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PBSD MSTU Agenda 01/12/2022PELICAN BAY SERVICES DIVISION Municipal Services Taxing &Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, JANUARY 12, 2022 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON JANUARY 12 AT THE COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA, 34108. AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 12/08/21 Regular Session meeting minutes 5. Approval of 10/19/21 ad hoc Strategic Planning Committee meeting minutes 6. Audience comments 7. Administrator's report a. Projects summary 1. Sidewalk Phase 1 2. Sidewalk Phase 2 3. Operations building 4. Oakmont Lake restoration 5. Clam Pass dredging 6. Beach renourishment b. December financial report 8. Committee reports a. Clam Bay b. Landscape &Safety 1. *Flashing light at Beachwalk pedestrian crosswalk 9. Chairman's Report 10. Old business 11. New business/Miscellaneous Correspondence a. Planning Commission: Sea level rise &storm impact (Denise McLaughlin) b. Miscellaneous correspondence (Susan O'Brien) 12. Adjournment *indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE -THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 252-1355. 1 /O4/2022 2:00 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION DECEMBER 8, 2021 The Pelican Bay Services Division Board met on Wednesday, December 8, 2021, at 1:00 p.m, at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman Joe Chicurel, Vice -Chairman Jack Cullen Nick Fabregas Susan Hamilton Pelican Bay Services Division Staff Neil Donill, Administrator Chad Coleman, Ops. Manager Darren Duprey, Assoc. Project Mgr. Dave Mangan Denise McLaughlin Susan O'Brien Michael Rodburg (absent) Rick Swider Michael Weir Karin Herrmarm, Operations Analyst (absent) Lisa Jacob, Project Manager William Mumm, Sr. Field Supervisor Barbara Shea, Administrative Assistant Also Present Colleen Greene, County Attorneys Office Marls English, PB Property Owners Assoc. Jim Hoppensteadt, Pelican Bay Foundation John Gandolfo, Pelican Bay Foundation Jeff Klatzkow, County Attorney's Office APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 10/13/21 Regular Session meeting minutes 5. Audience comments 6. PBSD Board Roles and Responsibilities 7. Administrator's report a. Clam Pass dredging project update b. Sidewalk Phase 1 project update c. Sidewalk Phase 2 project update d. Maintenance Building project update e. Projects summary £ November financial report 8. Committee reports a. Ad Hoc Strategic Planning b. Clam Bay c. Landscape & Safety 9. Chairman's Report 10. Old business Pelican Bay Services Division Board Regular Session December 8, 2021 11. New business/Miscellaneous Correspondence a. NY Times Article "Let's Kill All the Leaf Blowers" (Denise McLaughlin) b. Miscellaneous correspondence (Susan O'Brien) 12. Adjournment ROLL CALL Mr. Rodburg was absent and a quorum was established. Ms. O'Brien motioned, Ms. McLaughlin seconded to approve the agenda as presented. The motion carried unanimously. Ms. Hamilton motioned, Dr. Chicurel seconded to approve the 10/13/2021 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS None PBSD BOARD ROLES AND RESPONSIBILITIES Mr. Fogg introduced Mr. Jeff Klatzkow, County Attorney. Mr. Klatzkow provided an overview of the creation and history of the PBSD MSTBU. He noted that the PBSD has been treated almost like a special district. He stated that the purpose of the PBSD Board is to plan out major projects and recommend an annual budget to the Board of County Commissioners (BCC). Mr. Klatzkow commented that overseeing the day-to-day operations is the responsibility of the Administrator, working together with, and in conjunction with, the County Manager's Office. He noted that the BCC has always approved what the PBSD Board has asked, without change. This was followed by a question -and -answer session. Mr. Fogg commented that the PBSD Board is currently in the process of negotiating a financing method for our projects, and there is a difference of opinion on this issue with the County Manager's Office. Mr. Klatzkow commented that any issues can be resolved through the BCC, and suggested that if necessary, the PBSD Board can work closely with our district's commissioner who has strongly supported Pelican Bay. He noted that County Manager Isackson is an outstanding resource when it comes to financing with many years of finance experience. Mr. Klatzkow commented that if we choose to issue bonds for our financing needs, either the County or the PBSD may be legally obligated, depending on how the issuance is structured. Mr. Dorrill clarified that in the case of a bond issuance, the BCC would issue special revenue bonds and that the PBSD would pledge whatever portion of our non -ad valorem assessment was necessary to meet the debt service, and if a secondary pledge was required, it would default to general revenues of the County. Mr. Fogg commented that the current County organizational chart has changed from the past (the FY2022 chart shows the PBSD Administrator reporting to a vacant Executive Director position who reports to a Deputy County Manager who reports to the County Manager). The PBSD ordinance states that the PBSD Administrator will report to the County Manager. Mr. Klatzkow commented that this change most likely is a result of Mr. Isackson's illness over recent months, and that he would Pelican Bay Services Division Board Regular Session December 8, 2021 expect that when Mr. IsaCkSon is back to work full-time, the PBSD Administrator will once again report directly to the County Manager. Mr. Fogg commented on the draft resolution entitled "A resolution of the BCC, setting forth the intended use for the new utility site located at 6200 Watergate Way," included in the agenda packet. He commented that the purpose of this resolution is to protect our investment (approximately $4 million) and legal interest in our new maintenance facility, which the PBSD needs to perform its services over the next 30 years. Mr. Klatzkow commented that the maintenance building and the respective land belongs to the County. However, the intent of the BCC is that the building and the land is for the PBSD's use. He noted that this draft resolution (prepared by Mr. Klatzkow) is the best way to give Pelican Bay residents some comfort. Mr. Fogg commented that he would like to get together with staff and Mr. Dorrill to formalize the resolution before the PBSD obtains BCC approval of the contract for the construction of the new building. Mr. Coleman asked the County Attorney to confirm for the record that County staff reports to the County Manager's Office. Mr. Klatzkow confirned this. Mr. Coleman asked the County Attorney to confirm that the PBSD Administrator is contracted with the BCC. Mr. Klatzkow confirmed this. Ms. O'Brien added that the Administrator is contracted to serve the Pelican Bay community. Mr. Klatzkow commented that ultimately the PBSD Board decides who sits in the Administrator's seat. He commented that Mr. Dorrill has done an outstanding job for this community. Mr. Klatzkow noted that when Mr. Dorrill's contract expires, the PBSD Board can make a recommendation regarding the position. Mr. Klatzkow commented that the PBSD is part of County government and as such, is required to follow County policies. Ms. O'Brien commented that the Administrator and staff operate the day- to-day operations and the board makes policy decisions for the community. Mr. Coleman asked the County Attorney to confirm that projects and/or work programs included in the approved annual budget do not need to be re -approved by the board during the fiscal year. Mr. Klatzkow replied that at any time, the board can re -look at the budget, and make new recommendations to the BCC to approve. The PBSD Board controls the "big issues." Mr. Dorrill commented that Ms. Colleen Greene, County Attorney's Office, has been an immeasurable benefit to our staff and advisory boards in general. She is an excellent resource in regards to Sunshine Law issues and ethics. ADMINISTRATOR'S REPORT CLAM PASS DREDGING PROJECT Mr. Dorrill commented that the Clam Pass Dredging project is under contract in the amount of $357,739.80. The pre -construction conference with TSI (the contractor) has been held. The vehicle - on -the -beach permits have been obtained. Mr. Dorrill commented that we will be awaiting the completion of the Pelican Bay Beach Renourishment project prior to scheduling the commencement date of the Clam Pass project. The earliest this project could commence is the third week of January. SIDEWALK PHASE 1 PROJECT Mr. Donill commented that the Sidewalk Phase 1 project is at substantial completion; no remaining construction work is needed. The final walls -through has not been scheduled. He noted that a total of 6,150 linear feet of new concrete sidewalk has been installed. Mr. Dorrill commented that Change Order #1 was previously approved. Change Order #2 is still under negotiation between the engineer and the contractor with respect to unit pricing of sod and additional concrete required for the bisecting of driveways. This change order will also include other miscellaneous credits and debits. 3 Pelican Bay Services Division Board Regular Session December 8, 2021 Mr. Dorrill commented that he will review this change order after Johnson Engineering makes a recommendation, after the Agnoli, Barber & Brundage engineers complete their review. Mr. Dorrill commented that the project went extremely well. He noted that a lot of work went into individual homeowner adjustments to accommodate bisecting driveways. Ms. O'Brien requested that Mr. Dorrill provide the board with an updated copy of where we are costwise on Phase 1. She suggested the cost of the project is significantly higher than expected. Mr. Dorrill disagreed. He commented that Change Order #2 will be the final reconciliation of the project. Ms. O'Brien commented that her most recent copy of Change Order #1 showed an additional cost of $56,000. Mr. Coleman commented that her copy of this change order is an estimate, and that a final number is still not available. Mr. Coleman commented that once we receive the bids back on our Sidewalk Phase 2 project, we will know what our financing needs will be. SIDEWALK PHASE 2 PROJECT Mr. Dorrill commented that the design engineer is making minor revisions to the invitation -to - bid package for Phase 2. The bid phase remains on schedule. Mr. Fogg commented on sections of pavement replaced on several streets in the City of Naples that were installed without bisecting driveways. Mr. Dorrill commented that he has done some research on these newly installed sidewalks. He noted that these new sidewalks are not compliant with ADA and state standards. We will build our new sidewalks according to code. Mr. Dorrill commented that our engineers have advised us that no variance mechanisms exist to these standards. Ms. O'Brien thanked Mr. Dorrill in advance for attending the December Presidents Council meeting and answering questions. MAINTENANCE BUILDING PROJECT Mr. Dorrill commented that bids for the new maintenance building project were opened on 11/23/21; nine bids were received. The lowest bid was submitted by RAM General Contracting & Development for $3,847,109.78. Bids are being evaluated by the County Procurement Division to ensure that all submitted bids are responsive and references are checked out. The final bid selection (lowest responsive bid) for the maintenance building project will come to the PBSD Board for recommendation prior to going to the BCC for final approval. The County Public Utilities Dept. will provide cost sharing of approximately $300,000 (for site work). Mr. Hoppensteadt, Pelican Bay Foundation President, commented that the final plans for this project have already been approved. Ms. O'Brien thanked Mr. Hoppensteadt, Ms. Lisa Warren (PBF), and Mr. Mike Kitchen for their work on this project. They were instrumental in getting us what the PBSD wanted to build rather than what the County had planned. OAKMONT LAKE 44 RESTORATION PROJECT Mr. Dorrill commented that the Oakmont Lake restoration project will be put out to bid on Dec. 16 as part of the sealed -bid process. The pre -bid meeting is scheduled for the first week in January and the deadline to receive bids back is Jan. 26. BEACI3 RENOURISHMENT PROJECT Mr. Dorrill commented that the City of Naples portion of the County beach renourishment project has been completed, and the Vanderbilt Beach portion of the project is about to begin. Our Pelican Bay portion is third in line on the schedule. Beach renourishment construction will cease on Dec. 24 and restart on Jan. 6. We expect our portion to begin on Jan. 18. Pelican Bay Services Division Board Regular Session December 8, 2021 NOVEMBER FINANCIAL REPORT Mr. Donill reviewed the two -month financial statements and highlighted a current PBSD cash balance of approximately $12 million. COMMITTEE REPORTS AD HOC STRATEGIC PLANNING COMMITTEE Mr. Fogg summarized the discussions of the ad hoc Strategic Planning Committee held on Oct. 19. For each topic discussed, status/conclusion and next steps were summarized on a document included in the agenda packet. These topics included, (1) the creation of a permanent Strategic Planning Committee, (2) street lighting, (3) lake banks, (4) coastal resiliency, (5) Clam Bay dredging, (6) beach renourishment, (7) Administrator contingency plan, (8) independent taxing district, (9) temporary staffing/sub-contracting, (10) metrics, and (11) efficiency improvements. Mr. Fogg commented that there was a strong consensus of the committee that the full board should be involved in strategic planning issues and it was suggested that a workshop be scheduled once or twice each year to discuss strategic planning. He urged committee chairs to take on strategic planning issues that pertain to their own committees. Highlights of his discussion included the following. • Street lighting is not a current concern and can be looked at more closely in a few years after our other current large projects are completed. Mr. Coleman commented that light fixtures are currently replaced as needed. Dr. Chicurel commented that the Landscape & Safety Committee, over a period of years, will start to evaluate what our future street lighting needs will be. • The PBSD Board may need to take on some responsibility for coastal resiliency. • The Administrator's contract ends in 2023. The board may look at continuing with a contracted Administrator or changing to a full-time County employee. Mr. Coleman commented that the County has hired a consultant to review all County positions and salaries. The review is expected to be completed in December, followed by a report to the BCC in January. Ms. O'Brien suggested that we need to start the process of tweaking the job description of the Administrator and that a board member needs to meet with the County HR Division to discuss this issue. She suggested that we need to develop a job description, work with HR to obtain an appropriate salary level, and consider pursuing a national job search for a candidate. Ms. O'Brien also suggested that if we did not attract an appropriate candidate then we could pursue a contracted Administrator. • Committees shall provide ideas for appropriate metrics to be included in the County budget document for the PBSD. • The ad hoc Strategic Planning Committee will continue to exist, but will be resurrected only as needed in the future. CLAM BAY COMMITTEE Ms. O'Brien provided her December 2021 Clam Bay update in the agenda packet. She highlighted the following issues in her report. • We have had some areas of stressed mangroves, and in the most recent update only one area continues to look stressed. We are looking at the possibility of adding hand -dug channels to this area of Clam Bay and this will be a topic at the January Clam Bay Committee meeting. • Ms. Jacob recently learned that the County is going to be doing some exotic removal along the edge of Clam Bay, including scaevola removal. We have asked for an update (from the County) on which areas this work will occur. Apparently, this work will be completed right G Pelican Bay Services Division Board Regular Session December 8, 2021 after the beach renourishment project is completed. This issue will be discussed at the January committee meeting. We are still waiting on the final osprey nest platform to be rebuilt. We are asking for the Water Management Committee to weigh in on and bring a recommendation to the board, on whether we want to continue to do any water quality reporting on the upland pond water quality. In mid -October, the most recent water quality report, prepared by our consultant, was provided to the board. LANDSCAPE &SAFETY COMMITTEE In the agenda packet, Dr. Chicurel provided (1) a Sidewalk Replacement Project update, (2) a copy of the sidewalk project article included in the most recent PBF e-blast, (3) a copy of the sidewalk project article included in the early -December PBF Post, and (4) an article entitled "Introduction to the ADA." Dr. Chicurel provided a slide show of pre -project and post -project sidewalk photos. He thanked staff for all of their hard work. Ms. O'Brien thanked Dr. Chicurel for his hard work on this project. Ms. McLaughlin mentioned three very complimentary phone calls from residents on this project. Mr. Coleman reported that the County Water Dept. is replacing some old valves in the potable water system along Pelican Bay Blvd. The PBSD has met with Water Dept. staff, who have assured us that their work will be completed prior to the start of our sidewalk project. If any of the asphalt or concrete sidewalk sections need to be removed as part of their project, the County will be responsible to repair these sections back to the way they were. Mr. Coleman also reported that the Water Dept. has installed a potable water testing station at the end of Crayton Rd. Ms. O'Brien commented that as the entity responsible for the interconnecting drainage pipes in Pelican Bay (this responsibility was recently transferred from the County to the PBSD), the PBSD will be working on developing an inventory of these pipes, assessing the condition of the pipes, and assessing the future financial implications to maintain and replace them. Mr. Coleman reported that the County will be completing a gravity sewer project on Pelican Bay Blvd. in the March/April timeframe. The County has been in communication with the PBF, who will share the dates and timelines of this project when they become available. CHAIRMAN'S REPORT Mr. Fogg thanked staff for their work this year and recognized their professionalism. He commented that the PBSD has had a very successful year. OLD BUSINESS Mr. Weir asked for• an update on the plans for the replacement of PBF paths, in conjunction with our Oakmont Lake restoration project. Ms. McLaughlin commented that the PBF paths are not part of the PBSD's project's bid specifications. Mr. Dorrill commented that the PBF will retain the same engineer as the PBSD and will have a parallel project, separately contracted by the PBF. Mr. Hoppensteadt commented that once the County selects the contractor for their project, then the PBF will use the same contractor for the PBF work. He noted that the PBF pathways will be asphalt and five -feet wide. NEW BUSINESS/MISCELLANEOUS CORRESPONDENCE NY TIMES ARTICLE "LET'S KILL ALL THE LEAF BLOWERS G7 Pelican Bay Services Division Board Regular Session December 8, 2021 Ms. McLaughlin commented that the article she included in the agenda packet is in keeping with her long-term outlook for less noise in our community. MISCELLANEOUS CORRESPONDENCE (SUSAN O'BRIEN) Ms. O'Brien questioned when the board is going to discuss the pedestrian light at the beach walk crosswalk and approve this project. She noted that at the October board meeting it was agreed that this project would be discussed at the November board meeting (which was canceled). Ms. O'Brien commented that in the recent past, the board had agreed to discontinue one-way communications and that instead, any board member can submit documents to be included in the miscellaneous correspondence section of an agenda packet. She noted that not all of her submitted documents were included in the December board packet. She requested that in the future, all documents submitted from board members go into the packet. Mr. Fogg apologized if all of her submitted documents were not included in the packet. The meetine was adiourned at 2:53 Michael Fogg, Chairman Minutes approved L� as presented OR [� as amended ON � � date PELICAN BAY SERVICES DIVISION AD HOC STRATEGIC PLANNING COMMITTEE MEETING OCTOBER 19, 2021 The Ad Hoc Strategic Planning Committee of the Pelican Bay Services Division met on Tuesday, October 19 at 1:00 p.m. at the SunTrust Bank Building, 801 Laurel Oak Drive, Suite 102, Naples, Florida 34108. The following members attended. Ad Hoc Strategic Planning Committee Michael Fogg, Chairman Nick Fabregas (absent) Pelican Bay Services Division Staff Neil Dorrill, Administrator Chad Coleman, Operations Manager Darren Duprey, Assoc. Project Manager (absent) Dave Mangan Michael Rodburg Michael Weir Karin Herrmann, Operations Analyst Lisa Jacob, Project Manager Barbara Shea, Administrative Assistant Also Present Denise McLaughlin, PBSD Board Joe Chicurel, PBSD Board Susan O'Brien, PBSD Board APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 03/03/2021 meeting minutes 5. Audience comments 6. Efficiency/Effectiveness Improvement Ideas a. History — 2016 Report b. Updated Community Comparisons c. Sub -contracting d. Independent Taxing District e. Metrics 7. Street Lighting 8. Coastline Resiliency a. Clam Pass Dredging (add -on) 9. Administrator Transition Plan — Preliminary Discussion 10. Emerging Issues a. Lake Bank Remediation Discussion (add -on) 11. Strategic Planning Committee Resolution 12. Adjournment ROLL CALL Mr. Fabregas was absent and a quorum was established AGENDA APPROVAL Pelican Bay Services Division Ad Hoe Cost Saving Strategies Committee Meeting October 19, 2021 Mr. Weir motioned, Mr. Mangan seconded to approve the agenda as amended with the additions of items #8a and #10a. The motion carried unanimously. Mr. Rodburg motioned, Mr. Fogg seconded to approve the 3/03/2021 meeting minutes as Dresented. The motion carried unanimouslv. AUDIENCE COMMENTS Ms. O'Brien commented that in 2016, the first ad hoc Cost Savings Committee was formed, to focus on possible areas to achieve cost savings. She quoted what Mr. Rodburg stated at the June 2021 board meeting: "As a board we have identified that the #1 priority of the ad hoc Strategic Planning Committee should be the structure of the Administrator position." Ms. O'Brien commented that she wanted to reinforce that view as the #1 priority. She noted that the board has less than two years to complete this, and suggested that this is a two-year project, including getting a job description and malting a decision on whether to continue this position as a contract position or change to a County employee position. Ms. O'Brien suggested that we may need to obtain an outside consultant to assist us with this decision. The final phase would be to advertise, interview, and hire for this position which is a very lengthy process. EFFICIENCY/EFFECTIVENESS IMPROVEMENT IDEAS HISTORY — 2016 REPORT Mr. Fogg reviewed the first 13 pages of the 08/17/2016 ad hoc Cost Savings Strategies Committee Report, included in the agenda packet, which included (1) a number of possible strategies for cost savings, decisions made by the committee, and conclusions on whether to implement each one, (2) a schedule of the fee structure of nearby communities similar to Pelican Bay, and (3) a schedule of comparable characteristics of the Bonita Bay, Pelican Marsh, and Pelican Bay communities. After his review and committee discussion, Mr. Fogg concluded that there were no other areas to add onto this meeting's agenda for discussion. Mr. Rodburg commented that he viewed this 2016 Report as "how do we do less with less" and not what we would expect from a premier community that is trying to benchmark itself against the best. He noted that it is of historical interest but not relevant, and should not be a part of our strategic vision going forward; it does not guide us into the future. UPDATED COMMUNITY COMPARISONS Mr•. Fogg commented on the updated September 2021 community fee schedule comparisons, included in the agenda packet. Ms. McLaughlin commented that Pelican Bay's population density is a large driver of our costs. SUB -CONTRACTING Ms. O'Brien commented that from 2012 to 2022 our landscaping costs have increased 92%. This percentage increase includes field workers and does not include Mr. Mumm and administrative staff. She suggested that we identify why and where the increases came from. Mr. Mangan commented that PBSD landscape management has greatly improved over the past 10 years. Mr. Coleman commented that in 2015, the board decided to convert nine temporary landscape maintenance worker positions to permanent County employee positions, over three years. He noted that currently we have 2 Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting October 19, 2021 12 temporary workers. In 2015 the Associate Project Manager position was added and in 2020 the Project Manager position was added. Dr. Chicurel commented that 8-10 years ago the culture of the board was to keep the assessment static, which created deferred maintenance or in other words, neglect. As the culture changed with new board members elected, the board recognized the need to fulfill our goals, mandates, and statutory obligations. Mr. Dorrill commented that from 1995-2010 almost no capital improvements were made, while our current budget is capital driven. Mr. Fogg commented that although the base pay of our County workers is similar to our temporary contracted workers, the overhead for our County employees is approximately 50%. He noted that board consensus has been that the benefits of having our own workforce outweigh the additional costs. INDEPENDENT TAXING DISTRICT Mr. Fogg commented that discussion on the PBSD becoming an independent district has been discussed from time to time, including as a topic of the ad hoc Cost Savings Committee in 2016. Operating as an independent taxing district may provide more flexibility and some savings. Mr. Dorrill commented on the formation of Community Development Districts (CDD's) and Special Purpose Districts in Florida. He described what steps would be required by the Florida legislature to become an independent taxing district. Mr. Dorrill described several pros and cons of becoming independent, and suggested that we discuss this issue with the PB Foundation to obtain their view, before any further consideration or action is taken. He noted that this issue was last seriously considered in 2010. Mr. Dorrill commented on the possibility of Collier County becoming a charter government over the next 10 years. Ms. McLaughlin recalled that Mr. Shepherd, Chair of the ad hoc Cost Savings Strategies Committee, suggested that unless someone is passionate about this issue and wants to take this on, the issue is not worth pursing; the obstacles are insurmountable. Mr. Dorrill noted that the FL legislature would likely require a referendum on this issue to be approved by the PB residents. After discussion of this item, Mr. Fogg concluded that this issue would not be pursued. METRICS Mr. Fogg suggested that we come up with useful results -oriented metrics to measure ourselves against other similar communities. He noted that the metrics included in the County Budget Document are not particularly useful. Mr. Dorrill suggested metrics such as (1) whether projects have come in within budget, and (2) change orders. Dr. Chicurel suggested community input. Mr. Fogg commented that we would have to determine how to systematically obtain feedback from the community. Ms. McLaughlin noted that the PBPOA sent out a survey to PB residents last year, and then published the results. Mr. Coleman commented that the County is now in the process of completing a study on its compensation program, and looking to tie employee metrics (for each specific position) to annual raises. STREET LIGHTING Mr. Fogg summarized our current position on street lighting as (1) street lighting is in place (for the last 30 years), (2) we have recently upgraded the fixtures, (3) the life expectancy of the poles is at least another 10 years, (4) exact replacements for our fixtures are no longer available, and (5) each year we will only replace failed fixtures. Mr. Dorrill commented that the fixture replacements that are available for purchase are very similar to our existing fixtures. Mr. Fogg commented that lighting on 3 Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting October 19, 2021 tertiary roads is inadequate and that he would support any way to improve the "spread" of the light from the fixtures. Mr. Coleman commented that the new replacement fixtures do provide better projection from each fixture. Mr. Fogg noted that street light pole replacement is included in our 10- year budget plan in year 10. Dr. Chicurel commented that street lighting is not a priority of the board at this time. COASTLINE RESILIENCY — USACOE1 ETC. Mr. Fogg commented that a report from the USACE (U.S. Army Corps of Engineers) on their coastline resiliency study is expected in Spring 2022. Once the report is received, the County will review it and make a decision on whether to support it and fund it. Pelican Bay, parts of the City of Naples, and Marco Island were omitted from the study. He questioned, that as custodians of the PB Beach, whether we need to proactively look at the impacts of sea level rise to our community, and consider possible mitigation steps. Ms. McLaughlin commented that Dr. Michael Savarese, Professor at F.G.C.U., continues to work on his model which shows community impacts to Collier County from specific storm variables (wind speed, storm surge, etc.). He is also working on a study which shows the value of mangroves providing protection to our community. Ms. McLaughlin suggested that we work with the PBF and invite Dr. Savarese to educate us on these issues. Mr. Dorrill commented that there would be considerable opposition to any enhanced storm protection funding, which would be at a huge cost. He suggested that this issue is looked at after the USACE report is issued in 2022. Ms. McLaughlin commented in favor of increased education on this issue. She also noted that the County also has their own model of storm vulnerabilities. Mr. Rodburg suggested that we need to understand our vulnerabilities and that we work on a strategic response plan that may minimize the impacts as best we can. Mr. Dorrill agreed that we could work on risk assessments and advance emergency planning. CLAM PASS DREDGING (ADD -ON) Mr. Fogg commented on the increased frequency of Clam Pass dredging projects in recent years. He noted that although the projects are funded by the County (through tourist development funds), our resources are used to manage the projects. Mr. Dorrill commented that our management of Clam Pass over the last decade has proved to be the best plan with the least environmental impact. The Clam Bay Management Plan includes a forecasted goal of a full dredge of the Pass every three years. Ms. O'Brien commented on lessons learned: (1) The PBSD did not provide input to the County when they approved a recent beach renourishment project which placed sand south of Clam Pass. (2) We continue to deal with the after-effects of the closure of the Pass about nine years ago. Since then, an ebb shoal has never re-formed, which would re -stabilize the Pass. ADMINISTRATOR TRANSITION PLAN —PRELIMINARY DISCUSSION Mr. Fogg commented that we have no succession plan in place for the potential transition of Mr. Douill's Administrator position at some point in the future. He commented that currently, the combination of Mr. Dorrill's oversight and County contacts, combined with Mr. Coleman's increasing capabilities to manage the day-to-day operations and the efforts of our other team members works well. Mr. Dorrill commented that he is not planning to retire for some time. He cautioned the committee that our division currently has a high level of talent, which will be difficult to maintain. Mr. Dorrill provided input on issues for the board to consider for a succession plan as follows. The County has hired a consultant to look at the County's entire pay plan and is focusing on the executive level 4 Pelican Bay Services Division Ad Hoe Cost Saving Strategies Committee Meeting October 19, 2021 positions. PBSD's ordinance requires a PBSD Administrator. While some districts have a full-time manager, a full-time County Administrator's salary would be constrained by the County's pay plan. A contracted Administrator would provide the benefit of pay flexibility. The position could not be classified at the same level as the Deputy County Manager. Under the "contracted Administrator structure," six to nine months prior to the expiration of the current Administrator's contract, the RFP process will begin, during which the County will ask the Board to weigh in on the contract. The job description is included in the contract. Mr. Dorrill commented that it is very beneficial that we are organizationally part of the County Manager's Executive Office and he recommended that the board ensures that we continue to be a part of the CM Office. He suggested that Mr. Coleman's position should be reclassified to a higher level. Ms. O'Brien suggested that the PBSD has the option of choosing to contract out the Administrator position or hire a County employee. Mr. Coleman commented that if the board decides on the County employee option, the decision must be made far in advance of the applicable budget cycle in order to submit a request to the County for an additional FTE. Mr. Fogg suggested having a conversation with the County to learn what the process would be if the board chose to go forward with hiring a full-time County Administrator, Mr. Fogg asked Mr. Dorrill to draft a job description of the Administrator position. EMERGING ISSUES LAKE BANK REMEDIATION (ADD -ON) Mr. Fogg commented that our current strategy is to include $2 million in each year of our budget over the next 10 years for lake bank remediation. Although lake banks are an uncertain area of our responsibilities, we are responsible for maintaining drainage throughout the system, as well as community beautification. Ms. McLaughlin commented that we must maintain compliance with slope requirements as part of any lake bank remediation project, and noted that a majority of our lake bank slopes are not in compliance. Mr. Rodburg summarized that we are responsible for addressing the function, safety, ecology, and aesthetics of our stormwater drainage system. STRATEGIC PLANNING COMMITTEE RESOLUTION After discussion, by consensus, the committee agreed that there is not a need for the ad hoc Strategic Planning Committee to become a standing committee, and instead the board could pursue strategic planning by (1) scheduling full board workshops devoted to strategic planning either annually or semi-annually, (2) including strategic planning items on the agendas of standing committees, which pertain to the committee, and (3) periodically discussing strategic planning items at board meetings. Mr. Mangan commented that strategic planning relating to operational issues should be addressed by staff. The meetine was adjourned at 3:14 Michael Fogg, Chairman Minutes approved (� as presented OR (� as amended ON � )date 5 Agenda item Va Page 1 of 1 Pelican Bay Services Division Project Tracking Spreadsheet 01/07/2022 Sidewalk Improvements - Project #50212 Construction of Phase 1 sidewalks is at substantial completion. Change Order #1 extended contract by 36 days or from 12/4/2021 until 1/9/2022 to account for Contractor time to complete modifications to the original plans and specifications for public safety purposes. Change Order #2 extended time until 2/21/2022 due to delays by Collier County ROW in scheduling inspection and for Contractor to schedule work at 4 driveways for compliance with ADA standards and public safety; and increased Contract by $26,881,56 to account for credits of tasks/materials that were dropped, and debits of tasks/materials added. Phase 2 is out on the street and bids are due on 2/1/2022. PBSD New Maintenance Facilities —Project #50211 8 bids were received for Solicitation #21-7922 for Pelican Bay Maintenance Facilities Improvements. Engineer and architect reviewed quotes, checked references and will recommend an award to the apparent lowest responsive and responsible Contractor, RAM General Contracting and Development in the amount of $3,847,109.78. Oakmont Lake 4-1 Restoration —Project #51026 Solicitation #21-7943 is out on the street. A pre -bid meeting was scheduled for 1/5/2022 and approximately 6 prospective Contractors attended and participated in site visit. Deadline to receive bids is 1/26/2022. Beach Renourishment —Project #50126 Contractor Philips and Jordan began beach renourishment of Pelican Bay on 1/3/2022 just south of the Foundation's North Beach facility. Work is expected to be completed sometime next week. Clam Pass Current tidal data indicates conditions are no longer critical; therefore, Clam Pass maintenance project is on course to start and be completed prior to the beginning of Sea Turtle Nesting Season. PELICAN BAY BALANCE SHEET December 31, 2021 (UNAUDITED) ASSETS Cash and Investments Interest receivable Trade receivable, net Due from other governments Totalassets LIABILITIES AND FUND BALANCE Liabilities: Accounts payable Wages payable Retainage payable Due to other Government Total liabilities Pelican Bay Landscape, Street Safety, Lake & Beach 181.492.46 Clam 262,095.83 15,014,021.38 246.39 13,223.70 1R1 AU7 a6 5,421,459.21 811,400.89 8,713,535.22 262,342.22 15,208,737.54 45,634.39 1,685.74 30,265.32 - 77,SS5.45 - - 7,728.19 - 71728,19 45,634.39 1,685,74 37,993.51 85,313.64 Fund balances: Fund balance 5,375,824.82 809,715.15 8,675,541.71 262,342.22 15,123,423.90 Total liabilities and fund balances 5,421,459.21 811,400.89 8,713,535.22 262,342.22 15,208,737.54 Fund Balance at the end of the period 5,375,824.82 809,715,15 $675,541.71 262,342.22 15,123,423.90 Unspent balance of protects: Small projects under $200K 50126-Beach Renourishment 50211-PBSD OPS BLD 50212-PBSD PH1-SW 51026-PBSD Lake Bank Restoration 51100-Clam Bay Restoration Total unspent balance of major projects Budgeted reserves: 991000-Reserve for contingencies 991700-Reserve for disaster relief 992090-Reserve for sinking fund 993000-Reserve for capital outlay 994500-Reserve for future construction and improveme 998000-Reserve for cash Total budgeted reserves - - 412,220.83 - 412,220.83 - - 2,225,661.13 - 2,225,661.13 - - 3,782,948.67 - 3,782,948.67 - - 360,104.27 - 360,104.27 - - 21203,890,42 - 2120%890.42 257,722,37 257,722.37 8,984,825.32 257,722.37 912421547,69 159,000.00 11,400.00 - - 170,400.00 700,000.00 - 160,000.00 - 860,000.00 - - 75,000.00 - 75,000.00 111,200.00 36,400.00 451,600,00 - 59%200.00 475,000.00 39,700.00 514,700.00 1,445,200.00 87,500.00 686,600,00 21219,300,00 Budgeted commitments at the end of the period 1,445,200.00 87,500.00 9,671,425.32 257,722.37 11,461,847.69 3,930,624.82 722,215.15 (995,883.61) 4,619.85 3,661,576.21 a \ 02 ) ( ) k)§ E 0 §k$\ \\ §\B{]§! l297f oJ){f/\\\\0 0 \\\ \w \\ § () ° \\ 0 \ U .....( \\ k § \ 0. Lri \� ac °;r R*& \/J[ Ba) o § x �!\\ \\# \ r}}\\<\ k\}/\ !\(§ o "CoV #w) $c ; [ §)� $„ ff� ;mmm;w § \ § `! \�� > \ r; { te; 00 !a }}(}§ ^®§ /! ° ni CA w Li \ \ \\\ mm $ -4 � ()( \\ \} ! ! 52 }} }\ \} \/ E;\ \} \#} $( (( \(( \\\ m,§ §! a§m =;m \} , \k « tj 12 §§§ \\jƒ) ��\ ^))k -- - -«f §!! t(ƒ\} §)$$/ ! 2/\/\ §}} \}� \ � \ ci \ ( \ \\\\\cms \\ ri rqC � � , ) \ § e ) { § $ )%)m 0 -- §; « {\\ § )i7i 0 ?/ 2§, ! ® matatmaeE0 !$;/(#» .)/ &f� :�- - (t\k)\\j\\12 !/ !§§EZ!§ '!a )$ƒ)\\j� Eyaem:::m:® _ %/� ( �) Ci ( § !' \! {[! § - : /° Agenda item #8a Page 1 of 1 Clam Bay Update -January 2022 Clam Bay. The 2021 Clam Bay report, prepared by Earth Tech, was discussed at the Clam Bay Committee meeting on January 5, 2022. Kudos to Jeremy Sterk and Jennifer Bobka for an outstanding report. PBSD staff will notify Coastal Zone Management (CZM) about needed repairs to the canoe trail markers, as delineated in the Clam Bay Report. Earth Tech and PBSD representatives will request a preapplication meeting with South Florida Water Management District personnel to learn what information is needed to obtain an Environmental Resource Permit to add several new hand -dug channels to increase drainage near two areas of stressed mangroves. PBSD staff will get information about CZM's upcoming work to remove exotics, including scaevola, and rebuild the dunes so PBSD can decide whether to participate in CZM's work. This could be more cost effective than PBSD doing this work on its own. PBSD staff is recommending a one-year contract for Earth Tech to continue its monitoring work in Clam Bay. The previous contract, approved by the PBSD Board and the BCC in early 2019, was for three years. PBSD Board approval of this new contract will besought at either the January or February PBSD board meeting. The reinstallation of the osprey nest platform near the Marker 36 beach facilities is being delayed until PBSD and the County's Growth Management Division resolve a permitting issue. Clam Pass. The tidal ratios at markers 4 and 14 for December were about .72 and .62, respectively, indicating good flow into and out of Clam Pass. These ratios are significantly better than ratios during the summer months. Mohamed Dabees is recommended that Clam Pass be dredged to remove about 9,000 cubic yards of sand. The dredging will be done in the next few months. PBSD staff was asked to establish a due date for the 2021 Physical and Tidal Monitoring Report. The northward movement of Clam Pass following dredging events was briefly discussed at the January committee meeting and will also be discussed at the March meeting. Boater Safety Signage. PBSD does not know what boater safety signs in Clam Bay Coastal Zone Management may propose to the Board of County Commissioners in 2022. Water Quality. PBSD staff was asked to establish a due date for the 2021 Clam Bay Water Quality Report. It will include water quality results for nine sampling sites in Clam Bay and six berm sampling sites. The water quality data for water management ponds will be in a separate report. Clam Bay Committee. A Clam Bay Committee meeting will be held at 1PM on March 23, 2022, in PBSD's office. Prepared by Susan O'Brien January 6, 2022 Agenda item #8b Page 1 of 9 LANDSCAPE & SAFETY COMMITTEE REPORT JAM '12, 2022 1. SIDEWALK REPLACEMENT PROJECT -PHASE II a. Bid for construction of Phase II was published on Dec. 22, 2021. (see NDN reprint) b. Phase 11 letter to all single family home residents and condo associations was created, edited, and will be sent out in early 2022. (see copy) c. The PBF e-blast on Wednesday evenings was edited. (see copy) 2. FUTURE L&S CTE. MEETINGS -STRATEGIC PLANNING a. Discussions to identify issues and projects both known and not identified at the present time. i. Street Lighting (see photo) ii. Landscape and Line of Sight issues iii. Oakmont Parkway's lack of a sidewalk (see photo) iv. Bike Lanes vs. Sharrows when Pelican Bay Blvd. is repaved. v. Uniform safety signage throughout Pelican Bay. vi. Crosswalk issues; speeding; and other pedestrian/vehicular conflicts. 1. Pedestrian Activated Flashing Warning Lights for the crosswalks at San Marino and Pebble Creek Submitted by: Joe Chicurel, PBSD Landscape &Safety Cfie. Chairman Coear Cou ty Pelican Bay Services Division Municipal Service Taxing and Benefit Unit Dear Pelican Bay Resident, Agenda item #8b Page 2 of 9 February 2022 The Pelican Bay Services Division (PBSD) of Collier County is replacing the sidewalks in Pelican Bay. Phase 1 of this project along Green Tree Drive has been completed. Phase 2 construction will tentatively begin In the Summer of 2022 and will take an estimated 2 years. The contractor and the PBSD will do everything possible to minimize disruptions within Pelican Bay while keeping the safety of our residents at the forefront of the project. If your single family or community driveway Is along the path of the sidewalk, the new concrete sidewalk will pass through your driveway. All disruptions to pavers, sod, utilitles and sprinklers will be restored by our contractor at no expense to Pelican Bay residents or condo associations. County sldewall<s are multFuse sidewalks. Pedestrians, runners, and bicycles may all use the sidewalk. Pelican Bay's asphalt sidewalks have been patched and resurfaced tothe pointthat a holistic remedywas needed to provide a safe multi -use sidewalk system for the community, Largely for this reason, and more importantly to comply with county codes, and the 1990 civil rights act, known as the Americans with Disabilities Act (ADA), our new sidewalks will be 6 feet wide and made of concrete, The size and material nature of the sidewalks will Improve safety, decrease frequency of maintenance, and increase access to all Pelican Bay residents, no matter what their physical or medical condition. The ADA (Americans with Disabilities Act) requires that the angle that the sidewalk slopes toward the street must not exceed 2%(this Is called the cross slope). Sidewalk crossings through named streets, intersections and driveways will be constructed to meet the Americans with Disabilities Act (ADA) standards, Proper signage and striping will be Installed in accordance with the Manual of Uniform Traffic Control Devices (MUTCD). Figure 4 PROBLEM Wheelchar• users traveling on a sidewalk with a cross slope greater than 2% use more energy to to offiet the force of gravity that directs them towards the curb and into the street Figtu� 6 Figtue 5 GOOD DESIGN A level area at least 915 nun (36 ht) wide hnproves access when the street elevation is lower than the building elevation ACCEPTABLE DESIGN Increasing the height of the crab provides a level pathway when the street elevation is I that the building elevation Ibis so al Lion may not be ideal if sidewalks not wide enough to install we6- designed curb ramps The sidewalk replacement project will improve pedestrian safety and enhance the character and the usability of the community's sidewalk system. Thank you for your support of this long-awaited pro)ect. If you have any questions or concerns, please contact PBSD at (239) 252-1355. Weekly updates will be published in the Pelican Bay Foundation's Wednesday evening e-blasts ("Today In The Bay NEWS"). Sincerely, W. Neil Dorrill, PBSD Administrator Agenda item #8b Page 3 of 9 SIDEWALK REPLACEMENT PROJECT UPDATE Provided by The PBSD (The Pelican Bay Services Division) 239-252-1355 Phase One (Green Tree Dr.) of Pelican Bay's community -wide sidewalk replacement project has been completed. Replacing the old failing asphalt sidewalks requires adherence to county and state construction codes, and the federal civil rights law of 1990, the Americans with Disabilities Act (ADA). The ADA requires that the an- gle that the sidewalk slopes toward the street must not exceed 2% this is known as the "cross slope"). In order to be compliant with the ADA, our contractor will be re -setting pavers where the sidewalk passes through driveways and condo associations. All disruptions to pavers, sod, sprin- klers and utilities will be restored at no expense to Pelican Bay residents or associations. Our new 6 foot wide concrete sidewalks will provide all residents with safer, more user friendly, and aesthetic sidewalks. The estimated start of sidewalk replacement throughout the rest of Pelican Bay is the spring/summer of 2022 (subject to county procurement and construction bidding processes). Collier County is providing the Pelican Bay Services Division with $5,000,000.00 for this project and $20,000.00 per year in perpetuity for sidewalk maintenance. The PBSD will continue to provide additional and ongoing updates through- out the project. WIN i fi.I IF IF FF,w Fir- on rr a e OFF OFF j IF {n �y� MF x �tAA t 'r.4 Y i Olin i.^ w �, t 1 ir f r d,� ite \ x1'>il ,r� 1. it i t� >> -, it I ytw1 d V*�� 4ty�� t� P l`�1S dY,, �4 }�n"x tPY. lJ 1' ��' �! / 1 Zk ti latr� + s° i , � �v115s t o d� t ti /tr t ,T A �4.. .tip i`})�- &' j �� l ! 1 t Y' � 4"... ft ram. `�+ i41 tVj �Iu4. 1 ` `a'4 t+� @ ?t t� day ' ryl �,LL � 1+ All o ky ..�> "Alt ((II }yy i'FF tj I it 11 Fit At rAA a�. Agenda item #8b Page 7 of 9 SheaBarbara Subject: FW: Public Notice for Sidewalk Construction Bid Phase II Agenda item #8b Page 8 of 9 From: Joseph Chicurel <Ihicurel unamail.com> Subject: Public Notice for Sidewalk Construction Bid Phase II Date: December 28, 2021 at 5:50:36 PM EST To: Joe Chicurel <lchicurelOgmail.com> flee dppllu"w,.., ..,p, tnc JLCIM V1 rtt Insurance Study Pub Date: Dec. 22, 29, 2021 ty Act Statutes. TI or your communr- #5046901 Will take place �0d hazard deter- 29th 2021 at 10:00ai ay include the ad- You can bid on ui dification of Base Collier County 'hereby adver- following Website: :ions, base flood tises on December 22, 2021 geauctions.com ial Flood Hazard Bid No...22-7945 for •the con- Units will be sold fries, or zone des- struction of the Phase 2 only, All Units. r the regulatory, Pelican Bay Sidewalk Improve- clearied out withir f he FIRM and, if ments Project located in Colli- with a $100 Cash c le PIS report have er County, Florida, for sealed posit. to reflect these bids to be received no later NO DUMPSTER PRIV A determinations than February 1, 2621 at 3:00 ante of a Letter p,m. local; time. A non-- *Russel Rogaten jision (LOMR), in mandatory prebid meeting BD03 Nith Title 44, Part will be held. on January 7, Personal Property Code of Federal 2022 at 10:00 a.m. at Collier Dec 15, 22, 2021 These determi� County Procurement Services the basis for the Conference Room A, Bldg. C2, Notice Under Fictitl management 3295 Tamiami Trail East, Na- Law Pursuan It your communi- Sectlon,86S. ples FL 34112. Prospective bid- Florida Statu NOTICE IS HEREBY the „undersigned, i IIT COURT OF THE TWENTIETH JUDICIAL CIRCUIT OF engage in business ,fictitious name of r FLORIDA, IN AND FOR COLLIER COUNTY. FLORIDA__ n: «ice_ Agenda item #8b Page 9 of 9 MOTION for L&S Report Item 2.vI.1. ....m move that the PBSD Board approve the allocation of $100,00.00 for the design and installation of a pedestrian activated flashing light at the San Marino pedestrian crosswalk and replace the old flashing light at the Pebble Creek pedestrian crosswalk with the new standard LED warning lights." Agenda item #11a Page 1 of 1 SheaBarbara Subject: FW: Sea Level Rise and Storm Impact in Collier County From: Denise McLaughlin <denisemcl2@gmail.com> Sent: Monday, December 13, 2021 1:43 PM To: SheaBarbara <Barbara.Shea@coil lercountyfl.gov> Subject: Sea Level Rise and Storm Impact In Collier County http://lv. collieraov.net/CablecastPublicSite/show/1420?channel=l Please include in a future Board package for PBSD members and staff as appropriate. I strongly recommend listening to this meeting of the Collier County Planning Commission. The lessons relate to the impact of sea level rise and storm impact. The League of Women Voters worked with Dr. Michael Savarese of FGCU, The Water School and there are wonderful tools now available to our community to plan for the impact of sea level rise. Takes about an hour - but worth the time. Cheers, Denise Agenda item #11 b Pagel of 2 Chronology of flashing light at Beachwalk crosswalk September 2, 2020 Joe Chicure) reported at the Landscape and Safety Committee meeting about a request from San Marino Assoc. for a flashing light at Beachwalk crosswalk and asked staff to request a traffic study during the season. January 28, 2021 County conducted traffic study at Beachwalk crosswalk. February 2, 2021 Landscape and Safety Committte meeting. No mention ofthe topic In meeting minutes. March 24, 2021 Landscape and Safety Committee meeting. No mention of the topic in meeting minutes. May 13, 2021 Proposed FY22 budget in board meeting materials. No mention of the $150,000 included in the proposed budget for flashing light at Beachwalk crosswalk. June 8, 2021 County Issued Traffic Study results, showing 50 pedestrians and 5 bicylists used Beachwalk crosswalk on January 28, 2021, from 9AM to 10AM which makes crosswalk eligible for a flashing light. September 20, 2021 Landscape and Safety Committee meeting. No mention of topic in meeting minutes. October 13, 2021 Request was made at PBSD board meeting to place this topic on a PBSD board meeting agenda. Joe Chicurel agreed that it should be put on a board agenda; Michael Fogg said, "Let's put It on the next meeting's agenda." October 26, 2021 Staff received a proposal that it had solicited for engineering for $20,367, the first step in the process of installing a new flashing Tight at Beachwalk and making modifications to the flashing light at the North tram station. Staff executed a work order in midNovember for this engineering work which includes signage at both flashing lights telling drivers to stop for pedestrians rather than yield to pedestrians. This signage telling drivers to stop, rather than yield, was recently installed at a crosswalk on Gulf Park Drive, resulting in confused drivers coming to a complete stop when there are no pedestrians in the crosswalk. This safety Issue was discussed at a PBSD board meeting. December 14, 2021 The signage telling drivers to stop, not yield, for pedestrians at crosswalks was discussed at the Presidents' Council meeting. Several attendees described near vehicle collisions caused by the stop for pedestrian sign on Gulf Park Drive. The consensus was that these signs create unsafe conditions for drivers. Prepared by Susan O'Brien, December 29, 2021 Agenda Item #11 b Page 2 of 2 From: Susan OBrien naplessusanOrcn.com LIP Subject: PBSD Slop for pedestrian signs Date: December 14, 2021 at 4:57 PM To: NeIIDorrlll nell(Odmgfl.com HI Neil, Thanks for attending today's Presldents' Council meeting and sharing Information about the sidewalk project. Perhaps Joe Chicurel and/or PBSD staff stayed for the entire meeting and can brief you on the discussion and concerns expressed about signs like this one on Gulf Park. Many consider these a safety hazard because drivers are coming to a slop when no pedestrians are present In the crosswalk, nearly causing vehicles collisions. Several examples of near accidents were cited at the meeting. These new signs have also been discussed at PBSD board meetings. As you know, PBSD staff Is moving ahead to make changes al Iwo pedestrian crosswalks on Pelican Bay Blvd. without the PBSD Board even talking about the proposed changes. Changes at these two crosswalks will result In the current Yield to Pedestrians signs being changed to Slop for Pedestrians, signage that Is seen by key players In PB (Condo Assoc. Presidents) as unsafe. These now signs would go on the street In PS with the most traffic. Just wanted to provide you aheads-up on this, If I can provide additional Information, please let me know. 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Mar. 9, 2022 (21700 : Pelican Bay Services Division Board - Mar. 9, 2022) 31.A.2Packet Pg. 612Attachment: Pelican Bay Services Division Board Agenda Packet - Mar. 9, 2022 (21700 : Pelican Bay Services Division Board - Mar. 9, 2022) 31.A.2Packet Pg. 613Attachment: Pelican Bay Services Division Board Agenda Packet - Mar. 9, 2022 (21700 : Pelican Bay Services Division Board - Mar. 9, 2022) 31.A.2Packet Pg. 614Attachment: Pelican Bay Services Division Board Agenda Packet - Mar. 9, 2022 (21700 : Pelican Bay Services Division Board - Mar. 9, 2022) 31.A.3Packet Pg. 615Attachment: Pelican Bay Services Division Board Approved Minutes - Jan. 12, 2022 (21700 : Pelican Bay Services Division Board - Mar. 9, 2022) 31.A.3Packet Pg. 616Attachment: Pelican Bay Services Division Board Approved Minutes - Jan. 12, 2022 (21700 : Pelican Bay Services Division Board - Mar. 9, 2022) 31.A.3Packet Pg. 617Attachment: Pelican Bay Services Division Board Approved Minutes - Jan. 12, 2022 (21700 : Pelican Bay Services Division Board - Mar. 9, 2022) 31.A.3Packet Pg. 618Attachment: Pelican Bay Services Division Board Approved Minutes - Jan. 12, 2022 (21700 : Pelican Bay Services Division Board - Mar. 9, 2022) 31.A.3Packet Pg. 619Attachment: Pelican Bay Services Division Board Approved Minutes - Jan. 12, 2022 (21700 : Pelican Bay Services Division Board - Mar. 9, 2022) 03/31/2022 COLLIER COUNTY Advisory Boards Item Number: 32.A Item Summary: Productivity Committee - March 3, 2022 Meeting Date: 03/31/2022 Prepared by: Title: Sr. Operations Analyst – County Manager's Office Name: Geoffrey Willig 04/01/2022 4:19 PM Submitted by: Title: County Manager – County Manager's Office Name: Mark Isackson 04/01/2022 4:19 PM Approved By: Review: Administrative Services Michael Cox Document Review Completed 04/01/2022 4:38 PM Advisory Boards Michael Cox Meeting Pending 03/31/2022 12:00 AM 32.A Packet Pg. 620 Collier County Government Communications, Government & Public Affairs colliercountyfl.gov 3299 Tamiami Trail E., Suite 102 twitter.com/CollierPIO Naples, Florida 34112-5746 facebook.com/CollierGov youtube.com/CollierGov February 25, 2022 FOR IMMEDIATE RELEASE Notice of Public Meeting Productivity Committee Collier County, Florida March 3, 2022 9:00 a.m. Notice is hereby given that the Productivity Committee will meet on Thursday, March 3, at 8:30 a.m. in the Fifth Floor Training Room, at the Collier County Government Center, 3299 Tamiami Trail E., Naples, Florida. About the public meeting: Two or more members of the Board of County Commissioners may be present and participate at the meeting. The subject matter of this meeting may be an item for discussion and action at a future meeting of that board. All interested parties are invited to attend, and to register to speak. All registered public speakers will be limited to three minutes unless changed by the chairman. Collier County Ordinance No. 2004-05 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners, an advisory board or quasi-judicial board), register with the Clerk to the Board at the Board Minutes and Records Department. Anyone who requires an auxiliary aid or service for effective communication, or other reasonable accommodations to participate in this proceeding, should contact the Collier County Facilities Management Division, located at 3335 Tamiami Trail E., Suite 101, Naples, Florida 34112, or (239) 252-8380, as soon as possible, but no later than 48 hours before the scheduled event. Such reasonable accommodations will be provided at no cost to the individual. For more information, call Geoffrey Willig at (239) 252-8369. ### 32.A.1 Packet Pg. 621 Attachment: Public Notice - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) March 3, 2022 8:30 AM Productivity Committee Meeting 3299 Tamiami Trl E Naples FL, 34112 Fifth Floor Training Room 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Adoption of the Agenda 5. Adoption of Minutes from Previous Meeting 6. Staff Reports 7. New Business 7.1. Review of applications received for the 6 terms expiring March 9, 2022 7.2. Discussion of recommendations for Collier County’s Parks and Recreation Division 8. Old Business (no action) 9. Announcements 10. Committee Member Discussion 11. Next Meeting Time, Date and Location 12. Public Comment 13. Adjournment 32.A.2 Packet Pg. 622 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) MINUTES OF THE REGULAR MEETING OF THE COLLIER COUNTY PRODUCTIVITY COMMITTEE February 3, 2022 Naples, Florida LET IT BE REMEMBERED that the Collier County Productivity Committee met on this date at 8:30 A.M. at 3299 Tamiami Trail East, Fifth Floor Training Room, Naples, Florida with the following Members Present: Productivity Committee Present: Larry Magel Jeffrey Curl Michael Lyster Gerald Godshaw Ronald Keseske Denise Murphy Elida Olsen Michael Dalby Excused: James Bennett Absent: Peter Huff Also Present: Geoff Willig Crystal Kinzel Dave Lykins Barry Williams Kim Grant Public Speakers: 1. Call to Order & Pledge of Allegiance Chairman Magel called the meeting to order at 8:30 and led the pledge of allegiance. 3. Roll Call – Committee Members Eight members of the Productivity Committee were physically present representing an in-person quorum. 4. Adoption of Agenda The agenda was distributed to all present and approved. 5. Adoption of minutes from Previous Meeting The minutes were adopted as drafted with one spelling correction to the word Regular at the top of the minutes. 6. Staff Report There was no staff report. 7. New Business Applications received for 6 terms expiring March 9, 2022 The Committee briefly discussed the applications received for the expiring terms and vacant position. Four applications had been received for the 6 positions on the committee. The Committee decided that they would like to withhold recommendations until the next meeting to allow for more applications to be received to make a single recommendation for all positions. 32.A.2 Packet Pg. 623 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) Review of the County’s Parks and Recreation Division The Committee continued their discussion of the Parks and Recreation Division operations, specifically regarding the capital projects and planning. Barry Williams shared that the volume of future capital projects in the five-year capital plan is at about 600 projects. Mr. Williams shared with the committee the process that the division uses to identify these projects for the capital planning. Using input from citizens along with staff observations and input from senior leadership the capital projects are identified through the budget process. The budget process takes six months to put together and refine to align with budget policy. The Parks and Rec Master plan is adopted by the Board and highlights the areas of need ahead of the budget process. While the Division makes broad plans, they also need to address mid-year project requests when things break or require refurbishment ahead of planning. The mid-year project requests are analyzed and ranked based upon several factors. Additional input through the year comes from the Parks and Recreation Advisory Board (PARAB), but is primarily focused on the high-level capital projects. Mr. Williams shared a screenshot of the five-year capital plan sharepoint page that contains the information necessary to plan for the budget. Mr. Williams indicated that he may be able to share the link with the committee. When a project is proposed a Project Management Plan is created which identifies funding and key aspects of the project. Additionally, Mr. Williams shared how projects and even 3-1-1 requests are tracked and monitored through the entire process so that the status can be identified at any time in the process. Ms. Murphy asked Mr. Williams to clarify what is considered a capital project. Mr. Williams indicated that a threshold of $25,000 what the value that they utilize. Ms. Murphy followed up with wanting to understand the typical timeframe for the items tracked with the PRF system. Mr. Williams indicated that they do have that information but didn’t have an example to share at that moment. He also indicated that each project has its own acceptable timeframe that they review with aging reports. Ms. Olsen asked how the division handles the custodial operations of the park’s restrooms. Mr. Williams indicated that the division has hired a contractor to maintain the cleanliness of the restrooms at the parks. At one point this was handled internally but had been outsourced as a result of staffing changes. Mr. Godshaw asked about the rationale to outsource citing that he disagreed with the opinion that it is cheaper. Mr. Godshaw additionally asked about the fungibility of operating and capital funding to cover any shortfall in capital needs. Mr. Williams indicated that there is a process to make those adjustments, and Mr. Dalby identified that the Infrastructure Sales Surtax was a big help to address some of the outstanding capital needs. Following the presentation and discussion from Mr. Williams the Committee chair Mr. Magel initiated a discussion about committee recommendations to be discussed at the next meeting. Mr. Magel suggested the creation of a 3 person crew to review parks and report their findings directly to Mr. Williams. Mr. Curl suggested that these individuals have a diverse background of skills. Mr. Keseske suggested that the PARAB establish a subcommittee from their membership but was more concerned with the process of addressing issues rather than identifying more issues. Mr. Curl also recommended the use of QR codes to help facilitate the submission of 3-1-1 requests. Mr. Lyster and Mr. Godshaw mentioned reviewing what is insourced and outsourced. Mr. Magel asked the Committee to bring back their ideas for discussion at the next meeting. 8. Old Business (None) 9. Announcements (None) 10. Committee Member Discussion 12. Public Comment (None) 32.A.2 Packet Pg. 624 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) 13. Adjournment The meeting was adjourned at 9:50. 11. Next Meeting The next meeting will be held on March 3, 2022 at 8:30AM in the Fifth Floor Training Room. Collier County Productivity Committee __________________________________ Larry Magel – Chairman The foregoing Minutes were approved by Committee Chair on March 3, 2022, “as submitted” [ ] or “as amended” [ ] 32.A.2 Packet Pg. 625 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) Issue for discussion with Productivity Committee Parks and Recreation At our last meeting, I raised the idea of constituting a three-person team for a period of three months with the task of visiting all Park and Recreation facilities to compile a list of items that should be reviewed/ and or corrected. Those lists would go to the Director providing him with a complete review of the status of the facilities under his control. Based on those lists, remedial action could be taken to correct deficiencies. Comments were made by members questioning the approach I suggested. First, this is not the creation of additional government, the project is term limited. Second, it’s unreasonable for the Parks and Recreation Committee to be tasked with the review, it will be very time consuming and with all due deference to them they may not have the critical eye required. As I mentioned, I would have them look at everything from the park entrance, signage, lighting, parking, sidewalks, to the physical facilities. What is lacking, what needs to be corrected Until we have a complete list of issues, a remedial plan can’t be devised. Issues such as coordination with other County Departments, Facilities Management, etc. come after the problem areas are identified. 32.A.2 Packet Pg. 626 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) 1 WilligGeoffrey From:Elida Olsen <elidaolsen@elidaolsen.com> Sent:Wednesday, February 23, 2022 7:49 PM To:WilligGeoffrey Subject:Productivity Committee Categories:Advisory Committees EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. My comment for the next meeting is with regard to Posting a Message and call in telephone number to Park Patrons to report some Park improvement, complaint, etc. That is an excellent idea, but it should be a SUPPPLEMENT only! My comment is “there is a Job Responsibility assigned to a Parks Department Employee; shouldn’t that Job Description and Responsibility of each area be carefully reviewed with the Employee who has a specific PAID task assigned to first??” Are they doing their job?? Elida Olsen ‐‐‐‐‐Original Appointment‐‐‐‐‐ From: WilligGeoffrey <Geoffrey.Willig@colliercountyfl.gov> Sent: Wednesday, February 23, 2022 10:17 AM To: Denise Murphy; Elida Olsen; Gerald Godshaw; James Bennett; Jeffrey Curl; Larry Magel; Michael Dalby; Michael Lyster; Peter Huff; Ron Kezeske; SaundersBurt; McDanielBill; WilliamsTanya; GrantKimberley Cc: LykinsDave; FilsonSue Subject: Productivity Committee When: Thursday, March 3, 2022 8:30 AM‐11:00 AM (UTC‐05:00) Eastern Time (US & Canada). Where: F5‐Training‐Room ONE WAY COMMUNICATION: Do Not Reply directly to this message. Good Morning, Please note that the next meeting of the Productivity Committee will be next Thursday March 3, 2022 at 8:30am in the Fifth Floor Training Room. Minutes from the previous meeting and read ahead material will be forthcoming. Please see the following that the Chairman asked me to share regarding the next meeting. The agenda will be a discussion and recommendations based on our meetings with the Parks and Recreation Department. As part of that discussion, would you please send Geoff the issues and recommendations you would like to place on the agenda by Feb 22 so they can be distributed to our members prior to the meeting. Larry Magel Respectfully, Geoff Willig Sr. Operations Analyst 32.A.2 Packet Pg. 627 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) 2 County Manager’s Office geoffrey.willig@colliercountyfl.gov NOTE: Email Address Has Changed 3299 Tamiami Trail East Suite 202, Naples Florida 34112 Phone: 239.252.8369 Cell: 239.315.0430 Fax: 239-252-4010 Please take a moment to provide some valuable feedback. Overall, how satisfied were you with the service you received? Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. 32.A.2 Packet Pg. 628 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) Parks Capital Projects Planning and Budgeting Productivity Committee 2/3/2022 Barry Williams, Parks Director 32.A.2 Packet Pg. 629 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Parks Capital Projects – Planning, Budgeting, & Execution •Asset conditions awareness and system •Planning at divisional and departmental level •Budgeting at departmental level •Execution shared between Parks / Facilities •Monitoring at all levels 32.A.2 Packet Pg. 630 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Parks Annual Capital Budgeting Key Stakeholders •Community Input •Parks & Recreation Leadership Team •Facilities Management Leadership Team •Departmental Financial & Operational Staff •Senior Leadership & Budget Office •Parks & Recreation Advisory Board •Tourism Development Council 32.A.2 Packet Pg. 631 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Parks Annual Capital Budgeting Major Components •Budget Policy & Guidance •Parks Master Plan •Maintenance Capital Projects listing •Mid-Year Project Requests •Enterprise Asset Management (EAM) •Ongoing Budget Monitoring 32.A.2 Packet Pg. 632 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Tentative FY23 Budget Prep Schedule for PSD 32.A.2 Packet Pg. 633 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Paradigm Shift “Budgeting to Demand” •In previous years, Parks capital budgeting was based on an annual allocation based primarily on current economic factors, and a long list of over 300 capital level maintenance projects was maintained •Starting at the middle of FY21, the strategy has shifted to budgeting based on customer demand and business need •Projects from the long list are brought forward as projects requests and prioritized and funded as funds are available •Currently developing the next listing of unfunded projects to seek funding 32.A.2 Packet Pg. 634 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Maintenance Capital Projects Listing and PMP’s 32.A.2 Packet Pg. 635 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Project Request Forms (PRFs) 32.A.2 Packet Pg. 636 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Ongoing Budget Monitoring 32.A.2 Packet Pg. 637 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Questions 32.A.2 Packet Pg. 638 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity DESCRIPTION Total Open WOs WOs Completed WOs Submitted LIGHTING 16 210 226 GENERAL SERVICE REQUEST 12 140 152 PARADISE COAST SPORTS PARK MAINTENANCE 0 140 140 JANITORIAL 4 113 117 BACKUPS AND CLOGS 7 102 109 DOORS/LOCKSMITH 7 99 106 BUILDING ‐ REPAIR 16 81 97 WATER LEAKS 88795 TEMPERATURE 48791 EXTERIOR BUILDING REPAIRS/INSTALLS 10 80 90 WATER PRESSURE 38083 HVAC SYSTEM ALARMS 27678 INTERIOR BUILDING REPAIRS/INSTALLS 86775 POWER ISSUES OR OUTAGES 16465 DELIVERIES 05555 HVAC ‐ REPAIR 45155 FLOOR 1 INTERIOR SPACE ‐ LOCKSMITH 05050 PEST CONTROL 24749 EXTERIOR LIGHTING ‐ REPAIR 24446 PLUMBING ‐ REPAIR 73845 FIRE SAFETY AND PROTECTION 04343 BUILDING ‐ REPLACE 23133 LANDSCAPE 12930 PAINTING 62127 GATES/OVERHEAD DOORS 32326 CAMERAS/ACCESS CONTROL 32124 FIRE ALARM ‐ REPAIR 32124 BUILDING ‐ ELECTRICAL 02121 BUILDING ‐ INSTALL 11920 SIGNAGE 41519 SIGN ‐ REPLACE 21618 CONCRETE/ASPHALT 51217 FLOOR 1 INTERIOR SPACE ‐ REPAIR 11617 DISPENSERS 21416 PRESSURE WASHING 31316 ROOFING AND STRUCTURAL LEAKS 31316 CODE BLUE 31215 IRRIGATION ISSUE 01515 EXTERIOR LIGHTING ‐ REPLACE 01313 FLOOR 1 INTERIOR SPACE ‐ REPLACE 01212 DOCKS AND BOARDWALKS 01111 DOORS AND GATES ‐ REPAIR 01111 LIFT STATIONS 11011 BUILDING ‐ ADA 01010 BUILDING ‐ REMOVE 01010 OFFICE AND FURNITURE MOVES 189 ROOF ‐ REPAIR 819 BUILDING ‐ PAINTING 448 FILTER CHANGE 088 HVAC ‐ REPLACE 178 BUILDING ‐ JANITORIAL 077 32.A.2 Packet Pg. 639 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) FLOOR 1 INTERIOR SPACE ‐ INSTALL 077 FLOOR 1 INTERIOR SPACE ‐ PAINTING 077 HARDSCAPES ‐ REPAIR 437 HVAC WATER LEAKS 167 PLUMBING ‐ REPLACE 347 SITE ‐ REPLACE 077 CHILLER ISSUES 066 FIRE SPRINKLERS ‐ REPAIR 156 FIRE SYSTEM LIGHTS ‐ REPAIR 156 HVAC ‐ INSPECT 066 AED ‐ REPAIR 235 BLUE BOXES ‐ REPAIR 505 EXTERIOR LIGHTING ‐ INSTALL 055 FLAGS 145 GENERATOR ‐ REPAIR 044 PANEL ‐ REPAIR 134 SECURITY ‐ REPAIR 224 SIGN ‐ REPAIR 044 BUILDING ‐ INSPECT 123 BUILDING ‐ LOCKSMITH 033 CAMERA ‐ REPAIR 123 ELEVATOR ‐ REPAIR 123 EXTERIOR LIGHTING ‐ INSPECT 033 FIRE BACKFLOWS ‐ REPAIR 123 FLOOR 1 INTERIOR SPACE ‐ ELECTRICAL 033 FLOOR 1 INTERIOR SPACE ‐ REMOVE 033 INDOOR AIR QUALITY 033 PANEL ‐ REPLACE 033 PLUMBING ‐ INSPECT 033 SIGN ‐ INSTALL 033 ADA 022 AED 022 BLUE BOXES ‐ REPLACE 112 CAMERA ‐ REPLACE 022 CAMERA FOOTAGE REQUEST 022 ELEVATORS ISSUES 022 FIRE EXTINGUISHER ‐ REPAIR 022 FIRE SYSTEM LIGHTS ‐ INSPECT 022 FIRE SYSTEM LIGHTS ‐ REPLACE 022 GENERAL SECURITY 022 HVAC ‐ GIS UPDATE 112 HVAC ‐ REMOVE 022 PARK FAC BUILDING INSPECT 022 SECURITY ALARMS 112 SPECIAL EVENTS 112 BLOWER ‐ PM INSPECT 011 BUILDING ‐ PM RENOVATION 011 CHILLER ‐ INSPECT 011 CONTROLLER ‐ REPAIR 011 EXTERIOR LIGHTING ‐ GIS UPDATE 011 FIRE ALARM ‐ REPLACE 101 FIRE BACKFLOWS ‐ INSPECT 011 32.A.2 Packet Pg. 640 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) FIRE EXTINGUISHER ‐ INSTALL 011 FLOOR 1 INTERIOR SPACE ‐ FIXTURE 011 FLOOR 1 INTERIOR SPACE ‐ IAQ 011 HARDSCAPES ‐ GIS UPDATE 101 HARDSCAPES ‐ PM INSPECT 011 HARDSCAPES ‐ REPLACE 101 HEAT EXCHANGER ‐ REPAIR 011 HVAC ‐ PM INSPECT 011 HVAC PIPING ‐ INSPECT 011 INSTRUMENT ‐ REPAIR 011 OFFICE INSTALLS 011 PANIC ALARMS 011 PLUMBING ‐ INSTALL 011 PLUMBING ‐ REMOVE 011 POWER TRANSFER ‐ REPAIR 011 SITE ‐ ADA 011 SITE ‐ FLAGS 011 SITE ‐ INSTALL 011 SITE ‐ REPAIR 011 TRANSFORMER ‐ REPAIR 011 202 2341 2543 32.A.2 Packet Pg. 641 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) DESCRIPTION Total Open Submitted Completed PARK LANDSCAPE IRRIGATION REPAIR 2 271 269 PARK LANDSCAPE IRRIGATION INSPECT 0 207 207 PARK LANDSCAPE TREE TRIMMING 9 136 127 PARK LANDSCAPE PM 6 133 127 PARK HARDSCAPE PRESSURE WASH 2 79 77 PARK HARDSCAPE PM 4 72 68 PARK LANDSCAPE INSTALL 4 70 66 LANDSCAPING 4 65 61 PARK LANDSCAPE REMOVE 2 65 63 INTERNAL SPECIAL REQUEST 5 61 56 PARK FIELD IRRIGATION REPAIR 1 58 57 PARK FIELD PM 0 53 53 PARK FIELD REPAIR 2 50 48 PARK HARDSCAPE REPAIR 3 47 44 PARK SITE PM 3 43 40 PARK FIELD ATHLETICS 0 43 43 PARK LANDSCAPE IRRIGATION REPLACE 1 39 38 PARK VALVE BOX REPAIR 2 38 36 PARK HARDSCAPE ATHLETICS 0 35 35 PARK SIGN REPLACE 5 30 25 SPECIAL EVENT 1 30 29 PARK FIELD INSTALL 0 27 27 PARK LANDSCAPE REPAIR 0 26 26 PARK AQUATIC POOL REPAIR 1 24 23 PARK FIELD AERATION 1 24 23 PARK PLAYGROUND PM 0 24 24 PARK LANDSCAPE IRRIGATION INSTALL 1 22 21 PARK PLAYGROUND REPAIR 1 22 21 PARK LANDSCAPE ATHLETICS 0 22 22 PARK SITE HEAVY EQUIPMENT MOVE 0 22 22 PARK COURT REPAIR 7 21 14 PARK SIGN INSTALL 5 21 16 PARK AMENITY REPAIR 0 21 21 PARK SITE IRRIGATION 1 19 18 PARK FIELD IRRIGATION INSPECT 0 19 19 PARK SITE ANNUAL PM MAINTENANCE COST 3 18 15 PARK FIXTURE REPAIR 2 18 16 PARK SIGN PM 1 18 17 PARK HARDSCAPE SIDEWALK REPAIR 5 17 12 PARK SITE REPAIR 4 17 13 PARK HARDSCAPE INSTALL 0 17 17 ATHLETICS 1 16 15 PARK FIELD PEST APPLICATION 0 16 16 PARK HARDSCAPE BOARDWALK REPAIR 0 16 16 PARK FIXTURE PM 0 15 15 PARK COURT ATHLETICS 4 14 10 32.A.2 Packet Pg. 642 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) PARK AQUATIC FEATURE REPAIR 1 14 13 PARK HARDSCAPE REMOVE 0 14 14 PARK HARDSCAPE REPLACE 2 13 11 PARK PLAYGROUND REPLACE 2 13 11 PARK BUILDING PRESSURE WASH 0 13 13 PLAYGROUND EQUIPMENT 0 13 13 PARK COURT REPLACE 2 12 10 AQUATIC 1 12 11 PARK AQUATIC HEATER COOLER REPAIR 1 12 11 PARK STRUCTURE PM 1 12 11 PARK LANDSCAPE INSPECT 0 12 12 PARK LANDSCAPE REPLACE 0 12 12 PARK SIGN REPAIR 0 12 12 PARK VALVE BOX REPLACE 0 12 12 PARK AQUATIC CHEM CONTROLLER REPAIR 0 11 11 PARK STRUCTURE REPAIR 0 11 11 PARK FIELD FENCE REPAIR 1 10 9 PARK SITE CARPENTRY REPAIR 1 10 9 PARK AMENITY INSTALL 0 10 10 PARK FIELD REPLACE 0 10 10 PARK SITE REPLACE 1 9 8 PARK FIELD IRRIGATION REPLACE 0 9 9 PARK LANDSCAPE PM WEEKLY 0 9 9 PARK SITE REMOVE 0 9 9 PARK HARDSCAPE FENCE REPAIR 5 8 3 PARK PLAYGROUND BOUNDARY PM 2 8 6 PARK AQUATIC UV CONTROLLER REPAIR 0 8 8 PARK FIXTURE INSTALL 0 8 8 PARK LANDSCAPE FERTILIZE 0 8 8 PARK PLAYGROUND BOUNDARY REPAIR 0 8 8 PARK SITE COVID-19 TASKS 0 8 8 PARK SITE PRE-STORM BASIC TASKS 0 8 8 PARK HARDSCAPE WALKING PATH REPAIR 2 7 5 PARK AQUATIC PUMP REPAIR 1 7 6 PARK LANDSCAPE PEST APPLICATION 1 7 6 PARK SITE EVENT 1 7 6 PARK AQUATIC CHEM CONTROLLER INSPECT 0 7 7 PARK FIXTURE REPLACE 2 6 4 PARK HARDSCAPE CURBING REPLACE 1 6 5 BOATING/MARINAS 0 6 6 PARK AQUATIC BOUNDARY REPAIR 0 6 6 PARK AQUATIC FILTER REPAIR 0 6 6 PARK AQUATIC LANDSCAPE IRRIGATION REPAIR 0 6 6 PARK HARDSCAPE INSPECT 0 6 6 PARK PLAYGROUND INSTALL 0 6 6 PARK PLAYGROUND REMOVE 0 6 6 PARK SITE INSTALL 0 6 6 32.A.2 Packet Pg. 643 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) PARK VALVE BOX GIS CHANGE 0 6 6 PARK VALVE BOX INSTALL 0 6 6 TRAILS/BOARDWALKS 0 6 6 PARK AQUATIC POOL REPLACE 2 5 3 PARK LANDSCAPE INSECT AND ANIMAL CONTROL 1 5 4 PARK AMENITY REMOVE 0 5 5 PARK BUILDING MAINTAIN 0 5 5 PARK BUILDING REPAIR 0 5 5 PARK COURT INSTALL 0 5 5 PARK GATE REPAIR 0 5 5 PARK LANDSCAPE EXOTIC REMOVAL 0 5 5 PARK LANDSCAPE FENCE REPAIR 0 5 5 PARK STRUCTURE CARPENTRY REPAIR 0 5 5 SECURITY CONCERN/VANDALISM 0 5 5 PARK AMENITY REPLACE 2 4 2 PARK AQUATIC AMENITY REPAIR 1 4 3 PARK AQUATIC HARDSCAPE REPAIR 1 4 3 PARK SIGN GIS CHANGE 1 4 3 PARK SITE POTABLE WATER 1 4 3 IRRIGATION 0 4 4 PARK AMENITY GIS CHANGE 0 4 4 PARK AMENITY RELOCATE 0 4 4 PARK AQUATIC MOTOR INSPECT 0 4 4 PARK FIXTURE GIS CHANGE 0 4 4 PARK HARDSCAPE BOARDWALK INSPECT 0 4 4 PARK VALVE BOX INSPECT 0 4 4 PARK AQUATIC AMENITY REPLACE 1 3 2 ANIMAL/PEST CONTROL 0 3 3 BEACHES 0 3 3 LITTER/TRASH 0 3 3 PARK AMENITY INSPECT 0 3 3 PARK AQUATIC FIXTURE REPAIR 0 3 3 PARK AQUATIC MOTOR REPAIR 0 3 3 PARK AQUATIC PUMP REPLACE 0 3 3 PARK BUILDING INSTALL 0 3 3 PARK COURT PRESSURE WASH 0 3 3 PARK EXTERIOR LIGHTING FIXTURE INSPECT 0 3 3 PARK HARDSCAPE CURBING REPAIR 0 3 3 PARK PLAYGROUND DCF INSPECTION 0 3 3 PARK SIGN INSPECT 0 3 3 PARK SITE INSPECT 0 3 3 PARK WATERBODY PM 0 3 3 PARK BUILDING GIS CHANGE 1 2 1 PARK EXTERIOR LIGHTING POLE GIS CHANGE 1 2 1 PARK HARDSCAPE FENCE INSTALL 1 2 1 PARK LANDSCAPE DRAINAGE REPAIR 1 2 1 PARK LANDSCAPE FENCE REPLACE 1 2 1 32.A.2 Packet Pg. 644 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) PARK PLAYGROUND BOUNDARY GIS CHANGE 1 2 1 BATHROOM 0 2 2 PARK AQUATIC BOUNDARY INSTALL 0 2 2 PARK AQUATIC FEATURE INSPECT 0 2 2 PARK AQUATIC FEATURE REPLACE 0 2 2 PARK AQUATIC LANDSCAPE FENCE REPAIR 0 2 2 PARK AQUATIC LANDSCAPE REMOVE 0 2 2 PARK AQUATIC POOL GIS CHANGE 0 2 2 PARK BUILDING REMOVE 0 2 2 PARK EXTERIOR LIGHTING FIXTURE GIS CHANGE 0 2 2 PARK EXTERIOR LIGHTING FIXTURE REPAIR 0 2 2 PARK HARDSCAPE BOARDWALK REPLACE 0 2 2 PARK HARDSCAPE SIDEWALK INSPECT 0 2 2 PARK LANDSCAPE PM MONTHLY 0 2 2 PARK PLAYGROUND BOUNDARY REPLACE 0 2 2 PARK PRESERVE - REMOVE 0 2 2 PARK STRUCTURE CARPENTRY FABRICATE 0 2 2 PARK VALVE BOX PM 0 2 2 PSD CC MANAGEMENT UNIT - INSPECT 0 2 2 PARK AQUATIC POOL INSPECT 1 1 0 PARK GATE GIS CHANGE 1 1 0 PARK HARDSCAPE FENCE REPLACE 1 1 0 PARK AQUATIC AMENITY INSTALL 0 1 1 PARK AQUATIC AMENITY REMOVE 0 1 1 PARK AQUATIC BOUNDARY INSPECT 0 1 1 PARK AQUATIC BOUNDARY REPLACE 0 1 1 PARK AQUATIC CHEM CONTROLLER REPLACE 0 1 1 PARK AQUATIC FIXTURE REMOVE 0 1 1 PARK AQUATIC FLOW SWITCH REPAIR 0 1 1 PARK AQUATIC FLOW SWITCH REPLACE 0 1 1 PARK AQUATIC HEATER COOLER INSPECT 0 1 1 PARK AQUATIC LANDSCAPE INSPECT 0 1 1 PARK AQUATIC LANDSCAPE INSTALL 0 1 1 PARK AQUATIC MOTOR REPLACE 0 1 1 PARK AQUATIC PANEL REPLACE 0 1 1 PARK AQUATIC SIGN REPAIR 0 1 1 PARK AQUATIC STRAINER GIS CHANGE 0 1 1 PARK AQUATIC STRUCTURE REMOVE 0 1 1 PARK AQUATIC STRUCTURE REPAIR 0 1 1 PARK AQUATIC STRUCTURE REPLACE 0 1 1 PARK AQUATIC VFD REPAIR 0 1 1 PARK BUILDING PAINTING 0 1 1 PARK BUILDING REPLACE 0 1 1 PARK COURT INSPECT 0 1 1 PARK COURT REMOVE 0 1 1 PARK EXTERIOR LIGHTING FIXTURE REPLACE 0 1 1 PARK EXTERIOR LIGHTING POLE INSPECT 0 1 1 32.A.2 Packet Pg. 645 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) PARK FAC VALVE BOX REPLACE 0 1 1 PARK FIELD FENCE INSTALL 0 1 1 PARK FIELD INSPECT 0 1 1 PARK FIELD IRRIGATION INSTALL 0 1 1 PARK FIXTURE INSPECT 0 1 1 PARK GATE INSPECT 0 1 1 PARK GATE REMOVE 0 1 1 PARK HARDSCAPE CURBING INSTALL 0 1 1 PARK HARDSCAPE CURBING REMOVE 0 1 1 PARK HARDSCAPE GIS CHANGE 0 1 1 PARK HARDSCAPE IRRIGATION INSTALL 0 1 1 PARK HARDSCAPE WALKING PATH INSPECT 0 1 1 PARK HARDSCAPE WALKING PATH REPLACE 0 1 1 PARK LANDSCAPE DRAINAGE REPLACE 0 1 1 PARK LANDSCAPE GIS CHANGE 0 1 1 PARK PLAYGROUND BOUNDARY COVID-19 TASKS 0 1 1 PARK PLAYGROUND BOUNDARY INSPECT 0 1 1 PARK PLAYGROUND BOUNDARY REMOVE 0 1 1 PARK PLAYGROUND INSPECT 0 1 1 PARK PLAYGROUND PM BIMONTHLY 0 1 1 PARK PRESERVE - INSPECT 0 1 1 PARK PRESERVE - REPAIR 0 1 1 PARK PUMP INSPECT 0 1 1 PARK PUMP REMOVE 0 1 1 PARK PUMP REPAIR 0 1 1 PARK SITE CARPENTRY INSTALL 0 1 1 PARK STRUCTURE INSTALL 0 1 1 PARK STRUCTURE REPLACE 0 1 1 PARK WATERBODY ATHLETICS 0 1 1 PARK WATERBODY REPAIR 0 1 1 PARK WELL INSPECT 0 1 1 PARK WELL REPAIR 0 1 1 PSD AQUATIC EXTERIOR LIGHTING FIXTURE REPAIR 0 1 1 PSD PARK AQUATIC COUNTY TANKS - REPAIR 0 1 1 140 2833 2693 32.A.2 Packet Pg. 646 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 1/4/2022 6:06:44 PM. Name: James Bennett Home Phone: 239-877-0614 Home Address: 7713 Jewel Lane #204 City: Naples Zip Code: 34109 Phone Numbers Business: 239-877-0614 E-Mail Address: jrb.naples@gmail.com Board or Committee: County Government Productivity Committee Category: Not indicated Place of Employment: Parker Aerospace How long have you lived in Collier County: more than 15 How many months out of the year do you reside in Collier County: I am a year-round resident Have you been convicted or found guilty of a criminal offense (any level felony or first degree misdemeanor only)? No Not Indicated Do you or your employer do business with the County? No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or 32.A.2 Packet Pg. 647 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) recommendations made by this advisory board? No Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? Yes County Government Productivity Committee; Public Transportation Advisory Committee Please list your community activities and positions held: American Society for Quality Education: Certificated Manufacturing Engineer Embry Riddle Aeronautical University Experience / Background I have been in Aerospace and Defense Engineering for 33 years now. I enjoy the field a great deal and it has helped me to be analytical and a critical thinker. 32.A.2 Packet Pg. 648 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 2/3/2022 11:51:16 AM. Name: Gerald Godshaw Home Phone: 5712200696 Home Address: 285 Grande Way, APT 1203 City: Naples Zip Code: 34110 Phone Numbers Business: E-Mail Address: gmgodshaw@gmail.com Board or Committee: County Government Productivity Committee Category: Not indicated Place of Employment: Select Prefix/Title How long have you lived in Collier County: 10-15 How many months out of the year do you reside in Collier County: 6-9 Have you been convicted or found guilty of a criminal offense (any level felony or first degree misdemeanor only)? No Not Indicated Do you or your employer do business with the County? No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or 32.A.2 Packet Pg. 649 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) recommendations made by this advisory board? No Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? Yes Productivity Advisory Board from 2021 - current Advisory Committee on Mental health and Addiction 2019-2020 Assisted on Housing subcommittees during ULI Study 2016-17 Please list your community activities and positions held: Greater Naples Leadership President 2021-current Greater Naples Leadership Board member 2017- current also past Chair of Strategic planning and Community Service Committees Collier Citizens Council 2016-2020 Condo Association board Treasurer and board Chair 2014-2019 Leadership Collier Foundation Board 2019- present Mentor Champions for Learning 2016-present Education: PhD Economics Syracuse University MA Economic Syracuse University BA Economics and German St. Lawrence University Experience / Background Tax Partner and Principal Arthur Andersen and Deloitte 1990-2006 Retired due to disability but continued as consultant. Provide international tax consulting services Wharton Econometrics, Director Forecasting 1986-1990 Economist Intern'l Business Gov't Counsellors 1983-86 Financial Economist U.S. General Accounting Office 1979-1983 provided tax policy advice to U.S. Congress 32.A.2 Packet Pg. 650 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 2/6/2022 9:34:56 PM. Name: Michael Lyster Home Phone: 239-591-8655 Home Address: 5931 Barclay Ln City: Naples Zip Code: 34110 Phone Numbers Business: E-Mail Address: kcmdl@comcast.net Board or Committee: County Government Productivity Committee Category: Not indicated Place of Employment: Retired How long have you lived in Collier County: more than 15 How many months out of the year do you reside in Collier County: I am a year-round resident Have you been convicted or found guilty of a criminal offense (any level felony or first degree misdemeanor only)? No Not Indicated Do you or your employer do business with the County? No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or 32.A.2 Packet Pg. 651 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) recommendations made by this advisory board? No Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? Yes Productivity Committee Please list your community activities and positions held: President, Collier Citizens Council Secretary, Naples Chapter Sons of the American Revolution Secretary, Naples Base United States Submarine Veterans Secretary, Naples Community Church Board of Trustees Former Council President - Boy Scouts of America Education: BS with Double Major - Physical Science and Business Administration Experience / Background Retired Nuclear Energy Utility Executive and Nuclear Energy Consultant 32.A.2 Packet Pg. 652 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) 32.A.2 Packet Pg. 653 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) 32.A.2 Packet Pg. 654 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 1/21/2022 11:15:56 AM. Name: Paul J Morris Home Phone: 6314282658 Home Address: 4186 Los Altos Ct City: Naples Zip Code: 34109 Phone Numbers Business: E-Mail Address: pjmorris63@gmail.com Board or Committee: County Government Productivity Committee Category: Citizen-at-large Place of Employment: ARK 3CD Design Group LLC How long have you lived in Collier County: 3-4 How many months out of the year do you reside in Collier County: I am a year-round resident Have you been convicted or found guilty of a criminal offense (any level felony or first degree misdemeanor only)? No Not Indicated Do you or your employer do business with the County? No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or 32.A.2 Packet Pg. 655 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) recommendations made by this advisory board? No Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? No Not Indicated Please list your community activities and positions held: When I lived in Westford, MA I served on the Tax Possession Sale Committee, which oversaw sale of properties taken by the town during tax proceedings. (2017-2019) Education: I hold a BS in Business Management and an MBA, both from Western Governors University. NYS Zone 3 Police Academy 1989 (NYC BWS Police) NYC Park Ranger Training 1985 Experience / Background After and early start as an NYC Park Ranger, and later a Police Office, I have been in the business world since 1993. Most of my experience has been in Wireless Telecommunication and Design and development of Quick Serve Restaurants. I have extensive experience working with Zoning, Planning, and Building Departments around the country. 32.A.2 Packet Pg. 656 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 1/3/2022 1:16:12 PM. Name: Jacob Winge Home Phone: 239-331-6501 Home Address: 4015 Ivy Lane City: Naples Zip Code: 34112 Phone Numbers Business: E-Mail Address: jacobwingecr@gmail.com Board or Committee: County Government Productivity Committee Category: At Large Place of Employment: Comfort Keepers of SWFL How long have you lived in Collier County: more than 15 How many months out of the year do you reside in Collier County: I am a year-round resident Have you been convicted or found guilty of a criminal offense (any level felony or first degree misdemeanor only)? No Not Indicated Do you or your employer do business with the County? No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or 32.A.2 Packet Pg. 657 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) recommendations made by this advisory board? No Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? Yes Conservation Collier. Growth Management Oversight. Infrastructure Surtax. Please list your community activities and positions held: President East Naples Civic & Commerce 2019- Present Past President and board member at over two dozen Civic and community organizations for almost 15 years Education: BAS Management- Florida SouthWestern State College Experience / Background 32.A.2 Packet Pg. 658 Attachment: Agenda and Backup Documents - March 3, 2022 (21844 : Productivity Committee - March 3, 2022) MINUTES OF THE REGULAR MEETING OF THE COLLIER COUNTY PRODUCTIVITY COMMITTEE February 3, 2022 Naples, Florida LET IT BE REMEMBERED that the Collier County Productivity Committee met on this date at 8:30 A.M. at 3299 Tamiami Trail East, Fifth Floor Training Room, Naples, Florida with the following Members Present: Productivity Committee Present: Larry Magel Jeffrey Curl Michael Lyster Gerald Godshaw Ronald Keseske Denise Murphy Elida Olsen Michael Dalby Excused: James Bennett Absent: Peter Huff Also Present: Geoff Willig Crystal Kinzel Dave Lykins Barry Williams Kim Grant Public Speakers: 1. Call to Order & Pledge of Allegiance Chairman Magel called the meeting to order at 8:30 and led the pledge of allegiance. 3. Roll Call – Committee Members Eight members of the Productivity Committee were physically present representing an in-person quorum. 4. Adoption of Agenda The agenda was distributed to all present and approved. 5. Adoption of minutes from Previous Meeting The minutes were adopted as drafted with one spelling correction to the word Regular at the top of the minutes. 6. Staff Report There was no staff report. 7. New Business Applications received for 6 terms expiring March 9, 2022 The Committee briefly discussed the applications received for the expiring terms and vacant position. Four applications had been received for the 6 positions on the committee. The Committee decided that they would like to withhold recommendations until the next meeting to allow for more applications to be received to make a single recommendation for all positions. 32.A.3 Packet Pg. 659 Attachment: February 3, 2022 Minutes (signed) (21844 : Productivity Committee - March 3, 2022) Review of the County’s Parks and Recreation Division The Committee continued their discussion of the Parks and Recreation Division operations, specifically regarding the capital projects and planning. Barry Williams shared that the volume of future capital projects in the five-year capital plan is at about 600 projects. Mr. Williams shared with the committee the process that the division uses to identify these projects for the capital planning. Using input from citizens along with staff observations and input from senior leadership the capital projects are identified through the budget process. The budget process takes six months to put together and refine to align with budget policy. The Parks and Rec Master plan is adopted by the Board and highlights the areas of need ahead of the budget process. While the Division makes broad plans, they also need to address mid-year project requests when things break or require refurbishment ahead of planning. The mid-year project requests are analyzed and ranked based upon several factors. Additional input through the year comes from the Parks and Recreation Advisory Board (PARAB), but is primarily focused on the high-level capital projects. Mr. Williams shared a screenshot of the five-year capital plan sharepoint page that contains the information necessary to plan for the budget. Mr. Williams indicated that he may be able to share the link with the committee. When a project is proposed a Project Management Plan is created which identifies funding and key aspects of the project. Additionally, Mr. Williams shared how projects and even 3-1-1 requests are tracked and monitored through the entire process so that the status can be identified at any time in the process. Ms. Murphy asked Mr. Williams to clarify what is considered a capital project. Mr. Williams indicated that a threshold of $25,000 what the value that they utilize. Ms. Murphy followed up with wanting to understand the typical timeframe for the items tracked with the PRF system. Mr. Williams indicated that they do have that information but didn’t have an example to share at that moment. He also indicated that each project has its own acceptable timeframe that they review with aging reports. Ms. Olsen asked how the division handles the custodial operations of the park’s restrooms. Mr. Williams indicated that the division has hired a contractor to maintain the cleanliness of the restrooms at the parks. At one point this was handled internally but had been outsourced as a result of staffing changes. Mr. Godshaw asked about the rationale to outsource citing that he disagreed with the opinion that it is cheaper. Mr. Godshaw additionally asked about the fungibility of operating and capital funding to cover any shortfall in capital needs. Mr. Williams indicated that there is a process to make those adjustments, and Mr. Dalby identified that the Infrastructure Sales Surtax was a big help to address some of the outstanding capital needs. Following the presentation and discussion from Mr. Williams the Committee chair Mr. Magel initiated a discussion about committee recommendations to be discussed at the next meeting. Mr. Magel suggested the creation of a 3 person crew to review parks and report their findings directly to Mr. Williams. Mr. Curl suggested that these individuals have a diverse background of skills. Mr. Keseske suggested that the PARAB establish a subcommittee from their membership but was more concerned with the process of addressing issues rather than identifying more issues. Mr. Curl also recommended the use of QR codes to help facilitate the submission of 3-1-1 requests. Mr. Lyster and Mr. Godshaw mentioned reviewing what is insourced and outsourced. Mr. Magel asked the Committee to bring back their ideas for discussion at the next meeting. 8. Old Business (None) 9. Announcements (None) 10. Committee Member Discussion 12. Public Comment (None) 32.A.3 Packet Pg. 660 Attachment: February 3, 2022 Minutes (signed) (21844 : Productivity Committee - March 3, 2022) 32.A.3Packet Pg. 661Attachment: February 3, 2022 Minutes (signed) (21844 : Productivity Committee - March 3, 2022)