Backup Document 01/11/2022 Item #16D 4 (SAWCC, Inc.) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 0 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carrie Kurutz Community and Human CK 01/05/22
Services
2. County Attorney Office County Attorney Office
3. BCC Office Board of County 6,07/ !t
Commissioners /� � /V„�
4. Minutes and Records Clerk of Court's Office n, , /
111128 AY'38'ai41
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Carrie Kurutz,Grants Coordinator, Phone Number 239-252-2644
Contact/ Department Community and Human Services
Agenda Date Item was January 11,2022 i/ Agenda Item Number I j 1
Approved by the BCC l
Type of Document Third Amendment between Collier County Number of Original 3 5 to r� S �.1 ���j(,
Attached and The Shelter for Abused Women& Documents Attached
Children, Inc.(SAWCC)-Shelter
Operations,Emergency Shelter Activity,
Improvements, Rapid Rehousing and
Technology COVID-19 Assistance
PO number or account
number if document is N/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature? S*—a Uu C, /C//
2. Does the document need to be sent to another agency for additional signatures?me yes, \ CK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's CK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip CK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 01/11/22 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by theou(-3N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the ) an option for
Chairman's signature. this line.
1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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Instructions
1) There are three (3) original Contracts. Please return two (2) Chairman signed Contracts to:
Carrie Kurutz
Grants Coordinator
Collier County Government I Community and Human Services
3339 E. Tamiami Trail, Bldg. H, Suite 213
Naples, FL 34112
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: January 19, 2022
To: Carrie Kurutz, Grants Coordinator
Community and Human Services
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: 3rd Amendment to Agreement between Collier County for Cares Act
Funding (Shelter Operations, Emergency Shelter Activity,
Improvements, Rapid Rehousing and Technology COVID-19
Assistance)
Contractor: Shelter for Abused Women & Children, Inc. (SAWCC)
Attached for your records is an original of the referenced document above,
(Item #16D4) adopted by the Board of County Commissioners on Tuesday,
January 11, 20220.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
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FAIN# E-20-UW-12-0016
Federal Award Date 09/22/20
Federal Award Agency HUD
CFDA Name 'Emergency Solutions
Grant(ESG-CV)
CARES Act Funding
CFDA/CSFA# 114.231
Total Amount of Federal $2,400,000.00
Funds Awarded
Subrecipient Name [The Shelter for Abused
Women & Children,
Inc.
DUNS# 836680769
FEIN 59-2752895
R&D No
Indirect Cost Rate o
Period of Performance eptember 22, 2020—
September 21, 2022
Fiscal Year End 6/30
Monitor End: 9/30
THIRD AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
THE SHELTER FOR ABUSED WOMEN & CHILDREN, INC. (SAWCC)
Shelter Operations, Emergency Shelter Activity, Improvements, Rapid Rehousing and
Technology COVID-19 Assistance
h
THIS THIRD AMENDMENT is made and entered into this t i day of (inn, 2021, by and
between Collier County, a political subdivision of the State of Florida, ("C LINTY") having its
principal address as 3339 E. Tamiami Trail, Naples FL 34112, and "The Shelter for Abused
Women & Children, Inc.", a private not-for-profit corporation existing under the laws of the
State of Florida ("SUBRECIPIENT"), having its principal office at PO Box 10102, Naples, FL
34101.
RECITALS
WHEREAS, on September 22, 2020 the COUNTY entered into an Agreement with the
United States Department of Housing and Urban Development (HUD) for a grant to execute and
implement an Emergency Solutions Grant Program (ESG) in certain areas of Collier County,
pursuant to the Emergency Solutions Grant Program— CARES Act Funding, Subtitle B of Title
IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq., and the CARES
Act, Public Law 116-136); and
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WHEREAS, on February 5, 2021 the COUNTY entered into a grant agreement
amendment with the United States Department of Housing and Urban Development (HUD) for
Supplemental CARES Act funding to execute and implement an Emergency Solutions Grant
Program (ESG) grant in certain areas of Collier County, pursuant to the Emergency Solutions
Grant Program— CARES Act Funding, Subtitle B of Title IV of the McKinney-Vento Homeless
Assistance Act (42 U.S.C. 11371 et seq., and the CARES Act, Public Law 116-136); and
WHEREAS, on February 23, 2021, the COUNTY entered into a subrecipient agreement
(Agreement) with SUBRECIPIENT to further the goals and objectives of the ESG Program; and
WHEREAS, on June 22, 2021, the Board of County Commissioners approved the First
Amendment to add additional ESG-CV funding, add additional services, clarify language in
components, update payment deliverables, revise Exhibit C, and modify the scope of service; and
WHEREAS, on November 9, 2021, the Board of County Commissioners approved the
Second Amendment to clarify language needed to allocate funds among all components into one
budget for the use of all eligible activities and add an additional project component at the request
of the SUBRECIPIENT.
WHEREAS,the Parties desire to further amend the Agreement to add Emergency Shelter
Activity to the Scope of Work, clarify language in Component Seven, and revise Exhibit C at the
request of the SUBRECIPIENT.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the
Parties agree to amend the Agreement as follows:
Words Struck Through are deleted; Words Underlined are added.
PART I
SCOPE OF WORK
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any
standards required as a condition of providing ESG, as determined by Collier County
Community and Human Services Division (CHS), perform the tasks necessary to conduct the
program as follows:
Project Name: ESG COVID-19 Shelter Operations, Emergency Shelter Activity,
Improvements, Rapid Rehousing Technology, and Incidentals
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Description of project and outcome: Shelter related expenses to expand and improve
in the prevention, preparation, and response to COVID-19.
Project Component One: Shelter Operation Expenses which may include but are not
limited to, supplies, repairs/maintenance, technology, utilities, PPE, sanitization
services and supplies.
Project Component Two: Outreach Facility Expenses which may include but are not
limited to, supplies, equipment, repairs/maintenance, technology, utilities, PPE,
sanitization services and supplies.
Project Component Three: Transportation costs which may include but are not
limited to bus passes, taxis, uber and vehicle repairs.
Project Component Four: Emergency Shelter Personnel expenses which may include
but are not limited to the salaries and benefits for those assisting in COVID-19 related
prevention, preparation, and response.
Project Component Five: Outreach Personnel which may include but is not limited to
the salaries and benefits for those assisting in COVID-19 related prevention,
preparation, and response.
Project Component Six: Short- to medium-term Rapid Re-Housing rental assistance
which may include but is not limited to,rental assistance, security deposits, application
fees, utility deposits and personnel expenses.
Project Component Seven: Emergency Shelter Activity or Rapid Rehousing to include
Ffinancial incentives for participants to receive the coronavirus vaccine,up to a maximum
of$50 per dose.
1.2 PROJECT DETAILS
A. Project Description/Budget
Description Federal Amount
Project Component 1: Shelter N/A
Operation Expenses which
may include but are not
limited to, supplies,
repairs/maintenance,
technology, utilities,PPE,
sanitization services and
supplies.
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Project Component 2: N/A
Outreach Facility Expenses
which may include but are not
limited to, supplies,
equipment,
repairs/maintenance,
technology, utilities, PPE,
sanitization services and
supplies.
Project Component 3: Shelter N/A
transportation costs which may
include but are not limited to
bus passes, taxis, uber and
vehicle repairs.
Project Component 4: Shelter N/A
Personnel expenses which may
include but are not limited to
the salaries and benefits for
those assisting in COVID-19
related prevention,
preparation, and response.
Project Component Five: N/A
Outreach Personnel which
may include but is not limited
to the salaries and benefits for
those assisting in COVID-19
related prevention,
preparation, and response.
Project Component Six: N/A
Short- to medium-term Rapid
Re-Housing rental assistance
which may include but is not
limited to, rental assistance,
security deposits, application
fees and utility deposits and
personnel expenses.
Project Component Seven: N/A
Emergency Shelter Activity or
Rapid Rehousing which may
include financial incentives
for participants to receive the
coronavirus vaccine, up to a
maximum of$50 per dose.
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Total Federal Funds: $2,400,000.00
* *
E. Payment Deliverables
Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component 1: Shelter Exhibit B along with invoice as Monthly submission
Operation Expenses which evidenced by cancelled checks, within 30 days of
may include but are not bank statements, and any other prior month
limited to, supplies, documents as requested_
repairs/maintenance,
technology, utilities, PPE,
sanitization services and
supplies.
Project Component 2: Exhibit B along with invoice as Monthly submission
Outreach Facility Expenses evidenced by cancelled checks, within 30 days of
which may include but are not bank statements, and any other prior month
limited to, supplies, documents as requested_
equipment,
repairs/maintenance,
technology, utilities, PPE,
sanitization services and
supplies.
Project Component 3: Shelter Exhibit B along with invoice/receipt Monthly submission
transportation costs which may as evidenced by cancelled checks, within 30 days of
include but are not limited to bank statements, and any other prior month
bus passes,taxis, uber and documents as requested_
vehicle repairs.
Project Component 4: Shelter Exhibit B along with documentation Monthly submission
Personnel expenses which may including but not limited to within 30 days of
include but are not limited to timesheets, payroll, bank prior month
the salaries and benefits for statements, canceled checks and any
those assisting in COVID-19 . additional documents as requested.
related prevention,
preparation, and response.
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Project Component Five: Exhibit B along with documentation Monthly submission
Outreach Personnel which including but not limited to within 30 days of
may include but is not limited timesheets, payroll, bank prior month
to the salaries and benefits for statements, canceled checks and any
those assisting in COV1D-19 additional documents as requested_
related prevention,
preparation, and response.
Project Component Six: Short- Exhibit B along with proof of rent Monthly submission
to medium-term Rapid Re- payment as evidenced by properly within 30 days of
Housing rental assistance completed vendor invoice, canceled prior month
which may include but is not checks, bank statements, utility
limited to, rental assistance, bills, proof of homelessness, lease
security deposits, application agreement, landlord agreement, and
fees and utility deposits and any other documents requested.
personnel expenses.
Project Component Seven: Exhibit B along with proof of Monthly submission
Emergency Shelter Activity to COVID-19 vaccination, proof or within 30 days of
include Ffinancial incentives payment, including but not limited prior month
for participants to receive the to, credit card invoices, bank
coronavirus vaccine, up to a . statements, canceled checks, and
maximum of$50 per dose. any other documents as requested.
* * *
1.3 PERIOD OF PERFORMANCE
SUBRECIPIENT services shall begin on September 22, 2020 and end on September
21, 2022. SUBRECIPIENT services/activities shall be undertaken and completed in
light of the purposes of this Agreement. Any funds not obligated by the expiration date
of this Agreement shall automatically revert to the COUNTY.
This amendment shall be effective on October 1, 2021 and end with the term of the
Agreement.
•
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EXHIBIT C
Emergency Solutions Grant (ESG-CV)
Quarterly Performance Report
Report Period:
Fiscal Year:
Contract Number:
Organization/s:
Program/s:
Contact Name:
Contact Number:
9. Expenditures for Emergency Shelter(Normal)
Essential Services $
Operations $
Renovation $
Major Rehab $
Conversion $
Hazard Pay (unique activity) $
Volunteer Incentives (unique activity) $
Training (unique activity) $
Vaccine Incentives (unique activity $
Subtotal Emergency Shelter $
*
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IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each,
respectively, by an authorized person or agent, hereunder set their hands and seals on the date first
written above.
ATTEST: BOARD OF C• . . COMMISSIONERS OF
CRYSTAL K. KINZEL, CLERK COLLIER O /'Y, FLO + IA
Attest to Chi • ' puts
signature only. Wil iam L. McDaniel, Jr. , Chairperson
Date: Op
202-2.— THE SHELTER FOR ABUSED WOMEN &
Dated, r I CHILDREN, INC.
(SE )
By:
LINDA OBERHAUS, CHIEF EXECUTIVE
OFFICER
Date: /a/`/ /
Approved as to form nd legality:
a A
?? 9-\
Jenn4 f A. Belpedio et\
Assistant County Attorn 7'`
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Date:
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