Backup Document 01/11/2022 Item #16D 4 (Collier County Hunger & Homeless Coalition, Inc. esg-cv Homelessness Prevention) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP { 6 D 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carrie Kurutz Community and Human CK 01/05/22
Services
2. County Attorney Office County Attorney Office l'i
3. BCC Office Board of County afi9
Commissioners ' `?15 //4 al/
4. Minutes and Records Clerk of Courts Office
nAlti ta: cd'At
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Carrie Kurutz,Grants Coordinator, Phone Number 239-252-2644
Contact/ Department Community and Human Services
Agenda Date Item was January 11,2022 I/ Agenda Item Number ( 1
Approved by the BCC C-Ps
Type of Document First Amendment between Collier County Number of Original 3 (.1 �� it
Attached and COLLIER COUNTY HUNGER& Documents Attached F
a3/4)
HOMELESS COALITION,INC.ESG-CV
HOMELESSNESS PREVENTION
PO number or account
number if document is N/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. 0 (Initial) Applicable)
�
I. Does the document require the chairman's original signature? +A '��t^ J/v11
2. Does the document need to be sent to another agency for additional signatures? If yes, CK
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's CK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CK
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip CK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 01/11/22 and all changes made during ()-, N/A is not
the meeting have been incorporated in the attached document. The County rv`"r/ an option for
Attorney's Office has reviewed the changes, if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the (.)--P an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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Instructions
1) There are three (3) original Contracts. Please return two (2) Chairman signed Contracts to:
Carrie Kurutz
Grants Coordinator
Collier County Government I Community and Human Services
3339 E. Tamiami Trail, Bldg. H, Suite 213
Naples, FL 34112
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: January 19, 2022
To: Carrie Kurutz, Grants Coordinator
Community and Human Services
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: lst Amendment between Collier County for Emergency Solutions
Grant (ESG-CV) Cares Act Funding
Contractor: Collier County Hunger & Homeless Coalition, Inc.
Attached for your records is an original of the referenced document above,
(Item #16D4) adopted by the Board of County Commissioners on Tuesday,
January 11, 2022.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
I6O
FAIN# E-20-UW-12-0016
Federal Award Date 9/22/2020
Federal Award Agency HUD
CFDA Name Emergency Solutions
Grant(ESG CV)
CARES Act Funding
CFDA/CSFA# 14.231 •
Total Amount of Federal $275,393.00
Funds Awarded $75,393.00
Subrecipient Name Collier County Hunger
& Homeless Coalition,
Inc.
DUNS# 150713423
FEIN 04-3610154
R&D No
Indirect Cost Rate No
Period of Performance January 1, 2021 —
September 21,2022
Fiscal Year End 12/31
Monitor End: 12/22
FIRST AMENDMENT BETWEEN COLLIER COUNTY
AND
COLLIER COUNTY HUNGER& HOMELESS COALITION, INC.
ESG-CV HOMELESSNESS PREVENTION
THIS FIRST AMENDMENT is made and entered into this �,1 day of ,ow'. , 2022, by and
between Collier County, apolitical subdivision of the State of Florida "COUNTY" havingits
, ( )
principal address as 3339 E. Tamiami Trail, Naples FL 34112, and COLLIER COUNTY
HUNGER & HOMELESS COALITION, INC. (CCHHC) (SUBRECIPIENT) having its
principal office at 1791 Trade Center Way, Suite D,Naples, FL 34109.
RECITALS
WHEREAS, 6n September 22, 2020 the COUNTY entered into an Agreement with the
United States Department of Housing and Urban Development (HUD) for a grant to execute and
implement an Emergency Solutions Grant Program (ESG) in certain areas of Collier County,
pursuant to the Emergency Solutions Grant Program— CARES Act Funding, Subtitle B of Title
IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq., and the CARES
Act, Public Law 116-136); and
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WHEREAS, on February 5, 2021 the COUNTY entered into an Amendment with the
United States Department of Housing and Urban Development (HUD) for Supplemental CARES
Act funding grant to execute and implement an Emergency Solutions Grant Program(ESG) grant
in certain areas of Collier County,pursuant to the Emergency Solutions Grant Program—CARES
Act Funding, Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C.
11371 et seq., and the CARES Act, Public Law 116-136); and
WHEREAS, on June 8, 2021, the COUNTY entered into a subrecipient agreement
(Agreement) with the SUBRECIPIENT to further the goals and objectives of the ESG-CV
•
Program; and
WHEREAS,the Parties desire to further amend the Agreement to reduce the total amount
of federal funds awarded, clarify language needed to allocate funds among all components into
one budget for the use of all eligible activities,add an additional project component,revise Exhibit
C,and clarify language in Section E. Payment Deliverables at the request of the SUBRECIPIENT.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties
agree to amend the Agreement as follows:
{E{�
are deleted; Words Underlined are added.
•
PART I
SCOPE OF WORK
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards
required as a condition of providing ESG, as determined by Collier County Community and
Human Services Division(CHS),perform the tasks necessary to conduct the program as follows:
Project Name: ESG COVID-19 Homeless Prevention
Description of project and outcome:Expand and improve crisis response rental assistance
to mitigate the risk of homelessness or eviction to those affected by COVID-19 for a
•
period not longer than 12 months.
•
Project Component One: Homelessness Prevention: Short- to Medium-Term rental assistance to
include but not limited to,rental arrears,first month's rent, last month's rent, security deposit,and
utility deposits or payments.
Project Component Two: Incidentals including but not limited to, landlord incentives and rental
application fees.
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Project Component Three: CCHHC Personnel which may include the salaries for those assisting
in COVID-19 related prevention,preparation,and response,to include but not limited to the HMIS
Administrator, Grants Administrator and HMIS Data Specialist.
Project Component Four Vaccine incentives at the rate of$50 per shot.
1.2 PROJECT DETAILS
A. Project Description/Budget
Description Federal Amount
Project Component 1: Homelessness Prevention: $215,393.00
Short- to Medium-Term rental assistance to include N/A
but not limited to,rental arrears,first month's rent, last
month's rent, security deposit, and utility deposits or
payments.
Project Component 2: Incidentals including but not $4-0,040,00 .
limited to, landlord incentives and rental application N/A
fees.
Project Component 3: CCHHC Personnel which may $50,000.00
include the salaries for those assisting in COVID-19 N/A
related prevention, preparation, and response, to
include but not limited to the I-IMIS Administrator,
Grants Administrator and HMIS Data Specialist.
Project Component 4: Vaccine incentives at the rate N/A
of$50 per shot.
Total Federal Funds: $275,393.00 •
$75,393.00
The SUBRECIPIENT may with prior approval by the Grant Coordinator, adjust the
budget between Project Component 1 and Projeet Component 2, use funds among all
components, as needed, in order to respond to the needs of the community. Total
expenditures may not exceed the Total Federal Funds.
* * *
1
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E. Payment Deliverables
Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component 1: Exhibit B along with documentation of at Monthly
Homelessness Prevention: risk of homelessness, properly completed submission within
Short- to Medium-Term invoices and proof of rent payment as 30 days of prior
rental assistance to evidenced by cancelled checks, bank month.
include but not limited to, statements, utility bills, lease agreement,
rental arrears, first landlord agreement(initial payment only),
month's rent, last month's and any additional documents as requested.
rent, security deposit, and
utility deposits or
payments.
Project Component 2: Exhibit B along with invoice for services Monthly
Incidentals including but evidenced by cancelled checks, bank submission within
not limited to, landlord statements, and any additional documents as 30 days of prior
incentives and rental requested, month.
application fees.
Project Component 3: Exhibit B along with invoice for services Monthly
CCHHC Personnel which evidenced by cancelled checks, bank submission within
may include the salaries statements, and any additional documents as 30 days of prior
for those assisting in requested. month.
COVID-19 related
prevention, preparation,
and response, to include
but not limited to the
HMIS Administrator,
Grants Administrator and
HMIS Data Specialist.
Project Component 4: Exhibit B and, along with the initials of Monthly
Vaccine incentives at the each program participant,proof of properly submission within •
rate of$50 per shot. completed cash payment, properly 30 days of prior
completed invoices, credit card statement, month.
bank statement and cancelled checks, or any
additional documents as requested.
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1.3 PERIOD OF PERFORMANCE
SUBRECIPIENT services shall begin on January I, 2021 and end on September 21, 2022. The
SUBRECIPIENT services/activities shall be undertaken and completed in light of the purposes of
this Agreement. Any funds not obligated by the expiration date of this Agreement shall
automatically revert to the COUNTY.
The County Manager or designee may extend the term of this Agreement for a period of up to 180
days after the end of the Agreement. Extensions must be authorized, in writing, by formal letter to
the SUBRECIPIENT.
This amendment shall be effective on October 1, 2021 and end with the term of the Agreement.
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available TWO HUNDn D SEVENTY-FIVE THOUSAND
THREE HUNDRED NINETY-THREE DOLLARS AND ZERO CENTS ($275,393.00) for
use by the SUBRECIPIENT during the Term of the Agreement(hereinafter, shall be referred to as
the"Funds").
1.6 NOTICES
•
Notices required by this Agreement shall be in writing and delivered via mail (postage
prepaid), commercial courier, and personal delivery, sent by facsimile or other electronic
means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or
sending. All notices and other written communications under this Agreement shall be
addressed to the individuals in the capacities indicated below, unless otherwise modified by
subsequent written notice.
•
COLLIER COUNTY
ATTENTION: Carolyn Noble, Grant Coordinator
3339 E Tamiami Trail, Suite 211
Naples, Florida 3/1112
Email: carolyn.noble@colliercountyfl.gov
Telephone: (239) '150 5 t 86
ATTENTION: Carrie Kurutz, Grant Coordinator
3339 E Tamiami Trail, Suite 213
Naples, Florida 34112
Email: carrie.kurutz@colliercountyfl.gov
Telephone: (239) 252-2644
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EXHIBIT C
Emergency Solutions Grants (ESG-CV)
Quarterly Performance Report
8. Expenditures for Homeless Prevention
Rental Housing $
Relocation and Stabilization Services - Financial Assistance $
Relocation and Stabilization Services - Services $
Hazard Pay (unique activity) $
Landlord Incentives (unique activity) $
Volunteer Incentives (unique activity) _ $
Training (unique activity) $
Vaccine Incentives (unique activity) $
Subtotal Homeless Prevention
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF Ct ' , SMMISSIONERS OF
CRYSTAL K KINZEL CLERK COLLIER C U r FLORIDA
1/70thi. 0
' A` By �.
Attest as to Chairman `► le
r
William L. McDaniel, Jr. , Chairperson
signature on iv
Date: i l
COLLIE COUNTY HUNGER &
'-Y HOMELESS COALITION, INC.
Dated: t.JO�} t1, 2O22 - By: •
(SE ) ALEXA D R WERIM, BOARD Oh.
PRESIDENT
Date: J V.,(74/
Approved as to form and legality:
--€-----
Jennifer elped►o 0 rb.
Assistant County Attorney ' NN
Date: t\\\ \ �a
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