Agenda 02/08/2022 Item #16A12 (Work Order for APTIM Environmental & Infrastructure, LLC)02/08/2022
EXECUTIVE SUMMARY
Recommendation to approve a work order with APTIM Environmental & Infrastructure, LLC, to
provide professional engineering services for calculation of debris removed from Collier Creek due
to Hurricane Irma under Contract No. 18-7432-CZ for time and material not to exceed $4,993.00
from Fund 195, authorize the Chairman to execute the work order, and make a finding that this
item promotes tourism.
OBJECTIVE: To obtain reimbursement from the Federal Emergency Management Agency (FEMA) for
the removal of debris from Collier Creek caused by Hurricane Irma in September 2017.
CONSIDERATIONS: Following Hurricane Irma, Collier County removed debris from Collier Creek
cause by the storm event. FEMA initially denied the County's grant reimbursement request due to
technical issues related to the application. The issues were primarily due to the methods of calculating the
amount of debris removed post -storm compared to pre -storm existing conditions. The County appealed
FEMA's denial asking for reconsideration of application with explanations regarding the methods used to
calculate the pre- and post -storm volume calculations. FEMA has granted the appeal pending a further
refinement of the volume calculations using pre- and post -storm survey information and an allowable
channel depth based on the hull depth of the largest vessel using the channel. APTIM Environmental &
Infrastructure, LLC will assist the County with calculations to be provided to FEMA. County staff
anticipates that the cost of this work order may be eligible for reimbursement in addition to between
$350,000 - $400,000 of the previously denied debris removal expenditures.
FISCAL IMPACT: Funding for the proposed work order in the amount of $4,993.00, is available in the
Tourist Development Tax Fund (195), Project No. 50154, Hurricane Irma Project. The cost for this work
order may be eligible for reimbursement from FEMA.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
ADVISORY COMMITTEE RECOMMENDATIONS: This item was approved by the Coastal
Advisory Committee (CAC) on December 9, 2021 (7-0 vote) and the Tourist Development Council
(TDC) on January 24, 2022 (7-0 vote). This item will be presented to the Board of County
Commissioners (BCC) on February 8, 2022.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
RECOMMENDATION: To approve a work order with APTIM Environmental & Infrastructure, LLC,
to provide professional engineering services for calculation of debris removed from Collier Creek due to
Hurricane Irma under Contract No. 18-7432-CZ for time and material not to exceed $4,993.00 from Fund
195, authorize the Chairman to execute the work order, and make a finding that this item promotes
tourism.
Prepared By: Andrew Miller, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and
Program Management Division
ATTACHMENTS
1. 11.09.21 - WO - APTIM - Collier Creek FEMA (PDF)
Packet Pg. 468
16.A.12
02/08/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.12
Doe ID: 20856
Item Summary: Recommendation to approve a work order with APTIM Environmental &
Infrastructure, LLC, to provide professional engineering services for calculation of debris removed from
Collier Creek due to Hurricane Irma under Contract No. 18-7432-CZ for time and material not to exceed
$4,993.00 from Fund 195, authorize the Chairman to execute the work order, and make a finding that this
item promotes tourism.
Meeting Date: 02/08/2022
Prepared by:
Title: — Capital Project Planning, Impact Fees, and Program Management
Name: Farron Bevard
12/15/2021 10:50 AM
Submitted by:
Title: Director — Capital Project Planning, Impact Fees, and Program Management
Name: Matthew McLean
12/15/2021 10:50 AM
Approved By:
Review:
Growth Management Department Lissett DeLaRosa Growth Management Department
Procurement Services
Ana Reynoso
Level 1 Purchasing Gatekeeper
Procurement Services
Sandra Herrera
Additional Reviewer
Growth Management Operations Support
Raquel Ovares
Growth Management Department
Lisa Abatemarco
Additional Reviewer
Capital Project Planning, Impact Fees, and Program Management Jessica Arencibia
Growth Management Department
Farron Bevard
Growth Management
Grants
Valerie Fleming
Level 2 Grants Review
Growth Management Department
Trinity Scott
Transportation
County Attorney's Office
Colleen Greene
Level 2 Attorney Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Office of Management and Budget
Susan Usher
Additional Reviewer
Growth Management Operations Support
Christopher Johnson
Grants
Therese Stanley
Additional Reviewer
Completed
12/15/2021 2:27 PM
Completed
12/16/2021 10:15 AM
Completed
12/16/2021 5:01 PM
Additional Reviewer
Completed
Completed
01/10/2022 12:21 PM
Additional Reviewer
Completed
Skipped
12/15/2021 10:51 AM
Completed
01/27/2022 3:35 PM
Completed
01/28/2022 4:47 PM
Completed
0 1 /31/2022 10:05 AM
Completed
01/31/2022 10:11 AM
Completed
01/31/2022 10:48 AM
Completed
01/31/2022 11:38 AM
Additional Reviewer
Completed
Completed
02/01/2022 9:41 AM
Packet Pg. 469
02/08/2022
County Manager's Office
Board of County Commissioners
Amy Patterson Level 4 County Manager Review
Geoffrey Willig Meeting Pending
Completed 02/02/2022 10:58 AM
02/08/2022 9:00 AM
Packet Pg. 470
16.A.12.a
WORK ORDER/PURCHASE ORDER
Contract 18-7432-CZ "Professional Services Library — Coastal Engineering Category"
Contract Expiration Date: March 9, 2025
This Work Order is for professional Engineering Services for work known as:
Project Name: Consulting Services in Support Collier Creek FEMA Eligibility Analysis
Project No: 50154.1
The work is specified in the proposal dated November 9, 2021 which is attached hereto and made a
part ofthxs Work Order. In accordance with Terms and Conditions ofthe Agreement referenced above,
this Work Order/Purchase Order is assigned to: APTIM Environmental & Infrastructure, LLC
Scope of Work As detailed in the attached proposal and the following:
* `[,ask I Hurricane Irma Impact to Collier Creek per FEMA Comments
* Task II Compare to Post Construction Results and Prepare Report
Schedule of Work: Complete work within 60 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 18-7432-CZ will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) []Lump Sum Plus
Reimbursable Costs (LS+RC) ❑Time & Material (T&M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task I $3,630.00
Task II $1,363.00
TOTAL FEE $4,993.00
Digitally signed by MillerAndrew
M i l l e rA n d re W Date: 2021.11.18 09:56:18
PREPARED BY: -0510oa
Andrew Miller, P.E., Manager
S cottT n rl t It Digitally signed by ScottTrinity
APPROVED BY: y/ Date: 2021.11.29 09:30:23 -05'00'
Matthew McLean, Dive Sit° y DirFAoEEcottTrinity
ScottTri n it Date: 2021.12.10 10:09:54
APPROVED BY; 0500
Trinity Scott, Department Head
.70
Date
Date
Date
Pagel of 3
Packet Pg. 471
16.A.12.a
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates
to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: APTI Environmental & Infrastructure, LLC
12 Zl
Nicole S. Sharp, P.E. — Progra anager Date
(Remainder of page intentionally left blank)
E
Page 2 of 3
Q
Packet Pg. 472
16.A.12.a
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
, Clerk of Courts COLLIER COUNTY, FLORIDA
Dated:
(SEAL)
First Witness
dc — 'de'-401e
TTyppe/print witness nameT
Second Witinless
M'CL'j,k LZQ to t'
TType/print witness nameT
A roved as to Form and Legality:
ssistant County Attorney
Print Name
, Chairman
APTIM Environmental & Infrastructure LLC
By: —
S ignat
Nicole S. Sharp, P.E. - Pro;
TType/print signature and
Page 3 of 3
Packet Pg. 473
16.A.12. a
APTIM
November 9, 2021 Valid for 90 Days
Andrew Miller
Principal Project Manager
Collier County Coastal Zone
Management 2685 S. Horseshoe Drive,
Suite 103 Naples, FL 34104
APTIM
6401 Congress Avenue, Suite 140
Boca Raton, FL 33487
Tel: +1 561 391 8102
Fax: +1 561 391 9116
Re: Consulting Services in Support Collier Creek FEMA Eligibility Analysis
Contract 18-7432-CZ
Dear Andy:
This letter is in response to Collier County's (County) request for a proposal for Aptim Environmental &
Infrastructure, LLC (APTIM) to perform consulting engineering tasks under the above referenced
contract. The work will support the County with a new request to FEMA to consider the largest keel depth
impact on eligible dredge volume within Collier Creek.
APTIM will provide the professional services for technical support and review of Collier Creek and
preparation of a finding report, as described in this scope of work attached as Exhibit A. Also, included
as attachments are the Fee Proposal (Exhibit B) and the Rate Schedule (Exhibit C). We propose to
perform these services on a lumps sum basis not to exceed $4993.00. The APTIM Team will perform
this work under the terms and conditions of Contract No. 18-7432-CZ dated March 10, 2020 and as
amended May 2020 between the County and APTIM. Barring any unforeseen circumstances, all work
will be completed within 60 days of receiving the County's Notice to Proceed. This letter is valid for 90
days from the latest date.
Sincerely,
Nicole S. Sharp, P.E.
Coastal Restoration odeling Program Manager
Aptim Environmental Infrastructure, LLC
Client Authorized Signature
Printed Name
Title
Packet Pg. 474
16.A.12.a
,$,,APTIM
Exhibit A
Scope of Work
Packet Pg. 475
16.A.12.a
Scope of Work for
Collier Creek FEMA Eligibility Analysis
(Hurricane Irma)
Collier Creek was impacted by Hurricane Irma on September 10, 2017. The storm currents,
surges and waves created by Hurricane Irma caused structural damage to the terminal jetty, the
Villa de Marco West seawall at the entrance of Collier Creek and caused infilling of the navigation
channel. The infilling shoaled the inlet and created a navigation hazard by the lack of a predictable
channel locations and depths. An emergency dredging project was completed by April 2018, but
there was only nominal analysis of the FEMA eligible volume of sand and debris needed to be
removed to return safe navigation depths to the channel. This is a new request by FEMA to
consider the largest keel depth impact on eligible dredge volume.
This analysis will calculate the infill of the inlet using the August 2017 pre -storm survey and the
November or January 2018 post -storm surveys, whichever is the most complete by coverage and
acceptable survey methods. The channel hazards will be described and shown in figures. An
analysis will tell what channel depth is needed for safe navigation and how much storm sand and
debris infill needs to be removed to establish a safe depth to FEMA standards.
This analysis will be compared to the post -storm dredging event to the dredging that occurred
between January and March 2018. The actual project price and volume determined by FEMA will
be verified. FEMA determined that a price of $27.27 per cubic yard is eligible. The keel clearance
of the largest known boat to use the channel will be analyzed to determine the required cut depth.
Based on this analysis, an eligible depth and associated volume and cost will be determined
based on the deepest keel clearance of a local boat. The results will be assembled into a short
report with comparative cross sections.
Packet Pg. 476
16.A.12.a
', APTIM
Exhibit B
Fee Proposal
Packet Pg. 477
)1.10M a anoidde o; uol;epuaww000N : 999OZ) VW33 3100JO JGIIIO3 - WlldV - OM - �Z•60' L L :;uauayoejjv
cn
N
} U
J
O Z Itu-a^
Q t CO fn J °
Z
a.
O C7 °
a w r-
LLJ
w Q U
'i w
owe
~ W :3
ce U
I— U O:
N W
ui W J
J J
O
O U
N
O
N
ai
d
.G
E
d
O
Z
a+
m co
•r- A O
O
r-
r-
N V
61 C _
U3, 6)-
v E
a
ao
0
c O
co
co CO N
p� O
N
cM r
W
Gl
O N
I� V
O
— Cl)
(n c 2
y} 6).
W
U
U
O CD N
R 3
O O
=
N cli
O R
N
N
n u u
cn
U
0
0
p
=
CD
m
M
O
V)
to
U
w
th
cli
0
J
F—
O
°
C
'C
E
a
Ix
O
m
U
Q
a
i
w
w
a
LL
v
y
C
CL
R
Y
W
Q
7
E
w
U
Y
d
=
N
—
O
FR-
O
U
�
O
r+
H
c
°
a
v
E
E
a°
=
O
0!
c
�
R
m
a
z
E
i
c°�
N
co
a
d
Y
U
R
a
16.A.12.a
,, APTIM
Exhibit C
Rate Schedule
Packet Pg. 479
DocuSign Envelope ID: 80B82885-B471-4CCC-BC63-021 FDAD6CE8B
SCHEDULE B-ATTACHMENT 1
RATE SCHEDULE
Principal
$231
Senior Project Manager
$203
Project Manager
$160
Senior Engineer
$177
Engineer
$130
Senior Inspector
$126
Inspector
$93
Senior Planner
$150
Planner
$120
Senior Designer
$140
Designer
$105
Environmental Specialist
$120
Senior Environmental Specialist
$167
Scientist/Geologist
$115
Senior Scientist/Geologist
$153
Marine Biologist/H dLro eologist
$120
Senins Maring Blolo �ist/1! drot;eolU��i$1
C1 dG
D 17J
Senior GIS Specialist
$155
GIS Specialist
$115
Clerical/Administrative
$73
Senior Technician
$103
Technician
$83
Surveyor and Mapper
$125
CADD Technician
$107
Survey Crew - 2 man
$145
Survey Crew - 3 man
$180
Survey Crew - 4 man
$215
Senior Architect
$160
Architect
$125
The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all
inclusive. Hourly rates for additional categories required to provide particular project services shall be
mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed, and will
be set forth in the Work Order agreed upon by the parties.
® Grant Funded: The above rates are for purposes of providing estimate(s), as required by the grantor
agency.
Page 2 of 3
First Amendment to Agreement # 18-7432-CZ
Aptim Envimnmental & Infrastructure, LLC
Packet Pg. 480
16.A.12. a
CiAer County
Administrative Services Departrnent
Procurement Services Division
Direct Select Form
Request Date Contract No. Proposal Cost Estimate Construction Cost Estimate
11/15/21 18-7432-CZ $5,000 N/A
Requested By (Use name as it appears in Outlook): Division / Department:
Andrew Miller Coastal Zone Management
Administrative Agent (If different from Requestor):
ILibrary Category: Coastal Engineering I Vendor Name: Aptim
Work Assignment Title: Continued assistance with FEMA grant appeal
Description of Requested Services:
Professional engineering support services for continuation of previous work on obtaining
reimbursement for emergency dredging of Collier Creek after Hurricane Irma.
Justification: ❑ Past experience with project
(Select all that apply and explain ❑✓ Continuation of previous work assignment
below) ❑ Unique qualifications
❑ Other
Comments / Explanation of Direct Select:
Previous Work Order expired. This work is a continuation of the same services under the
18-7432-CZ contract.
Requestor: Andrew Miller Signature: MillerAndrewD'"72021."
Daie: 2021.11,1515:17:30 Date;
-05,00.
Division Director: Matthew McLean Signature: McLeanMatth 1p""` Date:11/16/2021
BigelowCathe igdaeysathwne
y Dae.2021,hen17 Date:
Procurement Director: Signature:rine Dale:2021,H1713:21:17
-05.00,
01
2
r
Q
Packet Pg. 481