Agenda 01/25/2022 Item #16C4 (Change Order No. 3 to Agreement #18-7370)01/25/2022
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 3 to Agreement No. 18-7370, "Public Utilities
Water-Sewer District Master Plan," Project No. 70031, encompassing all Collier County Water-
Sewer District Capital Funds.
OBJECTIVE: To complete the Collier County Water-Sewer District (CCWSD) Master Plans for
potable water, wastewater and irrigation quality water.
CONSIDERATIONS: On December 10, 2019, the Board approved Agreement No. 18-7370 (Agenda
Item 16.C.7) for the “Public Utilities Water-Sewer District Master Plan.” PUD staff reviewed the
vendor's draft deliverables and generated substantial comments which identified opportunities for further
discussion. 120 additional days are needed by the vendor, AECOM Technical Services, Inc., to conduct
workshops and meetings with PUD staff and complete the CCWSD Master Plans pursuant to staff’s
feedback while remaining within the scope of work, as specified in Change Order No. 3 and AECOM's
November 10, 2021, letter requesting the time extension. (See Attachments 1 and 2 respectively.) The
master plans are currently 85 to 90 percent complete.
FISCAL IMPACT: This is a time extension only; therefore, there is no fiscal impact.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities and to remain in compliance
with all regulatory programs.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality and requires majority vote for approval. -JAK
RECOMMENDATION: To approve Change Order No. 3 to Agreement No. 18-7370, "Public Utilities
Water-Sewer District Master Plan," Project No. 70031.
Prepared by: Eric Fey, Principal Project Manager, Public Utilities Engineering and Project Management
Division
ATTACHMENT(S)
1. Attachment 1 - 4500201196_AECOM CO#3A (PDF)
2. Attachment 2 - CO Request-Letter T. Chmelik 111021 (PDF)
16.C.4
Packet Pg. 1341
01/25/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.4
Doc ID: 20988
Item Summary: Recommendation to approve Change Order No. 3 to Agreement No. 18-7370,
"Public Utilities Water-Sewer District Master Plan," Project No. 70031, encompassing all Collier County
Water-Sewer District Capital Funds.
Meeting Date: 01/25/2022
Prepared by:
Title: Site Plans Reviewer – Public Utilities Planning and Project Management
Name: Eric Fey
01/14/2022 2:45 PM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
01/14/2022 2:45 PM
Approved By:
Review:
Public Utilities Planning and Project Management Eric Fey Additional Reviewer Completed 01/14/2022 2:47 PM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 01/14/2022 2:55 PM
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 01/18/2022 2:16 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 01/18/2022 2:21 PM
Procurement Services Sara Schneeberger Additional Reviewer Completed 01/19/2022 9:33 AM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 01/19/2022 9:45 AM
Public Utilities Department Joseph Bellone Level 2 Division Administrator Review Completed 01/19/2022 11:19 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 01/19/2022 11:48 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 01/19/2022 12:57 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/19/2022 1:15 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 01/19/2022 2:42 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 01/25/2022 9:00 AM
16.C.4
Packet Pg. 1342
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 994,087.00 12/10/19; 16C7 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 994,087.00 12/10/19; 16C7 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 994,087.00 6/25/2021 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 994,087.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Prepared by: ___________________________________________________________________________ Date: ________________
(Project Manager Name and Division)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ___________________________________________________________________________ Date: ________________
(Contractor / Vendor / Consultant / Design Professional and Name of Firm, if project applicable)
Accepted by: ___________________________________________________________________________ Date: ________________
(Design Professional and Name of Firm, if project applicable)
Approved by: ___________________________________________________________________________ Date:________________
(Division Director or Designee)
Approved by: ___________________________________________________________________________ Date: ________________
(Procurement Professional)
Procurement Services
Change Order Form
70031.9
AECOM Technical Services, Inc.
4500201196 18-7370 #3
Public Utilities Water-Sewer District Master Plan
Engineering and Project Management Eric Fey
TBD 6/25/21 3/27/21
120
1/2/20
1. Detailed and specific explanation/rationale of the requested change(s)
This is a zero-dollar change order to add 120 days to the agreement for the completion of the Master Plan. Work was suspended on
06/24/2021 with one day remaining to allow for this change.
2. Why this change was not included in the original contract;
This change was not included in the original agreement because it was anticipated that there would be sufficient time to conduct
workshops to discuss County comments, alternative options, and to provide a final report.
3. Describe the impact if this change is not processed
If this change is not processed, the Master Plan will be incomplete and the County will not have the benefit of this guiding document.
12/13/21
16.C.4.a
Packet Pg. 1343 Attachment: Attachment 1 - 4500201196_AECOM CO#3A (20988 : Master Plan Time Extension)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
Justification Additive (+) Deductive (-) Days
Added
New
Amount
1 90 day time
extension. 90 540
To obtain population projections
and sewershed delineations which
were provided by the County and
other sub-consultants.
2 Reallocate task
amounts. 0 540 Multiple listed in Change Order #2
3 120 day time
extension. 120 660 Vendor requested additional time.
16.C.4.a
Packet Pg. 1344 Attachment: Attachment 1 - 4500201196_AECOM CO#3A (20988 : Master Plan Time Extension)
16.C.4.aPacket Pg. 1345Attachment: Attachment 1 - 4500201196_AECOM CO#3A (20988 : Master Plan Time Extension)
AECOM
4415 Metro Parkway Ste. 404
Fort Myers, FL 33916
www.aecom.com
239-278-7996 tel
239-278-0913 fax
November 10, 2021
Mr. Tom S. Chmelik, P.E.
Director,Engineering & Project Management Division
Collier County Public Utilities Department
3339 Tamiami Trail East, Suite 303
Naples, FL. 34112-5361
Subject: Request for Change Order – Contract #18-7370 – Public Utilities Water Sewer District
Master Plan – Purchase Order/Work Order No. 4500201196 – Collier County Project No. 70031.9
Dear Mr. Chmelik,
Pursuant to our meetings and discussion, AECOM Technical Services, Inc. (AECOM) requests a
change order to the above subject contract to provide a one hundred twenty-day (120) time
extension. Additional time is needed to conduct workshops and meetings with County staff to discuss
client comments and alternative servicing options and to address the County comments provided on
the draft technical memoranda and draft master planning reports. After addressing the County’s
comments AECOM will submit a final master plan report.
Should you have any questions or comments regarding this change order request, please feel free to
contact me.
Very truly yours,
AECOM Technical Services, Inc.
Dawn Jakiela, P.E.
General Engineering Manager
16.C.4.b
Packet Pg. 1346 Attachment: Attachment 2 - CO Request-Letter T. Chmelik 111021 (20988 : Master Plan Time Extension)