VB MSTU Agenda 12/02/2021 Vanderbilt Beach M.S.T.U.
Advisory Committee
8300 Radio Road
Naples, FL 34104
DEC 2, 2021 2:00 PM
Committee Members and Project Manager will meet at
Claussen Family Center at St. John’s Church
625 111TH Ave., Naples, FL
All others are encouraged to attend via Zoom video conference
AGENDA
I. Call to order and Pledge of Allegiance
II. Attendance
Advisory Committee Bruce Forman - Chairman (11/13/2023)
Bill Sjostrom - Vice Chairman (11/13/2024)
Mark Weber (11/15/2025)
Gabriella R. Miyamoto (11/13/2023)
William Harris (11/13/2024)
Staff Harry Sells – Project Manager
Aaron Gross, Ground Zero
Wendy Warren, Transcriptionist
III. Approval of the agenda
IV. Approval of the Minutes – November 4, 2021
V. Landscape Maintenance Report - Aaron Gross, Ground Zero Landscape
VI. Vanderbilt Drive Refurbishment - Mike McGee
VII. Project Manager Report Harry Sells
A. Budget report for 12/02/21
B. Phase IV Utility Burial Status
C. Conner Park Beautification Status and Discussion
D. Project Update for the NW Corner of VBVR & VB Drive
VIII. Old Business
A. Potential future projects
IX. New Business
X. Public Comment
XI. Adjourn
NEXT MEETING DATE
JANUARY 3, 2021 - 2:00 PM
Claussen Family Center at St. John’s Church
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Vanderbilt Beach M.S.T.U
Advisory Committee
8300 Radio Road
Naples, FL 34104
NOVEMBER 4, 2021
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Forman called the meeting to order at 2:01 P.M. A quorum of five was present.
The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee: Bruce Forman – Chairman
William Sjostrom – Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris
Staff: Harry Sells - Project Manager
Michelle Arnold – Director, PTNE
Rosio Garcia – Administrative Assistant
Others: Aaron Gross – Ground Zero Landscaping
Mike McGee – McGee & Associates, Landscape Architect
Wendy Warren - Transcriptionist
III. APPROVAL OF AGENDA
Ms. Miyamoto moved to approve the Agenda of the Vanderbilt Beach M.S.T.U. Advisory
Committee meeting as presented. Second by Chair Forman. Carried unanimously 5 - 0.
IV. APPROVAL OF MINUTES
Mr. Harris moved to approve the minutes of the October 7, 2021, Vanderbilt Beach M.S.T.U.
meeting as presented. Second by Ms. Miyamoto. Carried unanimously 5 - 0.
V. LANDSCAPE MAINTENANCE REPORT – Aaron Gross, Ground Zero Landscaping
Mr. Gross reported:
• The shrubs were pruned on the entire length of Vanderbilt Drive.
• Tree canopies were lifted to avoid sidewalk encroachment.
• Strip pattern nozzles in the south end, zones three and five, were installed and redirected to
contain irrigation to the grass area.
• Florida Pusley, a white perennial weed flower, is blanketing lawns in the area.
Remediation is difficult as treatment causes damage to surrounding material.
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The Committee discussed:
• Conner Park, other than the wall area, Perennial Peanut, Clusia hedge and newly installed
landscaping, is maintained by the Parks and Recreation Department.
• Private property hedges should be maintained at ten (10) feet.
The MSTU maintains hedges originally planted by homeowners before the MSTU was
established. All maintenance is within the County right of way.
County hedge height restrictions solely pertain to sight line standards.
The M.S.T.U. is not permitted to trim landscaping on private property unless the
plant/tree is infringing on the Right of Way (ROW).
Individuals can file a complaint with Code Enforcement.
VI. VANDERBILT DRIVE REFUBISHMENT – Mike McGee
Mr. McGee and the Committee had an interactive discussion on landscape design for Vanderbilt
Drive noting:
• A uniform landscape design incorporating shaded areas for pedestrian walking is preferred.
• Setback for roadway plant placement will be minimum based on the Vanderbilt Drive
twenty-five (25) mph speed limit.
• Planting of shrubs and ground covers will discourage vehicular parking on the side of the
roadway and enhance aesthetics.
• Swales: Swale planting requires a ROW (Right of Way) permit. Plant material cannot be
placed on the swale bottom center line. Ground cover on the edge will protect the swale
from damage. Mulching prevents swale drainage capability and is not permitted.
• Breakaway Palms, such as Alexander, Windham and Montgomery Palms, with smaller
trunks and non-interfering sight line canopies, are ideal.
• ROW Department requirements for root barriers for the trees will be determined.
• Cooperation with private property owners will be solicited.
Mr. McGee will provide a list of roadways for the Committee to drive by as a reference for
boulevard style landscape design to Mr. Sells.
Mr. Sells directed Mr. McGee to create a general concept design and submit a proposal based on:
• Landscape uniformity for the entire boulevard.
• Creation of “Cove of Palms” in strategic locations.
• Incorporation of suggestions by Florida Friendly Landscaping (FFL) representatives
Samantha Gibson and Kamila Perez, Environmental Specialists, Collier County, for
inclusion in the design if appropriate.
VII. PROJECT MANAGER REPORT – Harry Sells
Mr. Sells congratulated Mark Weber on his re-appointment by the Board of County
Commissioners (BCC) to the Vanderbilt Beach M.S.T.U. Advisory Committee. The term
expires on November 12, 2025, or at such time as the Board re-appoints a successor.
Members welcomed Mr. Weber who expressed his appreciation for the opportunity to contribute to
the Advisory Committee.
A. Budget Report for 11/04/2021
• FY-22 Ad Valorem property tax revenue budget is $1,488,600.00, an increase of 3%.
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• The Millage Rate remains constant at 0.5000.
• Total revenue FY-22 of $6,302,195.90 includes investment interest, transfers, and
contributions.
• Transfers and Contributions, Line 13, in the amount of $4,791,595.90, is a carry-over
generated from 2021(minus a 5% reserve of $75,600).
• Operating Expense Budget is $5,669,095.90 of which $2,560,593.82 is committed;
$156,110.86 is expended.
• Unencumbered Operating Expense funds available are $2,943,391.22.
The firm has indicated an initial invoice is pending.
• Purchase Order for Century Link (engineering design) in the amount of $8,000.00 applies
to Utility Conversion Phase IV.
• Stantec’s Purchase Order for $254,454.25 covers construction, engineering, inspection,
and easement survey services for Phase IV.
• Capital Contractors Purchase Order in the amount of $247,825.35 is for sidewalk paver
installation
• The MasTec North America contract for burial of conduit and placing of equipment for
Florida Power & Light, Comcast cable and Century Link for Phase IV is $1,765,869.40.
The firm has indicated an initial invoice is pending.
• Florida, Power & Light Purchase Order in the amount of $162,359.00, covering purchase
of materials for Phase IV construction, has been paid.
• Hannula Landscaping Purchase Order for $127,264.90 funding landscaping and irrigation
installation for the refurbishment of Conner Park and the lift station will be processed
shortly.
• Purchase Orders in red indicate they have been closed out and the money expended.
• Improvements General/Capital Outlay budget, Line 37, is $500,000.00.
• Transfer to Fund 111, Line 39, is for MSTU Staff salaries and accrued County overhead
related to M.S.T.U. operations.
• Financial Transfer to the Property Appraiser, Line 40, is fees for services rendered by the
department.
• Financial Transfer to the Tax Collector, Line 41, is fees incurred for verification of
MSTU tax collections.
• Total Budget Available Balance as of November 4, 2021, is $3,573,532.87.
Available funds are sufficient to complete Phase IV construction, sidewalk paver installation,
Conner Park refurbishment and the landscape project by Regatta of Naples at Vanderbilt
Beach Road and Vanderbilt Drive.
B. Phase IV Utility Burial Status
Mr. Sells reported:
• Phase IV construction started September 10, 2021.
• The MOT (Maintenance of Traffic) site plan, required by OSHA (Occupational Safety
and Health Administration), is being enforced.
• MasTec’s drilling crews encountered difficulty boring the designated area for conduit
installation in accordance with the design specifications.
• ABS Contracting, Inc. has executed a sub-contract with MasTec for the task of boring
and conduit installation for Florida Power & Light (FPL) and Century Link.
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• Four (4) stainless steel conduits to house utility wires, two (2) each for Century Link and
Comcast, will be attached to the bridge as restrictions inhibit underground burial of utility
lines on waterways with bridge spans over the river.
• MasTec’s crew will pull the cable wires through the conduit for FPL and Century Link.
• Stantec on site CEI (Construction, Engineering and Inspection) management submitted a
second status/progress report. The firm’s services will be ongoing until FPL removes the
utility poles.
• Anticipated activation date is July 1, 2022, or earlier.
• The MSTU will install pavers and benches at The Dunes of Naples and The Anchorage
post construction.
C. Status of Easement from The Anchorage
The Anchorage
Mr. Sells executed an agreement with The Anchorage of Naples Condominium Association,
Inc. confirming the M.S.T.U. will install two (2) Vista Underground Distribution Switches for
the Vanderbilt Utility Burial Phase IV Project in agreed locations, move the power panel which
powers the ducts and repair any damage to the property resulting from construction.
The Marina Bay Club
The Marina Bay Club agreed to grant two (2) easements to install junction boxes and a
transformer.
D. Conner Park Beautification Status and Discussion - Schedule
Landscaping and Irrigation
• The Committee approved the landscape contract for Conner Park in the amount of
$130,677.50 on June 28, 2021.
• Tree, shrub, ground cover and sod installation should be completed by Monday,
November 8, 2021.
• The irrigation system will be tested Wednesday, November 10, 2021.
• Estimated project completion date is Friday, November 12, 2021.
Sidewalk Pavers – Vanderbilt Drive and Bluebill Avenue
• Capital Contractors is the General Contractor overseeing and supervising installation of
pavers and ADA compliant transition strips on the Vanderbilt Drive and Bluebill Avenue
intersections.
• The engineering of the sidewalk design to guarantee proper drainage and adequate
elevations for future modification was done by Capital Contractors.
• The concrete work and paver installation are sub-contracted.
• Sub-contractors have been notified but not scheduled.
• The Right of Way (ROW) permit has been issued.
• Paver material has been received by the contractor.
• Estimated paver installation time is one (1) month from construction mobilization.
E. Project Update for the NW Corner VBVR & VB Drive
The final design by McGee & Associates for the intersection of the northwest corner of
Vanderbilt Beach Road and Vanderbilt Drive has been approved by the Committee and
Representatives of the Regatta.
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Mr. Sells will prepare a Scope of Work, obtain County approvals and Right of Way (ROW)
permits and request quotes for the landscape project.
Estimated start date for the five (5) month project is July 2022.
VII. OLD BUSINESS
A. Potential Future Projects as of November 4, 2021
1. Refurbishment of Vanderbilt Drive Landscape
McGee & Associates, Landscape Architects, will create a conceptual landscape design for
Vanderbilt Drive. Area residents will be consulted, and the Committee will review and
approve the final design proposal.
2. Refurbish Bridge of Channel on Bluebill
The Committee suggested cleaning the waterway bridge and researching installation of a
veneer stone.
Mr. Sells met with the Director of the Road Maintenance Division July 16,2021 to review the
project. An update has not been received at this time.
3. Sidewalks East and West Side of Gulf Shore Drive
The Road Maintenance Division is considering sidewalk installation on the east side of Gulf
Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to
County code and be ADA compliant. A bike path should be incorporated into the project
design. Drainage would have to be redesigned to accommodate the installation. The project,
discussed with the Director of Road Maintenance at a meeting July 16, 2021, depends on
coordination with Road Maintenance and resolution of affiliated issues.
4. Lighted Street Name Signs at Intersections Along Gulf Shore and Vanderbilt Drives
The project is under review, pending development of technology to provide attractive, small
scale LED Solar lighting.
VIII. NEW BUSINESS
None
X. PUBLIC COMMENTS
None
XI. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 3:26 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
____
Bruce Forman, Chairman
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The minutes approved by the Board/Committee on ,2021 “as submitted” [___] or “as
amended” [___].
NEXT MEETING DATE:
DECEMBER 2, 2021
Claussen Family Center at St. John’s Church
625 111th Avenue
NAPLES, FL 34108
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VANDERBILT MSTU
FUND 143
December 2, 2021
FY22
Vendor Item PO#Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX (1,488,600.00)$ -$ (412,041.91)$ (1,076,558.09)$
2 DEL AD VALOREM -$ -$ -$ -$
3 OVERNIGHT INTEREST -$ -$ (157.27)$ 157.27$
4 INVESTMENT INTEREST (22,000.00)$ -$ (2,075.98)$ (19,924.02)$
5 INTEREST TAX COLL.-$ -$ -$ -$
6 REVENUE STRUCTURE (1,510,600.00)$ -$ (414,275.16)$ (1,096,324.84)$
7 TRANSFERS FROM PROP APP -$ -$ -$ -$
8 TRANSFERS FROM TAX COLL -$ -$ -$ -$
9 REIMBURSEMENT -INTERDEPT.-$ -$ -$ -$
10 CARRY FORWARD GEN (2,302,200.00)$ -$ -$ (2,302,200.00)$
11 CARRY FOR OF ENCUMB AMT (2,564,995.90)$ -$ -$ (2,564,995.90)$
12 NEG 5% EST REV 75,600.00$ -$ -$ 75,600.00$
13 TRANSFERS & CONTRIB (4,791,595.90)$ -$ -$ (4,791,595.90)$
14 TOTAL REVENUE (6,302,195.90)$ -$ (414,275.16)$ (5,887,920.74)$
15 SURVEYING FEES 10,000.00$ -$ -$ 10,000.00$
16 INDIRECT COST Collier County Indirect Cost Direct Pay 8,800.00$ 8,800.00$ -$ -$
17 INTERDEPT PAYMENT Collier County Relocation of Sign Direct Pay 1,000.00$ -$ -$ 1,000.00$
18 LANDSCAPE INCIDENTALS Ground Zero Landscaping Serv Landscape Incidentals 4500213683 60,000.00$ 58,679.00$ 1,321.00$ -$
Century Link Engineering Design & Supervision 4500197394 8,000.00$ -$
Ground Zero Landscaping Serv. Ground Maintenance 4500213683 50,690.40$ 4,429.60$
Stantec Consulting CEI Prof. Services 4500208896 245,454.25$ -$
McGee & Associates Landscape Arch. Serv.4500208432 290.00$ -$
Johnson Engineering Inc.Engineering Services 4500209492 1,270.50$ -$
Capital Contractors Install Paver Sidewalk 4500210389 247,825.35$ -$
Mastec North America Bury & Activate overhead utilities 4500210804 1,765,869.40$ -$
Florida Power & Light Materials for Phase IV 4500210839 -$ 162,359.00$
Hannula Landscaping Install Irrigation at Bluebill/Vanderbilt Dr.4500211928 127,264.90$ -$
Q. Grady Minor Engineering Survey 4500213265 3,511.50$ 2,871.50$
Harts Electrical Reloction of Dock service 4500214855 9,040.00$ -$
Harts Electrical Adjust height of inground electrical box 4500215439 220.00$ -$
Southern Signal and Lighting Adjust elevation of inground junction boxes 4500215438 2,315.00$ -$
19 OTHER CONTRACTUAL 5,539,195.90$ 2,461,751.30$ 169,660.10$ 2,907,784.50$
20 POST FREIGHT UPS 100.00$ -$ -$ 100.00$
21 ELECTRICITY FPL Electricity 4700004546 300.00$ 287.86$ 12.14$ (0.00)$
22 WATER AND SEWER Collier County Utility Water & Sewer 4700004563 30,000.00$ 27,956.69$ 2,043.31$ 0.00$
23 RENT BUILDINGS St. John the Evangelist Meeting Room Rental 4500213101 -$ 800.00$ 200.00$ (1,000.00)$
24 RENT EQUIPMENT 300.00$ -$ -$ 300.00$
25 INSURANCE GENERAL Collier County Insurance General 800.00$ 800.00$ -$ -$
26 SPRINKLER SYSTEM MAIN Site One Irrigation Parts 4500214479 5,000.00$ 2,814.51$ 185.49$ 2,000.00$
27 MULCH 5,000.00$ -$ -$ 5,000.00$
28 LICENCES AND PERMITS 1,000.00$ -$ -$ 1,000.00$
29 CLERKS RECORDING FEES 2,000.00$ -$ -$ 2,000.00$
Premier Staffing Transcriptionist Serv. 4500214133 2,177.25$ 222.75$
Premier Staffing Transcriptionist Serv. (FY21 invoice)TBD 222.75$ -$
30 OTHER MISCELLANEOUS 2,500.00$ 2,400.00$ 222.75$ (122.75)$
31 OFFICE SUPPLIES Office Supplies 300.00$ -$ -$ 300.00$
32 COPYING CHARGES JM Todd Monthly CPC (shared) (monthly lease)4500214501 300.00$ 104.60$ 9.72$ 185.68$
33 MINOR OFFICE EQUIP 300.00$ -$ -$ 300.00$
34 FERT HERB CHEM Mar Green Resources Fertilizer 4500215421 2,000.00$ 477.00$ -$ 1,523.00$
35 OTHER OPER SUPPLIES Home Depot Marking Paint VISA 200.00$ -$ 13.96$ 186.04$
36 OPERATING EXPENSE 5,669,095.90$ 2,564,870.96$ 173,668.47$ 2,930,556.47$
37 IMPROVEMENTS GENERAL 500,000.00$ -$ -$ 500,000.00$
38 CAPITAL OUTLAY 500,000.00$ -$ -$ 500,000.00$
39 TRANS TO 111 UNINCOR 85,000.00$ -$ -$ 85,000.00$
40 Budget Trans from Appraiser 13,100.00$ -$ 2,958.35$ 10,141.65$
41 Budget Trans from Tax Collector 35,000.00$ -$ 8,490.84$ 26,509.16$
42 TRANSFERS 133,100.00$ -$ 11,449.19$ 121,650.81$
43 TOTAL BUDGET 6,302,195.90$ 2,564,870.96$ 185,117.66$ 3,552,207.28$
2,068,487,415 FY 10 Final Taxable Value
2,005,897,752 FY 11 Final Taxable Value Total Available Balance 3,552,207.28$
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent 2,564,870.96$
1,904,053,751 FY 13 July 1 Taxable Value
1,945,640,639 FY 14 July 1 Taxable Value Estimated Cash 6,117,078.24$
2,044,186,286 FY 15 July 1 Taxable Value
2,195,715,846 FY 16 July 1 Taxable Value
2,385,578,106 FY 17 July 1 Taxable Value
2,560,181,524 FY 18 July 1 Taxable Value 5,040,520.15$
2,673,862,805 FY 19 July 1 Taxable Value
2,805,690,115 FY 20 July 1 Taxable Value
2,874,630,743 FY 21 July 1 Taxable Value
3.00%Adj. 20 to 21 Actual Cash
FY 21 FY 20 Prepared on 11-23-21
Millage 0.5000 0.5000 Millage Cap = .5000
Extension 1,444,891 1,402,845
Estimated Cash Less
Uncollected Ad Valorem Taxes
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Potential Future Project for Discussion
As of December 2, 2021
1. Refurbishment of Vanderbilt Drive Landscape
A landscape design for Vanderbilt Drive will be submitted for Committee consideration
upon completion of Conner Park refurbishment.
2. Refurbish bridge of channel on Bluebill
The Committee suggested cleaning the waterway bridge and/or researching application of a
veneer stone.
PM met with Director Road Maintenance July 16 and received somewhat positive
feedback.
3. Install Sidewalks east and west side of Gulf Shore Drive
The Road Maintenance Division is considering sidewalk installation on the east side of
Gulf Shore Drive for 2025. Design and fund allocation are required; sidewalks must
conform to County code and be ADA compliant. A bike path should be incorporated into
the project design. Drainage would have to be redesigned to accommodate the installation.
Project timeline depends on coordination with Road Maintenance and many issues which
were discussed July 16.
4. Lighted street name signs at intersections along Gulf Shore Drive and Vanderbilt Drive
The project is on hold, pending development of technology to provide attractive, small
scale LED Solar lighting
Under review. Most lighted street signs are not attractive.
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37.A.3Packet Pg. 636Attachment: Signed Minutes - 11-04-21 Vanderbilt (20928 : Vanderbilt Beach Beautification MSTU - 12-02-21)