Agenda 01/11/2022 Item #16E 3 (Administrative Report for change orders & other contractual modifications from Procurement Services)01/11/2022
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Eleven (11) change orders that in aggregate modify contracts by $31,730.99 and add 355 calendar
days to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Two (2) after the fact memos with a fiscal impact of $9,955.29 for additional services
FISCAL IMPACT: The net total for the thirteen (13) items is $41,686.28.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0111 Change Order Report - FY22 (PDF)
2. 0111 Change Order Backup - FY22 (PDF)
3. 0111 After the Fact Report - FY22 (PDF)
4. 0111 After the Fact Backup - FY22 (PDF)
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01/11/2022
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4
Doc ID: 20904
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 01/11/2022
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
12/22/2021 2:22 PM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
12/22/2021 2:22 PM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 12/22/2021 2:26 PM
Agenda Clerk Preview Michael Cox Agenda Clerk Preview Completed 12/22/2021 3:23 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 12/23/2021 9:02 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 12/23/2021 9:28 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 12/23/2021 9:30 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/23/2021 10:01 AM
Office of Management and Budget Geoffrey Willig Additional Reviewer Skipped 01/04/2022 8:27 AM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 01/05/2022 2:06 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 01/11/2022 9:00 AM
16.E.3
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Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager
Original Contract
Amount
Current Contract
Amount
Current Change
Order Amount
Revised Contract
Amount
% Over
Board
Approved
Amount
Contract
Length
Change in
length
(Days)
Updated
contract
length
Change in
length
(%)
1 1 20-7807 1 11/23/2021 Goodland Drive Rehabilitation Thomas Marine Construction , Inc.
Transportation Engineering -
John Conti $2,899,055.48 $2,899,055.48 $0.00 $2,899,055.48 0.00% 270 12 282 4.44%
2 8 17-7198 1B.13 11/22/2021
Collier County Sports Complex
Phase 1B Manhattan Construction Florida, Inc.Facilities Management -
Ayoub Al-bahou $19,665,469.00 $21,403,619.37 ($933.18)$21,402,686.19 0.00% 571 0 571 0.00%
3 19 21-7864 3 12/9/2021 ENCP Welcome Center Curran Young Construction
Facilities Management -
Margaret Bishop $2,965,622.28 $2,965,622.28 $3,784.53 $2,969,406.81 0.13% 365 0 365 0.00%
4 28 18-7466 6 12/7/2021
Thomasson Drive Beautification
Project AECOM Services Bayshore CRA - Tami Scott $626,732.37 $637,865.37 $0.00 $637,865.37 0.00% 870 60 930 6.90%
5 30 17-7198 2 12/9/2021
Collier County Sports Complex
Phase 2.1 Manhattan Construction Florida, Inc.Facilities Management -
Ayoub Al-bahou $32,998,449.00 $32,851,646.00 $0.00 $32,851,646.00 0.00% 456 0 456 0.00%
6 37 21-7879 1 12/10/2020
US 41 North Landscape and
Irrigation Installation P&T Lawn and Tractor Service, Inc.Road Maintenance -
Katherine Chachere $438,324.52 $438,324.52 $1,998.08 $440,322.60 0.46% 150 0 150 0.00%
7 42 20-7808 1 12/16/2021 New Tamiami Well 40 Florida Design Drilling Corporation PUEPMD - Tom Sivert $1,134,000.00 $1,134,000.00 $0.00 $1,134,000.00 0.00% 270 54 324 20.00%
8 45 20-7726 2 12/18/2021
Immokalee Runway Rehab CEI
Services Atkins North America, Inc.Airport Authority -
Andrew Bennett $795,520.00 $795,520.00 $0.00 $795,520.00 0.00% 360 72 432 20.00%
9 47 19-7558 4 12/18/2021
Immokalee Runway Rehab
Design Services Hole Montes, Inc.Airport Authority -
Andrew Bennett $680,344.00 $754,088.50 $0.00 $754,088.50 0.00% 360 72 432 20.00%
10 49 21-7878 2 12/21/2021
DIWPS Utilities and Concrete
Containment PWC Joint Venture, LLC PUD Solid Waste - Paul Abbott $1,888,519.00 $1,888,519.00 $0.00 $1,888,519.00 0.00% 210 42 252 20.00%
11 51 21-7869 2 12/21/2021
Pelican Bay Sidewalk
Improvements Phase 1 Coastal Concrete Products, Inc.Pelican Bay Services -
Lisa Jacob $649,263.75 $649,263.75 $26,881.56 $676,145.31 4.14% 216 43 259 19.91%
Meeting Date Total number of Change Orders
Total Dollar
Change
Total
Change in
Days
1/11/2022 11 $31,730.99 355
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ScottTrinity Digitally signed by ScottTrinity
Date: 2021.11.23 13:06:50 -05'00'
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2021.12.01 08:40:48 -05'00'
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SchneebergerSara Digitally signed by SchneebergerSara
Date: 2021.12.01 10:19:52 -05'00'
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Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 2,965,622.28 4-13-21;11.B Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 2,965,622.28 4-13-21;11.B Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 2,965,622.28 5/14/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 3,784.53 0.13% Total Change from Original Amount
Revised Contract/Work Order Total $ 2,969,406.81 0.13% Change from Current BCC Approved Amount
Cumulative Changes $ 3,784.53 0.13% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Prepared by: ___________________________________________________________________________ Date: ________________
(Margaret Bishop, Facilities Management Division)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ___________________________________________________________________________ Date: ________________
(Jeff Faluade, Curran Young Construction)
Accepted by: ___________________________________________________________________________ Date: ________________
(Kevin Regalado, Jacobs)
Approved by: ___________________________________________________________________________ Date:________________
(Barry Williams, Division Director)
Approved by: ___________________________________________________________________________ Date: ________________
(Sara Schneeberger, Procurement Professional)
Procurement Services
Change Order Form
80414
Curran Young Construction
4500210601 21-7864 3
ENCP Welcome Center
Facilities Management Margaret Bishop
5-14-20225-14-2022
0
5-14-2021
1) This change order is requesting the use of $20,956.06 (Owners Allowance) Task 34 to reimburse a collier county building
permit and pay a FPL invoice. The remaining $3,784.53 will be taken from project funds and added as a reimbursable task .
The current contract amount for the Owners Allowance is $20,956.06 and the remaining balance will be $0.0.
2) This change being requested was not included in the original contract because the contractor paid the building permit fee with
a credit card instead of waiting for the county to process an intergovernmental transfer of funds.
3) If this modification is not processed the contractor will not be reimbursed for invoices paid that should have been paid by the
county.
19 316.E.3.b
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Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
JustificationAdditive (+) Deductive (-)
Days
Added New Amount
1
Use of owners
allowance for
installation of
electrical conduit
for power and
install temporary
walkway
0 0 0 N/A
Install conduit to connect to the
new FPL transformer for power.
Install temporary pathway to
allow continuous use of
pickleball courts due to
construction.
2
Use of owners
allowance 0 0 0 N/A
Install wall tile in the janators
closet as a design change, roof
dry in to expedite the schedule
and install the second lift of
asphalt at the end of the
construction to prevent damage
to the final roadway.
3
Use of owners
allowance and
project funds for
reimbursement
$3,784.53 0 0 $2,969,406.81
Reimburse the contractor a
collier county building permit fee
and FPL invoice that the county
should have paid.
20 16.E.3.b
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Collier County Customer Payment Slip - Permits
Date:July 08, 2021
Contact:JACOBS ENGINEERING GROUP INC - Felicia Kirby
5801 Pelican Bay Blvd, Suite 505
Naples, FL 34108
Owner:COLLIER CNTY C/O REAL PROPERTY MANAGEMENT
Permit Location:3500 Thomasson DR, Commercial, Naples
Job Description: To construct a 1-story WELCOME CENTER building which will consist of a pro-shop, restrooms,
locker rooms, office space and storage space.
3500 Thom
asson DR, Commercial
FEES:
Description Application Number Permit Number Fee Paid Fee
Second and Subsequent Plan
Corrections
PRBD20201252002 $65.00 $0.00
Fire Impact Fee - Greater Naples - Non
Res
PRBD20201252002 PRBD2020125200201 $3,290.56 $0.00
Second and Subsequent Plan
Corrections
PRBD20201252002 PRBD2020125200201 $65.00 $0.00
Second and Subsequent Plan
Corrections
PRBD20201252002 PRBD2020125200201 $65.00 $0.00
Zoning Review - Additional Reviews
PRBD20201252002 PRBD2020125200201 $75.00 $0.00
Inspection Fee
PRBD20201252002 PRBD2020125200201 $1,260.00 $0.00
FIRE Inspection Architectural Fee
Type I-IV Construction - Commercial
PRBD20201252002 PRBD2020125200201 $553.12 $0.00
Site Engineering
PRBD20201252002 PRBD2020125200201 $150.00 $0.00
Structural - Review Fee
PRBD20201252002 PRBD2020125200201 $646.08 $0.00
Electrical - Review Fee
PRBD20201252002 PRBD2020125200201 $646.08 $0.00
PRBD20201252002 PRBD2020125200201 $646.08 $0.00
21 16.E.3.b
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Plumbing - Review Fee
Mechanical - Review Fee
PRBD20201252002 PRBD2020125200201 $646.08 $0.00
BCAI
PRBD20201252002 PRBD2020125200201 $63.59 $0.00
DBPR Surcharge
PRBD20201252002 PRBD2020125200201 $42.39 $0.00
PUD Monitoring Fee Commercial
PRBD20201252002 PRBD2020125200201 $1,518.72 $0.00
Total:$9,732.70 $0.00
Total Owing: $9,732.70
Bonds:
Item Type Balance
The following conditions must be satisfied before your permit can be issued:
Design Professional Release form: Upload to the condition on the portal.
Contact your water company for an availability letter - City of Naples
The following conditions must be satisfied before you can call your first inspection:
Permit is on inspection hold until the following deferred items are submitted as a revision:
1. Structural Concrete
2. Structural Steel, Metal Deck, Joist Shop Drawings
3. Truss Engineering & Layout
4. Storefront/Windows/Glazing Shop Drawings
5. Overhead Rolling Doors
6. Roofing
7. Louvers
EwingAndrew 06/24/2021 8:02 AM
Sub Contractor (Electrical) Upload to the condition on portal.
Sub Contractor (Plumbing) Upload to the condition on portal.
Sub Contractor (Mechanical) Upload to the condition on portal.
Sub Contractor (Roofing) Upload to the condition on portal.
You can track your permit using the following link:
https://cvportal.colliercountyfl.gov/CityViewWeb//Permit/StatusReference?referenceNumber=PRBD20201252002
The impact fee calculation and/or deposit sheet can be found at the following link:
https://cvportal.colliercountyfl.gov/CityViewWeb/
To pay online use the following link:
https://cvportal.colliercountyfl.gov/cityviewweb
Must be a GMD Public Portal registered user to make payment.
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Florida Power & Light Company
4105 15TH Avenue SW
Naples, Florida 34116
CURRAN YOUNG CONSTRUCTION, LLC
27399 RIVERVIEW CENTER BLVD, UNIT 104
BONITA SPRINGS, FL 34134
Re: EAST NAPLES WELCOME CENTER
Dear CURRAN YOUNG CONSTRUCTION, LLC;
Enclosed you will find several documents which are pertinent to the above referenced project. Please
execute the agreements by signing. Return all “original signed” documents to me for further
processing.
Return your payment of $14,725.61 to our payment processing center at FPL General Mail Facility,
Miami Florida, 33188-0001 along with the invoice which is being mailed to you from our corporate
office.
This cost represents the differential between overhead facilities and underground facilities with your
contractor installing all FPL provided conduit, pads, trench, hand holes, etc. Your contractor will need
to contact me three weeks prior to starting the installation of conduit in order to have material ready for
them.
Once conduit installation is completed, payment, recorded easements/plat and all executed documents
are received, construction at your site can be scheduled. Please return these promptly to avoid any
delays.
IMPORTANT: After completing all requirements, please allow a minimum of six to eight weeks for
completion of FPL electric distribution facilities; not including service work. ( meter set )
If there are any questions regarding these documents, please contact me at (239-353-6003).
Sincerely,
Mannat Khanna
FPL Associate Engineer
Enclosures
Work Request # 10618160
A NEXTera ENERGY Company
Return your payment of $14,725.61 to our payment processing center at FPL General Mail Facility, Return your payment of $14,725.61 to our payment processing center at FPL General Mail Facility,
Miami Florida, 33188-0001 along with the invoice which is being mailed to you from our corporate ami Florida, 33188
office.
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this exhibit is not applicable
EXHIBIT F
CHANGE ORDER
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Project Name:
Project Manager Name: r: Department:
Original Contract/Work Order Amount $ 32,998,449.00 11.B 12/8/20 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 32,851,646.00 11.B 12/8/20 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 32,851,646.00 6/8/2022 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 -0.44% Total Change from Original Amount
Revised Contract/Work Order Total $ 32,851,646.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ (146,803.00)0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date ( Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if
this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Prepared by: ________________________________________________________________________ Date: ________________
(Ayoub Al-bahou, Facilities Management Division)
Acceptance of this Change Order shall constitute a modification to the contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design
Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
50156 17-7198 2 4500209838
Manhattan Construction Florida Inc. Phase 2.1 Collier County Sports Complex
Facilities Management Ayoub Al-bahou
3/9/21
0
1) The engineer of record and Construction Manager have recommended the following changes. These changes include use of the
subcontractor allowance
Authorization Request: 7675.003- Import Fill Subcontractor Allowance
Authorization Request for acknowledgement and Owner concurrence for the utilization of $1,500,000.00 from South Florida Excavations
Import Fill Allowance. This work was authorized under Work Directive #3
.
Authorization Request: 7675.005- Unsuitable Soil Subcontractor Allowance
Authorization Request for acknowledgement and Owner concurrence for the utilization of $392,500.00 from South Florida Excavations
Unsuitable Soil Allowance. This work was authorized under Work Directive #2.
2) These changes were not included in the original contract. At that time, we had not identified if these items were needed. If there is a
remaining balance in the allowance, it will be reallocated to the County as Owner Project Savings.
3) If this change order is not processed, the additional value-added items to the project using the subcontractors allowance would not be
realized.
6/8/22 6/8/22
Al-bahouAyoub Digitally signed by Al-bahouAyoub
Date: 2021.12.06 14:05:39 -05'00'
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Change Order/Amendment Summary
CO# AMD# Description
COST TIME
Justification Additive (+) Deductive (-) Days
Added New Amount
1
To deduct
builders risk
insurance and
approve the use
of owners survey
allowance
($146,803.00)
The use of the owner's
allowance and deduction for the
builder's risk insurance would
not be recognized.
2
To approve the
use of the
subcontractor's
allowance
The use of the subcontractor's
allowance would not be
recognized
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Packet Pg. 1046 Attachment: 0111 Change Order Backup - FY22 (20904 : Procurement Services administrative reports)
Item NumberDescriptionUnitAdditional Contract Days RequestedOriginal Bid Quantity Estimated Quantity ChangeUnit PriceContract AdditionContract Deduction Original Contract Item No. 6 Sediment Containment System EA 0 13.0 -3 $ 150.00 $ - $ (450.00)Original Contract Item No. 7 Silt Fence LF 0 5,775.0 -2946 $ 2.25 $ - $ (6,628.50)Original Contract Item No. 9 Removal of Asphalt Pavement SY 0 2,983.0 -230 $ 4.00 $ - $ (920.00)Original Contract Item No. 11 Concrete S/W 6" Thick W/ Fiber Mesh SY 0 3,860.0 -9 $ 52.00 $ - $ (468.00)Original Contract Item No. 12 3' Valley Gutter Ramp and Transition LF 0 568.0 -34 $ 30.00 $ - $ (1,020.00)Original Contract Item No. 13 Sidewalk Curb LF 0 151.0 -30 $ 18.00 $ - $ (540.00)Original Contract Item No. 14 Root Barrier (24" Deep) LF 0 1,207.0 -1207 $ 25.00 $ - $ (30,175.00)Original Contract Item No. 15 Detectable Warning (Clay Brick Pavers) SF 0 436.0 -436 $ 40.00 $ - $ (17,440.00)Original Contract Item No. 17 Single Post Sign (Relocate w/ Base) EA 0 8.0 -7 $ 350.00 $ (2,450.00)Original Contract Item No. 18 Thermoplastic Pavement Marking Removal LF 0 569.0 -119 $ 4.00 $ (476.00)Original Contract Item No. 20 Thermoplastic (Standard White Solid 24") LF 0 73.0 -38 $ 15.00 $ (570.00)Original Contract Item No. 21 Clay Brick Pavers (White) SF 0 605.0 -364 $ 40.00 $ - $ (14,560.00)Original Contract Item No. 22 Adjust Water Main Valve To Grade EA 0 2.0 -2 $ 1,150.00 $ - $ (2,300.00)Additional Item No. 1Tanbark Dr. Ardmore Ln, Annemore Ln, Lismore Ln, and Katemore Ln. - Paver Removal and Site Preparation)T&M/LS1 $ 10,350.00 $ 10,350.00 Additional Item No. 2Tanbark Dr. Ardmore Ln, Annemore Ln, Lismore Ln, and Katemore Ln.and Katemore - Concrete Sidewalk Construction)SY207 $ 52.00 $ 10,764.00 Additional Item No. 3Tanbark Dr. Ardmore Ln, Annemore Ln, Lismore Ln., and Katemore Ln. - Thermoplastic Installation)LF367.0 419 $ 7.00 $ 2,933.00 Additional Item No. 4 Residential Paver Re-installation at Existing Driveways on Greentree DriveT&M/LS1 $ 33,120.00 $ 33,120.00 Additional Item No. 5 Residential Stamped Concrete Driveways on Greentree Drive (2 Locations)T&M/LS1 $ 3,720.00 $ 3,720.00 Additional Item No. 6 Residential Paver Removal at Existing Driveways on Greentree DriveT&M/LS1 $ 7,320.00 $ 7,320.00 Pelican Bay Phase 1 Sidewalk Improvements - Change Order No. 2 Estimated Summary (December 20, 2021)12205316.E.3.bPacket Pg. 1047Attachment: 0111 Change Order Backup - FY22 (20904 : Procurement Services administrative reports)
Additional Item No. 7 Sidewalk Plan Modifications on Lynnmore Avenue to Restore Removed Sidewalk Area T&M/LS 81 $ 2,976.00 $ 2,976.00 Additional Item No. 8 Restocking of Order Root Barrier MaterialsT&M/LS 01 $ 2,218.18 $ 2,218.18 Additional Item No. 9 6968 Greentree Drive Reforming of Driveway (Approx. Station 532+00)T&M/LS 21 $ 936.00 $ 936.00 Additional Item No. 10 Red ADA Cast-in-Place Detectable Warning SurfacesSF 0383 $ 30.00 $ 11,490.00 Additional Item No. 11 Work Directive No. 1 - Three Additional Tree Removals T&M/LS 41 $ 9,045.00 $ 9,045.00 Additional Item No. 12 Work Directive No. 1- Porta Potty Privacy ScreeningT&M/LS 01 $ 3,070.00 $ 3,070.00 Additional Item No. 13 Jamestown Entrance Concrete RemovalT&M/LS 01 $ 5,545.00 $ 5,545.00 Additional Item No. 14 Jamestown Entrance Paver Remove and ReplaceT&M/LS 01 $ 4,380.00 $ 4,380.00 Additional Item No. 15 Jamestown Entrance Concrete Sidewalk/Apron ConstructionSY 072 $ 52.00 $ 3,744.00 Additional Item No. 16 Jamestown Entrance Curb ConstructionLF 016 $ 30.00 $ 480.00 Additional Item No. 17 Jamestown Entrance Thermoplastic InstallationLF 0185 $ 7.00 $ 1,295.00 Additional Item No. 18 Additional Removal of Existing Concrete (Curbs) LF 0381.0 172 $ 30.00 $ 5,160.00 Additional Item No. 18 Concrete S/W 6" Thick W/ Fiber Mesh - Through DrivewaysSY 00 $ 52.00 $ - Additional Item No. 19 Thermoplastic (Standard White Solid 12")LF 0367.0 17 $ 7.00 $ 119.00 Additional Item No. 20 Temporary Stop Sign F & IT&M/LS 01 $ 2,348.87 $ 2,348.87 Additional Item No. 21A Sod (Grading)T&M/LS 01 $ 31,980.00 $ 31,980.00 Additional Item No. 21B Sod (Placement)T&M/LS 01 $ 15,885.01 $ 15,885.01 Totals168,879.06$ (77,997.50)$ $ 90,881.56 Change Order No. 2 Estimated Total5416.E.3.bPacket Pg. 1048Attachment: 0111 Change Order Backup - FY22 (20904 : Procurement Services administrative reports)
QTY HRS Times $Tax Mark-up TOTAL
1 Foreman 4 10 75.00$ 3,000.00$
4 Concrete Gen Labor 4 10 60.00$ 9,600.00$
1 Bobcat 1 10 75.00$ 750.00$
10,350.00$
QTY SY Times $Tax Mark-up TOTAL
1 Concrete Sidewalk 207 $ 52.00 $ 10,764.00
QTY LF Times $Tax Mark-up TOTAL
1 12" White Thermo 419 $ 7.00 $ 2,933.00
QTY HRS Times $Tax Mark-up TOTAL
1 Foreman 10 12 75.00$ 9,000.00$
3 Concrete Gen Labor 10 12 60.00$ 21,600.00$
1 Bobcat 1 12 75.00$ 900.00$
1 Truck 1 12 75.00$ 900.00$
1 Driver 1 12 60.00$ 720.00$
33,120.00$
QTY HRS Times $Tax Mark-up TOTAL
1 Foreman 8 1 75.00$ 600.00$
3 Concrete Gen Labor 8 1 60.00$ 1,440.00$
1 Bobcat 8 1 75.00$ 600.00$
1 Truck 8 1 75.00$ 600.00$
1 Driver 8 1 60.00$ 480.00$
3,720.00$
QTY HRS Times $Tax Mark-up TOTAL
1 Foreman 24 1 75.00$ 1,800.00$
3 Concrete Gen Labor 24 1 60.00$ 4,320.00$
Item No 4) Description: Cost associated with work directive email on driveway crossings, pavers and
stamped concrete modifications within ROW. Removal of of pavers & re-installation of pavers (12
mobilizatuib to allow homeonwers access) 20 Working Days(Items 4 to 6)
Item No. 5) Description: Cost associated with work directive on stamped concrete driveways for 2
Item No. 6) Paver removal for Concrete Sidewalk
Item 1) Description: Cost associated with work directive email on August 9th, 2021. Driveway located on
Tanbark Dr, Ardmore Ln, Lismore Ln, Annemore Ln, and Katemore Ln to remove existing pavers and
replace with concrete as well as thermoplastic markings. Each driveway was 2 mobilization to allow
entrance to the communities. - (Includes paver removal & excavation for concrete depth). - 12 Working
Day (Items 1 - 3)
Change Order
Item 2) Description: Cost associated with work directive email on August 9th, 2021. Driveway located on
Tanbark Dr, Ardmore Ln, Lismore Ln, Annemore Ln, and Katemore Ln install 6" sidewalk. As per written
contract.
Item 3) Description: Cost associated with work directive email on August 9th, 2021. Driveway located on
Tanbark Dr, Ardmore Ln, Lismore Ln, Annemore Ln, and Katemore Ln install Thermoplastic .
55 16.E.3.b
Packet Pg. 1049 Attachment: 0111 Change Order Backup - FY22 (20904 : Procurement Services administrative reports)
1 Bobcat 16 1 75.00$ 1,200.00$
7,320.00$
QTY HRS/CY Times $Tax Mark-up TOTAL
1 Foreman 8 1 75.00$ 600.00$
2 Concrete Gen Labor 8 1 60.00$ 960.00$
1 Bobcat 8 1 75.00$ 600.00$
1 Dump Truck 8 1 75.00$ 600.00$
1 Material Fill 27 1 8.00$ 216.00$
2,976.00$
QTY EA Times $Tax Mark-up TOTAL
1 24" Root Barrier 1 1,895.88$ 132.72 10%2,218.18$
QTY SY Times $Tax Mark-up TOTAL
1 Concrete Sidewalk 18 52.00$ 936.00$
QTY SF Times $Tax Mark-up TOTAL
1 RED ADA Cast InPlace 383 1 30.00$ 11,490.00$
QTY SF Times $Tax Mark-up TOTAL
1 Project Manager 2 1 120.00$ 240.00$
1 Superintendent 16 1 95.00$ 1,520.00$
2 Additional MOT Labor 8 1 55.00$ 880.00$
1 Subcontractor Estimate 6,100.00$ 5%6,405.00$
9,045.00$
QTY HRS Times $Tax Mark-up TOTAL
1 Foreman 8 2 75.00$ 1,200.00$
1 Gen Labor 8 2 55.00$ 880.00$
1 Fence Materail LS 1 900.00$ 10%990.00$
3,070.00$
QTY DAY HRS $Tax Mark-up TOTAL
1 Foreman 16 75.00$ 1,200.00$
4 Concrete Gen Labor 10 60.00$ 2,400.00$
1 Loader 4 75.00$ 300.00$
1 Bobcat 4 75.00$ 300.00$
1 Dump Truck 4 75.00$ 300.00$
1 Driver 4 60.00$ 240.00$
1 Rental of Mini w/Hammer 1 500.00$ 35.00$ 10%585.00$
1 Rental Delivery/Pup 1 200.00$ 10%220.00$
5,545.00$
Item No. 12) Work Directive No. 1 Porta Potty Privacy Screening
Item No. 13) Addition work required as to the modification request to Jamestown/ Removal of existing 12"
thick concrete with rebar
Item No. 8) Description: Cost associated with the restocking of material (root barrier)
Item No. 9) Description: Cost associated with email on Homewoner 6968 Greentree Drive to remove/re-
Item No. 10) Description: Cost associated with the work directive of revision/modification request of
Item No. 11) Description: Work Directive No. 1 - Three Additional Trees to be removed 2 days
Item No. 7) Description: Cost associated with the work directive of revision/modification requested for
56 16.E.3.b
Packet Pg. 1050 Attachment: 0111 Change Order Backup - FY22 (20904 : Procurement Services administrative reports)
QTY HRS $Tax Mark-up TOTAL
1 Foreman 16 75.00$ 1,200.00$
3 Gen Labor 16 60.00$ 2,880.00$
1 Bobcat 4 75.00$ 300.00$
4,380.00$
QTY SY Times $Tax Mark-up TOTAL
1 Concrete Sidewalk 72 52.00$ 3,744.00$
QTY LF Times $Tax Mark-up TOTAL
1 Concrete Curb 16 30.00$ 480.00$
QTY LF Times $Tax Mark-up TOTAL
1 Thermoplastic 185 7.00$ 1,295.00$
QTY LF $Tax Mark-up TOTAL
1 Additional Curb 172 30.00$ 5,160.00$
QTY LF Times $Tax Mark-up TOTAL
1 Thermoplastic 17 7.00$ 119.00$
QTY HRS $Tax Mark-up TOTAL
1 Foreman 1 8 75.00$ 600.00$
1 Concrete Sidewalk 1 8 60.00$ 480.00$
1 Material 5 1,084.50$ 75.92 10%1,268.87$
2,348.87$
Item No. 17) Jamestown Entrance Thermoplastic Installation
Item No 18) Additional LF of Curb Removal and Replacement
Item No. 16) Jamestown Entrance Curb Construction Removal and Replacement
Item No. 19) Thermoplastic (Standard White Solid 12") - additional required
Item No. 20)Temporary Stop Signs
Item No. 14) Removal and Replacement of pavers on Jamestown
Item No. 15) Jamestown Entrance Concrete Sidewalk / Apron Construction
57 16.E.3.b
Packet Pg. 1051 Attachment: 0111 Change Order Backup - FY22 (20904 : Procurement Services administrative reports)
QTY SY $Tax Mark-up TOTAL
1 Additional Sod Installed 3139 25.00$ 78,475.00$
78,475.00$
QTY DAY HRS $Tax Mark-up TOTAL
2 Foreman 6 8 75.00$ 7,200.00$
1 Mini Excavator 6 8 80.00$ 3,840.00$
1 Loader 6 8 75.00$ 3,600.00$
2 Bobcat 6 8 75.00$ 7,200.00$
1 Dump Truck 6 6 75.00$ 2,700.00$
1 Driver 6 6 60.00$ 2,160.00$
5 MOT Labor 6 8 55.00$ 2,640.00$
2 Gen Labor 6 8 55.00$ 2,640.00$
31,980.00$
QTY DAY HRS $Tax Mark-up TOTAL
1 Foreman 3 4 75.00$ 900.00$
4 MOT Labor 3 4 55.00$ 660.00$
1 Sod (Mat Only) SF 28,251 0.46$ 10%14,295.01$
15,855.01$
Item No 21 B) (Price Incorporated into Sod SY) Additional Sod Installed 3 installation and delivery dates
Item No 21) Additional Sod at SY Price
SOD CHANGE ORDER
Item No 21 A) (Price Incorporated into Sod SY) Additional Sod Installed priced out in T&M - incoroporates
scrapping of dead grassed previously sprayed and grading required prior to sod install
58 16.E.3.b
Packet Pg. 1052 Attachment: 0111 Change Order Backup - FY22 (20904 : Procurement Services administrative reports)
Item Page #Contract or
Purchase Order Date Description of Project Vendor Name Division - Director
Fiscal Impact for
Additional Services Outstanding Invoices Description
1 1 NA 11/18/2021 Tradeshow Furnishings Freeman Tourism - Paul Beirnes $3,580.70 $3,580.70 Division staff did not obtain the proper Exemption authorization prior to
ordering these services.
2 5
13-6164
4500202204 12/20/2021 NCRP IWF Slide Pool Stantec
Parks and Recreation -
Barry Williams $6,374.59 $6,374.59
Division staff did not obtain a fully executed change order before providing
a start work notice and the work expired before the change order could be
executed.
Meeting Date Total number of After the
Fact Memos
Fiscal Impact for Additional
Services Outstanding Invoices
1/11/2022 2 $9,955.29 $9,955.29
16.E.3.c
Packet Pg. 1053 Attachment: 0111 After the Fact Report - FY22 (20904 : Procurement Services administrative reports)
After the Fact Form
Revised 06/17/2021
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount:Contract #:Purchase Order:
Why is this deemed a non-compliant purchase?Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
1 116.E.3.d
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4 16.E.3.d
Packet Pg. 1057 Attachment: 0111 After the Fact Backup - FY22 (20904 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order.
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
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8 16.E.3.d
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916.E.3.dPacket Pg. 1062Attachment: 0111 After the Fact Backup - FY22 (20904 : Procurement Services administrative reports)