E.4.b
® Stantec
Stantec Consulting Services Inc.
5801 Pelican Bay Boulevard Suite 300, Naples FL 34108-2709
December 28, 2021
File: 177311548
Attention: Ms. Alicia Abbott, Project Manager
Collier County Government
Public Utilities Engineering & Project Management
3339 Tamiami Trail East, Suite 303
Naples, FL 34112
Dear Ms. Abbott,
Reference: SCRWTP — Reactor #4 CEI Services, Stantec Change Order #4
Through this letter, Stantec respectfully requests additional time and budget to continue providing CEI
Services for the project until February 4, 2022, 25 days beyond our current January 10th completion date.
The estimated additional fee, $29,686, has been determined based on Stantec providing services through
February 4, 2022 using the estimated hours identified on the attached Estimated Fee Sheet.
Please be advised that because the Contractor's activities determine our level of services (i.e. manpower
and time in the field) Stantec will only be able to continue providing CEI services for the subject project until
February 04, 2022 or when our budget is exhausted, whichever comes first. If budget is consumed before
February 04, 2022, then Stantec will require an amendment to this work assignment to continue providing
CEI services.
Regards,
Stantec Consulting Services Inc.
Marc Lean PE
Senior Associate
Phone: 239 910 2757
Marc.Lean@stantec.com
Attachment:
c. Sergio Hoyos, PE, Stantec
Ramon Castella, PE, Stantec
Ben Bullert, PE, Collier County EPMD
Im https://stantec-my.sharepoint.com/personal/marc_lean_stantec_com/documents/documents/letter_Change order #4 stantec_2021-12-28.docx
Design with community in mind
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12
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Clew -rew COuftty
--
® Contract Modification
❑ Work Order Modification
Procurement Services
Change Order Form
Contract #: 20-7784 Change #: 2 Purchase Order #: 4500209387 Project #: 33605
Contractor/Firm Name: Preferred Materials, Inc Contract/Project: Immokalee Airport -Runway 18/36 Rehab
Project Manager Name: Andrew Bennett Division Name: Airport Authority
Original Contract/Work Order Amount $ 5,887,182.54 12/8/20#1 4A. 1 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 5,962,522.4511/9/21#16G.2 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 5,962,522.45 2/12/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 1.28% Total Change from Original Amount
Revised Contract/Work Order Total $ 5,962,522.45 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 75,339.911 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 02/22/21 Original 9/25/21 Last Approved 2/12/22 Revised Date 03/29/22
Date Completion Date Date (Includes this change)
# of Days Added 45 Select Tasks ® Add new task(s) ❑ Delete task(s) ® Change task(s) ❑ Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
This change order will add 45 days to the contract time.
2. It was anticipated that the project would be complete in February, however the construction market conditions, along with the
evolving consequences of the COVID-19 pandemic, have caused delays beyond the contractor's control. The shipments of
FAA approved airfield lighting fixtures and mounting components have been significantly delayed and the airfield electrical
subcontractor continues to navigate technical staff absences due to COVID-19 causing further interruption to the installation
schedule.
3. If this change order is not processed, the airfield lighting associated with the Runway 18/36 Rehabilitation project will not be
complete and the FAA will not be able to complete the required flight condition inspection of the airfield lighting system
necessary to commission the rehabilitated runway for all visual and instrument flight conditions.
Prepared by: Date: 1 /12/2022
Andrew Bennett, Executive Manager, Airport Authority
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Robert Spillman Digitally signed by Robert Spillman
Accepted by: Date:2022.01.1210:11:58-05'00' Date:
Robert Spillman, VP/GM, Preferred Materials, Inc.
Accepted by:Kevin McCauley
Date:
Kevin McCauley, Atkks Project Manager
Approved by: Date: /A7
Gene Shue, Division Director, Growth Management Department
ScottTri n it Digitally signed by ScottTrinity
Approved by: y Date :2022.01.1218:28:46-05'00' Date:
Trinity Scott, Deputy Department Head, Growth Management Department
Approved by: SchneebergerSara Digitall022.01.ned by Sc 004- 5'00' ra
Date: 2022.01.18 15:30:04-OS'00' Date:
Sara Schneeberger, Procurement Specialist, Procurement Services Division
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC BCC ES
Packet Pg. ti30
Change Order/Am n ment Summary 16.E.4
CO#
AMD#
Description
COST
TIME
Justification
Additive (+)
Deductive (-)
Days
Added
New
Amount
1
Time Extension
and additional
work to complete
Taxiway C3
$75,339.91
79
294
FDOT approved the connection into
Taxiway C3 to satisfy FAA
standards.
2
Time Extension
Only
45
339
Time extension due to material
delays and Covid pandemic
0
M
r
N
N
N
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Q
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Packet Pg. 631
15
16.E.4.b
40o- Preferred
MATERIALS, INC.
A CRH COMPANY
January 11, 2022
Kevin McCauley
Senior Project Manager
Atkins
1514 Broadway, Suite 202
Fort Myers, FL 33901
RE: Immokalee Airport
Runway 18-36 Rehabilitation
ITB #20-7784
Corkscrew Road
PMI Job No.: 21-2833
Preferred Materials, Inc.
18080 Green Meadow Road
Fort Myers, FL 33913
ww.preferred materials.com
Request for an Extension of Contract Time
Mr. McCauley,
Preferred Materials has received a request for an extension of contract time from American
Infrastructure Services (AIS) due to materials delays caused by the national supply shortages and
workforce interruptions caused by the COVID-19 pandemic. The additional 40 taxiway lights added
in the original change order caused delays in getting the specialty airport lighting material needed for
this work. The airport cans were not received until November 2021 and they then had to be precast
prior to installation. Precasting was affected by concrete shortages and excess demand by ready -
mix suppliers. As it currently stands, the last of the precast is scheduled to arrive onsite on 1-17-22.
The current volatility of the construction material market has changed rapidly over the last 12 months.
The attached quarterly report from the US Chamber of Commerce shows that over the course of
2021, delays increased 3 to 4 weeks over each quarter with delays expected to continue well into
2022. This delay is a direct result of the supply and demand crisis. AIS has also lost 960 man hours
in the last quarter due to COVID-19 infections within their workforce that has severely affected
production.
We are requesting that an additional 45 days be granted to substantial completion and then have 30
days after that until final completion. AIS expects to have the runway and C connectors completed
within 45 days and the remaining taxiways completed 15 days after that.
Please let us know if you have any questions or require additional information at this time.
Sincerely,
Jason W Dig1tallysigned
by Jason W Bates
Date: 2022.01.12
Bates 08:01:07-05'00'
Jason Bates
Preferred Materials, Inc.
Project Manager
Asphalt Division
Packet Pg. 632
Go Ter County
16 1 16.E.4.b
Procurement Services
Change Order Form
❑ Contract Modification ® Work Order Modification
4500210044 33620.1
Contract #: 19-7599 Change #: 1 Purchase Order #: Project #:
Contractor/Firm Name: Fcapital Consulting Solutions LLC. ContractlProject: Eng. and Design Svcs for LAP Funded Projects
Project Manager Name: Michael Tisch Division Name: FTECM
Original Contract/Work Order Amount
$
94,130.68 4/23/21; 16.A. 17
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
94,130.68 4/23/21;16.A.17
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
94,130.68 7/20/2022
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$
0.00
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total I
$
94, 1_30.681
0.00%
Change from Current BCC Approved Amount
Cumulative Chances 1
$
0.001
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 04/05/21 Original 12/31/21 Last Approved 12/31/21 Revised Date TBD
Date Completion Date Date (Includes this change)
# of Days Added 30 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
*This project is currently on a stop work order with 10 days remaining.
1. This change order is for 1111h Ave North Bike Lanes, an FDOT LAP Project. The consultant has requested additional
time to finish the engineering plans. FDOT has recently experienced staff changes and comments coming back from
them have been delayed, resulting in delays for the consultant.
2. This change order adds a 30 day time extension to finalize the engineering drawings.
3. If this change order is not approved the design plans will not be completed, and construction of the project cannot
occur. If the County does not proceed forward with the design and construction of the bike lanes, then the County will
lose grant funding from FDOT.
TischMichael Digitally signed by TischMichael
Date: 2022.01.05 09:39:20-05'00'
Prepared by: Date:
(Project Manager Name and Division)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Adam N Ahmad Digitally signed by Adam N Ahmad
Accepted by: Date: 2022.01.05 10:03:16-05'00' Date:
(Adam Ahmad, Capital Consulting Solutions, LLC)
KhawajaAnthony Digitally signed by KhawajaAnthony
Accepted by: Date: 2022.01.05 11:21:49-05'00' Date:
p 11 (Anthony Khawaja, Transportation Engineering Chief Engineer Traffic Operations)
j Digitally signed by
Icott1 ty
ScottTrinity Date: 022
Date: 2022.01.12
Approved by: 18:29:22-05'00' Date:
(Trinity Scott, GMD Deputy Department Head)
Schneeberge D tall dSchneeber Sara gi y signe b y ger
Date'. 2022.01.18 16'.07:26-06'00'
Approved by: rSara Date:
(Procurement Professional)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rpi BCC ES
Packet Pg. 633
17 16.E.4.b
Change Order/Amendment Summary
CO#
AMD#
Description
COST
TIME
Justification
Additive (+)
Deductive (-)
Days
Added
New
Amount
1
Add 30 days to
work order
30
300
Consultant needs additional time to
complete design. Delays caused by
FDOT review.
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin
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Packet Pg. 634
18 16.E.4.b
From:
Marmi Sica
To:
Tisch Michael
Cc:
Adam. ahmad (c canitalenor.com
Subject:
RE: LAP Project NTP Expiration
Date:
Thursday, December 16, 2021 3:26:18 PM
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender
and use extreme caution when opening attachments or clicking links.
Good afternoon Mike,
Please see below.
111th Avenue From Bluebill Ave Bridge To 7th Street North
Capital requests an additional 30 days from 01/03/2021 to project.
Additional days are required to answer comments made by Collier County Transportation
Department and FDOT/ECR. Without additional 30 days, comments from Collier County and FDOT
can't be incorporated into the final plans.
EDEN PARK ELEMENTARY SIDEWALKS
Capital requests an additional 30 days from 01/14/21 to project.
Additional days are required to answer comments made by Collier County Transportation
Department and FDOT/ECR. Without additional 30 days, comments from Collier County and FDOT
can't be incorporated into the final plans.
Please let me know if you have any questions regarding this.
Best regards,
Marmi Sica, E.1
Civil Engineer
Capital Consulting Solutions - DBE/MBE/SBE
9010 Strada Stell Ct. Ste 108
Naples, Florida 34109
PH: 239.222.1200
EM: marmi.sica@ca itp alengr.com
WS: caoitalconsultinasolutions.com
"Value, Quality & Responsive"
From: TischMichael <Michael.Tisch@colliercountyfl.gov>
Sent: Monday, December 13, 2021 11:49 AM
To: Marmi Sica <marmi.sica@capitalengr.com>
Packet Pg. 635
19 16.E.4.b
Cc: Adam.ahmad@capitalengr.com
Subject: RE: LAP Project NTP Expiration
Gentlemen,
Please tell me how much additional time you need on each of these. Figure out when it's a good
time to issue a Stop Work Order so we can process a "Time Only Change Order".
There are no issues with FDOT, as I had already asked for additional time.
I do need you to send me a justification for each of the these projects why additional time is needed
Thanks,
Michael P. Tisch, FCCM
Project Manager
O apex C0141nty
Growth Management Department
Transportation Engineering Division
2885 South Horseshoe Drive
Naples, Florida 34104
(239) 252-5839
Michael.Tisch(@colliercountyfl.gov
From: Marmi Sica <marmi sicaPcapitalengr.com>
Sent: Monday, December 13, 2021 11:14 AM
To: Tisch Michael <Michael Tisch(@colliercountyfl gov>
Cc: Adam,ahma-d(@capitale.ngr.com
Subject: LAP Project NTP Expiration
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender
and use extreme caution when opening attachments or clicking links.
Good morning Mike,
I just noticed that the NTP for the LAP Projects are going to expire soon. Please Advise
LAP 111th Ave: NTP Expires 12/31/2021
LAP Eden Park: NTP Expires 01/14/2022
LAP Lake Trafford: NTP for Sidewalk/Bike Lanes Expires 01/20/2022
Packet Pg. 636
20
Best regards,
Marmi Sica, E.1
Civil Engineer
Capital Consulting Solutions - DBE/MBE/SBE
9010 Strada Stell Ct. Ste 108
Naples, Florida 34109
PH: 239.222.1200
EM: marmi sica@capitalengr com
WS: capitalconsultingsolutions.com
"Value, Quality & Responsive"
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released
in response to a public records request, do not send electronic mail to this entity. Instead, contact this
office by telephone or in writing.
Packet Pg. 637
CAMY CO-Unty
21 16.E.4.b
Procurement Services
Change Order Form
❑ Contract Modification ® Work Order Modification
Contract #: 19-7599 Change #: 1 Purchase Order #: 4500210042 Project #: 33622.1
Contractor/Firm Name: Capital Consulting Solutions LLC. Contract/Project: Eng. and Design Svcs for LAP Funded Projects
TECM
Project Manager Name: Michael Tisch Division Name:
Original Contract/Work Order Amount
$
106,676.00 4/23/21;16.A.17
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
106,676.00 4/23/21;16.A.17
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
106,676.00 7/20/2022
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$
0.00
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
$
106,676.00
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$
0.00
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 04/19/21 Original 01/14/22 Last Approved 01/14/22 Revised Date TBD
Date 1 Completion Date Date (Includes this change)
# of Days Added 30 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if Chic rhanna is not nrnressPd_ Attach additional information from the Design Professional and/or Contractor if needed.
*This project is currently on a stop work order with 24 days remaining.
1. This change order is for Eden Park Sidewalks, an FDOT LAP Project. The consultant has requested additional time to
answer comments made by FDOT. FDOT has recently experienced staff changes and comments coming back from
them have been delayed, resulting in delays for the consultant.
2. This change order adds a 30 day time extension to finalize the engineering drawings.
3. If this change order is not approved the design plans will not be completed, and construction of the project cannot
occur. If the County does not proceed forward with the design and construction of the bike lanes, then the County will
lose grant funding from FDOT.
Prepared by:
Tisch M ichael Digitally signed by TischMichael
Date: 2022.01.05 09:35:54-05'00' Date:
(Project Manager Name and Division)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Adam N Ahmad Digitally signed by Adam N Ahmad
Accepted by: Date: 2022.01.05 10:03:52-05'00' Date:
Accepted by:
(Adam Ahmad, Capital Consulting Solutions, LLC)
KhawajaAnthony Digitally signed by KhawajaAnthony
Date: 2022.01.05 11:22:10-05'00' Date:
(Anthony Khawaja, Transportation Engineering Chief Engineer Traffic Operations)
Digitally signed by
ScottTrinity Date:Trinity 2022.01.12
Approved by: 18:29:07-0600' Date:
(Trinity Scott, GMD Deputy Department Head)
Sehneeberge p W db s0...ber Sere
gl ysigne y ger
Approved by:
rSara
(Procurement Professional)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
Date:
PROCUREMENT USE ONLY
Admin
CC I
BCC ES
Rpt
Packet Pg. 638
22
Change Order/Amendment Summary
CO#
AMD#
Description
COST
TIME
Justification
Additive (+)
Deductive (-)
Days
Added
New
Amount
Add 30 days to
work order
30
300
Consultant needs additional time to
complete design. Delays caused by
FDOT review.
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Ad-int
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Packet Pg. 639
23 16.E.4.b
From:
Marmi Sica
To:
Tisch Michael
Cc:
Adam. ahmad (c canitalenor.com
Subject:
RE: LAP Project NTP Expiration
Date:
Thursday, December 16, 2021 3:26:18 PM
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Good afternoon Mike,
Please see below.
111th Avenue From Bluebill Ave Bridge To 7th Street North
Capital requests an additional 30 days from 01/03/2021 to project.
Additional days are required to answer comments made by Collier County Transportation
Department and FDOT/ECR. Without additional 30 days, comments from Collier County and FDOT
can't be incorporated into the final plans.
EDEN PARK ELEMENTARY SIDEWALKS
Capital requests an additional 30 days from 01/14/21 to project.
Additional days are required to answer comments made by Collier County Transportation
Department and FDOT/ECR. Without additional 30 days, comments from Collier County and FDOT
can't be incorporated into the final plans.
Please let me know if you have any questions regarding this.
Best regards,
Marmi Sica, E.1
Civil Engineer
Capital Consulting Solutions - DBE/MBE/SBE
9010 Strada Stell Ct. Ste 108
Naples, Florida 34109
PH: 239.222.1200
EM: marmi.sica@ca itp alengr.com
WS: caoitalconsultinasolutions.com
"Value, Quality & Responsive"
From: TischMichael <Michael.Tisch@colliercountyfl.gov>
Sent: Monday, December 13, 2021 11:49 AM
To: Marmi Sica <marmi.sica@capitalengr.com>
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24 16.E.4.b
Cc: Adam.ahmad@capitalengr.com
Subject: RE: LAP Project NTP Expiration
Gentlemen,
Please tell me how much additional time you need on each of these. Figure out when it's a good
time to issue a Stop Work Order so we can process a "Time Only Change Order".
There are no issues with FDOT, as I had already asked for additional time.
I do need you to send me a justification for each of the these projects why additional time is needed
Thanks,
Michael P. Tisch, FCCM
Project Manager
O apex C0141nty
Growth Management Department
Transportation Engineering Division
2885 South Horseshoe Drive
Naples, Florida 34104
(239) 252-5839
Michael.Tisch(@colliercountyfl.gov
From: Marmi Sica <marmi sicaPcapitalengr.com>
Sent: Monday, December 13, 2021 11:14 AM
To: Tisch Michael <Michael Tisch(@colliercountyfl gov>
Cc: Adam,ahma-d(@capitale.ngr.com
Subject: LAP Project NTP Expiration
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and use extreme caution when opening attachments or clicking links.
Good morning Mike,
I just noticed that the NTP for the LAP Projects are going to expire soon. Please Advise
LAP 111th Ave: NTP Expires 12/31/2021
LAP Eden Park: NTP Expires 01/14/2022
LAP Lake Trafford: NTP for Sidewalk/Bike Lanes Expires 01/20/2022
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25 16.E.4.b
Best regards,
Marmi Sica, E.1
Civil Engineer
Capital Consulting Solutions - DBE/MBE/SBE
9010 Strada Stell Ct. Ste 108
Naples, Florida 34109
PH: 239.222.1200
EM: marmi sica@capitalengr com
WS: capitalconsultingsolutions.com
"Value, Quality & Responsive"
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Packet Pg. 642