Agenda 12/14/2021 Item #16A34 (After-the-fact acceptance of Florida Beautification Grant Award from FDOT)12/14/2021
EXECUTIVE SUMMARY
Recommendation to approve, after the fact, the acceptance of a Florida Beautification grant award
from the Florida Department of Transportation (FDOT) for a median improvement project for a
portion of State Road 45, US 41 North (Lee/Collier County Line to Vanderbilt Beach Road) for an
award in the amount of $100,000 for construction installation and approve associated budget
amendments (Landscape Fund 112).
OBJECTIVE: To accept a Florida Beautification grant award from the FDOT for landscape and
irrigation median improvements for State Road 45, US 41 North (Lee/Collier County Line to Vanderbilt
Beach Road), and all associated funding for design and installation and maintenance.
CONSIDERATIONS: On September 14, 2021, Agenda Items 16.A.47, the Board approved a Florida
Beautification grant application submittal for landscape and irrigation median improvements for median
improvement projects involving a portion of State Road U.S. 41 North (Road ID: 03010000, Mile Post
0.000 to Mile Post 4.553) between Lee/Collier County Line to Vanderbilt Beach Road, in the amount of
$100,000.
On November 24, 2021, Collier County received the award letters that FDOT selected Collier County for
the FDOT Fiscal Year 2021-22 Beautification Grant Cycle. FDOT required that if Collier County
intended to accept the grants, the acceptance be sent to the District I Landscape Architect within 15 days
from the receipt of the letter. A County Manager approval memo and after -the -fact approval are required
given the short timeframe. FDOT will not issue the grant agreement until design plans have been
reviewed and approved.
ROAD # I ROADWAY
SR 45 US 41 North
SECTION I MILEPOST
BEGIN END
Lee/Collier Line to 1 0.000 4.553
Vanderbilt Beach
Road
FINANCIAL GRANT
NUMBER AMOUNT
To Be $100,000
Provided By
FDOT
Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications
with subsequent Board of County Commissioners action at the next available Board meeting to ratify the
approval as "after -the -fact."
FISCAL IMPACT: The cost of the construction phase is estimated to be $150,000. An FDOT
landscape beautification grant agreement in the amount of $100,000 will be presented to the Board at a
subsequent meeting and will be appropriated in the Growth Management Grants Fund (711). The
additional $50,000 will be covered by local funds available in the Landscaping Capital fund (112). The
source of funds is the Unincorporated General (111).
Design/post design services are estimated at $36,000. Funds are available in Landscaping Capital fund
(112) US-41 Landscape Project 60218.
Annual maintenance of $347,000 is budgeted in Landscaping fund (112), operating project 31112.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
Packet Pg. 1345
12/14/2021
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board action. -JAB
RECOMMENDATION: Recommendation to approve, after the fact, the acceptance of a Florida
Beautification grant award from the Florida Department of Transportation (FDOT) for median
improvements on a portion of State Road 45, US 41 North (Lee/Collier County Line to Vanderbilt Beach
Road) in the amount of $100,000. approve an after -the -fact submittal, and approve associated budget
amendments.
PREPARED BY: Pamela Lulich, GMD/RM- Landscape Operations Manager
ATTACHMENT(S)
1. 1_FY21-22 State Road 45 FDOT Grant (PDF)
2. CM MEMO 2021 12-08 FDOT FHBG SR 45 (PDF)
3. Acceptance Letter SR 45 (PDF)
Packet Pg. 1346
16.A.34
12/14/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.34
Doe ID: 20760
Item Summary: Recommendation to approve, after the fact, the acceptance of a Florida
Beautification grant award from the Florida Department of Transportation (FDOT) for a median
improvement project for a portion of State Road 45, US 41 North (Lee/Collier County Line to Vanderbilt
Beach Road) for an award in the amount of $100,000 for construction installation and approve associated
budget amendments (Landscape Fund 112).
Meeting Date: 12/14/2021
Prepared by:
Title: Manager - Landscape Operations — Growth Management Department
Name: Pamela Lulich
12/06/2021 4:52 PM
Submitted by:
Title: Manager - Planning — Growth Management Department
Name: Trinity Scott
12/06/2021 4:52 PM
Approved By:
Review:
Growth Management Department Lissett DeLaRosa Growth Management Department
Capital Project Planning, Impact Fees, and Program Management Gloria Herrera
Road Maintenance
Gerald Kurtz
Additional Reviewer
Growth Management Department
Trinity Scott
Additional Reviewer
Growth Management Department
Trinity Scott
Transportation
County Attorney's Office
Jennifer Belpedio
Level 2 Attorney of Record Review
Grants
Valerie Fleming
Level 2 Grants Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Grants
Therese Stanley
Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
County Manager's Office
Mark Isackson
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Completed
12/07/2021 8:19 AM
Additional Reviewer Completed
Completed
12/07/2021 8:29 AM
Skipped
12/07/2021 8:36 AM
Completed
12/07/2021 8:37 AM
Completed
12/07/2021 10:02 AM
Completed
12/08/2021 10:33 AM
Completed
12/08/2021 10:42 AM
Completed
12/08/2021 11:01 AM
Completed
12/08/2021 11:43 AM
Completed
12/08/2021 11:57 AM
12/14/2021 9:00 AM
Packet Pg. 1347
16.A.34.a
FDOT
Florida Department of Transportation
RON DESANTIS 605 Suwannee Street KEVIN J. THIRAULT, P.E.
GOVERNOR Tallahassee, FL 32399-0450 SECRETARY
November 19, 2021
Ms. Pamala Lulich, PLA, CPM
Landscape Operations Manager
Collier County
2885 Horseshoe Drive South
Naples, Florida 34104
Dear Ms. Lulich:
It is my pleasure to inform you that your application for a Fiscal Year 2021-22 Beautification Grant has
been selected by the Department to receive a Grant for your project along State Road 45. This Grant in
the amount of $100,000 can be used only for the costs allowed by Section 339.2405(11), Florida Statutes.
If you wish to accept the Grant, please send a letter of acceptance by email to Darryl Richard
(darryl.richard@dot.state.tl.us), District One Beautification Grant Coordinator, within 15 days from the
receipt date of this letter.
After receiving your letter of acceptance, Mr. Richard will be available to advise you as you prepare
landscape plans for review and approval by the Department. The plans must be consistent with the
concept endorsed by the Department in the awarded grant proposal. There is no commitment of funds for
the grant project until the Notice to Proceed is issued. Expenditures for work prior to the Notice to
Proceed are not reimbursable. Funds will be released by the Department as required by Rule 14-40.023,
Florida Administrative Code. Agreements associated with the grant must be executed within one year
from the date of the letter of acceptance and meet the requirements of paragraph 14-40.003(3)(c) _F,A.C.
Failure to execute required agreements will result in the grant award being withdrawn.
Congratulations on your award and thank you for your interest and help in making Florida a more
beautiful place to live and visit.
Sincerer ,
i
1
i
I
Kevin J. Thibau , P. .
Secretary
KJT/jcb
cc: L.K. Nandam, District One Secretary
Darryl Richard, District One Landscape Architect and Beautification Grant Coordinator
Dean Stoddart, State Transportation Landscape Architect
www.fdot.gov Packet Pg. 1348
16.A.34. a
FDOT
Florida Department of Transportation
RON DESANTIS 605 Suwannee Street KEVIN J. THIBAULT, P.E.
GOVERNOR Tallahassee, FL 32399-0450 SECRETARY
DELEGATION OF AUTHORITY
1, Kevin I Thibault, P.E., Secretary of the Florida Department of
Transportation, delegate to Torey Alston as the Chief of Staff and Courfiey
Drummond, P.E. as the Assistant Secretary for Engineering and Operations, and
Stacy Miller, P.E., as the Assistant Secretary for Finance and Administration, the
authority and responsibility to take action on my behalf at anytime during my
absence from the Department headquarters in Tallahassee. I also rescind any
prior delegations to the contrary.
Kevin . Thibault, P.E., Secretary
Florida Department of Transportation
4 •zs. leap
Date
Safety,-Wohility, Innolration
www.fdot.gov
Packet Pg. 1349
16.A.34. b
Co ler County
Office of Management & Budget
TO: Mark Isackson, County Manager
CC: Pam Lulich
Manager — Landscape Operations
Gerald Kurtz — Interim Director
FROM: Therese Stanley
Manager— OMB Grants Compliance- t7
l
DATE: December 08, 2021
Grant Appligation Reviewed and Approved by
County Ma ages, or designee:
r
County Manager
12 t3 • L I (date
After -the -Fact Approval by the BCC is required at
the December 14, 2021 BCC meeting
RE: County Manager execution of a Letter of Acceptance for funding of median
improvement landscape project from the Florida Department of Transportation (FDOT)
in the total amount of $100,000 through the Florida Highway Beautification Grant
Program (ATF 22-006)
On November 24, 2021, the Collier County Growth Management Department was notified of a
grant offer from the FDOT to landscape segments of SR 45 US 41 North. SR 45 US 41 N
segments are from the Lee/Collier County line to Vanderbilt Beach Road.
Total construction cost is $150,000. The grant amount is $100,000 and matching funds are not
required but encouraged. The County is providing a local contribution in the amount of $36,000
for design/post design services as well as an additional $50,000 for construction for a total of
$86,000. Funding is available within Landscape Capital Fund (112) (Project 60218) as approved
by the Board on September 14, 2021. Source of local funding will be Unincorporated General
Fund (111). Annual maintenance of $347,000 is budgeted in Landscaping fund (112), operating
project 31112.
Before the grant agreement can be issued, landscape design and maintenance plans are required
to be complete and approved by FDOT.
In the interim, a letter of acceptance from the County is required within 15 days or December 9,
2021. Due to the short turnaround and inability to obtain Board action by this date, staff is
requesting your execution of the letter of acceptance followed by an After -the -Fact approval by
the Board of County Commissioners at the December 14, 2021 meeting.
Once you have reviewed and signed the acceptance letters, please sign in the box above and
call me for pickup at 239-252-2959.
Thank you, and please let me know if you have any questions regarding this request.
--0— —
3299 Tamiami Trail East, Suite 201 - Naples, Florida 34112-5746.239-252-8973 • FAX 239-252-8828
Packet Pg. 1350
1 ti.A.34.c
I. Office of the County Manager
Mark Isackson
3299 Tamiami Trail East, Suite 202 - Naples Florida 34112-5746 • (239) 252.8383
December 8, 2021
Mr. Darryl Richard, RLA, CLARB
District Landscape Architect
Florida Department of Transportation District One
801 North Broadway Avenue
Bartow, Florida 33830
Mail Code: MS1-28
Subject: Fiscal Year 2021-22 Beautification Grant for SR 45 US 41 North (Lee -Collier Line to Vanderbilt
Beach Road)
Dear Mr. Richard,
We are pleased to accept the grant offer from the Florida Department of Transportation (FDOT) to
beautify a portion of US 41 North from the Lee -Collier County Line to Vanderbilt Beach Road roadway
medians. Grant funding from the Florida Highway Beautification Grant Program is summarized in the
table below. Matching funds are not required but encouraged. The estimated local contribution consists
of design and ongoing maintenance costs per the grant applications approved by the Board on September
14, 2021.
ROAD #
ROADWAY
SECTION
MILEPOST
FINANCIAL
NUMBER
GRANT
AMOUNT
BEGIN
END
Lee/Collier Line to
SR 45
US 41 North
Vanderbilt Beach
0.000
4.553
TBD
$100,000
Road
The Growth Management staff is prepared to meet the deadlines set forth by your department and
understands that before the grant agreements can be issued, both the landscape design and maintenance
plans must be complete and approved by FDOT.
We look forward to continuing our efforts in making Florida a more beautiful place to live and visit.
/t=
SiMn
Cager
J
Packet Pg. 1351