Agenda 12/14/2021 Item #16A35 (After-the-fact Acceptance for FDOT Beautification Grant Award )12/14/2021
EXECUTIVE SUMMARY
Recommendation to approve, after the fact, the acceptance of a Florida Beautification grant awards
from the Florida Department of Transportation (FDOT) for an award of $100,000; and accept a
separate FDOT Beautification award for $865,000 for landscape and irrigation improvements on
portions of State Road 84 (Davis Boulevard) from Santa Barbara Boulevard to Collier Boulevard
and approve all necessary budget amendments (Landscape Fund 112).
OBJECTIVE: To accept the Florida Beautification grant awards for landscape and irrigation median
improvements for State Road 84, Davis Boulevard (Santa Barbara Boulevard to Collier Boulevard), and
all associated funding for design, installation, and maintenance.
CONSIDERATIONS: On September 14, 2021, Agenda Items 16.A.49, the Board approved a Florida
Beautification grant application submittal for landscape and irrigation median improvements involving a
portion of State Road 84, Davis between Santa Barbara Boulevard to Collier Boulevard, in the amount of
$100,000. The Board also approved a formal letter to FDOT requesting $865,000 for median
irrigation and landscaping improvements on State Road 84 Davis Boulevard (Santa Barbara
Boulevard to Collier Boulevard, 2.5 miles).
On October 12, 2021, FDOT District 1 Landscape Architect notified the County Manager and
staff that the project would be funded in FDOT Fiscal Year 2023 with $865,000 to construct the
above -referenced improvements. The project is identified as Financial Management No. 433173-
3-58-01 in the FDOT Adopted Work Program Fiscal Year 2023 for landscape installation.
On November 24, 2021, Collier County received the award letters that FDOT selected Collier
County for the FDOT Fiscal Year 2021-22 Beautification Grant Cycle. FDOT required that if
Collier County intended to accept the grants, the acceptance be sent to the District I Landscape
Architect within 15 days from the receipt of the letter. A County Manager approval memo and
after -the -fact approval are required given the short timeframe. FDOT will not issue the grant
agreement until design plans have been reviewed and approved.
ROAD ROADWAY SECTION
SR 84
Davis
Firano
Boulevard
Drive to
SR
951/Collier
Boulevard
SR 84
Davis
Santa
Boulevard
Barbara
Boulevard
to Firano
Drive
MILEPOST I TYPE
BEGIN
END
4.387
6.464
4.005
14.387 1
Beautification
Grant
FDOT
Beautification
Grant
FINANCIAL
NUMBER
433173-3-58-
01
To Be
Provided by
FDOT
GRANT
AMOUNT
$865,000
$100,000
Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications
with subsequent Board of County Commissioners action at the next available Board meeting to ratify the
approval as "after -the -fact."
FISCAL IMPACT: Grant agreements for construction services will be presented to the Board at a
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12/14/2021
subsequent meeting in the amounts of $100,000 and $865,000. Construction of this project is estimated at
$965,000 and will be funded from the FDOT beautification grants, which will be appropriated in Growth
Management Grants Fund (711).
A budget amendment is necessary to fund the design/post design services, which are estimated at $13,000
(SR84-Santa Barbara to Firano Dr) and $99,000 (SR84-Firano Dr. to Collier Blvd) (Project 60193).
Funds are available in the Landscaping Capital Fund (112). The source of funds are Unincorporated
General Fund (111).
Annual maintenance is anticipated at $187,000 and will be budgeted in Landscaping fund (112), operating
project 31112 starting in FY23.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board action. -JAB
RECOMMENDATION: Recommendation to approve, after the fact, the acceptance of a Florida
Beautification grant awards from the Florida Department of Transportation (FDOT) for an award of
$100,000; and accept a separate FDOT Beautification award for $865,000 for landscape and irrigation
improvements for portions of State Road 84 (Davis Boulevard) from Santa Barbara Boulevard to Collier
Boulevard and approve all necessary budget amendments.
PREPARED BY: Pamela Lulich, GMD/RM- Landscape Operations Manager
ATTACHMENT(S)
1. 1_FY21-22 State Road 84 FDOT Grant (PDF)
2. CM MEMO 2021 12-08 FDOT FHBG SR 84 (PDF)
3. Acceptance Letter SR 84 (PDF)
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16.A.35
12/14/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.35
Doe ID: 20761
Item Summary: Recommendation to approve, after the fact, the acceptance of a Florida
Beautification grant award from the Florida Department of Transportation (FDOT) for an award of
$100,000; and accept a separate FDOT Beautification award for $865,000 for landscape and irrigation
improvements on portions of State Road 84 (Davis Boulevard) from Santa Barbara Boulevard to Collier
Boulevard and approve all necessary budget amendments (Landscape Fund 112).
Meeting Date: 12/14/2021
Prepared by:
Title: Manager - Landscape Operations — Growth Management Department
Name: Pamela Lulich
12/06/2021 4:40 PM
Submitted by:
Title: Manager - Planning — Growth Management Department
Name: Trinity Scott
12/06/2021 4:40 PM
Approved By:
Review:
Growth Management Department Lissett DeLaRosa Growth Management Department
Capital Project Planning, Impact Fees, and Program Management Gloria Herrera
Road Maintenance
Gerald Kurtz
Additional Reviewer
Growth Management Department
Trinity Scott
Additional Reviewer
Growth Management Department
Trinity Scott
Transportation
County Attorney's Office
Jennifer Belpedio
Level 2 Attorney of Record Review
Grants
Valerie Fleming
Level 2 Grants Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Grants
Therese Stanley
Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
County Manager's Office
Mark Isackson
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Completed
12/07/2021 8:15 AM
Additional Reviewer Completed
Completed
12/07/2021 8:30 AM
Skipped
12/07/2021 8:39 AM
Completed
12/07/2021 8:39 AM
Completed
12/07/2021 10:02 AM
Completed
12/08/2021 10:42 AM
Completed
12/08/2021 10:45 AM
Completed
12/08/2021 11:03 AM
Completed
12/08/2021 11:42 AM
Completed
12/08/2021 12:00 PM
12/14/2021 9:00 AM
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16.A.35.a
Florida Department of Transportation
RON DESANTIS
GOVERNOR
Ms. Pamala Lulich, PLA, CPM
Landscape Operations Manager
Collier County
2885 Horseshoe Drive South
Naples, Florida 34104
Dear Ms, Lulich:
605 Suwannee Street
Tallahassee, FL 32399-0450
November 19, 2021
KEVIN J. THIBAULT, P.E.
SECRETARY
It is my pleasure to inform you that your application for a Fiscal Year 2021-22 Beautification Grant has
been selected by the Department to receive a Grant for your project along State Road 84. This Grant in
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the amount of $100,000 can be used only for the costs allowed by Section 339.2405(11), Florida Statutes. Cn
L
If you wish to accept the Grant, please send a letter of acceptance by email to Darryl Richard
da l.richard dot. state.fl.us), District One Beautification Grant Coordinator, within 15 days from the
receipt date of this letter. 0
After receiving your letter of acceptance, Mr. Richard will be available to advise you as you prepare >
landscape plans for review and approval by the Department. The plans must be consistent with the p
concept endorsed by the Department in the awarded grant proposal. There is no commitment of funds for
the grant project until the Notice to Proceed is issued. Expenditures for work prior to the Notice to ti
Proceed are not reimbursable. Funds will be released by the Department as required by Rule 1440.023, N
Florida Administrative Code. Agreements associated with the grant must be executed within one year
from the date of the letter of acceptance and meet the requirements of paragraph 14-40.003(3)(c) F.A.C.
Failure to execute required agreements will result in the grant award being withdrawn.
Congratulations on your award and thank you for your interest and help in making Florida a more O
beautiful place to live and visit. o
00
S' cerely,
0
0
vin J. Thiba lt, P.E. N
Secretary
KJT/jcb
cc: L.K. Nandam, District One Secretary
Darryl Richard, District One Landscape Architect and Beautification Grant Coordinator
Dean Stoddart, State Transportation Landscape Architect
www.fdot.gov Packet Pg. 1355
16.A.35.a
FDOT
Florida Department of Transportation
GOVERNOR RES605 Suwannee Street KEVIN J. THIRAULT, P.E.
GOVV ERNOROR Tallahassee, FL 32399-0450 SECRETARY
DELEGATION OF AUTHORITY
I, Kevin J. Thibault, P.E., Secretary of the Florida Department of
Transportation, delegate to Torey Alston as the Chief of Staff and Courtney
Drummond, P.E. as the Assistant Secretary for Engineering and Operations, and
Stacy Miller, P.E., as the Assistant Secretary for Finance and Administration, the
authority and responsibility to take action on my behalf at anytime during my
absence from the Department headquarters in Tallahassee. I also rescind any
prior delegations to the contrary.
Kevin.. Thibault, P.E., Secretary
Florida Department of Transportation
4 •2.3' 2oLD
Date
:safety, 11obility, Innovation
www.fdot.gov
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16.A.35. b
co ler County
Office of Management & Budget
TO: Mark Isackson, County Manager
CC: Pam Lulich
Manager — Landscape Operations
Gerald Kurtz — Interim Director
FROM: Therese Stanley
Manager — OMB Grants Compliance
DATE: December 08, 2021
Grant Application Reviewed and Approved by
County Manag6X, or designee:
�/ County Manager
! 1 2, �1 . date
After -the -Fact Approval by the BCC is required at
the December 14, 2021 BCC meeting
RE: County Manager execution of a Letter of Acceptance for funding of median
improvement landscape project from the Florida Department of Transportation (FDOT)
in the total amount of $965,000 through the Florida Highway Beautification Grant
Program (ATF 22-005)
On November 24, 2021, the Collier County Growth Management Department was notified of a
grant offer from the FDOT to landscape segments of SR 84 Davis Blvd. SR 84 Davis Blvd
segments are from Santa Barbara Blvd to Firano Drive. o
F4
Total project cost is $965,000. Two grants have been awarded in the amount of $100,000 and 00
$865,000 respectively. Matching funds are not required but encouraged. The County is providing
a local contribution in the amount of $112,000 for design/post design services which is available
in Landscape Capital fund (112), Project 60193. Source of local funding will be Unincorporated m
General Fund (111). U-
Before the grant agreement can be issued, landscape design and maintenance plans are required
to be complete and approved by FDOT.
In the interim, a letter of acceptance from the County is required within 15 days or December 9,
2021 for the grand awarded in the amount of $100,000. Due to the short turnaround and inability
to obtain Board action by this date, staff is requesting your execution of the letter of acceptance
followed by an After -the -Fact approval by the Board of County Commissioners at the December
14, 2021 meeting.
Once you have reviewed and signed the acceptance letters, please sign in the box above and "
call me for pickup at 239-252-2959. a
E
Thank you, and please let me know if you ha questions regarding this request.
r
Q
3299 Tamiami Trail East, Suite 201 • Naples, Florida 34112-5746.239-252-8973 • FAX 239-252-8828
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16.A.35.c
Office of the County Manager
Mark Isackson
3299 Tamiami Trail East, Suite 202 • Naples Florida 34112-5746 • (239) 252.8383
December 8, 2021
Mr. Darryl Richard, RLA, CLARB
District Landscape Architect
Florida Department of Transportation District One
801 North Broadway Avenue
Bartow, Florida 33830
Mail Code: MS1-28
Subject: Fiscal Year 2021-22 Beautification Grant for SR 84 Davis Blvd (Santa Barbara Blvd to Firano Drive)
Dear Mr. Richard,
We are pleased to accept the grant offer from the Florida Department of Transportation (FDOT) to
beautify a portion of SR 84 Davis Boulevard from Santa Barbara Blvd to Firano Drive roadway medians.
Grant funding from the Florida Highway Beautification Grant Program is summarized in the table below.
Matching funds are not required but encouraged. The estimated local contribution consists of design and
ongoing maintenance costs per the grant applications approved by the Board on September 14, 2021.
ROAD #
ROADWAY
SECTION
MILEPOST
FINANCIAL
GRANT
NUMBER
AMOUNT
BEGIN
END
Santa Barbara
Boulevard to Firano
4.005
4.387
TBD
$100,000
SR 84
Davis Boulevard
Drive
The Growth Management staff is prepared to meet the deadlines set forth by your department and
understands that before the grant agreements can be issued, both the landscape design and maintenance
plans must be complete and approved by FDOT.
We iook.,fwward to continuing our efforts in making Florida a more beautiful place to live and visit.
v
Sincei�61�,
r rf
Mark Isackson
County Manager
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