Backup Documents 01/25/2022 Item #16D5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 60 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Judith Sizensky Community and Human 1/21/22
Services
2. County Attorney Office County Attorney Office
-ate 1 ) A4ta�
3. BCC Office Board of County /a�a�
Commissioners /'J/) ),S/
4. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Judith Sizensky/CHS Phone Number 252-2590
Contact/Department
Agenda Date Item was 1/25/2022 t,/ Agenda Item Number 16.D.5
Approved by the BCC
Type of Document Amendment to CDBG Grant Agreement- Number of Original 2 (` i-504CA 4"-V )
Attached CCHA Rental Acquisition Documents Attached
PO number or account Pick-up
number if document is to
be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. Initial) Apable)
1. Does the document require the chairman's original signature? Shq d .4
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JS n
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JS
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 0a490699'i►and all changes made during � N/A is not
the meeting have been incorporated in the attached document. The County ��'"'"_j an option for
Attorney's Office has reviewed the changes,if applicable. 1 \ a.5 a.?. this line.
9. Initials of attorney verifying that the attached document is the versioft approNied by the N/A is not
BCC,all changes directed by the BCC have been made, and the document is ready for the an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 6 D 5
MEMORANDUM
Date: January 27, 2022
To: Judith Sizensky, Grants Coordinator
Housing & Human Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Amendment to CDBG Grant Agreement:
Collier County Housing Authority Rental Acquisition
Attached, is an original copy of the agreement amendment referenced above,
(Item #16D5) approved by the Board of County Commissioners January 25, 2022.
The second original agreement amendment will be held in the Minutes and Records
Department for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
FAIN # B-21-UC-I2-0011 6 U 5
Federal Award Date EST. 10/202I
Federal Award Agency MUD
CFDA Name Community
Development Block
Grant
CFDA/CSFA# 14.218
Total Amount of Federal 000$425,000
Funds Awarded
Subrecipient Name Collier County Housing
Authority
DUNS# 040977514
FEIN 59-1490555
R&D NA
Indirect Cost Rate NA
Period of Performance 10/1/202I —04/30/2022
Fiscal Year End September 30, 2022
Monitor End: 2027
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
COLLIER COUNTY HOUSING AUTHORITY
CDBG Grant Program — Rental Acquisition
THIS AMENDMENT is made and entered into this aday of Jars.,, 2022 by and between Collier
County, a political subdivision of the State of Florida, (COUNTY) having its principal address at 3339 E
Tamiami Trail, Naples FL 34112, and Collier County Housing Authority (SUBRECIPIENT), a
governmental organization having its principal office at 1800 Farm Worker Way, Immokalee, FL 34142,
RECITALS
WHEREAS, on June 22, 2021, the COUNTY has entered into an Agreement for awarding a
Community Development Block Grant(CDBG) Program to the Collier County Housing Authority; and
WHEREAS, the County has entered into an agreement with the United States Department of
Housing and Urban Development(HUD) for a grant for the execution and implementation of a Community
Development Block Grant Program in certain areas of Collier County, pursuant to Title I of the Housing
and Community Development Act of 1974(as amended); and
WHEREAS,the Board of County Commissioners of Collier County (Board)approved the Collier
County Consolidated Plan — One-year Action Plan for Federal Fiscal Year 2021-2022 for the CDBG
Program with Resolution 2021-131 on June 22, 2021 —Agenda Item 16.D.7 ; and
WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan
concerning the preparation of various Annual Action Plans,the COUNTY advertised the 2021-2022 Annual
Action Plan, on May 1, 2021, with a 30-day Citizen Comment period from May 1, 2021 to June 1, 2021;
and
WHEREAS, the Subrecipient has submitted a proposal for participation in the Collier County
CDBG program;and
Collier County Housing Authority (CCHA)
CCHA Rental Acquisition CD21-05 First Amendment
CAO
16D5
WHEREAS, the COUNTY and SUBRECIPIENT wish to set forth the responsibilities and
obligations of each in undertaking the CDBG project—(CD21-05)Collier County Housing Authority in an
Agreement approved by the Board on June 22, 2021; and
WHEREAS, the parties desire to incorporate additional rental acquisition language regarding
property purchase and closing costs as well as Uniform Relocation Act (URA) regulations per HUD and
other applicable federal requirements and update the CHS contact information.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to
amend the Agreement as follows:
Words Stiii+e-k-Tiwolig are deleted; Words Underlined are added
PART I
SCOPE OF WORK
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required
as a condition of providing CDBG assistance as provided herein and, as determined by Collier County
Community and Human Services (CHS) Division, perform the tasks necessary to conduct the program as
follows:
Project Name: CCHA Rental Acquisition
Description of project and outcome: Acquire a , or two (2)one(1)
duplex unit in Collier County, Florida to assist qualified low- to moderate-income housing
participants.
Project Component One: Property Acquisition
Project Component Two: Closing Costs
The property will be deed restricted for five (5)years commencing on the date of initially meeting
one of the National Objectives, in accordance with 24 CFR 570.505, if applicable.
1.2 PROJECT DETAILS
A. Project Description/Project Budget
Description Federal Amount
Project Component I: Acquisition of rental property and all $-5-79T000
associated closing costs to include but not limited to legal fees, appraisal, recording $425,000
fees, and survey.
Total Federal Funds: $5,/-9-,008
$425,000
Collier County Housing Authority (CCHA)
CCHA Rental Acquisition CD21-05 First Amendment
1 60 5 • *:
C Performance Deliverables
Program Deliverable Deliverable Supporting Submission Schedule
Documentation
Special Grant Condition Policies Policies as stated in this Within sixty(60) days of
(Section 1.1) Agreement Agreement execution
Insurance Insurance Certificate Within 30 days of Agreement
execution and Annually within
thirty(30)days of renewal
Detailed Project Schedule Project Schedule N/A
Project Plans and Specifications Site Plans and Specifications N/A
Subcontractor Log Subcontractor Log N/A
Progress Report Exhibit C Quarterly reports. Annually after
closeout.
Section 3 Report Quarterly report of new hire Quarterly; within 10 days
information following the end of the quarter.
Annually after closeout.
Davis-Bacon Act Certified Weekly Certified Payroll N/A
Payroll reports, forms, and supporting
documentation
Annual Audit Monitoring Exhibit E Annually, within sixty(60)days
Report after then end of the FY end
Financial and Compliance Audit Audit, Management Letter, and Annually: nine (9) months after
Supporting Documentation FY end for Single Audit OR one
hundred eighty (180) days after
FY end
Continued Use Certification Continued Use Affidavit, if Annually; for five(5)years after
applicable meeting the National Objective
Capital Needs Assessment Plan Plan approved by the COUNTY Initial Plan due after completion
of construction. Annually
through the period of continued
use
Program Income Reuse Plan Plan Approved by the COUNTY N/A
Rent Rolls Summary of Tenant Income and Due at time of lease agreement
Income Limit, Rent and Rent and annually thereafter.
Limit by unit(Rent Roll)
C. Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component I: Property Submission of supporting documents Monthly submission
Acquisition Property must be provided as backup, as evidenced within 30 days of the
Acquisition of rental property and by appraisal, sales contract,closing ,,,
all associated closingcosts to documents, bank stat meRt
, invoices, Submitted to CI-IS no
include but not limited to legal proof of payments for expenses paid
fees, appraisal, recording fees, outside closing(invoice and canceled less than 7 days
and survey. check) and any other additional before closing date.
documentation as requested.
Collier County Housing Authority (CCHA)
CCHA Rental Acquisition CD21-05 First Amendment
•
1605
A copy of the
10%retainage released upon receipt of all documents signed on
the day of closing are
due to CHS before
meeting the National Objective. close of business on
the day of closing.
Final 10 percent of award amount will be paid upon completion of final monitoring clearance and
documentatien-ef meeting the National Objective. Failure by the S-UR-RECIPIENT to achieve the National
Objective will require repayment of the CDBG investment under this Agreement.
* * *
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available FIVE FOUR HUNDRED AND TWENTY-FIVE
SEVENTY NINE THOUSAND AND ZERO CENTS ($579,000.00) ($425,000) for use by the
SUBRECIPIENT, during the term of the Agreement (hereinafter, shall be referred to as the
"Funds").
Modification to the"Budget and Scope" may only be made if approved in advance. Budgeted fund
shifts among line items shall not be more than 10 percent of the total funding amount and shall not
signify a change in scope. Fund shifts that exceed 10 percent of the Agreement amount shall only
be made with Board of County Commissioners(Board)approval.
The COUNTY shall reimburse directly pay via wire transfer of funds to the SUBRECIPIENT for
the performance of this Agreement upon completion or partial completion of the work tasks, as
accepted and approved by CHS. SUBRECIPIENT may not request disbursement of CDBG funds
until funds are needed for eligible costs; and all disbursement requests must be limited to the
amount needed at the time of the request. SUBRECIPIENT may expend funds only for allowable
costs resulting from obligations incurred during the term of this Agreement. Invoices for work
performed are required every month. If no work has been performed during that month, or if
SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice is required.
Explanations may be required if two consecutive months of$0 invoices are submitted. Payments
shall be made to the SUBRECIPIENT,when requested,as work progresses but not more frequently
than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the
minimum level of service required by this Agreement.
The COUNTY shall wire funds to the title company at closing and secure a 0 percent forgivable
mortgage for the acquisition of the Property.The SPONSOR shall provide CHS closing disclosures
seven(7)days prior to closing and submit Title Insurance to CHS the same day as closing.No wire
transfer will be made until approved by CHS and the Collier County Clerk of Courts for grant
compliance and adherence to all applicable local, state,or federal requirements. Wire transfer will
be made upon receipt of closing disclosures and in compliance with section 218.70, Florida
Statutes, otherwise known s the"Local Government Prompt Payment Act."
The amount of wire transfer shall not be more than Qc 00.00$425,000. The COUNTY reserves
the right to deny payment of incomplete or altered closing disclosures, inadequately documented
Collier County Housing Authority(CCHA)
CCHA Rental Acquisition CD21-05 First Amendment
i
1 60 5
expenses, or expenses for items and services the COUNTY deems not to be usual, customary, and
reasonable expenses related to the Project.
If applicable, final invoices are due no later than 90 days after the end of the Agreement. Work
performed during the term of the program but not invoiced within 90 days after the end of the
Agreement may not be processed without written authorization from the Grant Coordinator.
No payment will be made until approved by CHS for grant compliance and adherence to any and
all applicable Local, State, or Federal requirements, including timely submission of Performance
Deliverables contained in Section 1.2.C. Late submission of deliverables may cause payment
suspension of any open pay requests until the required deliverables are received by CHS. Except
where disputed for noncompliance, payment will be made upon receipt of a properly completed
invoice, and in compliance with §218.70, Florida Statutes, otherwise known as the "Local
Government Prompt Payment Act."
Zero dollars will be retained, however the subrecipient is required to meet the CDBG National
Objective by April 30, 2022. Failure on behalf of the subrecipient in achieving the National
Objective under this agreement will require repayment of the entire CDBG investment under this
agreement. All homes shall be occupied no later than April 30, 2022;
* * *
1.6 NOTICES
COLLIER COUNTY ATTENTION: Rachel Hansen,Judith Sizensky, Grant Coordinator
Collier County Government
Community and Human Services Division
3339 E Tamiami Trail, Suite 211
Naples, Florida 34112
Email:
Judith.Sizensky@colt iercountytl.gov
IN WITNESS WHEREOF, the SUBRECIPIENT and COUNTY, have each respectively, by an
authorized person or agent, hereunder set their hands and seals on the date first written above.
Collier County Housing Authority(CCHA)
CCHA Rental Acquisition CD21-05 First Amendment
16D5
ATTEST: BOARD OF COU : • STONERS OF
CRYSTAL IC'.'KINZEL, CLERK COLLIER C 'FLORIDA
"fr
By: �/ C
e i1r
Si. 0 ��, Willi L. McDaniel, Jr., Chairman
Date: // S/a7a2
I �� COLLIER COUNTY HOUSING AUTHORITY
4
Dated: r w
(SEAL)
By:
OSCAR HENT CL-1 t XECUTIVE
DIRECTOR
Date: ° ( I ` L
Approved as to form and legality:
Jennifer A. Belpedio 09)
Assistant County Attorney `9-
Date:
Collier County Housing Authority (CCHA)
CCHA Rental Acquisition CD21-05 First Amendment