Agenda 12/14/2021 Item #16A22 (Award ITB Contract #21-7928 to Leo's Sod, LLC)16.A.22
12/14/2021
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid ("ITB") No. 21-7928 "Sod & Services" to Leo's Sod,
LLC., and authorize the Chair to sign the attached agreement. The anticipated annual spend is
estimated at $650,000.00. Road Maintenance Division budgets for these expenditures in Stormwater
Operating Fund 103, Unincorporated General Fund 111, and Landscaping Projects Fund 112.
OBJECTIVE: To award a countywide contract to purchase varieties of turfgrasses and installation
services.
CONSIDERATIONS: On September 3, 2021, the County publicly advertised an Invitation to Bid No.
21-7928 for "Sod & Services." Staff extended the bid due date by two weeks to increase competition. The
County received two bids by the October 14, 2021 deadline as summarized below.
Respondents
Company Name
City
County
State
Bid Amount
Responsive/Responsible
Leo's Sod, LLC.
Naples
Collier
FL
Refer to bid schedule
Y/Y
YRY Homes, LLC.
Miramar
Broward
FL
N/A
N/N
Staff evaluated all submittals for responsiveness, responsibility, and price. YRY Homes, LLC. was
deemed non -responsive for failure to submit the required documentation. Leo's Sod, LLC. is the lowest
responsive and responsible bidder. They have been serving southwest Florida since 1968 and Collier
County since 2003, supplying and installing turfgrasses.
The solicitation required bids with the unit of measure with no estimated quantities, and the award was
based on the lowest price per line item. Bid schedule item, Section G. Rolled Sod, will not be awarded, as
no bids were received for that section.
A price analysis was performed by comparing 21-7928 proposed prices versus market research prices.
The percentage changes range from two percent up to 20 percent. An additional comparison was
conducted utilizing 21-7928 proposed costs and 16-7032 RR historical bid prices. Those percentage
changes for frequently purchased items range from zero up to 28.57 percent (attached for review). Due to
high demand with low inventory, freight, and fuel surcharges, these current economic factors have raised
prices. The recommended agreement is for a three-year term, with the option to renew for two additional,
one-year terms.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
FISCAL IMPACT: The Road Maintenance Division budget for these expenditures is available in
Stormwater Operating Fund 103, Stormwater Maintenance Cost Center 172929, Unincorporated General
Fund 111, Road Construction Cost Center 163645, and Landscaping Projects Fund 112, Landscaping
Operations Cost Center 163644. Other divisions will use their budgets as needs are identified. The
anticipated annual spend is estimated at $650,000.00. These expenditures may not be indicative of future
spending patterns.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as
to form and legality and requires majority vote for approval. -JAK
RECOMMENDATION: To award Invitation to Bid No. 21-7928 for "Sod & Services" to Leo's Sod,
LLC., and authorize the Chair to sign the attached agreement.
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12/14/2021
Prepared by: Melissa Pearson, Contract Administration Specialist, Operations Support Division
ATTACHMENT(S)
1.21-7928_ Solicitation (PDF)
2. [Linked] Leos Sod combined Bid Package (PDF)
3.21-7928 NORA executed (PDF)
4.21-7928 Bid Tabulation.xlsx (PDF)
5.21-7928 LeoSod VendorSigned(PDF)
6.21-7928 LeoSod Insurance (PDF)
7. Price Analysis 21-7928 Sod & Services (PDF)
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16.A.22
12/14/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.22
Doe ID: 20646
Item Summary: Recommendation to award Invitation to Bid ("ITB") No. 21-7928 "Sod &
Services" to Leo's Sod, LLC., and authorize the Chair to sign the attached agreement.The anticipated
annual spend is estimated at $650,000.00. Road Maintenance Division budgets for these expenditures in
funds 103, 111, and 112.
Meeting Date: 12/14/2021
Prepared by:
Title: Contract Administration Specialist — Road Maintenance
Name: Melissa Pearson
11/17/2021 1:25 PM
Submitted by:
Title: Project Manager, Principal — Road Maintenance
Name: Gerald Kurtz
11/17/2021 1:25 PM
Approved By:
Review:
Procurement Services
Ana Reynoso
Level 1 Purchasing Gatekeeper
Procurement Services
Sandra Herrera
Additional Reviewer
Capital Project Planning, Impact Fees, and Program Management
Leeann Charles
Procurement Services
Sue Zimmerman
Additional Reviewer
Road Maintenance
Gerald Kurtz
Additional Reviewer
Capital Project Planning, Impact Fees, and Program Management
Ian Barnwell
Growth Management Department
Lissett DeLaRosa
Growth Management Department
Growth Management Department
Jeanne Marcella
Growth Management
County Attorney's Office
Jeffrey A. Klatzkow Level 2 Attorney Review
Growth Management Department
Trinity Scott
Transportation
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Office of Management and Budget
Laura Zautcke
Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
County Manager's Office
Amy Patterson
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Completed
11/17/2021 1:35 PM
Completed
11/17/2021 1:53 PM
Additional Reviewer Completed
Completed
11/17/2021 4:40 PM
Completed
11/17/2021 4:55 PM
Additional Reviewer Completed
Completed
11/18/2021 8:06 AM
Skipped
11/17/2021 1:48 PM
Completed
11/18/2021 9:46 AM
Completed
11/19/2021 11:39 AM
Completed
11/19/2021 12:08 PM
Completed
11/19/2021 2:03 PM
Completed
11/22/2021 9:48 AM
Completed
12/02/2021 1:08 PM
12/14/2021 9:00 AM
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16.A.22.a
C yer County
Administrative Services Department
Procurement Services Division
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
SOD & SERVICES
SOLICITATION NO.: 21-7928
LEEANN CHARLES, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252- 4270
Leeann.Charles(a�colliercountyfl.gov (email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Bidder may be grounds for rejection of the bid, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
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16.A.22.a
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER:
21-7928
PROJECT TITLE:
SOD & SERVICES
PRE- BID MEETING:
N/A
DUE DATE:
THURSDAY,OCTOBER 14th, 2021 at 3:00: P.M.
PLACE OF BID OPENING:
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
hLtps://www.bidsync.com/bidsync-cas
INTRODUCTION
As requested by the Road Maintenance Division (hereinafter, the "Division"), the Collier County Board of County Commissioners
Procurement Services Division (hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB") with the intent of obtaining
bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. At
a minimum, the vendor must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners
Procurement Ordinance.
The countywide historical fiscal year (FY) expenditures are approximately as follows: FY17 (partial) = $225,049.10; FY18 =
$537,026.09; and FY19 = $664,157.63; FY20 = $736,134.29; and FY21 (September through July) = $366,174.25. These amounts are
for reference only, and no minimum amount is guaranteed or implied; future expenditures will be based on available County Department
budgetary funding.
BACKGROUND
County Divisions are responsible for maintaining turfgrass in roadway right-of-way (ROW), medians, parks, athletic fields, and County
owned facilities and leased buildings. The County has been utilizing contracts for several years for the purchase and installation of sod.
TERM OF CONTRACT
The agreement term, if awards are made is intended to be for (3) years with two (2) one (1) year renewal options.
Prices shall remain firm for the 365 calendar days from the agreement commencement month/day.
Surcharges will not be accepted in conjunction with this agreement, and such charges should be incorporated into the pricing structure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this
Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply
with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of
delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.
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AWARD CRITERIA
ITB award criteria are as follows:
➢ The County's Procurement Services Division reserves the right to clarify a vendor's submittal prior to the award of the
solicitation.
➢ It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to
the County.
➢ For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below:
Lowest Unit Price Per Line Item
➢ Collier County reserves the right to select one, or more than one supplier, award on a line -item basis, establish a pool for
quoting, or other options that represents the best value to the County; however, it is the intent to:
• Identify Primary and Secondary Awardees
➢ The County reserves the right to issue a formal agreement, standard County Purchase Order, or utilize the County Purchasing
Card for the award of this solicitation.
DETAILED SCOPE OF WORK
Collier County uses the following sod varieties: Bahiagrass Argentine, Bermudagrass Certified Celebration or Tifway 419, St.
Augustinegrass Floratam, St. Augustine-ProVista, or Zoysia Empire. The Contractor may be requested to supply, deliver, or install sod
throughout Collier County. Sod installation includes providing, delivering, sod bed preparation, and installation.
1. TECHNICAL SPECIFICATIONS
1.1. Sod Acceptance: Acceptance will be given by the Division Representative for sod meeting the specifications below
1.1.1. Premium Grade sod containing the variety of turfgrass as ordered.
1.1.2. Sod shall have a robust, fibrous root system with the soil pad intact that is rock -free. There shall be no broken pads
or uneven ends, burned, or bare spots. Sod shall be live and vigorously growing with uniform density, color, and
texture. Dormant sod shall only be installed when approved in writing by a Division representative.
1.1.3. Sod shall be strong enough that a standard sized section can support its weight without damage or tearing when
suspended vertically by holding up the upper two corners.
1.1.4. Sod shall be free of disease, harmful fungi, plant -parasitic nematodes, non -beneficial pests/larvae, noxious weeds,
undesired grasses, or invasive plants (as defined by the University of Florida, Institute of Food and Agricultural
Sciences Extension. Links: https://aardeningsolutions.ifas.ufl.edu/care/pests-and-diseases;
https:Haardeningsolutions. ifas.ufl. edu/care/weeds-and-invasive-plants/).
1.1.5. Sod top growth shall have no more than ten percent (10%) of the grass blades demonstrating nutrient deficiencies.
(yellowing of leaf blades).
1.1.6. Sod must be mowed at the height of two inches (2"), or the recommended height of the sod grower, before harvesting
to ensure uniform measurements when transplanted.
1.1.7. Individual sod pad size shall be cut to industry -standard widths and lengths with a deviation no greater than +/- 5%.
The top growth and thatch layer of one inch (I") in depth for St. Augustine, Zoysia, and Bahia and a half -inch (1/2")
for Bermuda. Sod shall not contain more than a half -inch ('/z") of uncompressed thatch.
1.1.8. Sod shall not be harvested or transplanted when its moisture content (excessively dry or wet) may adversely affect
its survival. Moisture Content for the sod pads must contain enough moisture so that the soil is not excessively dry
or wet. Sod is unacceptable if its pads have become hardened or loose.
1.2. Sod Bed Preparation (Additional Service J): A Collier County Landscape Contractor license is required for sod preparation
and installations.
1.2.1. Begin with an application of an herbicide, such as glyphosate supplied by the Contractor. A second treatment may
be necessary to kill the existing turf/weeds. When dead, mechanically or manually remove the debris, organic
matter, and surface roots. Any herbicide drift or overspray on non -target vegetation, the Contractor will replace at
their expense.
1.2.2. Work area(s) receiving sod shall be altered to reduce compaction and re -graded to provide positive drainage. The
final grade to accept sod installation shall be uniform, smooth, and free from debris and rocks one inch (1") or
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greater and approved by Division Representative before installation. Grade sloped areas to minimize soil erosion.
1.2.3. Grade soil surface to one inch (1 ") in depth for St. Augustine, Zoysia, and Bahia. Bermuda grade to a half -inch
(1/2") below installed height of the sprinkler heads and paved areas (i.e., concrete driveways, sidewalks, and
curbing). The site may require the Contractor to add additional soil or organic matter. Sod that does not conform to
this requirement shall be removed to correct the subgrade for adherence. The Contractor is responsible for keeping
the approved final grade intact until sod installation or remedy at their expense.
1.2.4. Contractor shall haul away debris from the worksite each day, or the Contractor shall return to the worksite and
immediately remove it.
1.3. Sod Installation (Additional Service J): Deliver sod to the worksite and install within 24 hours after harvesting.
remaining on pallets or rolled up exceeding 24 hours after harvesting shall be rejected unless authorized in writing by the
Sod Division Representative.
1.3.1. No sod shall be placed on soil that has been chemically treated until sufficient time has elapsed to permit
dissipation of all toxic materials. The Contractor shall assume full responsibility for any loss or damage to sod
arising from improper use of chemicals or due to failure allowing sufficient time to permit dissipation of toxic
residues.
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1.3.2. Lightly water or irrigate the area to moisten the soil before installing sod. Do not overwater, making the soil
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saturated and unworkable. The Contractor shall coordinate the water or irrigation schedule with the Division
Representative. If required, smooth the soil surface after watering.
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1.3.3. Install sod by unrolling or laying standard pieces along the perimeter of the area to be sodded. Start a straight,
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parallel row within the laid perimeter, starting from the lower grade to the higher elevation. Stagger joints in a
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running bond brick pattern so that they do not align on any abutting rows. All joints must be "butt" tight with no
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exposed soil gaps or without creating an overlap. Adjust the subgrade accordingly as not to create a hump or
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depression by soil pad placement.
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1.3.4. Rolled sod shall be rolled out then adjusted to form a "butt" tight joint with the previously installed roll. All sod
shall be "cut in" to the same level as existing turf to blend new installation seamlessly with the existing turf.
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1.3.5. Following sod installation, the appearance shall be even in color, smooth, healthy, vigorously growing, and blended
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to adjacent turf.
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1.3.6. Contractor shall notify the Division Representative, alerting them of any damage to irrigation components during
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the installation process; repairs are at the Contractor's expense.
1.3.7. Slope installation exceeding a 2:1 ratio: grade soil in sloped areas that will prohibit soil erosion. Ditch and canal
sod placement shall be laid at right angles to the centerline. Start installation at the bottom and move upward. Pin
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or stake the sod to prevent movement. Note: pinning/staking sod is an additional service that allows the Contractor
to charge.
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1.3.8. Roll sod in two (2) directions with a sod roller to ensure proper ground contact and remove air gaps. Tamp sod
areas that are un-accessible by roller or to smooth imperfections in the grade.
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1.3.9. Notify the Division Representative to water or irrigate sod thoroughly after placement and recommend a watering
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schedule.
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1.4. No Ground Preparation, Sod Installation Only: Sod installations on roadside swales, shoulders, ditches, or other areas,
areas have been ground prepped, graded, and debris removed by County in-house crews or site prepared by others.
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wherd)eliver sod to the worksite and install within 24 hours after harvesting. Sod remaining on pallets or rolled up exceeding
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24 hours after harvesting shall be rejected unless authorized in writing by the Division Representative.
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1.4.1. Install sod by unrolling or laving standard nieces along the Derimeter of the area to be sodded. Start a straight
parallel row within the laid perimeter, starting from the lower grade to the higher elevation. Stagger joints in a
running bond brick pattern so that they do not aligny abutting rows. All joints must be "butt" tight with no
exposed soil gaps or without creating an overlap. Adjust the subgrade accordingly as not to create a hump or
depression by soil pad placement.
1.4.2. Slope installation exceeding a 2:1 ratio: grade soil in sloped areas that will prohibit soil erosion. Ditch and canal
sod placement shall be laid at right angles to the centerline. Start installation at the bottom and move upward. Pin
or stake the sod to prevent movement. Note: pinning/staking sod is an additional service that allows the Contractor
to charge.
1.4.3. Notify the Division Representative to water sod thoroughly after placement.
2. BID SCHEDULE: Unit prices include labor, materials, equipment, overhead for the required product or service (loading, delivery,
installation, haul away, and disposal fees). Orders may be for County pickup, delivery, or installation. Maintenance of Traffic
(MOT) is required for services in County roadways.
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Bid schedule sections D through G means others have prepared the ground and the Contractor to install the sod (refer to Section
1.4 No Ground Preparation, Sod Installation Only"). If the ground requires more extensive bed preparation and installation
services (refer to 1.2 Sod Bed Preparation and 1.3 Sod Bed Installation), then Section J. Additional Services "Sod Bed
Preparation and Installation" shall be added to the sod cost as an additional cost per square foot.
2.1. Section A. Sod Pick Up by County, Order Size: Per Piece: No minimum order restrictions for County staff to pick up sod
within Collier County: Load sod onto County vehicle; Unit Price is per square foot.
2.2. Section B. Sod Pick Up by County, Order Size: Pallet: County staff to pick up sod within Collier County; Load sod pallets
onto County vehicle; Pallet size may range from 400 — 700 square feet; Unit price is per square foot.
2.3. Section C. Sod Delivered & Off -Loaded, Order Size: 400 square feet - 2,400 square feet: Supply and deliver sod to order
location designated by County staff and off-load. Delivery may be up to two (2) locations; Unit Price is per square foot.
2.4. Section D. Sod Delivered & Installed, Order size is 400 square feet - 2,400 square feet: Supply, deliver, off-load, and install
sod. Delivery may be at two (2) locations maximum. Install sod in accordance with the specifications, refer to Section 1.4. No
Ground Preparation, Sod Installation Only. Unit price is per square foot.
2.5.
Section E. Sod Delivered & Installed, Order size is 2,401 square feet - 6,399 square feet: Supply, deliver, off-load, and
install sod. Install sod in accordance with the specifications, refer to Section 1.4. No Ground Preparation, Sod
Installation Only. Unit price is per square foot.
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2.6.
Section F. Sod Delivered & Installed, Order size: 6,400 square feet - 9,000 square feet.: Supply, deliver, off-load, and install
sod. Install sod in accordance with the specifications, refer to Section 1.4. No Ground Preparation, Sod Installation
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Only. Unit price is per square foot.
2.7.
Section G. Rolled Sod (County Pickup or Delivered, Off -Loaded, or Installed), Order Size: Roll or 4,000 square feet: Supply,
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deliver, off-load, or install sod. Install sod in accordance with the specifications, refer to Section 1.4. No Ground
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Preparation, Sod Installation Only. Unit price is per square foot.
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2.8.
Section H. Pallet Charge: A per pallet charge in addition to the sod purchase. The Contractor shall reimburse the County for
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each pallet returned. A credit to the invoice or credit documentation. The credit amount is the bid price per pallet, and it shall
be a separate line item on the invoice showing the credit amount for each pallet.
2.9.
Additional Service I. Staking/Pinning: Includes materials, equipment, and labor to stake/pin sod on slopes greater than 2:1;
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required to prevent sod movement. Unit price is per square foot.
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2.10.
Additional Service J. Sod Bed Preparation & Sod Installation: A more extensive sod bed preparation and sod installation.
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Services provided are all-inclusive, as outlined in Section 1.2. Sod Bed Preparation and Section 1.3. Sod Installations.
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Unit price is per square foot.
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3. ORDERS: Order placement shall include Purchase Order, Contract Number, Division Name, Division Representative Name and
Contact Information, Bid Line -Item Number, and Delivery Address, if applicable.
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3.1.
The Contractor shall inform the Division Representative at order placement if the material(s) are available and ready for
delivery.
3.2.
Orders shall be processed within five (5) business days of order placement and in the quantities requested.
3.3.
The Contractor shall notify the Division Representative within two (2) business days of the materials for pickup, delivery, or
installation.
3.3.1. If the Primary Contractor cannot fill orders, the Division may order from the Secondary Contractor.
3.3.2. If materials are unavailable from all awarded Contractors, the County reserves the right to request informal quotes
off contract or utilize other contracts, to purchase materials following the Procurement Ordinance.
4. DELIVERY
4.1. Cover sod if transporting period is greater than one (1) hour.
4.2. Protect sod from sun, wind, and rain.
4.3. Deliveries are Monday through Friday from 8:00 a.m. to 3:30 p.m., Eastern Daylight Time.
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4.4. No deliveries on County observed holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day,
Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve, and
Christmas Day.
4.5. Delivery schedules shall be negotiated between Division Representative and the Contractor.
4.6. Division Representative has the final authority for the quality and acceptability of any materials. Any materials delivered that
are found to be defective or order errors (on behalf of the Contractor) shall be returned by the Contractor immediately, at no
cost to the County. The Contractor shall replace rejected orders within 48 hours.
5. FINAL INSPECTIONS: Following services, the Contractor shall notify the Division Representative when the work is completed
for a final inspection of the work. The Contractor will be notified when the finished work fails to comply with the specifications.
5.1. Contractor shall immediately cure the deficient work, ensuring it complies with the specifications.
5.2. Upon completion of the deficient work, the Contractor shall notify the Division Representative when ready for re -inspection.
5.3. Division Representative shall make a final inspection of the work and inform the Contractor of any necessary repair work not
completed.
5.4. Contractor shall immediately complete all incomplete work and arrange for another re -inspection.
6. UTILITIES: Contractor shall be responsible for exercising precautions while working near utilities. Before digging, Contractors
must call Sunshine 811 at 811 or 800-432-4770, Monday — Friday from 7:00 a.m. — 5:00 p.m. Sunshine 811 needs two (2) full
business days' notice. Any damage to utilities is the Contractor's sole responsibility and at no cost to the County.
7. MAINTENANCE OF TRAFFIC (MOT): Maintenance of Traffic or Temporary Traffic Control, Intermediate Level
Certification is required for MOT setup. The Contractor is responsible for setting up Maintenance of Traffic (MOT) with the right
equipment, and proper placement of lane closed signs, pre -warning signs, arrow boards, traffic cones, message boards, warning
devices, barriers, or flagmen. The Contractor, or its subcontractor, is responsible for maintaining MOT while performing services
in the right-of-way and roadways.
7.1. MOT is a requirement for the safety and protection of the Contractor's employees and motorists during services' performance.
It is the Contractor's sole responsibility for safety in the work zone.
7.2. MOT shall conform to the latest edition of the FDOT, Design Standards, 600 series, and The Manual on Uniform Traffic
Control Devices (MUTCD).
7.3. The Contractor is authorized to subcontract MOT. It is required that either the Contractor or subcontractor have current FDOT
approved MOT or Temporary Traffic Control, Intermediate Level, Certification per FDOT, Design Standards, 600 series
indexes.
7.4. The Contractor's employee or Contractor's subcontractor is responsible for the MOT plan and equipment setup and shall have
current FDOT approved certification in their name. They must be readily available within twenty (20) minutes of the initial
contact by County staff to address work zone safety issues.
7.5. MOT setup that does not comply with FDOT standards, the Contractor will need to cease operations until MOT is correct per
the 600 series design standard.
8. LANE CLOSURES: There are no lane closures permitted between the hours of 7:00 a.m. through 9:00 a.m. and 3:30 p.m.
through 6:30 p.m. on weekdays. The Contractor may request authorization from the Division to work within the non -lane closure
hours.
9. ROAD ALERT (Mandatory Requirement): Notify Growth Management Department, Customer Service Specialist, or designee
on Wednesday before lane closure(s) by submitting the Road Alert Notification form (Exhibit C) so that staff can update the Road
Alert message board. Link to form: https://www.colliercountfl.gov/home/shomTublisheddocument?id=53901
10. WORK ZONE SAFETY: Contractor shall use caution while working in County Right -of -Way and roadways. The Contractor
shall use caution while working in or around County -owned or operated facilities, right-of-way, sides of right-of-way, and roadway
medians. When working within a right-of-way (i.e., roads, sidewalks, bike paths, etc.) Follow applicable FDOT and/or MUTCD
requirements, such as but are not limited to:
10.1. ANSI/ISEA Class 2 or 3 Vests, T-shirts, or similarly labeled garments depending on the time of day.
10.2. Appropriate work zone signage, cones, barricades or barrels, arrow panels, flagging personnel, and stop/slow paddles, where
necessary, required by law or the BCC.
10.3. An applicable work zone (Maintenance of traffic) plan based on FDOT and/or MUTCD designs on site.
10.4. The Contractor will maintain access for residents and commercial properties with minimal delays to the traveling public.
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11. WORK HOURS: Monday through Friday in the daytime hours from 7:00 a.m. to 5:00 p.m. Contractor may request permission
from the Division Representative to work outside the daytime hours and workdays. There is no additional compensation for
working on weekends, holidays, or evening hours.
12. PRICE MODIFICATIONS: Price increase requests may be submitted annually (After 365 calendar days from the agreement
commencement month/day). Retroactive price adjustments are not authorized.
12.1. Submit price increase requests in writing by email to the Contract Administrator 30 days before the annual contract
commencement anniversary date for consideration. Price increase requests review may take over 60 days to complete.
12.2. Contractor shall provide supporting documentation justifying price increases (examples: supplier material agreements, proof
of fuel increases, etc.).
12.3. Contract Administrator shall analyze prices to determine increases are fair and reasonable using the following methods: price
competition (reviewing competitive bids or offers), market prices, historical prices, or independent estimates.
12.4. Contractor shall continue to fill all purchase orders received at the current agreement prices during the review process.
12.5. The Procurement Director has the authority to approve price adjustments in accordance with the Procurement Ordinance, as y
amended. The bid schedule shall be modified with the price increases and uploaded into the Finance system.
12.6. Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the Contractor in
writing with the effective date of any approved price increases. y
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13. MODIFICATIONS: Additional items and/or services may be added to the resultant agreement in compliance with the Procurement o
Ordinance, as amended, and Procurement Procedures. Any item and/or service that is not listed on the bid schedule, and is available 9)
for purchase, shall require quoting all awarded Contractors under the resultant agreement; the lowest quote will be awarded. If N
there is only one (1) Contractor, the Contract Administration Specialist may negotiate a fair and reasonable price. Pricing shall be Cn
firm for one (1) year from the quote or negotiated date.
N
14. COMPENSATION: Invoice submission for payment approval must be accurate and complete with details of services performed wq
or commodities purchased. o
N
14.1. Invoices must include the Division Name, Contract Number, Purchase Order Number, Bid Line Items Numbers, Quantities,
Unit Price, and Extended Price. .2
M
14.2. An invoice may be rejected for insufficient information. If rejected, the Contractor shall resubmit the invoice using the same 5
number and add a revision number (i.e., Invoice Number 1234 RI). o
VENDOR CHECKLIST cm
ti
***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** 04
c
The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms
from clients for the last five (5) years, whose projects are of a similar nature to this solicitation as a part of their proposal. t
Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this M
project using Form 5 provided in BidSync as part of the Required Forms. Vendors may include two (2) additional pages for each Q
project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant
project work.
Packet Pg. 1116
DocuSign Envelope ID: 361E3CC9-2B8A-46FF-BE29-81D1AF10FF05
Collier C014nty
Administrative Services Department
Procurement Services Division
Notice of Recommended Award
Solicitation: 21-7928 Title: Sod & Services
Due Date and Time: October 14, 2021 at 3:00 P.M.
16.A.22.c
Respondents:
Company Name
City
County
State
Bid Amount
Responsive/Responsible
Leo's Sod LLC
Naples
Collier
FL
See Bid Tabulation
Y/Y
YRY Homes LLC
Miramar
Broward
FL
See Bid Tabulation
N/N
Utilized Local Vendor Preference: Yes 0 No -
Recommended Vendor(s) For Award:
On September 3, 2021, the Procurement Services Division released notices of Invitation to Bid No. 21-7928 to
8,233 vendors for Sod & Services. Fifty-three (53) bid packages were viewed, and two (2) bids were received by
the October 14, 2021 deadline. One of the bidders was contacted to resolve minor irregularities due to
incomplete/missing documents. YRY Homes LLC has been deemed non -responsive for failing to submit the
required bid schedule.
The Bid was extended an additional two (2) weeks during which staff conducted additional vendor outreach
Staff is recommending award to Leo's Sod LLC. Awards have been established on a lowest price per line -item
basis to a Primary Vendor.
See the attached Bid Tabulation for breakdown of awards by line item. The following line items are not being
awarded: Section G., Lines 1-12.
Contract Driven = Purchase Order Driven 0
Required Signatures
Project Manager: Melissa Pearson °°` 1012112021
Procurement Strategist: Leeann Charles '�,a ,,, 1012112021
Procurement Services Director:
—D... Sig.,d by:
5"a" H"u�
Sandra Herrera
Date
10/21/2021
Packet Pg. 1117
DocuSign Envelope ID: 361E3CC9-2B8A-46FF-BE29-81DlAF10FF05
PM: Melissa Pearson
Procurement Strategist: Leeann Charles
Witness: Evelyn Colon
Notifications Sent: ji6.A.22.
d
Viewed: 53
Submittals: 2
Bid Tabulation
ITB No. 21-7928 - Sod & Services
Unit prices include all labor, materials, equipment, and overhead required for the product or service (loading, delivery,
installation, disposal fees). Orders may be for County pickup, delivery, or installation. Maintenance of Traffic (MOT) is required
for services in County roadways. Award: lowest price per line item.
SECTION A: SOD PICK UP BY COUNTY. ORDER SIZE: PER PIECE
LEO SOD LL
YRY HOMES
(NON-
RESPONSIVE)
Item No.
Description
Price Per SQ FT
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$ 0.23
2
Bermuda -Certified Celebration, Sand Grown
$ 0.55
3
Bermuda Tifway 419, Sand Grown
$ 0.55
4
St. Augustine-Floratam, Sand Grown
$ 0.45
5
St. Augustine-ProVista, Sand Grown
$ 0.55
6
Zoysia, -Empire, Sand Grown
$ 0.58
7
Pallet Deposit (full refund for returned pallets)
$ 12.00
SECTION B. SOD PICK UP BY COUNTY / ORDER SIZE: 1 PALLET (400 SF-700 SF
Item No.
Description
Price Per SQ FT
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$ 0.23
2
Bermuda -Certified Celebration, Sand Grown
$ 0.50
3
Bermuda Tifway 419, Sand Grown
$ 0.50
4
St. Augustine-Floratam, Sand Grown
$ 0.49
5
St. Augustine-ProVista, Sand Grown
$ 0.59
6
Zoysia, -Empire, Sand Grown
$ 0.59
7
Pallet Deposit (full refund for returned pallets)
$ 12.00
SECTION C. SOD DELIVERED & OFF-LOADED / ORDER SIZE: 400 SF - 2,400 SF
Item No.
Description
Price Per SQ FT
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$ 0.33
2
Bermuda -Certified Celebration, Sand Grown
$ 0.65
3
Bermuda Tifway 419, Sand Grown
$ 0.65
4
St. Augustine-Floratam, Sand Grown
$ 0.55
5
St. Augustine-ProVista, Sand Grown
$ 0.65
6
Zoysia, -Empire, Sand Grown
$ 0.68
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.45
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.67
9
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$ 0.77
10
Pallet Deposit (full refund for returned pallets)
$ 12.00
SECTION D. SOD DELIVERED & INSTALLED / ORDER SIZE: 400 SF - 2,400 SF
Item No.
Description
Price Per SQ FT
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$ 0.44
2
Bermuda -Certified Celebration, Sand Grown
$ 0.76
3
Bermuda Tifway 419, Sand Grown
$ 0.76
4
St. Augustine-Floratam, Sand Grown
$ 0.62
5
St. Augustine-ProVista, Sand Grown
$ 0.70
6
Zoysia, -Empire, Sand Grown
$ 0.79
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.53
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.71
9
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$ 0.79
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Packet Pg. 1118
DocuSign Envelope ID: 361E3CC9-2B8A-46FF-BE29-81DlAF10FF05
PM: Melissa Pearson
Procurement Strategist: Leeann Charles
Witness: Evelyn Colon
Notifications Sent: ji6.A.22.
d
Viewed: 53
Submittals: 2
SECTION E. SOD DELIVERED & INSTALLED / ORDER SIZE: 2,401 SF - 6,399 SF
Item No.
Description
Price Per SQ FT
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$ 0.36
2
Bermuda -Certified Celebration, Sand Grown
$ 0.67
3
Bermuda Tifway 419, Sand Grown
$ 0.67
4
St. Augustine-Floratam, Sand Grown
$ 0.55
5
St. Augustine-ProVista, Sand Grown
$ 0.63
6
Zoysia, -Empire, Sand Grown
$ 0.72
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.45
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.59
9
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$ 0.65
SECTION F. SOD DELIVERED & INSTALLED / ORDER SIZE: TRUCKLOAD (6,400 SF - 9,000 SF).
Item No.
Description
Price Per SQ FT
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$ 0.30
2
Bermuda -Certified Celebration, Sand Grown
$ 0.62
3
Bermuda Tifway 419, Sand Grown
$ 0.62
4
St. Augustine-Floratam, Sand Grown
$ 0.49
5
St. Augustine-ProVista, Sand Grown
$ 0.58
6
Zoysia, -Empire, Sand Grown
$ 0.67
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.49
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.63
9
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$ 0.69
SECTION G. ROLLED SOD: PICKUP / DELIVERED / INSTALLED / ORDER SIZE: REFER TO EAC
Item No.
Description
Price Per SQ FT
Price Per SQ FT
1
Bermuda -Certified Celebration, Sand Grown, Pick Up, 1 roll
$ -
2
Bermuda -Certified Celebration, Sand Grown, Delivered, 4,000 SF minimum
$ -
3
Bermuda -Certified Celebration, Sand Grown, Installed, 4,000 SF minimum
$
4
Bermuda Tifway 419, Sand Grown, Pick Up, 1 roll
$
5
Bermuda Tifway 419, Sand Grown, Delivered, 4,000 SF minimum
$
6
Bermuda Tifway 419, Sand Grown, Installed, 4,000 SF minimum
$
7
St. Augustine-ProVista, Sand Grown, Pick Up, 1 roll
$
8
St. Augustine-ProVista, Sand Grown, Delivered, 4,000 SF minimum
$
9
St. Augustine-ProVista, Sand Grown, Installed, 4,000 SF minimum
$
10
Zoysia, -Empire, Sand Grown, Pickup, 1 roll
$
11
Zoysia, -Empire, Sand Grown, Delivered, 4,000 SF minimum
$
12
Zoysia, -Empire, Sand Grown, Installed, 4,000 SF minimum
$
SECTION H. PALLET CHARGE
Item No.
I Description
Price per Pallet
Price per Pallet
1
lWood Pallet
$ 25.00
ADDITIONAL SERVICE I. STAKING/PINNING
Item No.
I Description
Price Per SQ FT
Price Per SQ FT
1
I Staking/Pinning Sod on Slope Areas
$ 0.15
Packet Pg. 1119
DocuSign Envelope ID: 361E3CC9-2B8A-46FF-BE29-81DlAF10FF05
PM: Melissa Pearson
Procurement Strategist: Leeann Charles
Witness: Evelyn Colon
Leo Sod LLC
YRY Homes
REQUIRED FORMS AND DOCUMENT
YES/NO
YES/NO
Form 1: Vendor Declaration Statement
YES
NO
Form 2: Conflict of Interest Certification Affl
YES
NO
Form 3: Immigration Affidavit Certification
YES
NO
Form 4: Vendor Submittal —Local Vendor
Preference Affidavit
YES
NO
Form 5: Reference Questionnaire
YES
NO
Form 6: Grant Forms (if applicable)
N/A
N/A
Insurance and Bonding Requirements
YES
NO
E-Verify
YES
YES
Sunbiz Page
YES
YES
Vendor W-9
YES
YES
Addendum 1-5
NO*
YES
* Minor Irregularity
Opened Date October 14, 2021 at 3:00 PM
Notifications Sent: ji6.A.22.
d
Viewed: 53
Submittals: 2
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Packet Pg. 1120
16.A.22.e
FIXED TERM SERVICE AGREEMENT
# 21-7928
for
Sod & Services
THIS AGREEMENT, made and entered into on this day of 20 21 , by
and between Leo's Sod LLC ,
authorized to do business in the State of Florida, whose business address is 3612 Bayshore
Drive, Naples, Florida 34112 , (the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a three (3 ) year period,
commencing n upon the date of Board approval; OF P an and
terminating on three ( 3 ) year(s) from that date or until all outstanding Purchase
Order(s) issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the
Contractor written notice of the County's intention to renew the Agreement term prior to
the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a Di Purchase Order ❑ Neti a to PFeeeed.
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions of ❑ F■ Invitation to Bid (ITB)
❑ QtheF `# 21-7928 , including
all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to
herein and made an integral part of this Agreement.
0 The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
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3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
W Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification).
4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
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16.A.22.e
4.4 The County, or any duly authorized agents or representatives of the County, shall
have the right to conduct an audit of Contractor's books and records to verify the accuracy
of the Contractor's claim with respect to Contractor's costs associated with any Payment
Application, Change Order, or Work Directive Change.
MM-3. _ ..
MAY; - A 1.M.
- - -- - - - - - - - -
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531 C.
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name
Address:
Authorized Agent:
Attention Name & Title:
Telephone:
E-Mail(s):
Leo's Sod, LLC
3612 Bayshore Drive
Naples, Florida 34112
Daniel Whittles
(239) 732-6131
Dan@leosod.net
Page 3 of 17
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16.A.22.e
All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Name:
Division Director:
Address:
Administrative Agent/PM
Telephone:
E-Mail(s):
Road Maintenance Division
Gerald Kurtz
2885 Horseshoe Drive South
Naples, Florida 34104
Melissa Pearson
(239) 252-5591
Melissa. Pearson@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non -County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed
by the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect
or hereafter enacted or adopted. In the event of such violation by the Contractor or if the
County or its authorized representative shall deem any conduct on the part of the
Contractor to be objectionable or improper, the County shall have the right to suspend the
Agreement of the Contractor. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to continue until
the violation is cured. The Contractor further agrees not to commence operation during
Page 4 of 17
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Packet Pg. 1124
16.A.22.e
the suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of the
non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. M Commercial General Liability: Coverage shall have minimum limits of
$1,000,000 Per Occurrence, $ 2,000,000 aggregate for Bodily Injury Liability
and Property Damage Liability. This shall include Premises and Operations; Independent
Contractors; Products and Completed Operations and Contractual Liability.
B. ❑6 Business Auto Liability: Coverage shall have minimum limits of
$1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and
Property Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned
Vehicles and Employee Non -Ownership.
C. ❑N Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of
$1,000,000 for each accident.
B- ❑
I ic�y14.__r`v �+qx, ry _,shall have minimum lime eft PeF elai
_
❑ i�nvnr n oh.�ll hrnm
minimUm limitS Gf $ pee e nim
Page 5 of 17
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16.A.22.e
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
Certificate for Commercial General Liability where required. This insurance shall be
primary and non-contributory with respect to any other insurance maintained by, or
available for the benefit of, the Additional Insured and the Contractor's policy shall be
endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of: thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non -renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall defend, indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon
presentation of a claim by any party and written notice of such claim being provided to
Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive
the expiration or earlier termination of this Agreement until it is determined by final judgment
that an action against the County or an indemnified party for the matter indemnified
hereunder is fully and finally barred by the applicable statute of limitations.
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14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Road Maintenance Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), 0■ Exhibit A Scope of Services,
Exhibit B Fee Schedule, ❑ / ❑N ITB/❑"c,
#21-7928 , including Exhibits, Attachments and Addenda/Addendum, ❑ subsequent
quates, ❑ (DtheF-Ex 'bk/AttaGh rear'+
17. APPLICABILITY. Sections corresponding to any checked box (■) expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee of
the firm from contact with County staff for a specified period of time; b. Prohibition by the
individual and/or firm from doing business with the County for a specified period of time,
including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety including, but
not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public
Records Law Chapter 119, if applicable, including specifically those contractual
requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows:
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IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Division of Communications, Government and Public Affairs
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordReguest@colliercountyfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon
request from the public agency's custodian of public records, in a format that is
compatible with the information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful Contractor.
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22. PAYMENTS WITHHELD. The County may decline to approve any application for
payment, or portions thereof, because of defective or incomplete work, subsequently
discovered evidence or subsequent inspections. The County may nullify the whole or any
part of any approval for payment previously issued and the County may withhold any
payments otherwise due to Contractor under this Agreement or any other Agreement
between the County and Contractor, to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party
claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of
Contractor to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance
of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or
(g) any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, the County may, after
three (3) days written notice, rectify the same at Contractor's expense. The County also
may offset against any sums due Contractor the amount of any liquidated or unliquidated
obligations of Contractor to the County, whether relating to or arising out of this Agreement
or any other Agreement between Contractor and the County.
23. Al CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris,
rubbish and waste materials arising out of the Work. At the completion of the Work,
Contractor shall remove all debris, rubbish and waste materials from and about the Project
site, as well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean.
24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES.
The Contractor shall employ people to work on County projects who are neat, clean,
well-groomed and courteous. Subject to the American with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Collier County projects is not in the best interest of the County.
25. R WARRANTY. Contractor expressly warrants that the goods, materials and/or
equipment covered by this Agreement will conform to the requirements as specified, and
will be of satisfactory material and quality production, free from defects, and sufficient for
the purpose intended. Goods shall be delivered free from any security interest or other
lien, encumbrance or claim of any third party. Any services provided under this Agreement
shall be provided in accordance with generally accepted professional standards for the
particular service. These warranties shall survive inspection, acceptance, passage of title
and payment by the County.
Contractor further warrants to the County that all materials and equipment furnished under
the Contract Documents shall be applied, installed, connected, erected, used, cleaned
and conditioned in accordance with the instructions of the applicable manufacturers,
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fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after
receipt of written notice from the County. Contractor shall also be responsible for and pay
for replacement or repair of adjacent materials or Work which may be damaged as a result
of such replacement or repair. These warranties are in addition to those implied
warranties to which the County is entitled as a matter of law.
26. ❑E TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws,
ordinances, rules or regulations of any public authority having jurisdiction over the Project
requires any portion of the Work to be specifically inspected, tested or approved,
Contractor shall assume full responsibility therefore, pay all costs in connection therewith
and furnish to the County the required certificates of inspection, testing or approval. All
inspections, tests or approvals shall be performed in a manner and by organizations
acceptable to the County.
27. ❑M PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost
of any such loss or damage until final payment has been made. If Contractor or
anyone for whom Contractor is legally liable is responsible for any loss or damage
to the Work, or other work or materials of the County or County's separate
contractors, Contractor shall be charged with the same, and any monies necessary
to replace such loss or damage shall be deducted from any amounts due Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the County with respect
to the Project. If Contractor, or its subcontractors, agents or anyone, for whom
Contractor is legally liable, disturbs the County's benchmarks, Contractor shall
immediately notify the County. The County shall re-establish the benchmarks and
Contractor shall be liable for all costs incurred by the County associated therewith.
28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by the County in advance.
29. CHANGES IN THE WORK. The County shall have the right at any time during the
progress of the Work to increase or decrease the Work. Promptly after being notified of a
change, Contractor shall submit an estimate of any cost or time increases or savings it
foresees as a result of the change. Except in an emergency endangering life or property,
or as expressly set forth herein, no addition or changes to the Work shall be made except
upon modification of the Purchase Order by the County, and the County shall not be liable
to the Contractor for any increased compensation without such modification. No officer,
employee or agent of the County is authorized to direct any extra or changed work orally.
Any modifications to this Agreement shall be in compliance with the County Procurement
Ordinance and Procedures in effect at the time such modifications are authorized.
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30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Contractor with full decision -making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of depositions
in any litigation between the parties arising out of this Agreement, the parties shall attempt
to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
Contractor with full decision -making authority and by County's staff person who would
make the presentation of any settlement reached at mediation to County's board for
approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
33. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
34. ❑E KEY PERSONNEL. The Contractor's personnel and management to be utilized for
this project shall be knowledgeable in their areas of expertise. The County reserves the
right to perform investigations as may be deemed necessary to ensure that competent
persons will be utilized in the performance of the Agreement. The Contractor shall assign
as many people as necessary to complete the services on a timely basis, and each person
assigned shall be available for an amount of time adequate to meet the required service
dates. The Contractor shall not change Key Personnel unless the following conditions are
met: (1) Proposed replacements have substantially the same or better qualifications
and/or experience. (2) that the County is notified in writing as far in advance as possible.
The Contractor shall make commercially reasonable efforts to notify Collier County within
seven (7) days of the change. The County retains final approval of proposed replacement
personnel.
❑N AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete required services on a timely basis,
and each person assigned shall be available for an amount of time adequate to meet
required services.
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35. r■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms
of any of the Contract Documents, the terms of solicitation the Contractor's Proposal,
and/or the County's Board approved Executive Summary, the Contract Documents shall
take precedence.
oil
36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Contractor
does, with approval, assign this Agreement or any part thereof, it shall require that its
assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four (4) years. All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date of
issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians shall
have on their shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division
via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier
County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four (4)
hours of separation may result in a deduction of $500 per incident.
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38. 0■ SAFETY. All Contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable
rules and regulations. Also, all Contractors and subcontractors shall be responsible for
the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health
Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way
for the purpose of inspection of any Contractor's work operations. This provision is non-
negotiable by any division/department and/or Contractor. All applicable OSHA inspection
criteria apply as well as all Contractor rights, with one exception. Contractors do not have
the right to refuse to allow OSHA onto a project that is being performed on Collier County
Property. Collier County, as the owner of the property where the project is taking place
shall be the only entity allowed to refuse access to the project. However, this decision
shall only be made by Collier County's Risk Management Division Safety Manager and/or
Safety Engineer.
(Intentionally left blank -signature page to follow)
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IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed
this Agreement on the date and year first written above.
ATTEST:
Crystal K. Kinzel, Acting Clerk of Court
& Comptroller
IM
Dated:
(SEAL)
Contractor's Witnesses;
ALMA �,-
Cont c or' irst Witness
TType rint witness meT
8A,t LA-) 4) 1�---
antractor's Second Witness
_ . c G�11- ✓I I� G
TTypelprint witness nameT
Approved as to Form and Legality:
County Attorney
Print Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
PENNY TAYLOR Chairman
Leo's Sod, LLC
Contractor
By:
Signature
TTypelprint signature and titleT
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Exhibit A
Scope of Services
❑■ following this page (containing 6 pages)
❑ this exhibit is not applicable
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EXHIBIT A
SCOPE OF SERVICES
BACKGROUND:
County Divisions are responsible for maintaining turfgrass in roadway right-of-way (ROW), medians, parks, athletic
fields, and County owned facilities and leased buildings. The County has been utilizing contracts for several years
for the purchase and installation of sod.
DETAILED SCOPE OF SERVICES:
Collier County uses the following sod varieties: Bahiagrass Argentine, Bermudagrass Certified Celebration or
Tifway 419, St. Augustinegrass Floratam, St. Augustine-ProVista, or Zoysia Empire. The Contractor may be
requested to supply, deliver, or install sod throughout Collier County. Sod installation includes providing, delivering,
sod bed preparation, and installation.
1. TECHNICAL SPECIFICATIONS
1.1. Sod Acceptance: Acceptance will be given by the Division Representative for sod meeting the specifications
below.
1.1.1. Premium Grade sod containing the variety of turfgrass as ordered.
1.1.2. Sod shall have a robust, fibrous root system with the soil pad intact that is rock -free. There shall be
no broken pads or uneven ends, burned, or bare spots. Sod shall be live and vigorously growing
with uniform density, color, and texture. Dormant sod shall only be installed when approved in
writing by a Division representative.
1.1.3. Sod shall be strong enough that a standard sized section can support its weight without damage
or tearing whensuspended vertically by holding up the upper two corners.
1.1.4. Sod shall be free of disease, harmful fungi, plant -parasitic nematodes, non -beneficial pests/larvae,
noxious weeds,undesired grasses, or invasive plants (as defied by the University of Florida,
Institute of Food and Agricultural Sciences Extension. Links:
https://gardeningsolutions.ifas.ufl.edu/care/pests-and-diseases;
https:Hgardeningsolutions. ifas.ufl.edu/care/weeds-and-invasive-plants/).
1.1.5. Sod top growth shall have no more than ten percent (10%) of the grass blades demonstrating
nutrient deficiencies. (yellowing of leaf blades).
1.1.6. Sod must be mowed at the height of two inches (2"), or the recommended height of the sod grower,
before harvestingto ensure uniform measurements when transplanted.
1.1.7. Individual sod pad size shall be curt to industry -standard widths and lengths with a deviation no
greater than +/- 5%.The top growth and thatch layer of one inch (1") in depth for St. Augustine,
Zoysia, and Bahia and a half -inch (1/2")for Bermuda. Sod shall not contain more than a half -inch
('/2") of uncompressed thatch.
1.1.8. Sod shall not be harvested or transplanted when its moisture content (excessively dry or wet) may
adversely affect its survival. Moisture Content for the sod pads must contain enough moisture so
that the soil is not excessively dry or wet. Sod is unacceptable if its pads have become hardened or
loose.
1.2. Sod Bed Preparation (Additional Service J): A Collier County Landscape Contractor license is required
for sod preparationand installations.
1.2.t. Begin with an application of an herbicide, such as glyphosate supplied by the Contractor. A second
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treatment maybe necessary to kill the existing turf/weeds. When dead, mechanically or manually
remove the debris, organic matter, and surface roots. Any herbicide drift or overspray on non -target
vegetation, the Contractor will replace at their expense.
1.2.2. Work area(s) receiving sod shall be altered to reduce compaction and re -graded to provide positive
drainage. Thefinal grade to accept sod installation shall be uniform, smooth, and free from debris
and rocks one inch (1 ") or greater and approved by Division Representative before installation.
Grade sloped areas to minimize soil erosion.
1.2.3. Grade soil surface to one inch (1 ") in depth for St. Augustine, Zoysia, and Bahia. Bermuda grade to
a half -inch (1/2") below installed height of the sprinkler heads and paved areas (i.e., concrete
driveways, sidewalks, and curbing). The site may require the Contractor to add additional soil or
organic matter. Sod that does not conform tothis requirement shall be removed to correct the
subgrade for adherence. The Contractor is responsible for keepingthe approved final grade intact
until sod installation or remedy at their expense.
1.2.4. Contractor shall haul away debris from the worksite each day, or the Contractor shall return to the
worksite andimmediately remove it.
1.3. Sod Installation (Additional Service k. Deliver sod to the worksite and install within 24 hours after
harvesting. Sod remaining on pallets or rolled up exceeding 24 hours after harvesting shall be rejected unless
authorized in writing by the Division Representative.
1.3.1. No sod shall be placed on soil that has been chemically treated until sufficient time has elapsed to
permit dissipation of all toxic materials. The Contractor shall assume fiill responsibility for any loss
or damage to sodarising from improper use of chemicals or due to failure allowing sufficient time
to permit dissipation of toxic residues.
1.3.2. Lightly water or irrigate the area to moisten the soil before installing sod. Do not overwater, making
the soil saturated and unworkable. The Contractor shall coordinate the water or irrigation schedule
with the Division Representative. If required, smooth the soil surface after watering.
1.3.3. Install sod by unrolling or laying standard pieces along the perimeter of the area to be sodded. Start
a straight, parallel row within the laid perimeter, starting from the lower grade to the higher
elevation. Stagger joints in a running bond brick pattern so that they do not align on any abutting
rows. All joints must be "butt" tight with noexposed soil gaps or without creating an overlap. Adjust
the subgrade accordingly as not to create a hump or depression by soil pad placement.
1.3.4. Rolled sod shall be rolled out then adjusted to form a "butt" tight joint with the previously installed
roll. All sodshall be "cut in" to the same level as existing turf to blend new installation seamlessly
with the existing turf.
1.3.5. Following sod installation, the appearance shall be even in color, smooth, healthy, vigorously
growing, and blendedto adjacent turf.
1.3.6. Contractor shall notify the Division Representative, alerting them of any damage to irrigation
components duringthe installation process; repairs are at the Contractor's expense.
1.3.7. Slope installation exceeding a 2:1 ratio: grade soil in sloped areas that will prohibit soil erosion.
Ditch and canal sod placement shall be laid at right angles to the centerline. Start installation at the
bottom and move upward. Pin or stake the sod to prevent movement. Note: pinning/stakingsod od is
an additional service that allows the Contractorto charge.
1.3.8. Roll sod in two (2) directions with a sod roller to ensure proper ground contact and remove air gaps.
Tamp sodareas that are un-accessible by roller or to smooth imperfections in the grade.
1.3.9. Notify the Division Representative to water or irrigate sod thoroughly after placement and
recommend a wateringschedule.
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1.4. No Ground Preparation, Sod Installation Only: Sod installations on roadside swales, shoulders, ditches, or
other areas,areas have been ground prepped, graded, and debris removed by County in-house crews or site
prepared by others. Deliver sod to the worksite and install within 24 hours after harvesting. Sod remaining
on pallets or rolled up exceeding24 hours after harvesting shall be rejected unless authorized in writing by
the Division Representative.
1.4.1. Install sod by unrolling or laying standard pieces along the perimeter of the area to be sodded. Start
a straight, parallel row within the laid perimeter, starting from the lower grade to the higher
elevation. Stagger joints in a running bond brick pattern so that they do not align on any abutting
rows. All joints must be "butt" tight with noexposed soil gaps or without creating an overlap. Adjust
the subgrade accordingly as not to create a hump or depression by soil pad placement.
1.4.2. Slope installation exceeding a 2:1 ratio: grade soil in sloped areas that will prohibit soil erosion.
Ditch and canal sod placement shall be laid at right angles to the centerline. Start installation at the
bottom and move upward. Pin or stake the sod to prevent movement. Note: pinning/staking sod is
an additional service that allows the Contractorto charge.
1.4.3. Notify the Division Representative to water sod thoroughly after placement.
2. EXHIBIT B FEE SCHEDULE: Unit prices include labor, materials, equipment, overhead for the required
product or service (loading, delivery, installation, haul away, and disposal fees). Orders may be for County
pickup, delivery, or installation. Maintenance of Traffic (MOT) is required for services in County roadways.
Exhibit Fee Schedule sections D through G means others have prepared the ground and the Contractor to install
the sod (refer to Section 1.4. No Ground Preparation, Sod Installation Only). If the ground requires more
extensive bed preparation and installation services (refer to 1.2 Sod Bed Preparation and 1.3 Sod Installation),
then Section J. Additional Services "Sod Bed Preparation and Sod Installation" shall be added to the sod cost
as an additional cost per square foot.
2.1. Section A. Sod Pick Up by County, Order Size: Per Piece: No minimum order restrictions for County staff
to pick up sod within Collier County: Load sod onto County vehicle; Unit Price is per square foot.
2.2. Section B. Sod Pick Up by County, Order Size: Pallet: County staff to pick up sod within Collier County;
Load sod pallets onto County vehicle; Pallet size may range from 400 — 700 square feet; Unit price is per
square foot.
2.3. Section C. Sod Delivered & Off -Loaded, Order Size: 400 square feet - 2,400 square feet: Supply and deliver
sod to order location designated by County staff and off-load. Delivery may be up to two (2) locations; Unit
Price is per square foot.
2.4. Section D. Sod Delivered & Installed, Order size is 400 square feet - 2,400 square feet: Supply, deliver, off-
load, and install sod. Delivery may be at two (2) locations maximum. Install sod in accordance with the
specifications, refer to Section 1.4. No Ground Preparation, Sod Installation Only. Unit price is per square
foot.
2.5. Section E. Sod Delivered & Installed, Order size is 2,401 square feet - 6,399 square feet: Supply, deliver,
off-load, andinstall sod. Install sod in accordance with the specifications, refer to Section 1.4. No Ground
Preparation, Sod Installation Only. Unit price is per square foot.
2.6. Section F. Sod Delivered & Installed, Order size: 6,400 square feet - 9,000 square feet: Supply, deliver, off-
load, and install sod. Install sod in accordance with the specifications, refer to Section 1.4. No Ground
Preparation, Sod Installation Only. Unit price is per square foot.
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2.7. Section G. Rolled Sod (Coun1y Pickup or Delivered, Off -Loaded, or Installed), Order Size: Roll or 4,000
square feet: Supply,deliver, off-load, or install sod. Install sod in accordance with the specifications, refer
to Section 1.4. No Ground Preparation, Sod Installation Only. Unit price is per square foot.
2.8. Section H. Pallet Charge: A per pallet charge in addition to the sod purchase. The Contractor shall reimburse
the County for each pallet returned. A credit to the invoice or credit documentation. The credit amount is
the bid price per pallet, and it shall be a separate line item on the invoice showing the credit amount for each
pallet.
2.9. Additional Service I. Staking/Pinning: Includes materials, equipment, and labor to stake/pin sod on slopes
greater than 2:1; required to prevent sod movement. Unit price is per square foot.
2.10. Additional Service J. Sod Bed Preparation & Sod Installation: A more extensive sod bed preparation and
sod installation. Services provided are all-inclusive, as outlined in Section 1.2. Sod Bed Preparation and
Section 1.3. Sod Installations. Unit price is per square foot.
3. ORDERS: Order placement shall include Purchase Order, Contract Number, Division Name, Division
Representative Name andContact Information, Bid Line -Item Number, and Delivery Address, if applicable.
3.1. The Contractor shall inform the Division Representative at order placement if the material(s) are available
and ready for delivery.
3.2. Orders shall be processed within five (5) business days of order placement and in the quantities requested.
3.3. The Contractor shall notify the Division Representative within two (2) business days of the materials for
pickup, delivery, orinstallation.
3.3.1. If materials are unavailable from Contractor, the County reserves the right to request informal
quotes off contract or utilize other contracts, to purchase materials following the Procurement
Ordinance.
4. DELIVERY
4.1. Cover sod if transporting period is greater than one (1) hour.
4.2. Protect sod from sun, wind, and rain.
4.3. Deliveries are Monday through Friday from 8:00 a.m. to 3:30 p.m., Eastern Daylight Time.
4.4. No deliveries on County observed holidays: New Year's Day, Martin Luther King Jr. Day, President's Day,
Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after
Thanksgiving Day, Christmas Eve, and Christmas Day.
4.5. Delivery schedules shall be negotiated between Division Representative and the Contractor.
4.6. Division Representative has the final authority for the quality and acceptability of any materials. Any
materials delivered that are found to be defective or order errors (on behalf of the Contractor) shall be
returned by the Contractor immediately, at no cost to the County. The Contractor shall replace rejected
orders within 48 hours.
5. FINAL INSPECTIONS: Following services, the Contractor shall notify the Division Representative when the
work is completedfor a final inspection of the work. The Contractor will be notified if the finished work fails to
comply with the specifications.
5.1. Contractor shall immediately cure the deficient work, ensuring it complies with the specifications.
5.2. Upon completion of the deficient work, the Contractor shall notify the Division Representative when ready
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for re -inspection.
5.3. Division Representative shall make a final inspection of the work and inform the Contractor of any necessary
repair work not completed.
5.4. Contractor shall immediately complete all incomplete work and arrange for another re -inspection.
6. UTILITIES: Contractor shall be responsible for exercising precautions while working near utilities. Before
digging, Contractormust call Sunshine 811 at 811 or 800-432-4770, Monday — Friday from 7:00 a.m. — 5:00 p.m.
Sunshine 811 needs two (2) full business days' notice. Any damage to utilities is the Contractor's sole
responsibility and at no cost to the County.
7. MAINTENANCE OF TRAFFIC (MOT): Maintenance of Traffic or Temporary Traffic Control, Intermediate
Level Certification is required for MOT setup. The Contractor is responsible for setting up Maintenance of Traffic
(MOT) with the rightequipment, and proper placement of lane closed signs, pre -warning signs, arrow boards,
traffic cones, message boards, warning devices, barriers, or flagmen. The Contractor, or its subcontractor, is
responsible for maintaining MOT while performing services in the right-of-way and roadways.
7.1. MOT is a requirement for the safety and protection of the Contractor's employees and motorists during
services' performance. It is the Contractor's sole responsibility for safety in the work zone.
7.2. MOT shall conform to the latest edition of the FDOT, Design Standards, 600 series, and The Manual on
Uniform TrafficControl Devices (MUTCD).
7.3. The Contractor is authorized to subcontract MOT. It is required that either the Contractor or subcontractor
have current FDOT approved MOT or Temporary Traffic Control, Intermediate Level, Certification per
FDOT, Design Standards, 600 series indexes.
7.4. The Contractor's employee or Contractor's subcontractor is responsible for the MOT plan and equipment
setup and shall havecurrent FDOT approved certification in their name. They must be readily available
within twenty (20) minutes of the initial contact by County staff to address work zone safety issues.
7.5. MOT setup that does not comply with FDOT standards, the Contractor will need to cease operations until
MOT is correct perthe 600 series design standard.
8. LANE CLOSURES: There are no lane closures permitted between the hours of 7:00 a.m, through 9:00 a.m. and
3:30 p.m. through 6:30 p.m. on weekdays. The Contractor may request authorization from the Division
Representative to work within the non -lane closure hours.
9. ROAD ALERT (Mandatory Requirement): Notify Growth Management Department, Customer Service
Specialist, or designeeon Wednesday before lane closure(s) by submitting the Road Alert Notification form so
that staff can update the Road Alert message board. Link to form:
https://www.colliercouniyfl. gov/home/showpublisheddocument?id=53901
10. WORB ZONE SAFETY: Contractor shall use caution while working in County Right -of -Way and roadways.
The Contractor shall use caution while working in or around County -owned or operated facilities, right-of-way,
sides of right-of-way, and roadway medians. When working within a right-of-way (i.e., roads, sidewalks, bike
paths, etc.) Follow applicable FDOT and/or MUTCD requirements, such as but are not limited to:
10.1. ANSI/ISEA Class 2 or 3 Vests, T-shirts, or similarly labeled garments depending on the time of day.
10.2. Appropriate work zone signage, cones, barricades or barrels, arrow panels, flagging personnel, and
stop/slow paddles, wherenecessary, required by law or the Board of County Commissioners (BCC).
10.3. An applicable work zone (Maintenance of traffic) plan based on FDOT and/or MUTCD designs on site.
10.4. The Contractor will maintain access for residents and commercial properties with minimal delays to the
traveling public.
Page 5 of 6
Exhibit A — Scope of Services
Packet Pg. 1140
Invitation to Bid (ITB) # 21-7928 "Sod & Services"
16.A.22.e
11. WORK HOURS: Monday through Friday in the daytime hours from 7:00 a.m. to 5:00 p.m. Contractor may
request permissionfrom the Division Representative to work outside the daytime hours and workdays. There is
no additional compensation for working on weekends, holidays, or evening hours.
12. PRICE MODIFICATIONS: Price increase requests may be submitted annually (After 365 calendar days
from the agreement commencement month/day). Retroactive price adjustments are not authorized.
12.1. Submit price increase requests in writing by email to the Contract Administrator 30 days before the
annual contractcommencement anniversary date for consideration. Price increase requests review may
take over 60 days to complete.
12.2. Contractor shall provide supporting documentation justifying price increases (examples: supplier material
agreements, proof of fuel increases, etc.).
12.3. Contract Administrator shall analyze prices to determine increases are fair and reasonable using the
following methods: price competition (reviewing competitive bids or offers), market prices, historical
prices, or independent estimates.
12.4. Contractor shall continue to fill all purchase orders received at the current agreement prices during the
review process.
12.5. Price adjustments will be done in accordance with the Procurement Ordinance, as amended.
12.6. Price increase requests are not guaranteed.
13. MODIFICATIONS: Additional items and/or services may be added to the agreement in compliance with the
Procurement Ordinance, as amended, and by written approval of Contractor and County. The Contract
Administrator may negotiate a fair and reasonable price with Contractor for any item and/or service that is not
listed on the Fee Schedule and is available for purchase. Pricing shall be fun for one (1) year from the quote or
negotiated date.
14. COMPENSATION: Invoice submission for payment approval must be accurate and complete with details of
services performed or commodities purchased.
14.1. Invoices must include the Division Name, Contract Number, Purchase Order Number, Bid Line Items
Numbers, Quantities,Unit Price, and Extended Price.
14.2. An invoice maybe rejected for insufficient information. If rejected, the Contractor shall resubmit the invoice
using the same number and add a revision number (i.e., Invoice Number 1234 RI).
Page 6 of 6
Exhibit A — Scope of Services
Packet Pg. 1141
16.A.22.e
Exhibit B
Fee Schedule
following this page (containing 3 pages)
Page 16 of 17
Fixed Term Service Agreement 2021 Ver.I
Packet Pg. 1142
16.A.22.e
Invitation for Bid (ITB) # 21-7928 "Sod & Services
EXHIBIT B
FEE SCHEDULE
Leo's Sod, LLC
Unit prices include all labor, materials, equipment, and overhead required for the product or service (loading, delivery,
installation, disposal fees). Orders may be for County pickup, delivery, or installation. Maintenance of Traffic (MOT) is
required for services in County roadways.
SECTION A: SOD PICK UP BY COUNTY. ORDER SIZE: PER PIECE
Item No.
Description
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$0.23
2
Bermuda -Certified Celebration, Sand Grown
$0.55
3
Bermuda Tifway 419, Sand Grown
$0.55
4
St. Augustine-Floratam, Sand Grown
$0.45
5
St. Augustine-ProVista, Sand Grown
$.055
6
Zoysia, -Empire, Sand Grown
$0.58
7
Pallet Deposit (full refund for returned pallets)
$12.00
SECTION B. SOD PICK UP BY COUNTY / ORDER SIZE: 1 PALLET (400 SF-700 SF)
Item No.
Description
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$0.23
2
Bermuda -Certified Celebration, Sand Grown
$0.50
3
Bermuda Tifway 419, Sand Grown
$0.50
4
St. Augustine-Floratam, Sand Grown
$0.49
5
St. Augustine-ProVista, Sand Grown
$0.59
6
Zoysia, -Empire, Sand Grown
$0.59
7
Pallet Deposit (frill refund for returned pallets)
$12.00
SECTION C. SOD DELIVERED & OFF-LOADED / ORDER SIZE: 400 SF- 2,400SF
Item No.
Description
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$0.33
2
Bermuda -Certified Celebration, Sand Grown
$0.65
3
Bermuda Tifway 419, Sand Grown
$0.65
4
St. Augustine-Floratam, Sand Grown
$0.55
5
St. Augustine-ProVista, Sand Grown
$0.65
6
Zoysia, -Empire, Sand Grown
$0.68
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$0.45
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$0.67
9
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$0.77
10
Pallet Deposit (full refund for returned pallets)
$12.00
SECTION D. SOD DELIVERED & INSTALLED / ORDER SIZE: 400 SF - 2,400 SF
Item No.
Description
Price Per SQ FT
1
Bahia -Argentine Sand Grown
$0.44
Page 1 of 3
Exhibit B — Fee Schedule
Packet Pg. 1143
16.A.22.e
Invitation for Bid (ITB) # 21-7928 "Sod & Services
2
Bermuda -Certified Celebration, Sand Grown
$0.76
3
Bermuda Tifway 419, Sand Grown
$0.76
4
St. Augustine-Floratam, Sand Grown
$0.62
5
St. Augustine-ProVista, Sand Grown
$0.70
6
Zoysia, -Empire, Sand Grown
$0.79
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$0.53
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$0.71
9
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$0.79
SECTION E. SOD DELIVERED & INSTALLED / ORDER SIZE: 2,401 SF'- 6,399 SF
Item No.
Description
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$0.36
2
Bermuda -Certified Celebration, Sand Grown
$0.67
3
Bermuda Tifway 419, Sand Grown
$0.67
4
St. Augustine-Floratam, Sand Grown
$0.55
5
St. Augustine-ProVista, Sand Grown
$0.63
6
Zoysia, -Empire, Sand Grown
$0.72
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$0.45
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$0.59
9
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$0.65
SECTION F. SOD DELIVERED & INSTALLED / ORDER SIZE: TRUCKLOAD (6,400 SF - 9,000 SF).
Item No.
Description
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$0.30
2
Bermuda -Certified Celebration, Sand Grown
$0.62
3
Bermuda Tifway 419, Sand Grown
$0.62
4
St. Augustine-Floratam, Sand Grown
$0.49
5
St. Augustine-ProVista, Sand Grown
$0.58
6
Zoysia, -Empire, Sand Grown
$0.67
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$0.49
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$0.63
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$0.69
SECTION G. ROLLED SOD: PICKUP / DELIVERED / INSTALLED / ORDER SIZE: REFER TO EACH ITEM.
Item No.
Description
Price Per SQ FT
1
Bermuda -Certified Celebration, Sand Grown , Pick Up, 1 roll
N/A
2
Bermuda -Certified Celebration, Sand Grown, Delivered, 4,000 SF minimum
N/A
3
Bermuda -Certified Celebration, Sand Grown, Installed, 4,000 SF minimum
N/A
4
Bermuda Tifway 419, Sand Grown, Pick Up, 1 roll
N/A
5
Bermuda Tifway 419, Sand Grown, Delivered, 4,000 SF minimum
N/A
6
Bermuda Tifway 419, Sand Grown, Installed, 4,000 SF minimum
N/A
7
St. Augustine-ProVista, Sand Grown, Pick Up, 1 roll
N/A
8
St. Augustine-ProVista, Sand Grown, Delivered, 4,000 SF minimum
N/A
9
St. Augustine-ProVista, Sand Grown, Installed, 4,000 SF minimum
N/A
10
Zoysia, -Empire, Sand Grown, Pick up, 1 roll
N/A
Page 2 of 3
Exhibit B — Fee Schedule
Packet Pg. 1144
16.A.22.e
Invitation for Bid (ITB) # 21-7928 "Sod & Services
11
Zoysia, -Empire, Sand Grown, Delivered, 4,000 SF minimum
N/A
12
Zoysia, -Empire, Sand Grown, Installed, 4,000 SF minimum
N/A
SECTION H. PALLET CHARGE
Item No.
Description
Price per Pallet
1
Wood Pallet
$25.00
ADDITIONAL SERVICE I. STAKING/PINNING
Item No.
Description
Price Per SQ FT
1
Staking/Purring Sod on Slope Areas
$0.15
ADDITIONAL SERVICE J. SOD BED PREPARATION & SOD INSTALLATION'
Item No.
Description
Price Per SQ FT
1
Ground preparation, grading and installation. Refer to Technical
specifications 1.2 Sod Bed Preparation and 1.3 Sod Installation for full details
of work.
$0.79
Page 3 of 3
Exhibit B — Fee Schedule
Packet Pg. 1145
16.A.22.e
Other Exhibit/Attachment
Description:
❑ following this page (containing pages)
FMK this exhibit is not applicable
Page 17 of 17
Fixed Tenn Service Agreement 2021 Ver.l
Packet Pg. 1146
16.A.22.f
ACORLY CERTIFICATE OF LIABILITY INSURANCE
`�
DATE(MM/6D(YYYY)
1 11/16/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Dane Insurance Group, Inc.
501 Goodlette Rd Unit A204
Naples FL 34102
CON
NAMTACT
E:
PHONE 239-877-9651 A!X No:
ADDRESS: Office@danegroupllc.com
AFFORDING COVERAGE
NAIC 0
_INSURER(SI
INSURER A: Frank Winston Crum Insurance Company
11600
INSURED LEOSSOD-01
INSURER a: The Hartford
Leo's Sod LLC
3612 Bayshore Drive
INSURER C :
INSURER D:
Naples FL 34112
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 1633668840 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
I
SUER
POUCYNUMBER
POLICY EFF
MMIDD/YYYY
POLICY EXP
MMIDDNY
LIMBS
B
X
COMMERCIAL GENERAL LIABILITY
Y
83UENSY4098
4/15/2021
4/15/2022
EACH OCCURRENCE
$1.000.000
CLAIMS -MADE I -XI OCCUR
PREMISES Ea occurrence
$100,000
MED EXP Any one person
$ 5.000
PERSONAL& ADV INJURY
$1,000,000
GEN'L
AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$ 2,000,000
POLICY I JET171 LOC
PRODUCTS- COMP/OP AGG
$ 2,000,000
$
OTHER:
B
AUTOMOBILEUABILrrY
83UENSY4099
4/15/2021
4/15/2022
COMB NEO SINGLE LIMIT
Ea accident
$ 1,000,000
X
BODILY INJURY (Per person)
$
ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)
$
X
HIRED X NON -OWNED
AUTOS ONLY AUTOS ONLY
PROPERTYDAMAGE
Per accident
$
$
UMBRELLALIAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS LIAB
CLAIMS -MADE
DED RETENTIONS
$
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y l N
ANYPROPRIETOR/PARTNERIEXECUTIVE
OFFICER/MEMBEREXCLUDED? �
NIA
FWFL0022747400
2/28/2021
2/28/2022
STATUTE X ERA
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE- EA EMPLOYEE
$ 1.000.000
(Mandatory In NH)
H yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE- POLICY LIMIT
$ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space Is required)
The owner/officers; Daniel Whittles NO LABOR (Leo's Sod, LLC; SPDW, LLC, and CPDW, LLC), Simon Padgett NO LABOR (SPDW, LLC), and Thomas
Powell NO LABOR (CPDW, LLC), are listed as exempt on the Workers' Compensation policy.
Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government, OR, Collier County
included as an additional insured under the captioned Commercial Liability and Automobile Liability Policies on a primary and non-contributory basis if and to
the extent required by written contract
Thirty (30) Days Cancellation Nonce
ITB No. 21-7928 "Sod & Services."
CERTI
Collier County Board of County Commissioners
3295 Tamiami Trail East
Naples FL 34112
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
REPRESENTATIVE
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91988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
Packet Pg. 1147
PRICE ANALYSIS - ITB No. 21-7928 "SOD & SERVICES"
Analysis: 16-7032RR Historical bid prices versus 21-7928 prices offered.
16.A.22.g
Legend: Frequently Purchased Items
SECTION C. SOD DELIVERED & OFF-LOADED / ORDER SIZE: 400 SF - 2,400 SF
16-7032RR
Prices
21-7928
Prices
Price
Increase
Am nt
Percentage
Change
Item
Description
Price Per SQ FT
Price Per SQ FT
Price Per SQ FT
Price Per SQ F1
1
Bahia -Argentine, Sand Grown
$ 0.33
$ 0.33
$
0.00
2
Bermuda -Certified Celebration, Sand Grown
$ 0.59
$ 0.65
$ 0.06
10.17%
3
Bermuda Tifway 419, Sand Grown
$ 0.53
$ 0.65
$ 0.12
22.64%
4
St. Augustine-Floratam, Sand Grown
$ 0.47
$ 0.55
$ 0.08
17.02%
6
Zoysia, -Empire, Sand Grown
$ 0.55
$ 0.68
$ 0.13
23.64
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.40
$ 0.45
$ 0.05
12.50
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.54
$ 0.67
$ 0.13
24.07%
SECTION
D. SOD DELIVERED & INSTALLED / ORDER SIZE: 400 SF - 2,400 SF
Item
Description
Price Per SQ FT
Price Per SQ FT
Price Per SQ FT
Price Per SQ F3
I
Bahia -Argentine, Sand Grown
$ 0.35
$ 0.44
$ 0.09
25.71%
2
Bermuda -Certified Celebration, Sand Grown
$ 0.61
$ 0.76
$ 0.15
24.59%
3
Bermuda Tifway 419, Sand Grown
$ 0.55
$ 0.76
$ 0.21
38.18%
4
St. Augustine-Floratam, Sand Grown
$ 0.49
$ 0.62
$ 0.13
26.53%
6
Zoysia, -Empire, Sand Grown
$ 0.57
$ 0.79
$ 0.22
38.60%
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.42
$ 0.53
$ 0.11
26.19
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.56
$ 0.71
$ 0.15
26.79
SECTION E. SOD DELIVERED & INSTALLED / ORDER SIZE: 2,401 SF - 6,399 SF
Item
Description
Price Per SQ FT
Price Per SQ FT
I Price Per SQ FT
Price Per SQ F1
I
Bahia -Argentine, Sand Grown
$ 0.29
$ 0.36
$ 0.07
24.14%
2
Bermuda -Certified Celebration, Sand Grown
$ 0.53
$ 0.67
$ 0.14
26.42%
3
Bermuda Tifway 419, Sand Grown
$ 0.49
$ 0.67
$ 0.18
36.73%
4
St. Augustine-Floratam, Sand Grown
$ 0.40
$ 0.55
$ 0.15
37.50%
6
Zoysia, -Empire, Sand Grown
$ 0.50
$ 0.72
$ 0.22
44.007/.
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.44
$ 0.45
$ 0.01
2.27
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.55
$ 0.59
$ 0.04
7.27
SECTION F. SOD DELIVERED & INSTALLED / ORDER SIZE: TRUCKLOAD (6,400 SF - 9,000 SF)
Item
Description
Price Per SQ FT
Price Per SQ FT
Price Per SQ FT
Price Per SQ F7
1
Bahia -Argentine, Sand Grown
$ 0.23
$ 0.30
$ 0.07
30.43%
2
Bermuda -Certified Celebration, Sand Grown
$ 0.49
$ 0.62
$ 0.13
26.53%
3
Bermuda Tifway 419, Sand Grown
$ 0.46
$ 0.62
$ 0.16
34.78%
4
St. Augustine-Floratam, Sand Grown
$ 0.37
$ 0.49
$ 0.12
32.43%
6
Zoysia, -Empire, Sand Grown
$ 0.47
$ 0.67
$ 0.20
42.55%
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.35
$ 0.49
$ 0.14
28.57
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.49
$ 0.63
$ 0.14
28.57%
Market Research prices versus 21-7928 bid prices
Sod Delivered &
Installed
Sod Delivered & Off -Loaded
Bahia
2,400
2 401-6 399
6 400 +
Bahia
400 SF - 2,400 SF
Commercial Price
$0.46
$0.40
$0.36
Commercial Price
$0.38
21-7928
$0.44
$0.36
$0.30
21-7928
$0.33
St.An ustine
2,400
2 401-6,399
6,400 +
St.ALL ustine
400 SF - 2,400 SF
Commercial Price
$0.60
$0.56
$0.52
Commercial Price
$0.59
21-7928
$0.62
$0.55
$0.49
21-7928
$0.55
Bermuda -Celebration
2,400
2 401-6 399
6 400 +
Bermuda -Celebration
400 SF - 2,400 SF
Commercial Price
$0.75
$0.69
$0.67
Commercial Price
$0.62
21-7928
$0.76
$0.67
$0.62
21-7928
$0.65
Bermuda Tifway 419
2,400
2 401-6 99
6 400 +
Bermuda Tifway 419
400 SF - 2,400 SF
Commercial Price
$0.75
$0.69
$0.67
Commercial Price
$0.62
21-7928
$0.76
$0.67
$0.62
21-7928
$0.65
Zoysia
2,400
2 401-6 99
6 400 +
Zoysia
400 SF - 2,400 SF
Commercial Price
$0.75
$0.75
WE
Commercial Price
$0.62
21-7928
$0.79
$0.72
$0.67
21-7928
$0.68
N
N
m
6
Packet Pg. 1148
Collier County
Solicitation 21-7928
Solicitation 21-7928
Sod & Services
Solicitation Designation: Public
coter co"14ty
Collier County
9/3/2021 9:49 AM P. I
Collier County
Solicitation 21-7928
Solicitation 21-7928
Sod & Services
Solicitation Number 21-7928
Solicitation Title Sod & Services
Solicitation Start Date Sep3,202111.47*48AMEDT
Solicitation End Date Oct 4,20213:00:00 PIVI EDT
Question & Answer Sep 27,20213:00:00 PIVI EDT
End Date
Solicitation Contact Leeann Charles
Procurement Strategist
239-252-4270
Leeann.Charies@colliercountyfl.gov
Solicitation Contact Sarah Hamilton
Contract Duration
Contract Renewal
Prices Good for
Procurement Strategist
239-2S2-8987
Sarah.Hamilton@colliercountyfl.gov
3years
2 annual renewals
180 days
Solicitation Comments As requested by the Road Maintenance Division (hereinafter, the"Division"), the Collier County Board of County Commissioners
Procurement Services Division (hereinafter, "County") has issued this Invitation to Bid (hereinafter, 7713") with the intent of
obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or
attached. At a minimum, the vendor must achieve the requirements of the Specifications or Scope of Work stated.
C�ounty Divisions are responsible for maintaining turf grass in roadway right-of-way (ROW), medians, parks, athletic fields, and
County owned facilities and leased buildings. The County has been utilizing contracts for several years for the purchase and
installation of sod.
The countywide historical fiscal year (FY) expenditures are approximately as follows: FY1 7 (partial year) = $225.G49.1 0; FY18
=$537,026.09; and FY19 = $664.157.63; FY20 = $736,134.29; and FY21 (September through July) = $365.174.25. These
amounts are for reference only, and no minimum amount is guaranteed or implied; future expenditures will be based on available
County Department budgetary funding.
Item Response Form
Item 21-7928--01 -01 -Sod & Services
Quantity 1 each
Prices are not requested for this item.
Delivery Location Collier County
9/3/20219:49 AM p. 2
Collier County
Solicitation 21-7928
1. Procurement Services
3295 E. Tamiami Trail
Building C2
Naples FL 34112
Qty 1
Descflpflon
See Bid Schedule
9/3/20219:49 AM
p. 3
Collier County
Solicitation 21-7928
CAIL'ir County
Administrative Servicer Deparbrent
Prowmrnwt S�� Divisim
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
SOD & SERVICES
SOLICITATION NO.: 21-7928
LEEANN CHARLES, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252- 4270
Leeann.Charles(&colliercounlyfl.gov (email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Bidder may be grounds for rejection of the bid, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
9/3/202119:49 AM p. 4
Collier County
SOLICITATION PUBLIC NOTICE
Solicitation 21-7928
INVITATION TO BID (ITB) NUMBER:
21-7928
PROJECT TITLE:
SOD & SERVICES
PRE- BID MEETING:
N/A
DUE DATE:
MONDAY, OCTOBER 4,2021 at 3:00 P.M.
PLACE OF BID OPENING:
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
hitys://www.bidsync.comfbidsync-cas/
I I INTRODUCTION I
As requested by the Road Maintenance Division (hereinafter, the "Division"), the Collier County Board of County Commissioners
Procurement Services Division (hereinafter, "County") has issued this lnvitation to Bid (hereinafter, 'ITB") with the intent of obtaining
bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. At
a minimum, the vendor must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners
Procurement Ordinance.
The countywide historical fiscal year (FY) expenditures are approximately as follows: FY 17 (vartial year) = $225,049. 10; FY 18 =
$ 53 7,026.09; and FY 19 = $ 664,157.63; FY20 = $73 6,134.29; and FY21 (September through July) = $3 66,174.25. These amounts are
for reference only, and no in in i in unt amount is guaranteed or imp tied; future expenditures will be based on available County Department
budgetary funding.
I BACKGROUND I
County Divisions are responsible for maintaining turfgrass in roadway right-of-way (ROW), medians, parks, athletic fields, and County
owned facilities and leased buildings. The County has been utilizing contracts for several years for the purchase and installation of sod.
I I TERM OF CONTRACT I
The agreement term, if awards are made is intended to be for (3) years with two (2) one (1) year renewal options.
Prices shall remain firm for the 365 calendar days from the agreement commencement month/day-
Surcharges will not be accepted in conjunction with this agreement, and such charges should be incorporated into the pricing structure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this
Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.
All eoods are FOB destination and must be suitably packed and Prepared to secure the lowest transportation rates and to compIV
with all carrier regulations. Risk of loss of any 2oods sold hereunder shall transfer to the COUNTY at the time and place of
delivery; provided that risk of loss prior to actual receipt of the 2oods by the COUNTY nonetheless remain with VENDOR.
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Collier County
Solicitation 21-7928
AWARD CIUTERIA
ITI3 award criteria are as follows:
> The County's Procurement Services Division reserves the right to clarify a vendor's submittal prior to the award of the
solicitation.
> It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to
the County.
For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below:
Lowest Unit Price Per Line Item
> Collier County reserves the right to select one, or more than one supplier, award on a line -item basis, establish a pool for
quoting, or other options that represents the best value to the County; however, it is the intent to:
0 Identify Primary and Secondary Awardees
> The County reserves the right to issue a formal agreement, standard County Purchase Order, or utilize the County Purchasing
Card for the award of this solicitation.
I DETAILED SCQPE OF WORK I I
Collier County uses the following sod varieties: Bahiagrass Argentine, Bermudagrass Certified Celebration or TifWay 419, St.
Augustinegrass Floratam, St. Augustine-ProVista, or Zoysia Empire. The Contractor may be requested to supply, deliver, or install sod
throughout Collier County. Sod installation includes providing, delivering, sod bed preparation, and installation.
1. TECHNICAL SPECIFICATIONS
I.I. Sod Accentance: Acceptance will be given by the Division Representative for sod meeting the specifications below.
1. 1. 1. Premium Grade sod containing the variety of turfgrass as ordered.
1.1.2. Sod shall have a robust, fibrous root system with the soil pad intact that is rock -free. There shall be no broken pads
or uneven ends, burned, or bare spots. Sod shall be live and vigorously growing with uniform density, color, and
texture. Dormant sod shall only be installed when approved in writing by a Division representative.
1.1.3. Sod shall be strong enough that a standard sized section can support its weight without damage or tearing when
suspended vertically by holding up the upper two comers.
1.1.4. Sod shall be free of disease, harmful fungi, plant -parasitic nematodes, non -beneficial pests/larvae, noxious weeds,
undesired grasses, or invasive plants (as defined by the University of Florida, Institute of Food and Agricultural
Sciences Extension. Links: htti)s://izardeninjzsolutions.ifas.ufl.edu/care/yests-and-diseases;
httr)s:Hgardeningsolutions.ifas.ufl.edu/care/weeds-and-invasive-[)Iants .
1.1.5. Sod top growth shall have no more than ten percent (10%) of the grass blades demonstrating nutrient deficiencies.
(yellowing of leaf blades).
1.1.6. Sod must be mowed at the height of two inches (2"), or the recommended height of the sod grower, before harvesting
to ensure uniform measurements when transplanted.
1.1.7. Individual sod pad size shall be cut to industry -standard widths and lengths with a deviation no greater than +/- 5%.
The top growth and thatch layer of one inch (I ") in depth for St. Augustine, Zoysia, and Bahia and a half -inch (1/2")
for Bermuda. Sod shall not contain more than a half -inch (V2") of uncompressed thatch.
1.1.8. Sod shall not be harvested or transplanted when its moisture content (excessively dry or wet) may adversely affect
its survival. Moisture Content for the sod pads must contain enough moisture so that the soil is not excessively dry
or wet. Sod is unacceptable if its pads have become hardened or loose.
1.2. Sod Bed Preparation: A Collier County Landscape Contractor license is required for sod preparation and installations.
1.2.1. Begin with an application of an herbicide, such as glyphosate supplied by the Contractor. A second treatment may
be necessary to kill the existing turf/weeds. When dead, mechanically or manually remove the debris, organic
matter, and surface roots. Any herbicide drift or overspray on non -target vegetation, the Contractor will replace at
their expense.
1.2.2. Work area(s) receiving sod shall be altered to reduce compaction and re -graded to provide positive drainage. The
final grade to accept sod installation shall be uniform, smooth, and free from debris and rocks one inch (I") or
greater and approved by Division Representative before installation. Grade sloped areas to minimize soil erosion.
1.2.3. Grade soil surface to one inch (I") in depth for St. Augustine, Zoysia, and Bahia. Bermuda grade to a half -inch
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Collier County
Solicitation 21-7928
(1/2") below installed height of the sprinkler heads and paved areas (i.e., concrete driveways, sidewalks, and
curbing). The site may require the Contractor to add additional soil or organic matter. Sod that does not conform to
this requirement shall be removed to correct the subgrade for adherence. The Contractor is responsible for keeping
the approved final grade intact until sod installation or remedy at their expense.
1.2.4. Contractor shall haul away debris from the worksite each day, or the Contractor shall return to the worksite and
immediately remove it.
1.3. Sod Installation: Deliver sod to the worksite and install within 24 hours after harvesting. Sod remaining on pallets or rolled
up exceeding 24 hours after harvesting shall be rejected unless authorized in writing by the Division Representative.
1.3.1. No sod shall be placed on soil that has been chemically treated until sufficient time has elapsed to permit
dissipation of all toxic materials. The Contractor shall assume full responsibility for any loss or damage to sod
arising from improper use of chemicals or due to failure allowing sufficient time to permit dissipation of toxic
residues.
1.3.2. Lightly water or irrigate the area to moisten the soil before installing sod. Do not overwater, making the soil
saturated and unworkable. The Contractor shall coordinate the water or irrigation schedule with the Division
Representative. If required, smooth the soil surface after watering.
1.3.3. Install sod by unrolling or laying standard pieces along the perimeter of the area to be sodded. Start a straight,
parallel row within the laid perimeter, starting from the lower grade to the higher elevation. Stagger joints in a
running bond brick pattern so that they do not align on any abutting rows. All joints must be "butt" tight with no
exposed soil gaps or without creating an overlap. Adjust the subgrade accordingly as not to create a hump or
depression by soil pad placement.
1.3.4. Rolled sod shall be rolled out then adjusted to form a "butt" tight joint with the previously installed roll. All sod
shall be "cut in" to the same level as existing turf to blend new installation seamlessly with the existing turf.
1.3.5. Following sod installation, the appearance shall be even in color, smooth, healthy, vigorously growing, and blended
to adjacent turf.
1.3.6. Contractor shall notify the Division Representative, alerting them of any damage to irrigation components during
the installation process; repairs are at the Contractor's expense.
1.3.7. Slope installation exceeding a 2:1 ratio: grade soil in sloped areas that will prohibit soil erosion. Ditch and canal
sod placement shall be laid at right angles to the centerline. Start installation at the bottom and move upward. Pin
or stake the sod to prevent movement. Note: 12innin
.gZstaking sod is an additional service that allows the Contractor
to charge.
1.3.8. Roll sod in two (2) directions with a sod roller to ensure proper ground contact and remove air gaps. Tamp sod
areas that are un-accessible by roller or to smooth imperfections in the grade.
1.3.9. Notify the Division Representative to water or irrigate sod thoroughly after placement and recommend a watering
schedule.
2. BID SCHEDULE: Unit prices include labor, materials, equipment, overhead for the required product or service (loading, delivery,
installation, haul away, and disposal fees). Orders may be for County pickup, delivery, or installation. Maintenance of Traffic
(MOT) is required for services in County roadways.
2. 1. Section A. Sod Pick Up by Counly, Order Size: Per Piece: No minimum order restrictions for County staff to pick up sod
within Collier County: Load sod onto County vehicle; Unit Price is per square foot.
2.2. Section B. Sod Pick U12 by Counly, Order Size: Pallet: County staff to pick up sod within Collier County; Load sod pallets
onto County vehicle; Pallet size may range from 400 — 700 square feet; Unit price is per square foot.
2.3. Section C. Sod Delivered & Off -Loaded, Order Size: 400 sguare feet - 2,400 sguare feet: Supply and deliver sod to order
location designated by County staff and off-load. Delivery may be up to two (2) locations; Unit Price is per square foot.
2.4. Section D. Sod Delivered & Installed, Order size is 400 sguare feet - 2,400 sguare feet: Supply, deliver, off-load, and install
sod. Delivery may be at two (2) locations maximum. Install sod in accordance with the specifications, refer to Section 1.2.
Sod Bed Preparation and Section 1.3. Sod Installation; Unit price is per square foot.
2.5. Section E. Sod Delivered & Installed, Order size is 2,401 sguare feet - 6,399 sguare feet: Supply, deliver, off-load, and
install sod. Install sod in accordance with the specifications, refer to Section 1.2. Sod Bed Preparation and Section 1.3. Sod
Installation: Unit price is per square foot.
2.6. Section F. Sod Delivered & Installed, Order size: 6,400 square feet - 9,000 sguare feet. : Supply, deliver, off-load, and install
sod. Install sod in accordance with the specifications, refer to Section 1.2. Sod Bed Preparation and Section 1.3. Sod
Installation: Unit price is per square foot.
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Collier County
Solicitation 21-7928
2.7. Section G. Rolled Sod (Counly Pickup or Delivered, Off -Loaded, or Installed), Order Size: Roll or 4,000 sguare feet: Supply,
deliver, off-load, or install sod. Install sod in accordance with the specifications, refer to Section 1.2. Sod Bed Preparation and
Section 1.3. Sod Installation: Unit price is per square foot.
2.8. Section H. Pallet Charge: A per pallet charge in addition to the sod purchase. The Contractor shall reimburse the County for
each pallet returned. A credit to the invoice or credit documentation. The credit amount is the bid price per pallet, and it shall
be a separate line item on the invoice showing the credit amount for each pallet.
2.9. Additional Service 1. Staking/Pinning: Includes materials, equipment, and labor to stake/pin sod on slopes greater than 2: 1;
required to prevent sod movement.
3. ORDERS: Order placement shall include Purchase Order, Contract Number, Division Name, Division Representative Name and
Contact Information, Bid Line -Item Number, and Delivery Address, if applicable.
3. L The Contractor shall inform the Division Representative at order placement if the material(s) are available and ready for
delivery.
3.2. Orders shall be processed within five (5) business days of order placement and in the quantities requested.
3.3. The Contractor shall notify the Division Representative within two (2) business days of the materials for pickup, delivery, or
installation.
3.3.1. If the Primary Contractor cannot fill orders, the Division may order from the Secondary Contractor.
3.3.2. If materials are unavailable from all awarded Contractors, the County reserves the right to request informal quotes
off contract or utilize other contracts, to purchase materials following the Procurement Ordinance.
4. DELIVERY
4.1. Cover sod if transporting period is greater than one (1) hour.
4.2. Protect sod from sun, wind, and rain.
4.3. Deliveries are Monday through Friday from 8:00 a.m. to 3:30 p.m., Eastern Daylight Time.
4.4. No deliveries on County observed holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day,
Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve, and
Christmas Day.
4.5. Delivery schedules shall be negotiated between Division Representative and the Contractor.
4.6. Division Representative has the final authority for the quality and acceptability of any materials. Any materials delivered that
are found to be defective, or order errors (on behalf of the Contractor) shall be returned by the Contractor immediately, at no
cost to the County. The Contractor shall replace rejected orders within 48 hours.
5. FINAL INSPECTIONS: Following services, the Contractor shall notify the Division Representative when the work is completed
for a final inspection of the work. The Contractor will be notified when the finished work fails to comply with the specifications.
5. 1. Contractor shall immediately cure the deficient work, ensuring it complies with the specifications.
5.2. Upon completion of the deficient work, the Contractor shall notify the Division Representative when ready for re -inspection.
5.3. Division Representative shall make a final inspection of the work and inform the Contractor of any necessary repair work not
completed.
5.4. Contractor shall immediately complete all incomplete work and arrange for another re -inspection.
6. UTILITIES: Contractor shall be responsible for exercising precautions while working near utilities. Before digging, Contractors
must call Sunshine 811 at 811 or 800-432-4770, Monday — Friday from 7:00 a.m. — 5:00 p.m. Sunshine 811 needs two (2) full
business days' notice. Any damage to utilities is the Contractor's sole responsibility and at no cost to the County.
7. MAINTENANCE OF TRAFFIC (MOT): Maintenance of Traffic or Tempo0a Traffic Control, Intermediate Level
Certification is required for MOT setup. The Contractor is responsible for setting up Maintenance of Traffic (MOT) with the right
equipment and proper placement of lane closed signs, pre -warning signs, arrow boards, traffic cones, message boards, warning
devices, barriers, or flagmen. The Contractor, or its subcontractor, is responsible for maintaining MOT while performing services
in the right-of-way and roadways.
7.1. MOT is a requirement for the safety and protection of the Contractor's employees and motorists during services' performance.
It is the Contractor's sole responsibility for safety in the work zone.
7.2. MOT shall conform to the latest edition of the FDOT, Design Standards, 600 series, and The Manual on Uniform Traffic
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Collier County
Solicitation 21-7928
Control Devices (MUTCD).
7.3. The Contractor is authorized to subcontract MOT. It is required that either the Contractor or subcontractor have current FDOT
approved MOT or Temporary Traffic Control, Intermediate Level, Certification per FOOT, Design Standards, 600 series
indexes.
7.4. The Contractor's employee or Contractor's subcontractor is responsible for the MOT plan and equipment setup and shall have
current FDOT approved certification in their name. They must be readily available within twenty (20) minutes of the initial
contact by County staff to address work zone safety issues.
7.5. MOT setup that does not comply with FDOT standards, the Contractor will need to cease operations until MOT is correct per
the 600 series design standard.
8. LANE CLOSURES: There are no lane closures permitted between the hours of 7:00 a.m. through 9:00 a.m. and 3:30 p.m.
through 6:30 p.m. on weekdays. The Contractor may request authorization from the Division to work within the non -lane closure
hours.
9. ROAD ALERT (Mandatory Requirement): Notify Growth Management Department, Customer Service Specialist, or designee
on Wednesday before lane closure(s) by submitting the Road Alert Notification form (Exhibit C) so that staff can update the Road
Alert message board. Link to form: httl)s://www.colliercountvfl.gov/home/showoublisheddocument?id=53901
10. WORK ZONE SAFETY: Contractor shall use caution while working in County Right -of -Way and roadways. The Contractor
shall use caution while working in or around County -owned or operated facilities, right-of-way, sides of right-of-way, and roadway
medians. When working within a right-of-way (i.e., roads, sidewalks, bike paths, etc.) Follow applicable FDOT and/or MUTCD
requirements, such as but are not limited to:
10.1. ANSI/ISEA Class 2 or 3 Vests, T-shirts, or similarly labeled garments depending on the time of day.
10.2. Appropriate work zone signage, cones, barricades or barrels, arrow panels, flagging personnel, and stop/slow paddles, where
necessary, required by law or the BCC.
10.3. An applicable work zone (Maintenance of traffic) plan based on FDOT and/or MUTCD designs on site.
10.4. The Contractor will maintain access for residents and commercial properties with minimal delays to the traveling public.
11. WORK HOURS: Monday through Friday in the daytime hours from 7:00 a.m. to 5:00 p.m. Contractor may request permission
from the Division Representative to work outside the daytime hours and workdays. There is no additional compensation for
working on weekends, holidays, or evening hours.
12. PRICE MODIFICATIONS: Price increase requests may be submitted annually (After 365 calendar days from the agreement
commencement month/day). Retroactive price adjustments are not authorized.
12.1. Submit price increase requests in wriflng by email to the Contract Administrator 30 days before the annual contract
commencement anniversary date for consideration. Price increase requests review may take over 60 days to complete.
12.2. Contractor shall provide supporting documentation justifying price increases (examples: supplier material agreements, proof
of fuel increases, etc.).
12.3. Contract Administrator shall analyze prices to determine increases are fair and reasonable using the following methods: price
competition (reviewing competitive bids or offers), market prices, historical prices, or independent estimates.
12.4. Contractor shall continue to fill all purchase orders received at the current agreement prices during the review process.
12.5. The Procurement Director has the authority to approve price adjustments in accordance with the Procurement Ordinance, as
amended. The bid schedule shall be modified with the price increases and uploaded into the Finance system.
12.6. Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the Contractor in
writing with the effective date of any approved price increases.
13. MODIFICATIONS: Additional items and/or services may be added to the resultant agreement in compliance with the Procurement
Ordinance, as amended, and Procurement Procedures. Any item and/or service that is not listed on the bid schedule, and is available
for purchase, shall require quoting all awarded Contractors under the resultant agreement; the lowest quote will be awarded. If
there is only one (1) Contractor, the Contract Administration Specialist may negotiate a fair and reasonable price. Pricing shall be
firm for one (1) year from the quote or negotiated date.
14. COMPENSATION: Invoice submission for payment approval must be accurate and complete with details of services performed
or commodities purchased.
14.1. Invoices must include the Division Name, Contract Number, Purchase Order Number, Bid Line Items Numbers, Quantities,
Unit Price, and Extended Price.
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Collier County
Solicitation 21-7928
14.2. An invoice may be rejected for insufficient infon-nation. If rejected, the Contractor shall resubmit the invoice using the same
number and add a revision number (i.e., Invoice Number 1234 Rl).
I VENDORCHECKLIST I
***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***
The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms
from clients for the last five (5) years, whose projects are of a similar nature to this solicitation as a part of their proposal.
Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this
project using Form 5 provided in BidSync as part of the Required Forms. Vendors may include two (2) additional pages for each
project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant
project work.
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Collier County
Solicitation 21-7928
1.
2.
GENERAL BID INSTRUCTIONS
As requested by the Collier County departments or divisions identified, the Collier County
Board of County Commissioners Procurement Services Division (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB", or "Bid") with the sole purpose and intent
of obtaining bid responses from interested and qualified Firms/Vendors/Contractors in
accordance with the terms, conditions, and specifications stated and/or attached
herein/hereto. The successfiil Vendor will hereinafter be referred to as the "Vendor". All bids
must be submitted on the Bid forms furnished by the County noted in Attachments of
this ITB. Bidder may be deemed non -responsive if the Bid forms are not properly
executed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted
as being rejected as non -responsive.
2.1 Direct questions related to this Bid to the Collier County Procurement Services Division
Online Bidding System website: htti)s://www.bidsync.com/bidsync-cas/.
2.2 Bidders must clearly understand that the only official answer or position of the County will
be the one stated on the Collier County Procurement Services Division Online Bidding
System website. For general questions, please call the referenced Procurement Strategist
noted on the cover page.
3. COMPLIANCE WITH THE BID
Bidders must be in strict compliance with this ITB. Failure to comply with all provisions of
the ITB may result in disqualification.
4. AMBIGUITY, CONFLICT, OR OTHER ERRORS IN THE RFP
It is the sole responsibility of the vendor if they discover any ambiguity, conflict, discrepancy,
omission or other erTor in the ITB, to immediately notify the Procurement Professional, noted
herein, of such error in writing and request modification or clarification of the document prior
to submitting the bid. The Procurement Professional will make modifications by issuing a
written revision and will give written notice to all parties who have received this ITI3 from the
Procurement Services Division.
5. PRICING
Vendors must provide pdces using the unit of measure specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined.
6. ALTERNATE BID PRICING
In the event that alternate pricing is requested, it is an expressed requirement of the bid to
provide pricing for all alternates as listed. The omission of a response or a no -bid or lack of a
submitted price may be the basis for the rejection of the submitted bid response. All bids
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Collier County
Solicitation 21-7928
responses received without pricing for all alternates as listed may be considered technically
non -responsive.
7. EQUALPRODUCT
Manufacturer's name, brand name and/or model number are used in these specifications for
the purpose of establishing minimum requirements of level of quality, standards of
performance and/or design required, and is in no way intended to prohibit the bidding of other
manufacturer's items of equal or similar material. An equal or similar product may be bid,
provided that the product is found by the County to be equal or similar in quality, standard of
performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit
bid as equal or similar. Equal product samples, if required for evaluation, and at no cost to the
County, the Vendor must contact the Procurement Services Division for instructions on
submittal. The County shall be sole judge of equality or similarity, and its decision shall be
final in the best interest.
8. DISCOUNT
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids, In no instance should payment terms less than fifteen (15)
calendar days be offered.
9. ADDENDA
The County reserves the right to formally amend and/or clarify the solicitation where it deems
necessary. Any such addendum/clarification shall be in writing and notifications shall be
distributed electronically to all parties who received the original bid specifications l2rior to the
deadline for submission of Bids. All changes to this ITB will be conveyed electronically
through a notice of addendum or questions and answers to all Vendors registered under the
applicable commodity code(s) at the time when the original ITB was released, as well as those
Vendors who downloaded the ITB document. All addendums are posted on the Collier County
Procurement Services Division Online Bidding System website:
htips://www.bidsvnc.com/bidsync-cas/. Before submitting a bid response, please make sure
that you have read all documents provided, understood clearly and complied completely with
any changes stated in the addenda as failure to do so may result in deeming your submittal
non -responsive.
10. BID SUBMISSION
All electronic bids shall be submitted online via the Collier County Procurement Services
Division Online Bidding System: httys://www.bidsvnc.com/bidsvnc-cas/
11. QUESTIONS
If the Vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtfill, obscure or contains errors or omissions it should report such opinion to the
Procurement Strategist before the bid opening date. Direct questions related to this ITB only
to the Collier County Procurement Services Division Internet website:
https://www.bidsync.coin/bidsvnc-cas/. Questions will not be answered after the date and time
noted.
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Collier County
Solicitation 21-7928
Vendors must clearly understand that the only official answer or position of the County will
be the one stated on the Collier County Procurement Services Division Online Bidding System
website. For general questions, please call the referenced Procurement Strategist identified in
the Public Notice.
12. PROTESTS PROCEDURES
12.1 Any Vendor who alleges to be aggrieved in connection with the solicitation or award
of a contract, may protest to the Procurement Services Director, who shall serve as the
sole receipt of the any and all notices of intent to protest and all formal protests.
12.2 With respect to a protest of the terms, conditions and specifications contained in a
solicitation, including any provisions governing the methods for evaluation of bids,
proposals or replies, awarding contracts, reserving rights for further negotiation or
modifying or amending any contract, the protesting party shall file a notice of intent to
protest within three (3) days, excluding weekends and County holidays, after the first
publication, whether by posting or formal advertisement of the solicitation. The formal
written protest shall be filed within five (5) days of the date the notice of intent is filed.
Formal protests of the terms, conditions and specifications shall contain all of the
information required for the Procurement Services Director, to render a decision on the
formal protest and determine whether postponement of the bid opening or
proposal/response closing time is appropriate. The Procurement Services Director's
decision shall be considered final and conclusive unless the protesting party files an
appeal of the Procurement Services Director's decision.
12.3 Any actual proposer or respondent to who desires to protest a recommended contract
award shall submit a notice of intent to protest to the Procurement Services Director
within three (3) calendar days, excluding weekends and County holidays, from the date
of the initial posting of the recommended award.
12.4 All formal protests with respect to a recommended contract award shall be submitted
in writing to the Procurement Services Director for a decision. Said protests shall be
submitted within five (5) calendar days, excluding weekends and County holidays,
from the date that the notice of intent to protest is received by the Procurement Services
Director, and accompanied by the required fee.
12.5 Complete instructions for formal protest are set forth in Section 23 of Collier County
Procurement Ordinance 2017-08, as amended. The protesting party must have standing
as defined by established Florida case law to maintain a protest.
13.1MMIGRATION AFFIDAVIT CERTIFICATION
13.1 Statutes and executive orders require employers to abide by the immigration laws of
the United States and to employ only individuals who are eligible to work in the United
States. The Employment Eligibility Verification System (E-Verify) operated by the
Department of Homeland Security (DHS) in partnership with the Social Security
Administration (SSA), provides an Internet -based means of verifying employment
eligibility of workers in the United States; it is not a substitute for any other
employment eligibility verification requirements. The program will be used for Collier
County formal Invitations to Bid (ITB) and Request for Proposals (ITB) including
professional services and construction services.
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(1) Exceptions to the program:
(a) Commodity based procurement where no services are provided.
(b) Where the requirement for the affidavit is waived by the Board of
County Commissioners.
13.2 Vendors are required to be enrolled in the E-Verify program at the time of submission
of the bid. Acceptable evidence of your enrollment consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify
Memorandum of Understanding for the company which will be produced at the time
of the submission of the Vendor's proposal/bid or within five (5) day of the County's
Notice of Recommend Award.
FAILURE TO EXECUTE THIS AFFIDAVIT CERTIFICATION AND SUBMIT WITH
VENDOR'S PROPOSAL/BID MAY DEEM THE VENDOR'S AS NON -RESPONSIVE.
13.3 Additionally, vendors shall require all subcontracted vendors to use the E-Verify
system for all purchases not covered under the "Exceptions to the program" clause
above. All vendors shall familiarize themselves with the statutory requirements set fort
in the Florida Statutes §448.095 pertaining to the responsibilities of Public Employers,
Contractors and Subcontractors.
13.4 For additional information regarding the Employment Eligibility Verification System
(E-Verify) program visit the following website: httl)://www.dhs.gov/E-Verify. It shall
be the vendor's responsibility to familiarize themselves with all rules and regulations
governing this program.
13.5 Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an
award shall be fully responsible for complying with the provisions of the Immigration
Reform and Control Act of 1986 as located at 8 U.S.C. 1324, ct sm. and regulations
relating thereto, as either may be amended and with the provisions contained within
this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein
or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement
immediately.
14. LOBBYING
After the issuance of any solicitation, no current or prospective Vendor or any person acting
on their behalf, shall contact, communicate with or discuss any matter relating to the
solicitation with any Collier County employee or elected or appointed official, other than the
Procurement Services Director or his/her designees. This prohibition ends upon execution of
the final contract or upon cancellation of the solicitation. Any current or prospective Vendor
that lobbies any Collier County employee or elected or appointed official while a solicitation
is open or being recommended for award (i) may be deemed ineligible for award of that
solicitation by the Procurement Services Director, and (ii) will be subject to Suspension and
Debarment outlined in section Twenty -Eight of Procurement Ordinance 2017-08, as amended.
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15. CERTIFICATE OF AUTHORITY TO CONDUCT BUSINESS IN THE STATE OF
FLORIDA WL STATUTE 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of
State Divisions of Corporations in accordance with the requirements of Florida Statute
607.1501 and provide a certificate of authority (www.suiibiz.org/search.html prior to
execution of a contract. A copy of the document should be submitted with the solicitation
response and the document number should be identified. Firms who do not provide the
certificate of authority at the time of response shall be required to provide same within five (5)
days upon notification of selection for award. If the firm cannot provide the document within
the referenced timeframe, the County reserves the right to award to another firm.
16. LOCAL VENDOR PREFERENCE (LVP)
Any Vendor claiming local vendor preference must complete the required form and
submit a Collier or Lee Business Tax receipt with their submission.
17. GENERAL INFORMATION
When it is deemed by the County that a bid cannot be awarded as originally intended, the
County reserves the right to award this bid through an approach which is the best interest of
the County. Alternate bids will not be considered unless authorized by the ITB. In case of
identical bids tying as low bid, the County shall conduct a random selection (coin toss) by the
Procurement Services Director before at least three witnesses.
18. BID AWARD PROCESS
Award shall be made in a manner consistent with the County's Procurement Ordinance. Award
recommendations will be posted on the Collier County Procurement Services Online Bidding
system Online Bidding system website: h!Ltps://www.bidsync.com/bidsyi)c-cas/.
19. RESERVED RIGHTS
Collier County reserves its right in any solicitation to accept or reject any or all bids, proposals
or offers; to waive minor irregularities and technicalities; or to request resubmission. Also,
Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to
increase or decrease quantities to meet the additional or reduced requirements of Collier
County. Collier County reserves its right to cancel, extend or modify any or all bids, proposals
or offers; to award to one or more vendors; to award all or part of a solicitation; and to award
by individual line items when it is deemed to be in the best interest of the County. Collier
County reserves its right to reject any sole response.
20. INSURANCE AND BONDING REQUIREMENTS
20.1 The Vendor shall at its own expense, carry and maintain insurance coverage from
responsible companies duly authorized to do business in the State of Florida as set forth
in the Insurance and Bonding attachment of this solicitation. The Vendor shall be
required to provide the Certificate of Insurance(s) with the limits set forth in the
solicitation within five (5) days upon notification of selection for award. If the Vendor
cannot provide the document within the referenced timeframe, the County reserves the
right to award to another Vendor. The Vendor shall procure and maintain property
insurance upon the entire project, if required, to the fiall insurable value of the scope of
work.
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20.2 The County and the Vendor waive against each other and the County's separate
Vendors, Contractors, Design Consultant, Subcontractors agents and employees of
each and all of them, all damages covered by property insurance provided herein,
except such rights as they may have to the proceeds of such insurance. The Vendor
and County shall, where appropriate, require similar waivers of subrogation from the
County's separate Vendors, Design Consultants and Subcontractors and shall require
each of them to include similar waivers in their contracts.
20.3 Collier County shall be responsible for purchasing and maintaining, its own liability
insurance.
20.4 Certificates issued as a result of the award of this solicitation must identify "For any
and all work performed on behalf of Collier County."
20.5 The General Liability Policy provided by Vendor to meet the requirements of this
solicitation shall name Collier County, Florida, as an additional insured as to the
operations of Vendor under this solicitation and shall contain a severability of interests
provisions.
20.6 Collier County Board of County Commissioners shall be named as the Certificate
Holder. The Certificates of Insurance must state the Contract Number, or Project
Number, or specific Project description, or must read: For any and all work performed
on behalf of Collier County. The "Certificate Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
20.7 The amounts and types of insurance coverage shall conform to the minimum
requirements set forth in Insurance and Bonding attachment, with the use of Insurance
Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any
self -insured retentions or deductibles under any of the below listed minimum required
coverage, Vendor must identify on the Certificate of Insurance the nature and amount
of such self- insured retentions or deductibles and provide satisfactory evidence of
financial responsibility for such obligations. All self -insured retentions or deductibles
will be Vendor's sole responsibility.
20.8 Coverage(s) shall be maintained without interruption from the date of commencement
of the Work until the date of completion and acceptance of the scope of work by the
County or as specified in this solicitation, whichever is longer.
20.9 The Vendor and/or its insurance carrier shall provide 30 days written notice to the
County of policy cancellation or non -renewal on the part of the insurance carrier or the
Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four
(24) hours after receipt, of any notices of expiration, cancellation, non -renewal or
material change in coverage or limits received by Vendor from its insurer and nothing
contained herein shall relieve Vendor of this requirement to provide notice. In the event
of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder,
Vendor shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
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20. 10 Should at any time the Vendor not maintain the insurance coverage(s) required herein,
the County may terminate the Agreement or at its sole discretion shall be authorized to
purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If
Vendor fails to reimburse the County for such costs within thirty (30) days after
demand, the County has the right to offset these costs from any amount due Vendor
under the Agreement or any other agreement between the County and Vendor. The
County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies
used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
20.11 If the initial or any subsequently issued Certificate of Insurance expires prior to the
completion of the scope of work, the Vendor shall furnish to the County renewal or
replacement Certificate(s) of Insurance not later than ten (10) calendar days after the
expiration date on the certificate. Failure of the Vendor to provide the County with
such renewal certificate(s) shall be considered justification for the County to terminate
any and all contracts.
21. ADDITIONAL ITEMS AND/OR SERVICES
Additional items and/or services may be added to the resultant contract, or purchase order, in
compliance with the Procurement Ordinance.
22. VENDOR PERFORMANCE EVALUATION
The County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of $25,000.
The County reserves the right to take into consideration a Vendor's past performance under a
prior or current County contract when it is considering the granting of a new contract, the
assignment of a work order, or any additional work.
23. 'ADDITIONAL TERMS AND CONDITIONS OF CONTRACT
23.1 The selected Vendor may be required to sign a standard Collier County contract or
accept the County's Purchase Order terms and conditions to serve as a formal contact.
23.2 The resultant contract(s) may include purchase or work orders issued by the County's
Project Manager (a/k/a Contract Administrative Agent).
23.3 The County reserves the right to include in any contract document such terms and
conditions, as it deems necessary for the proper protection of the rights of Collier
County. A sample copy of this contract is available upon request. The County will not
be obligated to sign any contracts, maintenance and/or service agreements other
documents or agree to any exceptions to the County's terms and conditions provided
by the Vendor.
23.4 The County's Project Manager shall coordinate with the Vendor / Contractor the return
of any surplus assets, including materials, supplies, and equipment associated with the
scope or work.
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24. PUBLIC RECORDS COMPLIANCE
24.1 Florida Public Records Law Chapter 119, including specifically those contractual
requirements in 119.0701(2)(a)-(b) as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOWS DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
Communication and Customer Relations Division
3299 Tamiami Trail East
Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
24.2 The Contractor must specifically comply with the Florida Public Records Law to:
24.2.1 Keep and maintain public records required by the public agency to perform the
service.
24.2.2 Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
24.2.3 Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized
by law for the duration of the contract term and following completion of the
contract if the Contractor does not transfer the records to the public agency.
24.2.4 Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the public
agency, upon request from the public agency's custodian of public records, in
a format that is compatible with the information technology systems of the
public agency.
25. PAYMENT METHOD
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter
218, Florida Statutes. Vendor's invoices must include:
Purchase Order Number and description and quantities of the goods or services
provided per instructions on the County's purchase order or contract. Invoices shall be
sentto:
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Collier County
Solicitation 21-7928
Board of County Commissioners Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail East, Suite 700
Naples FL 34112
Or EmaiIed to: bccapclerk(&,collierclei-i�.coiti
25.1 Payments will be made for articles and/or services furnished, delivered, and accepted,
upon receipt and approval of invoices submitted on the date of services or within six
(6) months after completion of contract. Any untimely submission of invoices beyond
the specified deadline period is subject to non-payment under the legal doctrine of
"laches" as untimely submitted. Time shall be deemed of the essence with respect to
the timely submission of invoices under the agreement.
25.2 In instances where the successful Vendor may owe debts (including, but not limited to
taxes or other fees) to Collier County and the contractor has not satisfied nor made
arrangement to satisfy these debts, the County reserves the right to off -set the amount
owed to the County by applying the amount owed to the vendor or contractor for
services performed of for materials delivered in association with a contract.
25.3 Invoices shall not reflect sales tax. After review and approval, the invoice will be
transmitted to the Finance Division for payment. Payment will be made upon receipt
of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise
known as the "Local Government Prompt Payment Act." Collier County reserves the
right to withhold and/or reduce an appropriate amount of any payment for work not
performed or for unsatisfactory performance of Contractual requirements.
26. ENVIRONMENTAL HEALTH AND SAFETY
26.1 All Vendors and Sub Vendors performing service for Collier County are required and
shall comply with all Occupational Safety and Health Administration (OSHA), State
and County Safety and Occupational Health Standards and any other applicable rules
and regulations. Vendors and Sub Vendors shall be responsible for the safety of their
employees and any unsafe acts or conditions that may cause injury or damage to any
persons or property within and around the work site. All firewall penetrations must be
protected in order to meet Fire Codes.
26.2 Collier County Government has authorized OSHA representatives to enter any Collier
County facility, property and/or right-of-way for the purpose of inspection of any
Vendor's work operations. This provision is non-negotiable by any department and/or
Vendor.
26.3 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective
Device Coordination and Are Flash Studies where relevant as determined by the
engineer.
26.4 All electrical installations shall be labeled with appropriate NFPA 70E arch flash
boundary and PPE Protective labels.
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27. LICENSES
27.1 The Vendor is required to possess the correct Business Tax Receipt, professional
license, and any other authorizations necessary to carry out and perform the work
required by the project pursuant to all applicable Federal, State and Local Law, Statute,
Ordinances, and rules and regulations of any kind. Additionally, copies of the required
licenses must be submitted with the proposal response indicating that the entity
proposing, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the contract documents. Failure on the part
of any Vendor to submit the required documentation may be grounds to DEEM
VENDOR NON -RESPONSIVE. A Vendor, with an office within Collier County is
also required to have an occupational license.
27.2 All State Certified contractors who may need to pull Collier County permits or call in
inspections must complete a Collier County Contractor License registration form and
submit the required fee. After registering the license/registration will need to be
renewed thereafter to remain "active" in Collier County.
27.3 If you have questions regarding professional licenses contact the Contractor Licensing,
Community Development and Environmental Services at (239) 252-2431, 252-2432 or
252-2909. Questions regarding required occupational licenses, please contact the Tax
Collector's Office at (239) 252-2477.
28.,SURVIVABILITY
The Vendor agrees that any Purchase Order/Work Order/Solicitation Documents that extends
beyond the expiration date of the original Solicitation will survive and remain subject to the
terms and conditions of that Agreement until the completion or termination.
29. RELATION OF COUNTY
It is the intent of the parties hereto that the Vendor shall be legally considered an independent
Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Vendor, their employees or agents, resulting
in either bodily or personal injury or property damage to any individual, firm, or corporation.
30. TERMINATION
Should the Vendor be found to have failed to perform services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County
may terminate this Agreement for convenience with a thirty (30) day written notice. The
County shall be sole judge of non-performance. In the event that the award of this solicitation
is made by the Procurement Services Director, the award and any resultant purchase orders
may be terminated at any time by the County upon thirty (30) days written notice to the
awarded vendor(s) pursuant to the Board's Procurement Ordinance.
31. 'PUBLIC ENTITY CRIME
A person or affiliate who has been placed on the convicted Vendor list following a conviction
for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any
goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with
a public entity for the construction or repair of a public building or public work; may not submit
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Solicitation 21-7928
bids, proposals, or replies on leases of real property to a public entity; may not be awarded or
perform work as a contractor, supplier, subcontractor, or vendor under a contract with any
public entity; and may not transact business with any public entity in excess of the threshold
amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the
date of being placed on the convicted Vendor list.
32. SECURITY AND BACKGROUND CHECKS
32.1 The Contractor is required to comply with County Ordinance 2004-52, as amended.
Background checks are valid for five (5) years and the Contractor shall be responsible
for all associated costs. If required, Contractor shall be responsible for the costs of
providing background checks by the Collier County Facilities Management Division
for all employees that shall provide services to the County under this Agreement. This
may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required
to maintain records on each employee and make them available to the County for at
least four (4) years.
32.2 All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date
of issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians
shall have on their shirts the name of the contractor's business.
32.3 The Contractor shall immediately notify the Collier County Facilities Management
Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to
Collier County separates from their employment. This notification is critical to ensure
the continued security of Collier County facilities and systems. Failure to notify within
four (4) hours of separation may result in a deduction of $500 per incident.
32.4 CCSO requires separate fingerprinting prior to work being performed in any of their
locations. This will be coordinated upon award of the contract. If there are additional
fees for this process, the vendor is responsible for all costs.
33..CONFLICT OF INTEREST
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this ITB
document. Disclosure of any potential or actual conflict of interest is subject to County staff
review and does not in and of itself disqualify a Vendor from consideration. These disclosures
are intended to identify and or preclude conflict of interest situations during contract selection
and execution.
34. 'PROHIBITION OF GIFTS TO COUNTY EMPLOYEES
No organization or individual shall offer or give, either directly or indirectly, any favor, gift,
loan, fee, service or other item of value to any County employee, as set forth in Chapter 112,
Part III, Florida Statutes, the current Collier County Ethics Ordinance and County
Administrative Procedure 5311. Violation of this provision may result in one or more of the
following consequences: a. Prohibition by the individual, fin-n, and/or any employee of the
firm from contact with County staff for a specified period of time; b. Prohibition by the
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individual and/or firm from doing business with the County for a specified period of time,
including but not limited to: submitting bids, ITB, and/or quotes; and, c. immediate termination
of any contract held by the individual and/or firm for cause.
35. DEDUCTION FOR NON-PERFORMANCE
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the
deficiencies directly related to the Vendor's non-performance.
36. 'OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES
Collier County encourages and agrees to the successful vendor extending the pricing, terms
and conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful vendor.
37. FLORIDA WOOD PRODUCTS
The Vendor agrees to comply with Florida Statute 255.20 to provide lumber, timber and other
forest products produced and manufactured in the State of Florida as long as the price, fitness
and quality are equal.
38. 5TANDARDS OF CONDUCT
The Vendor shall employ people to work on County projects who are neat, clean, well-
groomed and courteous. Subject to the American with Disabilities Act, Vendor shall supply
competent employees who are physically capable of performing their employment duties. The
County may require the Vendor to remove an employee it deems careless, incompetent,
insubordinate or otherwise objectionable and whose continued employment on Collier County
projects is not in the best interest of the County.
39. 'PROTECTION OF PROPERTY
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their
Sub vendor in the performance of the required service, the Vendor shall repair/replace, to the
County's satisfaction, damaged property at no additional cost to the County. If the damage
caused by the Vendor or their Sub vendor has to be repaired/replaced by the County, the cost
of such work will be deducted from the monies due the Vendor.
The County's project manager shall coordinate with the Vendor the return of any surplus
assets, including materials, supplies, and equipment associated with the scope or work.
40. 'COLLIER COUNTY INFORMATION TECHNOLOGY REQUIREMENTS
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency (CMA) policies. Current policies that apply are CMAs
5402, 5403 and 5405. These policies will be available upon request from the Information
Technology Department. All vendors will be required to adhere to IT policies for access to the
County network. Vendors are required to notify the County in writing twenty-four (24) hours
in advance as to when access to the network is planned. Included in this request must be a
detailed work plan with actions that will be taken at the time of access. The County IT
Department has developed a Technical Architecture Requirements Document.
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41. MAINTENANCE OF TRAFFIC POLICY
For all projects that are conducted within a Collier County Right -of -Way, the Vendor shall
provide and erect Traffic Control Devices as prescribed in the current edition of the Manual
on Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as
prescribed in the Florida Department of Transportation's Design Standards (DS) on state
roadways. These projects shall also comply with Collier County's Maintenance of Traffic
Policy, #5807, incorporated herein by reference. Copies are available through the Risk
Management and/or Procurement Services Division and are available on-line at
colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway & Traffic Design Standards Indexes, or other related documents, so to become
familiar with their requirements. Strict adherence to the requirements of the Maintenance of
Traffic ("MOT") policy will be enforced under this Contract. All costs associated with the
Maintenance of Traffic shall be included on the line item on the bid page. If MOT is required,
MOT is to be provided within ten (10) days of receipt of Notice of Award.
42. DEBRIS
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
43. DIRECT MATERIAL PURCHASE
43.1 The County reserves the right to require Vendor to assign some or all of its agreements
with material suppliers directly to the County. Any such goods and/or materials
purchased by the County pursuant to such an assignment of a material supply
agreement shall be referred to as "County Furnished Materials" and the responsibilities
of both the County and the Vendor relating to said materials shall be governed by the
terms and conditions of this solicitation. Additionally, the County at its sole option
may choose to purchase some or all of the goods and/or materials from other suppliers.
In either instance the County may require the following information from the Vendor:
43. 1.1 Required quantities of material
43.1.2 Specifications relating to goods and/or materials required for job including
brand and/or model number or type if applicable
43.1.3 Pricing and availability of goods and/or materials provided under Vendor's
agreements with material suppliers
44. GRANT COMPLIANCE
The purchase of any goods and/or services that are funded through Federal Grant
Appropriations, the State of Florida, or any other public or private foundations shall be subject
to the compliance and reporting requirements of the granting agency. The Vendor agrees
include with the bid submission all the completed and fully executed Grant documents
provided as an attachment to the solicitation, or you may BE DEEMED NON-
RESPONSIVE.
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45. EQUIPMENT
Vendor shall have available and in good working condition, the necessary equipment to
perform the required service. If required by the County, the Vendor shall supply a list of
equipment and an hourly rate for each. Hourly rates will commence once equipment arrives at
the service site, unless otherwise agreed in writing by the Project Manager.
In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.)
is needed, the Project Manager must be notified in advance for approval. The reimbursement
of additional equipment expense shall be at cost and will commence once equipment arrives at
the service site, unless otherwise agreed in writing by the Project Manager. The County
reserves the right to request and obtain documentation of the Vendor's cost for time and
material projects, and to withhold payments until documentation is provided.
All County -purchased equipment must be new and of current manufacture in production at the
time of bid opening, and carry industry standard warranties. At the time of delivery, at least
two (2) complete shop repair manuals and parts lists must be furnished with each type of
equipment. Vendor must service all equipment prior to delivery and/or acceptance by the
County.
The scope of these specifications is to ensure the delivery of a complete unit ready for
operation. Omission of any essential detail from these specifications does not relieve the
Vendor from furnishing a complete unit.
46.,STORAGE TANK INSTALLATION AND CLOSURE REQUIREMENTS (4346 where
applicable)
The contractor shall ensure compliance with all NFPA regulations: specifically, I 10 & 3 0/3 OA;
FDEP chapter 62 regulations: specifically, 761, 762, 777, and 780; 376 & 403 Florida Statutes;
and STI, UL, PEI, ASME, NACE, NLPA, NIST & API referenced standards pertaining to the
storage of hazardous materials and petroleum products.
The contractor shall notify the Solid& Hazardous Waste Management Department (SHWMD)
prior to the installation, removal, or maintenance of any storage tank, including day tanks for
generators, storing / will be storing petroleum products or hazardous materials. The contractor
shall provide a 10 day and 48-hour notice to SHWMD 239-252-2508 prior to commencement.
The contractor shall provide the plans pertaining to the storage tank systems containing
hazardous materials / petroleum products to the SHWMD prior to plans submittal to a
permitting entity and then SHWMD must approve the plans prior to contractor's submittal for
permitting.
47.,62-761.300 APPLICABILITY
47.1 General Requirements:
47. 1.1 Underground storage tank systems: The requirements of this Chapter, unless
specified otherwise, apply to owners and operators of facilities, or owners and
operators of UST systems with individual storage tank capacities greater
than I 10 gallons that contain or contained:
(1) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984
(2) Pollutants or hazardous substances after December 10, 1990; or
***Updated 022820***
9/3/20219:49 AM p. 24
Collier County
Solicitation 21-7928
(3) Regulated substances in unmaintained storage tank systems.
47.1.2 This rule is applicable to non-residential facilities. Under 40 C.F.R. 280,
residential tanks greater than 1100 gallons containing motor fuels are subject to
Federal UST rules (advisory information only -not required by this Chapter).
48..62-762.301, F.A.C. APPLICABILITY
48.1 General Requirements:
48. 1.1 Aboveground storage tank systems: The requirements of this chapter, unless
specified otherwise, apply to owners and operators of facilities, or owners and
operators of aboveground stationary storage tank systems with individual
storage tank capacities greater than 550 gallons that contain or contained:
Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984
(1) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984;
(2) Pollutants after March 12, 199 1; or
(3) Pollutants in unmaintained storage tank systems.
48.1.2 Aboveground compression vessels and hazardous substance storage tank
systems: Owners and operators of compression vessels and hazardous
substance storage tanks with capacities of greater than 110 gallons containing
hazardous substances are only required to comply with subsections 62-
762.401(1)-(2)� F.A.C.
48.1.3 Aboveground mineral acid storage tank systems: Owners and operators of
facilities, or owners and operators of aboveground mineral acid storage tank
systems with capacities of greater than I 10 gallons containing mineral acids are
only required to comply with Rule 62-762.891, F.A.C.
49. POLLUTION PREVENTION
The Vendor is required to implement industry relevant pollution prevention and best
management practices. Should pollution incidents occur, Collier County Pollution Control
must be notified immediately.
50. DEFINITIONS
62-761.2000 1) and 62-762.201(16), F.A.C.: "County" means a locally administered program
under contract with the Department to perform compliance verification activities at facilities
with storage tank systems.
62-761.200(48) and 62-762.201(62), F.A.C.: "Pollutants" includes any "product" as defined
in Section 377.19(l 1), F.S., pesticides, ammonia, chlorine and derivatives thereof, excluding
liquefied petroleum gas.
62-761.200(5 1) and 62-762.201(65), F.A.C.: "Product"as defined in Section 377.19(l 1), F.S.,
means any commodity made from oil or gas and includes refined crude oil, crude tops, topped
crude, processed crude petroleum, residue from crude petroleum, cracking stock, uncracked
fuel oil, fuel oil, treated crude oil, residuum, gas oil, casing head gasoline, natural gas gasoline,
naphtha, distillate, condensate, gasoline, used oil, kerosene, benzene, wash oil, blended
***Updated 022820***
9/3120219:49 AM p. 25
Collier County
Solicitation 21-7928
gasoline, lubricating oil, blends or mixtures of oil with one or more liquid products or
byproducts derived from oil or gas, and blends or mixtures of two or more liquid products or
byproducts derived from oil or gas, whether hereinabove enumerated or not.
62-761(73) and 62-762(84), F.A.C.: "Vehicular fuel" means a petroleum product used to fuel
motor vehicles, including aircraft, watercraft and vehicles used on and off roads and rails.
Certification: The Vendor hereby agrees to comply with the instructions above, by submission of a
bid/proposal.
U-Dh 0-4es
ncc-P-P-O
***Updated 022820***
9/3/2021 9:49 AM p, 2C
Collier County
corwer County
Administrative Services Department
Pwcurement Sem�s Division
Vendor Check List
Solicitation 21-7928
IMPORTANT: Please review carefully and submit with your Proposal/Bid All applicable documents shall be submitted
7 1 onically through BidSync. Vendor should checkoff each of the following items:
General Bid Instructions has been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions havebeen acknowledged and accepted.
Form 1: Vendor Declaration Staternent
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -
http://dos.mvflorida.com/sunbiz/ should be attached with yoursubmittal.
VendorMUST beenrolled in theE-Verify - https://www.c-verify.gov/ atthetime of submission of thcproposalfbid.
Form 3: Iminigration Affidavit Certification MIST be signed and attached with your submittal oryouNtAY bcDEEMED
NON -RESPONSIVE
E-Verify Memorandum of Understanding or Company Profile page shouldbe attached with your submittal.
Form 4: Certification forClaiming StatusasaLocal Business,if andicable, hasbeenexecuted andreturned. Collier or
Lee County Business Tax Receipt should be attached with yoursubrnittal tobeconsidcred.
Form 5: Reference Questionnaires form mustbe utilized forcach requested reference andincludedwith yoursubmittal, id
applicable to the solicitation.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with
yoursubmittal. All forms must be executed, oryou MAY be DEEMED NON-RESPONSWE.
Vendor W-9 Forra
Er Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County's issuance of a Notice of Recommend Award.
Z The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications to complete the requirements of the project.
All addenda have been signed and attached, or you MAYbeDEEMED NON -RESPONSIVE.
County's IT Technical Architecture Requirements has been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms has been acknowledged and accepted, if applicable.
9/3/2021 9:49 AM p. 28
Collier County Solicitation 21-7928
c1lier County
Administratirve Services Departrinent
P�nennenfl Serv,�s DrAston
Form 1: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
Dear Commissioners:
The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and th is
proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor hereby declares the instructions,
purchase order ternis and conditions, requirements, and specifications/scope of work of this solicitation have been fully examined
and accepted.
The Vendor agrees, if this solicitation submittal is accepted by Collier County, to accept a Purchase Order as a form of a formal
contract or to execute a Collier County fornial contract for purposes of establishing a contractual relationship between the Vendor
and Collier County, for the performance of all requirements to which this solicitation pertains. The Vendor states that the
submitted is based upon the documents fisted by the above referenced solicitation. The Vendor agrees to comply with the
requirements in accordance with the terms, conditions and specifications denoted herein and according to the pricing subraitted as a
part of the Vendor's bids.
Further, the Vendor agrees that if awarded a contract for these goods andlor services, the Vendor will not be eligible to
compete, submit a proposal, be amarded, or perform as a sub-Nendor for any future associated Aurk that is a result of this
awarded contract.
IN WITNESS WHEREOF, WE have lig, or names on this dayof`Odif:� 2021in the County of
C ligs
in the State of �bscribedo
Firm's Legal Name: so�
Address: 3uk-L
City, State, Zip Code: �,AcAae-s PL
Florida Certificate of
Authority Document
Number
Federal Tax L�7S 44Ci
Identification Number
* CCR # or CAGE Code
*Only if Grant Funded
-32 162-A
Telephone: 7
Email:
Signature by:
(Typed and written)
Title: C) U-XNe�c
9/3/20219:49 AM p. 29
Collier County
Additional Contact Information
Solicitation 21-7928
Send payments to:
(required if different from Company name used as payee
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
Office seriking Collier
County to place orders
(required if different from
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
9/3/20219:49 AM p. 30
Collier County Solicitation 21-7928
Colter Ccru"ty
Administrative SerAces Department
Pno�rernent S�iws DpAsion
Form 2: Conflict of Interest Certification Affidavit
The Vendor certifies that, to the best of its knowledge and belief, the past and current work on any CotherCounty project affiliated
with this solicitation does not pose an organizational conflict as described by one of the three categories below:
Biased ground rules — The firm has not set the "ground rules" for affiliated past or current Collier County project
identified above (e.g., writing a procurement's statement of work, specifications, or perforrining systems engineering and
technical direction for the procurement) which appears to skew the competition in favor of my firm
Impaired objectivity —The firm has not performed work on an affiliated past or current Collier County project identified
above to evaluate proposals / past perforininice of itself or a competitor, which calls into question the contractor's ability to
render impartial advice to the government.
Unequal access to information —The firm has not had access to nonpublic infiamiation as part of its performance of a
Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive
advantage in current or future solicitations and contracts.
In addition to this signed affidavit, the contractor/ vendor must provide the following:
1. AD documents produced as a result of the work completed in the past or currently being worked on for the above -mentioned
project; and,
2. Indicate if the information produced was obtained as a matter of public record (in the "sunshine") orthrough non-public (not in
the "sunshine") conversation (s), meeting(s), document(s) and/orother means.
Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may
result in the disqualification for future solicitations affiliated with the above referenced project(s).
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their
knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual,
organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an
organizational conflict.
Company Name
Signature
_Dc�ueA LOV)N4k�l!5 Ok_%r�
Print Name and Title
State of V—N(xk
Countyof CCO��
The foregoing instrument was acknowledged before me by mearis of Xf hysical presence or 0 online notarization,
this *� day of ajE)Gej� (menth), '2,�t (year), by (name of person
acknowledging).
(:P:ers:o1naHy �Known Produced Identification
Type of Identification Produced
9/3120219:49 AM
��(Signature of Notary'Public - State of da)
"0
e Typ-e, or(l)arnrip qn�Vame of Notary Public)
Amber K lWanwaring
'a
'OGGW94 5N
Commission # GG 949529
Commission Expires 01-21-2024
Bonded Through - Cynanotary
Florida - Notary Public
p. 31
Collier County
Solicitation 21-7928
0103fler COU11LY
Administrative Services Departnent
Prowrement Sem�s Dimsm
Form 3: immigration Affidavit Certification
This Affidavit is required and should be signed, by an authorized principal of the firm and submitted with formal solicitation
subritittals. Further, Vendors are required to be enrolled in the E-Verify program (httns7//www.e-verifY.gov/) at the time of the
submission of the Vendor's proposal/bid. Acceptable evidence of your enrollinent consists ofa copy ofthe properly completed E-
Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company which will
beproducedat the time ofthe suhmission ofthe Vendor's proposallbid or withinfive (5) day afthe County'sNotice ofRecommend
Award.
FAILURE TO EY"M THIS AFFIDAVIT CERTIFICATION AND SUBMIT WITH VENDOR'S PROPOSAIJBH)
MAY DEEM THE VFNDOR'S AS NON -RESPONSIVE.
Collier County will not intentionally award County contracts to any Vendor who knowingly employs unauthorized alien workers,
constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration
and Nationality Act ("INA").
Collier County may consider the ernployment by any Vendor of unauthorized aliens a violation of Section 274A (e) of the INA.
Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for
unilateral terrinination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Inunigration Act and
subsequent Amendrrient(s)) and agrees to cornply with the provisions of the Memorandum of Understanding with E-Verify and to
provide proof of enrollment in The Fanployrnent Eligibility Verification System (E-Verify), operated by the Department of
Homeland Security in partnership with the Social Security Administration at the time ofsubmission ofthe Vendor's proposal/bid.
L4l SCC4 I. L-C -
Company Name
Signature
Ou-Yer
Print Name and Title
Stateof P�,Act
County of 0—o\\"—C
The foregoing instrument was acknowledged before me by rneans of, physical p r El online notarization,
this -,� day of C)C-jcjXC (month), aCQ (year), by (name of person
acknowledging).
OR Produced Identification
Type of Identification Produced
(Signature, of Nd-Sr� Public - St lo�da)
�A Itf
(Print, Type, or Stamp Commissiondid Name of Notary Public)
Ambor K ManWaring
CoTmissiOn # GG 949529
commossi
Blinded It Vita 01-21.2024
Flori a . ugh - ynanotary
Ora Public
913120219:49 AM p. 32
Collier County
Solicitation 21-7928
C�03#ler 4Z;014nty
Administrative Serv� Department
Pr=rem�t Serv,� Dmsim
Form 4: Vendor Submittal - Local Vendor Preference Certification
(Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business)
C9 Collier County
El Lee County
Vendor affirms that it is a local business as defined by the Procurement Ordinance of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section Fifteen of the Collier County Procurement Ordinance:
Local business mcans the vendor has a current Business Tax Receipt issued by the Collier County TaxCollector prior to bid
or proposal submission to do business within Collier County, and that identifies the business with a permanent physical
business address located within the limits of Collier County from which the vendor's staff operates and per -forms busines a in
an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-penTianent
structure such as a construction trailer, storage shed, or other non -permanent structure shall not be used for the purpose of
establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it
ibutes to the econormc development and well-being of Collier County in a verifiable and measurable way. This may
contn
include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's
tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing
their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local
business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid
submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this
section.
Vendor must complete the following information:
Year Business Established in %ColHer County or El Lee County:
Number of Employees (Including Owner(s) or Corporate Officers):
Number of Employees Living in �R Collier County or El Lee (Including Owner(s) or Corporate Officers) 0
If requested by the County, Vendor will be required to provide documentation substantiating the inforination given in this
certification. Failure to do so vAll result in vendor's submission being deemed not app[icable.
Sign and Date Certification:
Under Penaltiesof periury. Icerti& thatthe intbrniation shown on this form is correct to my knowledge.
Company Name: Leols Sp 8 LLC-
Address in Collier or Lee County:
Signature:
Date:
Title: Nay-jr
9/3/20219:49 AM p. 34
Collier County
Solicitation 21-7928
CAlker County
Adminstrafive Services Department
Procurement services Division
Form 5 Reference Questionnaire
(USE ONE FORM FOR EA C11 REQUIRED REFERENCE)
Reference
(Name of Company Requesting Reference Information)
(Narm of Individuals Requesting Reference Information)
N�Z.S - carC
Ju orff -j)� Company:
c6VIe?&LN
elt e questionnaire) (Evaluator's Company complet!mmgMefifren�ce)
Zq
Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the
selection of firms; to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which
they have previously performed wor1c Please complete the survey. Please rate each criteria to the best of your knowledge on a scale
of I to 10, with 10 representing that you were very satisifed (and would hire the firrin/individual again) and I representing that you
were very unsatisfied (and would never hire the fimitindivdival again). If you do not have sufficient knowledge of past performance
in a particular area, leave it b� and the item or form. will be scored "0."
Completion Date: Lg
Project Description:
Project Budget: �1 , a) Project Number of Days:
ifftem
Criteria
Score (must be completed)
I
Ability to manage the project costs (minimize change orders to scope).
ib
2
Ability to maintain project schedule (complete on-tirne or early).
to
3
Quality of work
4
Quality of consultative advice provided on the project.
5
Professionalism and ability to manage personnel.
6
Project administration (completed documents,final invoice, final producttumover;
invoices; manuals or going forward documentation, etc.)
7
Ability to verbally communicate and document information clearly and succinctly.
8
Abiltity to manage risks and unespected project circumstances.
10
9
Ability to follow contract documents, policies, procedures, rules, regulations, etc.
in
10
Overall comfort level with hiring the company in the future (customer satisfaction).
16
TOTAL SCORE OF ALL ITENS
i 10o
9/3/20219:49 AM p. 35
Collier County
CORW C01101ty
AdM1nWMU6eNlceSDeMtMn1
Prowremem Services DiWon
Form 5 Reference Questionnaire
am -an Funif Fog suck anovim RE
Solicitation*
Reference Ouc�tfonnaircfbr-
(Name of Compauy RquestingReforenpo� Information)
Solicitation 21-7928
(Namc of Individuals RcqucstingReferencc Information)
Name: A)2 5 4.14 L- 14 (11t /- Company.- 66 Ae.;1L, M4'f'4
(Evaluator completing reference questionnaire) (Evaluator's Company completing reference)
Emu: I Im"O'e 00"t 60JAIN lei) 0 06
*04L - FAX: Telephone:
Collier County has implemented a process that collects reference information on finre and their key personnel to be used in the
selection. of 11rms to perform this project. The Nome of the Company listed in the Subject above has: listed you as a client for which
they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale
of I to 10, With 10 representing that you were very satisifed (and would hire the runVindividual again) and I representing that you
were very unsatisfied (and would never hire the firmlindivdival again). If you do not have sufficient knowledge of past perrormance
In a particular area, leave it blank and the item or form will be scored "0."
Project Description: C q1J 7 /k
:,%,.14LC Re,-5UAPA� Completion Date:
Project Budget: (do 0 Project Number orDays:
Item
Criteria
$core -(must,be-comi0ted)
I
Ability to manage the preject costs (minimize change orders to scope).
2
Ability to maintain project schedule (complete on -time or early).
3
Quality of work.
4
Quality of consultative advice provided on th� project.
10
5
Professionalism and ability to manage personnel.
10
6
Project administration (compluted documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
10
7
Ability to verbally communicate and document in romiation clearly and succinctly.
to
8
Abiltity to amnage risks and unexpected project circumstances.
9
Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10
Overall comrort level with h2n-g the company in the future (customer satisfaction).
TOTAL SCORE OF ALL UEM
1 /00
913120219:49 AM p. 35
CoUlar County
SolidtWon 21-7928
C.-.,Ozmwlc��
A4minikah* Servims Vepaftwt
Fr=reMW1 serix" Di4laiw
Form 5 Reference Questionnaire
aM- 9a ED" Ma-UHM REFEBENCE)
Refi=nce
(Name of Compauy RoquestingReference- Information)
(Name of Individuals Requesting Reference Infonnation)
Name: Stephen O'Donnell, Vice President Convany: O'Donnell Landscapes, Inc.
(Evaluator completing reference questionnaire) (Evaluator's Company completing reference)
EmjL. Stephen@odo. land FAx. 239-992-2188 Telephone: 239-992-8842
Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the
selection of finns to perform this project. The Narne of the Company listed in the Subject above has listed you as a client for which
they have previous lyperformed wor]L Please complete the survey, Please rate each criteria to the best of your knowledge on a scale
of I to 10, with 10 representing that you were very satisifed (and would hire the funifindividual again) and I representing that you
were very unsatisfied (and would never hire the fmWindivdival again). If you do not have suffixient knowledge of past performance
in a particular area, leave it blank and the item or form will bc scored "0."
Project Description: 4-o-i"rk - \-\�
Completion Date: V
v 1 0\0-V-\
�_; I I-) � ,-)
Pri?CLAudget: Project Number of Days:
lath
Criteria
:UoreLu�ast-be-eggloM
I
A bility to manage the praject costs (min imize change orders to scope).
10
2
Ability to maintain project schedule (complete on-tirm or early).
9
3
Quality of work.
4
Quality of consultafive advice provided on the projecL
n/a
5
Professionalism and ability to manage personnel.
10
6
'Project ach.-finistration (compk,.ted documents, rmal invoice, flinal product Lumover,
invoices; manuals or going forward documentation, etc.)
9
7
Ability to verbally communicate and docanwnt inrorrration cicaF1-y and succinctly.
10
8
Abiltity to manage risks and unexpected project circunntances.
10
9
Ability to follow contract docurmnts, policies, procedures, rules, regulations, etc.
9
10
Overall confort level with hiring the company in the ruture (customer satisfaction).
9
F-- TOTAL SCORE OF ALL MM
85
W3=1 9:49 AM p. 35
Collier County
Solicitation 21-7928
Adr&&VaM SeMm Department
Pmarm"It Servicm Oimw
Form 5 Reference Questionnaire
WSM "V F—MAf FOR BACIIREQMED REFERENCE)
Rcrarencc Oucstionnairc
(Narne. of Conipacy Reques ting Reference In formation)
:��= vo I t - t-jh%AA-Jd
(,Na= of Individuals Rcqucsting Rcfcrcncc Inforination)
Nurm: Company:
(Evaluator coinplptmig reficrchce queptionnaircl (Evaluator*s Company completing r-cfercncc)
Ae-"fti Ma M 2-4pl /49G4=*o - I All
96� -S. izv
Email: FAX: Telephone:
i
Collier County has implemented a process that collects reference information on firnis and their key personnel to be used in the
selection of firms to perforin this project. The Name of the Company listed in the Subject above has listed you as a client for which
they have previously perforrned work. Please complete the survey. Please rate cach criteria to the best OrYOUT knowledge on a scale
of I to 10, %%rith 10 representing that you %verc very satisifed (and would hire the firm/individual again) and I representing that you
were very unsatisfied (and would ncvcrhirc the fimilindivditial again). ll'you do not have sufficient knowlcdgeof past performance
in a particular area, leave it blank and the itcm or form will be scored "0."
Project Description:
Project Budget- __Z
A
Completion Date:
Project Number or Days: I
Item
Criteria
Score (must be completed)
I
Ability to manage the project costs (minitnin change orders to scope).
1)
Ability to n-mintain project schedule (complete on -tin -a or early).
3
Quality of work.
4
Quality or consultative advice provided on the project.
5
Professionalism and ability to numage personnel.
0
6
Project adn�nistration (completed documents, final invoice, rmal product turnover,
invoices; manuals or forward docuimntation. etc.)
10
going
7
Ability to verbally coininunicate and docutnont inro�m—tion clearly and succinctly.
1 0
8
Abiltity to manage risks and uncxpected project circurnstances.
t 0
9
Ability to rollow contract docuinents, policies, procedures, rules, regulations, etc.
10
10
OveraU comfort level with hiring the company hi the future (cus torner satisfaction).
TOTAL SCORE OF ALL ITEM
9/3/20219:49 AM P. 35
Reference
(Nam
Cofflar County
Form 5 Reference Questionnaire
a= OAM FORM FOR NAM fiffQMM RF,,MRNCBJ
Infbmation)
SoUtdon 21-7928
(Nam of Individuals Requesting Reference Infornation)
A ( I' Conipany: 0- t4� 0 Ar" -0.1 P-VAW/1V
Name: hiw
A
(Evaluator completing reference questiounbire) (Evaluatoes CDnipany completing Iference) .913-1111
to -On
Ermik i.AJrYWt*C4d)&1?1Z'VW, FAX Telanhone! 4�*'
CoUkr County has briplemented a process that collects reference information on firms and their key personnel to be used in the
selection of firms to perform this project. The Nam of the Coupany listed in the Subject above has listed you as a client for which
they have pzevlous�y perforrmd work Please complete the survey. Please rate each criteria to the best of your knowledge on a scale
of I to 10, with 10 representing that you wcm very satisifed (and would bite the CmWindividual again) and I representing that you
were very unsatisfied (and would never him the fimYindivdival againj If you do not have sufficient knowledge of past perfoumce
in a particular area, lave It blank and the item or form will be scored "V
PrqJect Description:Z5�t (2j- Imal'" hc&rnlrAletion Date: 91C�x
I I
Project Budget:_ 'Yrp () Project Nun*cr of Days:
Rem
Criteria
Score compIqL4
I
Ability to nmage the project costs (ndnfinbe change oidefs toscope),
10
2
maintain project schedule (complete on4im or early),
/0
3
Quality of worlL
/0
4
Quality of consultative advice provided on the project.
/0
5
ProGsionalism. and ability to manage personnel.
10
6
Project adn-b1suation (conVIcted docurronts, final invoice, final product turnover, -
invoices; wanuals or going fbrward documentation, etc.)
7
Ability to verbally comnunicatc and document inignmflon cleady and succinctly.
/0
8
Abiltity to nunage risks and unexpected project circurnstances.
10
9
Abfty to fbilow contract documents, policies, procedures, rules, regulations, etc.
10
Ovemll comfort level whh hiring the conipany in the Future (cus tomer satis Nction).
TOTAL SCORE OF ALL ITEM
913120219:49 AM p. 35
FbrmWM9
(Rev. October 2018)
Department of the Treasury
Internal Revenue Service
0
CL a
0
IL
Request for Taxpayer
Identification Number and Certification
loo Go to wwwJrs.gov1FbrrnW9 for Instructions and the latest information.
I Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
Leo's Sod LLC
2 Business nametdisregarded entity name, if different from above
Give Form to the
requester. Do not
send to the IRS.
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to
following seven boxes. certain entities, not individuals, see
Individualisoie, proprietor or El C Corporation El S Corporation El Partnership Trust/estate instructions on page 3):
single -member LLC Exempt payee code (if any)
Limited liability company- Enter the tax classification (C=C corporation. S=S corporation, P=Parinership) lo- S
Note- Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check Exemption from FATCA reporting
LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is code (if any)
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member U
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
L] Other (see instructions) 00
5 Address (number, street, and apt. or,
3612 Bayshore Drive
6 City, state, and ZIP code
Naples
7 List account numbe*) here (optional)
WOO tO a—ums =Waibw OWSWO 1010 U.S.)
Requester's name and address (optional)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social secuft number
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part 1, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later. or
Note: If the account is in more than one name. see the instructions for line 1 . Also see What Name and r _En;i�lioyer ffificaMon number
Number To Give the Requester for guidelines on whose number to enter. F4171 —1 4 1 7 1 5 1 4 1 4 1 9 1 1
Under penalties of perijury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, bid you must provide your correct TIN. See the instructions for Part 11, later.
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to wwwJrs.gov1FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN). individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of Wormation
returns include. but are not limited to. the following.
- Form 1099-INT (interest earned or paid)
Tunas)
* Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
* Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
Form 1 099-S (proceeds from real estate transactions)
Form 1099-K (merchant card and third party network transactions)
Form 1098 (home mortgage interest), I 098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the � request&r with a TIN, you might
be subject to bacKup withholding. See What is backup withholding,
later.
W.No.10231X Form W-9 (Rev. 10-2018)
Collier County Solicitation 21-7928
INSURANCE AND BONDING REQUIREMENTS
Ins urance / Bond Type
Required Limits
1. Worker's Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Lunits and Requirements
Evidence of Workers' Compensation coverage or a Certificate of Exemption issued
by the State of Florida is required. Entities that are formed as Sole Proprietorships
shall not be required to provide a proof of exemption. An application for exemption
can be obtained online at httr)s7//ai)vs.fldfs.coni/boeexernr)t/
2. Employer's Liability
$ 1,000,000 single limit per occurrence
3. Commercial General
Bodily Injury and Property Damage
liability (Occurrence Form)
pattenned after the current
$_1,000,000_single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form
Liability and Property Damage Liability. This shall include Premises and Operations;
Independent Contractors; Products and Completed Operations and Contractual
Liability.
4. M Indemnification
To the maximurn extent permitted by Florida law, the Contractor/Vendor shall defend,
indemnify and hold harmless Collier County, its officers and employees from any and
all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone
employed or utilized by the Contractor/Vendor in the performance of this Agreement.
5. 0 Automobile Liability
$_1,000,000_ Each Occurrence; Bodily hijury & Property Damage.
Owned/Non-owned/Hired; Automobile Included
6. El Other insurance as noted:
El Watercraft $ Per Occurrence
El United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
S Per Occurrence
El Maritinic Coverage (Jones Act) shall be maintained where applicable to the
completion of the work.
$ Per Occurrence
El Aircraft Liability coverage shall be carried in limits of not less than $5,000,000
each occurrence if applicable to the completion ofthe Services underthis Agreement.
S PerOccurrence
El Pollution
$ PerOccurrence
El Professional Liability $ Perclaim & in the aggregate
El Project Professional Liability S Per Occurrence
0 Valuable Papers Insurance $ PerOccurrence
F-1 Cyber Liability $ PerOccunrence
D Technology Errors & Ornissions $ PerOccurrence
7. El Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'
check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or
proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made
payable to the Collier County Board of County Commissioners on a bank or trust
company located in the State of Florida and insured by the Federal Deposit Insurance
Corporation.
9/3/20219:49 AM p. 38
Collier County
Solicitation 21-7928
8. El Performance and Payment For projects in excess of $200,000, bonds shall be submitted with the executed
Bonds contract by Proposers receiving award, and written for 100% of the Contract award
amount, the cost home by the Proposer receiving an award. The Performance and
Payment Bonds shall be underwritten by a surety authorized to do business in the
State of Florida and otherwise acceptable to Owner; provided, however, the surety
shall be rated as "A-�' or better as to general policy holders rating and Class V or
higher rating as to financial size category and the amount required shall not exceed
5% of the reported policy holders' surplus, all as reported in the most current Best
Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New
York, New York 10038.
9. N Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The
same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.
10. 9 Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General
Liability where required. This insurance shall be primary and non-contributory with respect to any otherinsurance maintained
by, or available for the benefit of, the Additional Insured and the Vendor's policy shall be endorsed accordingly.
11.0 The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County, The Certificates of Insurance must s rate
the Contract Number, or Project Number, or specific Project description, or most read: For any and all work performed on
behalf of Collier County.
12. 19 On all certificates, the Certificate Holder must readl: Collier County Board of County Commissioners, 3295 Tamiami
Trail East, Naples, FL 34112
13. 2 Thirty (30) Days Cancellation Notice required.
14. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary.
Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to
the project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings. All questions
regarding Builder's Risk Insurance will be addressed by the Collier County Risk Management Division.
8/31/21 - GG
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five
(5) days of the award of this solicitation. The insurance subtiritted must provide coverage for a minimum of six (6) months from the
date of award.
Name of Firm L I (D 14�21
�eo,_t� SoA -LLC- Date
Vendor Signature
Print Name UAAIA�-Vs
InsuranceAgency LO�rvqron
Agent Name C'm - C—mic Doc)
Telephone Number -2�c�-'B -77 - MI
9/3/20219:49 AM p. 39
1,0
ACC30RIDO CERTIFICATE OF LIABILITY INSURANCE
DATE (MWDDNYYY)
I
164-�
10/4/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such ondorsement(s).
PRODUCER
CONTACT
NAME:
Dane Insurance Group, Inc.
501 Goodlefte Rd Unit A204
PHONE FAX
239-877-9651 (AIC, No):
E41W
ADDRLEss: Office0danegrouptic.com
Naples FL 34102
INSURER($) AFFORDING COVERAGE
NAIC 0
INSURER A: Frank Winston Crum Insurance Company
11600
INSURED LECSSOMI
INSURER B: The Hartford
Leo's Sod LLC
3612 Bayshore Drive
INSURER C:
INSURER D:
Naples FL 34112
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 1076974359 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADOLSUOR
POLICY NUMBER
POLICY EFF
(MMIDDIYYYY)
POLICY EXP
(MMIDDrCfM
LIMITS
B
X
COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE T OCCUR
83UENSY4098
4/15/2021
4/15/2022
EACH OCCURRENCE
$1,000,000
_7
DAMAGE TO RENTED
PREMISES (Ea occurrence)
$100,000
MED EXP (Any one person)
$5,000
PERSONAL & ADV INJURY
S1.000,000
GEN'L
AGGREGATE LIMIT APPLIES PER:
17�7_1 PRO- LOC
POLICY I JECT
OTHER:
GENERAL AGGREGATE
$2,000,000
PRODUCTS - COMIP/OP AGG
$ 2,COO.000
$
B
AUTOMOBILE
X
LIABILITY
ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
HIRED X NON -OWNED
AUTOS ONLY AUTOS ONLY
83UENSY4099
4/15/2021
4/15/2022
COMBINED SINGLE LIMIT
fEa accident)
$1,000,000
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
X
PROPERTYDAMAGE
(Per accident)
$
UMBRELLA UAS
EXCESS UAB
HOCCUR
CLAIMS -MADE
EACH OCCURRENCE
Is
AGGREGATE
Is
__ —FRETENTION $
DEDT
$
A
WORKERS COMPENSATION
AND EMPLOYERS'LLABILITY Y/N
ANYPROPRIETOR/PARTNERIEXECUTIVE
OFFICERIMEMBER EXCLUDED? FY I
(Mandatory In NH)
If ps
S6 describe under
D RIPTION OF OPERATIONS below
NIA
FWFL0022747400
2/28/2021
2/28/2022
PER OTH-
1 STATUTE IX EIR
E.L. EACH ACCIDENT
$ 1,000,ODO
E.L. DISEASE - EA EMPLOYEE
$1,000,000
E.L. DISEASE - POLICY LIMIT
$1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may attached If more' space Is required)
The owner/officers; Daniel Whittles NO LABOR (Leo's Sod, LLC; SPDW, LLC, and CPDW, LLC), Simon Padgett NO LABOR (SPDW, LLC), and Thomas
Powell NO LABOR (CPDW, LLC), are listed as exempt on the Workers' Compensation policy.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Collier County Contractor Licensing Board
2800 N. Horseshoe Drive
AUTHORIZYD REPRESENTATIVE
qW
Naples FL 34101
0 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
BUSINESS TAX NUMBER: 930600
COLLIER COUNTY BUSINESS TAX
COLLIER COUNTY TAX COLLECTOR - 2800 N. HORSESHOE DRIVE - NAPLES FLORIDA 34104 - (239) 252-2477
VISIT OUR WEBSITE AT: www.coillerbwjmgeft.com
THIS RECEIPT EXPIRES SEPTEMBER 30, 2022
DISPLAY AT PLACE OF BUSINESS FOR PUBLIC INSPECTION.
LOCATION: 3612 BAYSHORE DR FAILURE TO 00 SO IS CONTRARY TO LOCAL LAWS.
ZONED: C4 %Vk
BUSINESS PHONE: 732-3161 eN -0- rE&L FOU14",
/ V e % DWJH, LLC
STATE OR COUNTY LIC 4: A "O'e. 0% LLC X"A,LEO'S SOD
-�DWJH, LLC
8612 BAYSHORE DR
OAPLES,FL 34112
lur—
CLASSIFICATION: RETAIL SALES -THIS'TAX IS NON -REFUNDABLE -
CLASSIFICATION CODE: 03900001 DATt 08/05/2021
AMOUNT 30.00
t I.
This document is a business tax only. This is not certification 0 ifled. RECEIPT WWW-22-00091836
It does not permit the licensee to violate any existing regulatory zoning la aicot&-Y -1;;p '00NA.
nor does it exempt the licensee from any other taxes or permits that may be requirge":" >
Company:
Address:
Telephone:
Qualifier:
License#:_.
Isst; h
a ce #:
C I ifi cati on:'
Va I i
State License M
.-Stat&VaUd.,Th11hU:
Collier County
Board of County Commissioners
Certificate of Competency
Collier County * City of Marco * City of Naples * City of Everglades
Issued Date: 10/11/2021
LEO'S SOD LLC
3612 BAY -SHORE DR
NAPLES FL 34112
31 040a
hu_
WTV4 I LJ.
E
N 0
0 1426
Z 7
20-41 8 06&41
Q;
Gdi
cAMN,"' A
JRE
CTE.",,.,,,._ONTR.
.... . ....... .
It is the Qualifier's responsibility to keep current all records with Collier County.
This shall include insurance certificates and/or contact information.
Always verify licenses online at www.CVPortal. Col lierGov. Net
Do not alter this document in any form.
This is your license. It is unlawful for anyone other than the licensee to use this document.
State of Florida
Department of State
I certify from the records of this office that LEO'S SOD, LLC is a limited
liability company organized under the laws of the State of Florida, filed on
August 10, 2015.
The document number of this limited liability company is L15000135126.
I Ru-ther certify that said limited liability company has paid all fees due this
office through December 31, 2021, that its most recent annual report was filed
on July 3, 2021, and that its status is active.
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee, the Capital, this
the Thirtieth day of September,
2021
�*—aw
Secretary of State
Tracking Number: 9373622179CU
To authenticate this certificate,visit the following site,enter this number, and then
follow the instructions displayed.
https:Hservices.sunbiz.orgIFilingsICertificateOfStatusICertiricateAuthentication
E-Verl
Fy"
Company ID Number: 1744139
THE E-VERIFY
MEMORANDUM OF UNDERSTANDING
FOR E-VERIFY EMPLOYER AGENTS
ARTICLE I
PURPOSE AND AUTHORITY
The parties to this agreement are the Department of Homeland Security (DHS) and Leos Sod LLC (E-
Verify Employer Agent). The purpose of this agreement is to set forth terms and conditions which the
E-Verify Employer Agent will follow while participating in E-Verify.
E-Verify is a program that electronically confirms an employee's eligibility to work in the United States
after completion of Form 1-9, Employment Eligibility Verification (Form 1-9). This Memorandum of
Understanding (MOU) explains certain features of the E-Verify program and describes specific
responsibilities of the E-Verify Employer Agent, the Employer, DHS, and the Social Security
Administration (SSA).
The Employer is not a party to this MOU; however, this MOU contains a section titled Responsibilities
of the Employer. This section is provided to inform E-Verify Employer Agents acting on behalf of the
Employer of the responsibilities and obligations their clients are required to meet. The Employer is
bound by these responsibilities through signing a separate MOU during their enrollment as a client of
the E-Verify Employer Agent. The E-Verify program requires an initial agreement between DHS and the
E-Verify Employer Agent as part of the enrollment process. After agreeing to the MOU as set forth
herein, completing the tutorial, and obtaining access to E-Verify as an E-Verify Employer Agent, the
E-Verify Employer Agent will be given an opportunity to add a client once logged into E-Verify. All
parties, including the Employer, will then be required to sign and submit a separate MOU to E-Verify.
The responsibilities of the parties remain the same in each MOU.
Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and
Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C.
§ 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, "Employment Eligibility
Verification" and Executive Order 12989, as amended, provide authority for Federal contractors and
subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain
employees working on Federal contracts.
ARTICLE 11
RESPONSIBILITIES
A. RESPONSIBILITIES OF E-VERIFY EMPLOYER AGENT
1. The E-Verify Employer Agent agrees to provide to the SSA and DHS the names, titles, addresses,
and telephone numbers of the E-Verify Employer Agent representatives who will be accessing
Page 1 of 19 E-Verify MOU for E-Verify Employer Agents I Revision Date 06101/13
-vermify.'.
Company ID Number: 1744139
information under E-Verify and shall update them as needed to keep them current.
2. The E-Verify Employer Agent agrees to become familiar with and comply with the E-Verify User
Manual and provide a copy of the most current version of the E-Verify User Manual to the Employer so
that the Employer can become familiar with and comply with E-Verify policy and procedures.
The E-Verify Employer Agent agrees to obtain a revised E-Verify User Manual as it becomes available
and to provide a copy of the revised version to the Employer no later than 30 days after the manual
becomes available.
3. The E-Verify Employer Agent agrees that any person accessing E-Verify on its behalf is trained on
the most recent E-Verify policy and procedures.
4. The E-Verify Employer Agent agrees that any E-Verify Employer Agent Representative who will
perform employment verification cases will complete the E-Verify Tutorial before that individual initiates
any cases.
a. The E-Verify Employer Agent agrees that all E-Verify Employer Agent representatives will take
the refresher tutorials initiated by the E-Verify program as a condition of continued use of E-Verify,
including any tutorials for Federal contractors, if any of the Employers represented by the E-Verify
Employer Agent is a Federal contractor.
b. Failure to complete a refresher tutorial will prevent the E-Verify Employer Agent and Employer
from continued use of E-Verify.
5. The E-Verify Employer Agent agrees to grant E-Verify access only to current employees who need
E-Verify access. The E-Verify Employer Agent must promptly terminate an employee's E-Verify access
if the employee is separated from the company or no longer needs access to E-Verify.
6. The E-Verify Employer Agent agrees to obtain the necessary equipment to use E- Verify as required
by the E-Verify rules and regulations as modified from time to time.
7. The E-Verify Employer Agent agrees to, consistent with applicable laws, regulations, and policies,
commit sufficient personnel and resources to meet the requirements of this MOU.
8. The E-Verify Employer Agent agrees to provide its clients with training on E-Verify processes,
policies, and procedures. The E-Verify Employer Agent also agrees to provide its clients with ongoing
E-Verify training as needed. E-Verify is not responsible for providing training to clients of E-Verify
Employer Agents.
9. The E-Verify Employer Agent agrees to provide the Employer with the notices described in Article
11. B. 1 below.
10. The E-Verify Employer Agent agrees to create E-Verify cases for the Employer it represents in
accordance with the E-Verify Manual, the E-Verify Web -Based Tutorial and all other published
E-Verify rules and procedures. The E-Verify Employer Agent will create E-Verify cases using
information provided by the Employer and will immediately communicate the response back to the
Employer. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is
again operational in order to accommodate the E-Verify Employer Agent's attempting, in good faith, to
Page 2 of 19 E-Verify MOU for E-Verify Employer Agents I Revision Date 06/01/13
el I! E* �;_
-verim
FY-
Company ID Number: 1744139
make inquiries on behalf of the Employer during the period of unavailability.
1 1.When the E-Verify Employer Agent receives notice from a client company that it has received a
contract with the FAR clause, then the E-Verify Employer Agent must update the company's E-Verify
profile within 30 days of the contract award date.
12. If data is transmitted between the E-Verify Employer Agent and its client, then the E-Verify
Employer Agent agrees to protect personally identifiable information during transmission to and from
the E-Verify Employer Agent.
13. The E-Verify Employer Agent agrees to notify DHS immediately in the event of a breach of
personal information. Breaches are defined as loss of control or unauthorized access to E-Verify
personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or
via email at E-Verify@dhs.gov. Please use "Privacy Incident — Password" in the subject line of your
email when sending a breach report to E-Verify.
14. The E-Verify Employer Agent agrees to fully cooperate with DHS and SSA in their compliance
monitoring and evaluation of E-Verify, including permitting DHS, SSA, their contractors and other
agents, upon reasonable notice, to review Forms 1-9, employment records, and all records pertaining
to the E-Verify Employer Agent's use of E-Verify, and to interview it and its employees regarding the
use of E-Verify, and to respond in a timely and accurate manner to DHS requests for information
relating to their participation in E-Verify.
15. The E-Verify Employer Agent shall not make any false or unauthorized claims or references about
its participation in E-Verify on its website, in advertising materials, or other media. The E-Verify
Employer Agent shall not describe its services as federally -approved, federally -certified, or federally -
recognized, or use language with a similar intent on its website or other materials provided to the
public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify
Employer Agent services and any claim to that effect is false.
16. The E-Verify Employer Agent shall not state in its website or other public documents that any
language used therein has been provided or approved by DHS, USCIS or the Verification Division,
without first obtaining the prior written consent of DHS.
17. The E-Verify Employer Agent agrees that E-Verify trademarks and logos may be used only under
license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such
license, may not be used in any manner that might imply that the E-Verify Employer Agent's services,
products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS,
USCIS, or E-Verify.
18. The E-Verify Employer Agent understands that if it uses E-Verify procedures for any purpose other
than as authorized by this MOU, the E-Verify Employer Agent may be subject to appropriate legal
action and termination of its participation in E-Verify according to this MOU.
B. RESPONSIBILITIES OF THE EMPLOYER
The E-Verify Employer Agent shall ensure that the E-Verify Employer Agent and the Employers
represented by the E-Verify Employer Agent carry out the following responsibilities. It is the E-Verify
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Employer Agent's responsibility to ensure that its clients are in compliance with all E-Verify policies and
procedures.
1. The Employer agrees to display the following notices supplied by DHS in a prominent place that is
clearly visible to prospective employees and all employees who are to be verified through the system:
a. Notice of E-Verify Participation
b. Notice of Right to Work
2. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone
numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to
keep such information current by providing updated information to SSA and DHS whenever the
representatives' contact information changes.
3. The Employer shall become familiar with and comply with the most recent version of the E-Verify
User Manual. The Employer will obtain the E-Verify User Manual from the E-Verify Employer Agent.
4. The Employer agrees to comply with current Form 1-9 procedures, with two exceptions:
a. If an employee presents a "List B" identity document, the Employer agrees to only accept "List
B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2(b)(1)(B)) can
be presented during the Form 1-9 process to establish identity.) If an employee objects to the photo
requirement for religious reasons, the Employer should contact E-Verify at 1-888-464-4218.
b. If an employee presents a DHS Form 1-551 (Permanent Resident Card), Form 1-766
(Employment Authorization Document), or U.S. Passport or Passport Card to complete Form 1-9,
the Employer agrees to make a photocopy of the document and to retain the photocopy with the
employee's Form 1-9. The Employer will use the photocopy to verify the photo and to assist DHS
with its review of photo mismatches that employees contest. DHS may in the future designate
other documents that activate the photo screening tool.
Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right
to present any List A, or List B and List C, document(s) to complete the Form 1-9.
5. The Employer agrees to record the case verification number on the employee's Form 1-9 or to print
the screen containing the case verification number and attach it to the employee's Form 1-9.
6. The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to
complete, retain, and make available for inspection Forms 1-9 that relate to its employees, or from other
requirements of applicable regulations or laws, including the obligation to comply with the
antidiscrimination requirements of section 274B of the INA with respect to Form 1-9 procedures.
a. The following modified requirements are the only exceptions to an Employer's obligation to not
employ unauthorized workers and comply with the anti-d iscri mi nation provision of the INA: (1) List B
identity documents must have photos, as described in paragraph 4 above; (2) When an Employer
confirms the identity and employment eligibility of newly hired employee using E-Verify procedures,
the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of
the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the
Employer receives a final nonconfirmation for an employee, but continues to employ that person,
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the Employer must notify DHS and the Employer is subject to a civil money penalty between $550
and $1,100 for each failure to notify DHS of continued employment following a final
nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final
nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly
employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant
is civilly or criminally liable under any law for any action taken in good faith based on information
provided through the E-Verify.
b. DHS reserves the right to conduct Form 1-9 compliance inspections, as well as any other
enforcement or compliance activity authorized by law, including site visits, to ensure proper use of
E-Verify.
7. The Employer is strictly prohibited from creating an E-Verify case before the employee has been
hired, meaning that a firm offer of employment was extended and accepted and Form 1-9 was
completed. The Employer agrees to create an E-Verify case for new employees within three Employer
business days after each employee has been hired (after both Sections 1 and 2 of Form 1-9 have been
completed), and to complete as many steps of the E-Verify process as are necessary according to the
E-Verify User Manual. If E-Verify is temporarily unavailable, the three-day time period will be extended
until it is again operational in order to accommodate the Employer's attempting, in good faith, to make
inquiries during the period of unavailability.
8. The Employer agrees not to use E-Verify for pre -employment screening of job applicants, in support
of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual
does not authorize.
9. The Employer must use E-Verify (through its E-Verify Employer Agent) for all new employees. The
Employer will not verify selectively and will not verify employees hired before the effective date of this
MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as
described in Article 11.13 of this MOU.
10. The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative
nonconfirmations. The Employer must promptly notify employees in private of the finding and provide
them with the notice and letter containing information specific to the employee's E-Verify case. The
Employer agrees to provide both the English and the translated notice and letter for employees with
limited English proficiency to employees. The Employer agrees to provide written referral instructions
to employees and instruct affected employees to bring the English copy of the letter to the SSA. The
Employer must allow employees to contest the finding, and not take adverse action against employees
if they choose to contest the finding, while their case is still pending. Further, when employees contest
a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps
(see Article 111.13 below) to contact DHS with information necessary to resolve the challenge.
11. The Employer agrees not to take any adverse action against an employee based upon the
employee's perceived employment eligibility status while SSA or DHS is processing the verification
request unless the Employer obtains knowledge (as defined in 8 C. F. R. § 274a. 1 (1)) that the employee
is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated
verification system to verify work authorization, a tentative nonconfirmation, a case in continuance
(indicating the need for additional time for the government to resolve a case), or the finding of a photo
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mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work
authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest
the finding, and if he or she does so, the employee may not be terminated or suffer any adverse
employment consequences based upon the employee's perceived employment eligibility status
(including denying, reducing, or extending work hours, delaying or preventing training, requiring an
employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal
contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and
unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has
been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo
mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the
Employer can find the employee is not work authorized and terminate the employee's employment.
Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464-
4218 (customer service) or 1-888-897-7781 (worker hotline).
12. The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of
the INA as applicable by not discriminating unlawfully against any individual in hiring, firing,
employment eligibility verification, or recruitment or referral practices because of his or her national
origin or citizenship status, or by committing discriminatory documentary practices. The Employer
understands that such illegal practices can include selective verification or use of E-Verify except as
provided in part D below, or discharging or refusing to hire employees because they appear or sound
"foreign" or have received tentative nonconfirmations. The Employer further understands that any
violation of the immigration -related unfair employment practices provisions in section 274B of the INA
could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of
Title VII could subject the Employer to back pay awards, compensatory and punitive damages.
Violations of either section 274B of the INA or Title VI I may also lead to the termination of its
participation in E-Verify. If the Employer has any questions relating to the anti-discrimi nation provision,
it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TIDID).
13. The Employer agrees that it will use the information it receives from E-Verify (through its E-Verify
Employer Agent) only to confirm the employment eligibility of employees as authorized by this MOU.
The Employer agrees that it will safeguard this information, and means of access to it (such as PINS
and passwords), to ensure that it is not used for any other purpose and as necessary to protect its
confidentiality, including ensuring that it is not disseminated to any person other than employees of the
Employer who are authorized to perform the Employer's responsibilities under this MOU, except for
such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes.
14. The Employer agrees to notify DHS immediately in the event of a breach of personal information.
Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All
suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at
E-Verify@dhs.gov. Please use "Privacy Incident — Password" in the subject line of your email when
sending a breach report to E-Verify.
15. The Employer acknowledges that the information it receives through the E-Verify Employer Agent
from SSA is governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42
U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any
purpose other than as provided for in this MOU may be subject to criminal penalties.
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16. The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and
evaluation of E-Verify (whether directly or through their E-Verify Employer Agent), which includes
permitting DHS, SSA, their contractors and other agents, upon reasonable notice, to review Forms 1-9
and other employment records and to interview it and its employees regarding the Employer's use of
E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to
their participation in E-Verify.
17. The Employer shall not make any false or unauthorized claims or references about its participation
in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its
services as federally -approved, federally -certified, or federally -recognized, or use language with a
similar intent on its website or other materials provided to the public. Entering into this MOU does not
mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false.
18. The Employer shall not state in its website or other public documents that any language used
therein has been provided or approved by DHS, USCIS or the Verification Division, without first
obtaining the prior written consent of DHS.
19. The Employer agrees that E-Verify trademarks and logos may be used only under license by
DHSIUSCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not
be used in any manner that might imply that the Employer's services, products, websites, or
publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify.
20. The Employer understands that if it uses E-Verify procedures for any purpose other than as
authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its
participation in E-Verify according to this MOU.
C. RESPONSIBILITIES OF FEDERAL CONTRACTORS
The E-Verify Employer Agent shall ensure that the E-Verify Employer Agent and the Employers
represented by the E-Verify Employer Agent carry out the following responsibilities if the Employer is a
federal contractor or becomes a Federal contractor. The E-Verify Employer Agent should instruct the
client to keep the E-Verify Employer Agent informed about any changes or updates related to federal
contracts. It is the E-Verify Employer Agent's responsibility to ensure that its clients are in compliance
with all E-Verify policies and procedures.
1. If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment
verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most
current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify
Supplemental Guide for Federal Contractors.
2. In addition to the responsibilities of every employer outlined in this MOU, the Employer understands
that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the
FAR it must verify the employment eligibility of any "employee assigned to the contract" (as defined in
FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer
may not reverify the employee through E-Verify.
a. An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract
award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of
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contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires
using E-Verify. The Employer must verify those employees who are working in the United States,
whether or not they are assigned to the contract. Once the Employer begins verifying new hires,
such verification of new hires must be initiated within three business days after the hire date. Once
enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees
assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an
employee's assignment to the contract, whichever date is later.
b. Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a
contract award must use E-Verify to begin verification of employment eligibility for new hires of the
Employer who are working in the United States, whether or not assigned to the contract, within
three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal
contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90
days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who
are working in the United States, whether or not assigned to the contract. Such verification of new
hires must be initiated within three business days after the date of hire. An Employer enrolled as a
Federal contractor in E-Verify must begin verification of each employee assigned to the contract
within 90 calendar days after date of contract award or within 30 days after assignment to the
contract, whichever is later.
c. Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001 (a)),
state or local governments, governments of Federally recognized Indian tribes, or sureties
performing under a takeover agreement entered into with a Federal agency under a performance
bond may choose to only verify new and existing employees assigned to the Federal contract. Such
Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired
after November 6, 1986. Employers in this category must begin verification of employees assigned
to the contract within 90 calendar days after the date of enrollment or within 30 days of an
employee's assignment to the contract, whichever date is later.
d. Upon enrollment, Employers who are Federal contractors may elect to verify employment
eligibility of all existing employees working in the United States who were hired after November 6,
1986, instead of verifying only those employees assigned to a covered Federal contract. After
enrollment, Employers must elect to verify existing staff following DHS procedures and begin
E-Verify verification of all existing employees within 180 days after the election.
e. The Employer may use a previously completed Form 1-9 as the basis for creating an E-Verify
case for an employee assigned to a contract as long as:
L That Form 1-9 is complete (including the SSN) and complies with Article II.B.6,
ii. The employee's work authorization has not expired, and
iii. The Employer has reviewed the Form 1-9 information either in person or in
communications with the employee to ensure that the employee's Section 1, Form 1-9
attestation has not changed (including, but not limited to, a lawful permanent resident alien
having become a naturalized U.S. citizen).
f. The Employer shall complete a new Form 1-9 consistent with Article II.A.6 or update the
previous Form 1-9 to provide the necessary information if:
L The Employer cannot determine that Form 1-9 complies with Article II.A.6,
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ii. The employee's basis for work authorization as attested in Section 1 has expired or
changed,or
iii. The Form 1-9 contains no SSN or is otherwise incomplete.
Note: If Section 1 of the Form 1-9 is otherwise valid and up-to-date and the form otherwise
complies with Article II.C.5, but reflects documentation (such as a U.S. passport or Form 1-551) that
expired after completing Form 1-9, the Employer shall not require the production of additional
documentation, or use the photo screening tool described in Article II.A.5, subject to any additional
or superseding instructions that may be provided on this subject in the E-Verify User Manual.
g. The Employer agrees not to require a second verification using E-Verify of any assigned
employee who has previously been verified as a newly hired employee under this MOU or to
authorize verification of any existing employee by any Employer that is not a Federal contractor
based on this Article.
3. The Employer understands that if it is a Federal contractor, its compliance with this MOU is a
performance requirement under the terms of the Federal contract or subcontract, and the Employer
consents to the release of information relating to compliance with its verification responsibilities under
this MOU to contracting officers or other officials authorized to review the Employer's compliance with
Federal contracting requirements.
D. RESPONSIBILITIES OF SSA
1. SSA agrees to allow DHS to compare data provided by the Employer (through the E-Verify
Employer Agent) against SSA's database. SSA sends DHS confirmation that the data sent either
matches or does not match the information in SSA's database.
2. SSA agrees to safeguard the information the Employer provides (through the E-Verify Employer
Agent) through E-Verify procedures. SSA also agrees to limit access to such information, as is
appropriate by law, to individuals responsible for the verification of Social Security numbers or
responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA
as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and
SSA regulations (20 CFR Part 401).
3. SSA agrees to provide case results from its database within three Federal Government work days of
the initial inquiry. E-Verify provides the information to the E-Verify Employer Agent.
4. SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative
nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an
SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA
agrees to update SSA records, if appropriate, within the eight -day period unless SSA determines that
more than eight days may be necessary. In such cases, SSA will provide additional instructions to the
employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final
nonconfirmation to the E-Verify Employer Agent.
Note: If an Employer experiences technical problems, or has a policy question, the employer should
contact E-Verify at 1-888-464-4218.
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E. RESPONSIBILITIES OF DHS
1. DHS agrees to provide the Employer with selected data from DHS databases to enable the
Employer (through the E-Verify Employer Agent) to conduct, to the extent authorized by this MOU
a. Automated verification checks on alien employees by electronic means, and
b. Photo verification checks (when available) on employees.
2. DHS agrees to assist the E-Verify Employer Agent with operational problems associated with its
participation in E-Verify. DHS agrees to provide the E-Verify Employer Agent names, titles, addresses,
and telephone numbers of DHS representatives to be contacted during the E-Verify process.
3. DHS agrees to provide to the E-Verify Employer Agent with access to E-Verify training materials as
well as an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and
requirements for both SSA and DHS, including restrictions on the use of E-Verify.
4. DHS agrees to train E-Verify Employer Agents on all important changes made to E-Verify through
the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without
changes to E-Verify, DHS reserves the right to require E-Verify Employer Agents to take mandatory
refresher tutorials.
5. DHS agrees to provide to the Employer (through the E-Verify Employer Agent) a notice, which
indicates the Employer's participation in E-Verify. DHS also agrees to provide to the Employer anti-
discrimination notices issued by the Office of Special Counsel for Immigration -Related Unfair
Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice.
6. DHS agrees to issue each of the E-Verify Employer Agent's E-Verify users a unique user
identification number and password that permits them to log in to E-Verify.
7. DHS agrees to safeguard the information the Employer provides (through the E-Verify Employer
Agent), and to limit access to such information to individuals responsible for the verification process, for
evaluation of E-Verify, or to such other persons or entities as may be authorized by applicable law.
Information will be used only to verify the accuracy of Social Security numbers and employment
eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting
requirements.
8. DHS agrees to provide a means of automated verification that provides (in conjunction with SSA
verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility
within three Federal Government work days of the initial inquiry.
9. DHS agrees to provide a means of secondary verification (including updating DHS records) for
employees who contest DHS tentative nonconfirmations and photo mismatch tentative
nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment
eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS
determines that more than 10 days may be necessary. In such cases, DHS will provide additional
verification instructions.
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ARTICLE III
REFERRAL OF INDIVIDUALS TO SSA AND DHS
The E-Verify Employer Agent shall ensure that the E-Verify Employer Agent and the Employers
represented by the E-Verify Employer Agent carry out the following responsibilities. It is the E-Verify
Employer Agent's responsibility to ensure that its clients are in compliance with all E-Verify policies and
procedures.
A. REFERRAL TO SSA
1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the
tentative nonconfirmation notice as directed by E-Verify. The Employer must promptly notify employees
in private of the finding and provide them with the notice and letter containing information specific to the
employee's E-Verify case. The Employer also agrees to provide both the English and the translated
notice and letter for employees with limited English proficiency to employees. The Employer agrees to
provide written referral instructions to employees and instruct affected employees to bring the English
copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take
adverse action against employees if they choose to contest the finding, while their case is still pending.
2. The Employer agrees to obtain the employee's response about whether he or she will contest the
tentative nonconfirmation as soon as possible after the Employer receives the tentative
nonconfirmation. Only the employee may determine whether he or she will contest the tentative
nonconfirmation.
3. After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as
directed by E-Verify. The Employer must record the case verification number, review the employee
information submitted to E-Verify to identify any errors, and find out whether the employee contests the
tentative nonconfirmation. The Employer will transmit the Social Security number, or any other
corrected employee information that SSA requests, to SSA for verification again if this review indicates
a need to do so.
4. The Employer will instruct the employee to visit an SSA office within eight Federal Government work
days. SSA will electronically transmit the result of the referral to the Employer (through the E-Verify
Employer Agent) within 10 Federal Government work days of the referral unless it determines that
more than 10 days is necessary.
5. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case
updates.
6. The Employer agrees not to ask the employee to obtain a printout from the Social Security
Administration number database (the Numident) or other written verification of the SSN from the SSA.
B. REFERRAL TO DHS
1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly
notify employees in private of the finding and provide them with the notice and letter containing
information specific to the employee's E-Verify case. The Employer also agrees to provide both the
English and the translated notice and letter for employees with limited English proficiency to
employees. The Employer must allow employees to contest the finding, and not take adverse action
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against employees if they choose to contest the finding, while their case is still pending.
2. The Employer agrees to obtain the employee's response about whether he or she will contest the
tentative nonconfirmation as soon as possible after the Employer receives the tentative
nonconfirmation. Only the employee may determine whether he or she will contest the tentative
nonconfirmation.
3. The Employer agrees to refer individuals to DHS only when the employee chooses to contest a
tentative nonconfirmation.
4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the
employee to contact DHS through its toll -free hotline (as found on the referral letter) within eight
Federal Government work days.
5. If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative
nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative
nonconfirmations, generally.
6. The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo
mismatch, the Employer will send a copy of the employee's Form 1-551, Form 1-766, U.S. Passport, or
passport card to DHS for review by:
a. Scanning and uploading the document, or
b. Sending a photocopy of the document by express mail (furnished and paid for by the employer).
7. The Employer understands that if it cannot determine whether there is a photo match/mismatch, the
Employer must forward the employee's documentation to DHS as described in the preceding
paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will
determine the photo match or mismatch.
8. DHS will electronically transmit the result of the referral to the Employer (though the E-Verify
Employer Agent) within 10 Federal Government work days of the referral unless it determines that
more than 10 days is necessary.
9. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case
updates.
ARTICLE IV
SERVICE PROVISIONS
A. NO SERVICE FEES
1. SSA and DHS will not charge the Employer or the E-Verify Employer Agent for verification services
performed under this MOU. The E-Verify Employer Agent is responsible for providing equipment
needed to make inquiries. To access E-Verify, an E-Verify Employer Agent will need a personal
computer with Internet access.
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ARTICLE V
MODIFICATION AND TERMINATION
A. MODIFICATION
1. This MOU is effective upon the signature of all parties and shall continue in effect for as long as the
SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all
parties.
2. Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify
checking against additional data sources and instituting new verification policies or procedures, will be
covered under this MOU and will not cause the need for a supplemental MOU that outlines these
changes.
B. TERMINATION
1. The E-Verify Employer Agent may terminate this MOU and its participation in E-Verify at any time
upon 30 days prior written notice to the other parties. In addition, any Employer represented by the
E-Verify Employer Agent may voluntarily terminate its MOU upon giving DHS 30 days' written notice.
2. Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the
E-Verify Employer Agent's participation in E-Verify, with or without notice, at any time if deemed
necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that
there has been a breach of system integrity or security by the E-Verify Employer Agent or the
Employer, or a failure on the part of either party to comply with established E-Verify procedures and/or
legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU
by any party for any reason may negatively affect the performance of its contractual responsibilities.
Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of
this by any party MOU may negatively affect the Employer's business.
3. An E-Verify Employer Agent for an Employer that is a Federal contractor may terminate this MOU
for that Employer when the Federal contract that requires its participation in E-Verify is terminated or
completed. In such cases, the E-Verify Employer Agent must provide written notice to DHS. If the
E-Verify Employer Agent fails to provide such notice, then that Employer will remain an E-Verify
participant, will remain bound by the terms of this MOU that apply to non -Federal contractor
participants, and will be required to use the E-Verify procedures to verify the employment eligibility of all
newly hired employees.
4. The E-Verify Employer Agent agrees that E-Verify is not liable for any losses, financial or otherwise,
if the E-Verify Employer Agent or the Employer is terminated from E-Verify.
Page 13 of 19 E-Verify MOU for E-Verify Employer Agents I Revision Date 06/01/13
,,E-Veri
fy-;
Company ID Number: 1744139
ARTICLE VI
PARTIES
A. Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and
SSA and DHS may adjust verification responsibilities between each other as necessary. By separate
agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU.
B. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive
or procedural, enforceable at law by any third party against the United States, its agencies, officers, or
employees, or against the E-Verify Employer Agent, its agents, officers, or employees.
C. The E-Verify Employer Agent may not assign, directly or indirectly, whether by operation of law,
change of control or merger, all or any part of its rights or obligations under this MOU without the prior
written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to
sublicense, assign, or transfer any of the rights, duties, or obligations herein is void.
D. Each party shall be solely responsible for defending any claim or action against it arising out of or
related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but
not limited to) any dispute between the Employer and any other person or entity regarding the
applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer.
E. The E-Verify Employer Agent understands that its participation in E-Verify is not confidential
information and may be disclosed as authorized or required by law and DHS or SSA policy, including
but not limited to, Congressional oversight, E-Verify publicity and media inquiries, determinations of
compliance with Federal contractual requirements, and responses to inquiries under the Freedom of
Information Act (FOIA).
F. The individuals whose signatures appear below represent that they are authorized to enter into this
MOU on behalf of the E-Verify Employer Agent and DHS respectively. The E-Verify Employer Agent
understands that any inaccurate statement, representation, data or other information provided to DHS
may subject the Employer or the E-Verify Employer Agent, as the case may be, its subcontractors, its
employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001
and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension.
G. The foregoing constitutes the full agreement on this subject between DHS and the E-Verify
Employer Agent.
If you have any questions, contact E-Verify at 1-888-464-4218.
Page 14 of 19 E-Verify MOU for E-Verify Employer Agents I Revision Date 06/01113
Company ID Number: 1744139
Approved by:
E-Verify Employer Agent Employer
Leos Sod LLC
Name (Please Type or Print)
Title
Daniel Whittles
Signature
Date
Electronically Signed
10/0112021
Department of Homeland Security — Verification Division
Name (Please Type or Print)
Title
Signature
Date
Electronically Signed
Page 15 of 19 E-Verify MOU for E-Verify Employer Agents I Revision Date 06/01/13
-Ve r Im
FY-
Company ID Number: 1744139
Information Required for the E-Verify Program
Information relating to your Company:
Company Name
Leos Sod LLC
Company Facility Address
3612 Bayshore Drive
Naples, FL 34112
Company Alternate Address
County or Parish
COLLIER
Employer Identification Number
474754491
North American Industry
Classification Systems Code
115
Parent Company
Number of Employees
5 to 9
Number of Sites Verified for
1
Page 16 of 19 E-Verify MOU for E-Verify Employer Agents I Revision Date 06/01/13
rA
-Verl FY---
Company ID Number: 1744139
Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in
each State:
FLORIDA 1 site(s)
Page 17 of 19 E-Verify MOU for E-Verify Employer Agents I Revision Date 06/01/13
-Ver�l
fy"
Company ID Number: 1744139
Information relating to the Program Administrator(s) for your Company on policy questions or
operational problems:
Name Amber Manwaring
Phone Number (239) 300 - 8123
Fax Number
Email Address amber@leosod.net
Name Daniel J Whiffles
Phone Number (239) 273 - 0448
Fax Number
Email Address dan@leosod.net
Page 18 of 19 E-Verify MOU for E-Verify Employer Agents I Revision Date 06/01/13
Company ID Number: 1744139
Page intentionally left blank
Page 19 of 19 E-Verify MOU for E-Verify Employer Agents I Revision Date 06/01/13
Collier County
Solicitation 21-7928
FORM 6,
IF APPLICABLE
,GRANT PROVISIONS AND ASSURANCES FORMS
ARE PROVIDED IN SEPARATE PACKAGE AND,
MUST BE COMPLETED AND EXECUTED IN
ITS ENTTRTY AND RETURNED TH THE
SUBMISSION OF THE BID/PROPOSAL.
FAILURE TO DO SO MAY DEEM YOU NON-
RESPONSIVE.
9/3/20219:49 AM p. 36
Collier County Solicitation 21-7928
Collier County
Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14)
days of issuance.
2. Acceptance and Confirmation
This Purchase Order (including all documents attached to or referenced herein) constitutes the entire
agreement between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase
Order. Each delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be
upon the terms and conditions contained in this Purchase Order.
No additional terms may be added and Purchase Order may not be changed except by written instrument executed
by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms
and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding
the COUNTY'S acceptance or payment for any delivery of goods and/or services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered hereunder shall be received subject to the COUNTY'S inspection and approval
and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or
rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR'S
expense.
To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively
reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in
the term of the Purchase Order are non -conforming or otherwise rejected by the COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation
rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the
COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the
COUNTY nonetheless remain with VENDOR.
b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated in
this Purchase Order. Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments
made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full
amount of invoice.
c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping
container must be consecutively numbered and marked to show this Purchase Order number. The container
and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order
number and must be included on each package of less than container load (LCL) shipments and/or with each
car load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at
VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the
carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment.
d) All invoices must contain the Purchase Order number and any other specific information as identified on the
Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date
of receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in
compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act,"
and, pursuant to the Board of County Commissioners Purchasing Policy.
5. Time Is Of the Essence
Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of
VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY alone,
shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the
COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of
nonconforming goods and/or services is not a waiver of the COUNTY'S right to insist upon further compliance with
all specifications.
9/3/20219:49 AM G/ Operations/Document Approved by Attorney
Reviewed 12/18/13; 5/5/10P* 40
Collier County
Solicitation 21-7928
6. Changes
The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping
instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such
change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable
adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding
the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims
for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within
such additional period of time as may be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the
specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of
satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall
be delivered free from any security interest or other lien, encumbrance or claim of any third party. These
warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY.
S. Statutory Conformity
Goods and services provided pursuant to this Purchase Order, and their production and transportation shall
conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the
Purchase Order.
9. Advertising
No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the
COUNTY for goods and/or services, or appropriate or make use of the COUNTY'S name or other identifying marks
or property without the prior written consent of the COUNTY'S Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence,
costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to the injury or
death of any person (including but not limited to employees and agents of VENDOR in the performance of their
duties or otherwise), or damage to property (including property of the COUNTY or other persons), which arise out
of or are incident to the goods and/or services to be provided hereunder.
11 Warranty of Non -infringement
a) VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a)
in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c)
do not constitute unfair competition.
b) VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including
claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any
claim, suit or proceeding alleging that the COUNTY'S use of the goods and/or services provided under this
Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a).
c) If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR
may, at the COUNTY'S option, procure for the COUNTY the right to continue using the goods or services, or
replace or modify the goods or services so that they become non -infringing, (without any material degradation
in performance, quality, functionality or additional cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits
as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance
coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers
authorized or eligible to write policies in the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local
laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non -exhaustive
example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis
of race, religion, sex creed, national origin, handicap, marital status, or veterans status. Further, VENDOR
acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of the
Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et sea. and regulations relating thereto,
as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall
constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said
9/3/20219:49 AM G/ Operations/Document Approved by Attorney
Reviewed 12/18/13: 5/5/10P"41
Collier County
Solicitation 21-7928
agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and
substantial breach of the contract arising from this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any
cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature.
When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or
threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof,
including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods
and/or services to the COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written
consent of the COUNTY. Any assignment made without such consent shall be deemed void,
16. Taxes
Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real
property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida
Statutes, Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual
appropriation of funds.
18. Termination
This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the
VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the
terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such
breach and VENDOR has failed to cure within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to
specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial
Circuit in and for Collier County, Florida
b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall
not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be
deemed a waiver of any subsequent default by VENDOR.
c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified
mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective
upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its
address for notice by written notice complying with the requirements of this section.
d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order
in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers,
employees and authorized persons.
a) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase
Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To
the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions
of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the
County and/or provide the greatest protection to the County shall govern.
w�\.,AA �e5
9/312021 9:49 AM G/ Operations/Document Approved by Attorney
Reviewed 12/18/13; 5/5/1op- 42
BID SCHEDULE
ITB No. 21-7928
SOD & SERVICES
Unit prices include all labor, materials, equipment, and overhead required for the product or service (loading, delivery,
installation, disposal fees). Orders may be for County pickup, delivery, or installation. Maintenance of Traffic (MOT) is
required for services in County roadways. Award: lowest price per line item.
CTION :'SOD P
Item No.
Description
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$ 0.23
2
Bermuda -Certified Celebration, Sand Grown
$ 0.55
3
Bermuda TifWay 419, Sand Grown
$ 0.55
4
St. Augustine-Floratam, Sand Grown
$ 0.45
5
St. Augustine-ProVista, Sand Grown
$ 0.55
6
Zoysia, -Empire, Sand Grown
$ 0.58
7
Pallet Deposit (full refund for returned pallets)
$ 12.00
"TY/
WnON,B.,S0D." P1C-K,,,UPW,CO bRDEKSIZE-.' YALLEY(
Item No.
Description
Price Per SQ FT
I
Bahia -Argentine, Sand Grown
$ 0.23
2
Bermuda -Certified Celebration, Sand Grown
$ 0.50
3
Bermuda TifWay 419, Sand Grown
$ 0.50
4
St. Augustine-Floratam, Sand Grown
$ 0.49
5 -St.
Augustine-ProVista, Sand Grown
$ 0.59
6
Zoysia, -Empire, Sand Grown
$ 0.59
7 IPallet
Deposit (full refund for returned pallets)
12.00
,,AD _29400
Item No.-
Description
Price Per SQ FT
I
Bahia -Argentine, Sand Grown
$ 0.33
2
Bermuda -Certified Celebration, Sand Grown
$ 0.65
3
Bermuda TifWay 419, Sand Grown
$ 0.65
4
St. Augustine-Floratam, Sand Grown
$ 0.55
5
St. Augustine-ProVista, Sand Grown
$ 0.65
6
Zoysia, -Empire, Sand Grown
$ 0.68
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.45
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.67
9
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$ 0.77
10
IPallet Deposit (full refund for returned pallets)
12.00
X 40
Qfj-'.V`S0D DEUVEREDk* NOTAL I 2;400;'SF
Item No.
Description
Price Per SQ FT
I
Bahia -Argentine, Sand Grown
$ 0.44
2
Bermuda -Certified Celebration, Sand Grown
$ 0.76
3
Bermuda TifWay 419, Sand Grown
$ 0.76
4
St. Augustine-Floratam, Sand Grown
$ 0.62
5
St. Augustine-ProVista, Sand Grown
$ 0.70
6
Zoysia, -Empire, Sand Grown
$ 0.79
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.53
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.71
9
ISt. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$ 0.79
SECTILON.E. SODD4 O&INSTAL 0"* f'�V:',6JO'9� 777 7 7,77,
L jE J;
Item No.
Description
Price Per SQ Fr
I
Bahia -Argentine, Sand Grown
$ 0.36
2
Bermuda -Certified Celebration, Sand Grown
$ 0.67
3
Bermuda TifWay 419, Sand Grown
$ 0.67
4
St. Augustine-Floratam, Sand Grown
$ 0.55
5
St. Augustine-ProVista, Sand Grown
$ 0.63
6
Zoysia, -Empire, Sand Grown
$ 0.72
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.45
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.59
rSt. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$ 0.65
-�,SOD,� '_'&,-INST," IIORDERSM,
SE R., 04- VE"D__"'
Item No.
Description
Price Per SQ FT
I
Bahia -Argentine, Sand Grown
$ 0.30
2
Bermuda -Certified Celebration, Sand Grown
$ 0.62
3
Bermuda TifWay 419, Sand Grown
$ 0.62
4
St. Augustine-Floratam, Sand Grown
$ 0.49
5
St. Augustine-ProVista, Sand Grown
$ 0.58
6
Zoysia, -Empire, Sand Grown
$ 0.67
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.49
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.63
9 ISt.
Augustine-ProVista, Sand Grown w/Maintenance of Traffic
0.69
ORDEWgV
sk&I _A-. REF E R T 0,, RA
C IT E M,
Item No.
Description
Price Per SQ FT
I
Bermuda -Certified Celebration, Sand Grown, Pick Up, I roll
N/A
2
Bermuda -Certified Celebration, Sand Grown, Delivered, 4,000 SF minimum
N/A
3
Bermuda -Certified Celebration, Sand Grown, Installed, 4,000 SF minimum
N/A
4
Bermuda TifWay 419, Sand Grown, Pick Up, I roll
N/A
5
Bermuda TifWay 419, Sand Grown, Delivered, 4,000 SF minimum
N/A
6
Bermuda TifWay 419, Sand Grown, Installed, 4,000 SF minimum
N/A
7
St. Augustine-ProVista, Sand Grown, Pick Up, I roll
N/A
8
St. Augustine-ProVista, Sand Grown, Delivered, 4,000 SF minimum
N/A
9
St. Augustine-ProVista, Sand Grown, Installed, 4,000 SF minimum
N/A
10
Zoysia, -Empire, Sand Grown, Pick up, I roll
N/A
I I
Zoysia, -Empire, Sand Grown, Delivered, 4,000 SF minimum
N/A
12
IZoysia,-Empire, Sand Grown, Installed, 4,000 SF minimum
N/A
SEC HON-H.
Item No.
Description
Price per Pallet
I
IWood Pallet
$ 25.00
SERW,
ADP IONAL V, CELSTA
Item No.
Description Price Per SQ Fr
Staking/Pinning Sod on Slope Areas $ 0.15
ADDMONAL gk�J�:�,SOD BED Ig TION&' O_Df*g
Item No.
D;scription
Price Per SM
Ground preparation, grading and installation. Refer to Technical specifications 1.2 Sod
$ 0.79
Bed Preparation and 1.3 Sod Installation for full details of work.
BID SCHEDULE
ITB No. 21-7928
SOD & SERVICES
Unit prices include all labor, materials, equipment, and overhead required for the product or service (loading, delivery,
installation, disposal fees). Orders may be for County pickup, delivery, or installation. Maintenance of Traffic (MOT) is
required for services in County roadways. Award: lowest price per line item.
CTION :'SOD P
Item No.
Description
Price Per SQ FT
1
Bahia -Argentine, Sand Grown
$ 0.23
2
Bermuda -Certified Celebration, Sand Grown
$ 0.55
3
Bermuda TifWay 419, Sand Grown
$ 0.55
4
St. Augustine-Floratam, Sand Grown
$ 0.45
5
St. Augustine-ProVista, Sand Grown
$ 0.55
6
Zoysia, -Empire, Sand Grown
$ 0.58
7
Pallet Deposit (full refund for returned pallets)
$ 12.00
"TY/
WnON,B.,S0D." P1C-K,,,UPW,CO bRDEKSIZE-.' YALLEY(
Item No.
Description
Price Per SQ FT
I
Bahia -Argentine, Sand Grown
$ 0.23
2
Bermuda -Certified Celebration, Sand Grown
$ 0.50
3
Bermuda TifWay 419, Sand Grown
$ 0.50
4
St. Augustine-Floratam, Sand Grown
$ 0.49
5 -St.
Augustine-ProVista, Sand Grown
$ 0.59
6
Zoysia, -Empire, Sand Grown
$ 0.59
7 IPallet
Deposit (full refund for returned pallets)
12.00
,,AD _29400
Item No.-
Description
Price Per SQ FT
I
Bahia -Argentine, Sand Grown
$ 0.33
2
Bermuda -Certified Celebration, Sand Grown
$ 0.65
3
Bermuda TifWay 419, Sand Grown
$ 0.65
4
St. Augustine-Floratam, Sand Grown
$ 0.55
5
St. Augustine-ProVista, Sand Grown
$ 0.65
6
Zoysia, -Empire, Sand Grown
$ 0.68
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.45
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.67
9
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$ 0.77
10
IPallet Deposit (full refund for returned pallets)
12.00
X 40
Qfj-'.V`S0D DEUVEREDk* NOTAL I 2;400;'SF
Item No.
Description
Price Per SQ FT
I
Bahia -Argentine, Sand Grown
$ 0.44
2
Bermuda -Certified Celebration, Sand Grown
$ 0.76
3
Bermuda TifWay 419, Sand Grown
$ 0.76
4
St. Augustine-Floratam, Sand Grown
$ 0.62
5
St. Augustine-ProVista, Sand Grown
$ 0.70
6
Zoysia, -Empire, Sand Grown
$ 0.79
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.53
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.71
9
ISt. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$ 0.79
SECTILON.E. SODD4 O&INSTAL 0"* f'�V:',6JO'9� 777 7 7,77,
L jE J;
Item No.
Description
Price Per SQ Fr
I
Bahia -Argentine, Sand Grown
$ 0.36
2
Bermuda -Certified Celebration, Sand Grown
$ 0.67
3
Bermuda TifWay 419, Sand Grown
$ 0.67
4
St. Augustine-Floratam, Sand Grown
$ 0.55
5
St. Augustine-ProVista, Sand Grown
$ 0.63
6
Zoysia, -Empire, Sand Grown
$ 0.72
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.45
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.59
rSt. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$ 0.65
-�,SOD,� '_'&,-INST," IIORDERSM,
SE R., 04- VE"D__"'
Item No.
Description
Price Per SQ FT
I
Bahia -Argentine, Sand Grown
$ 0.30
2
Bermuda -Certified Celebration, Sand Grown
$ 0.62
3
Bermuda TifWay 419, Sand Grown
$ 0.62
4
St. Augustine-Floratam, Sand Grown
$ 0.49
5
St. Augustine-ProVista, Sand Grown
$ 0.58
6
Zoysia, -Empire, Sand Grown
$ 0.67
7
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$ 0.49
8
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$ 0.63
9 ISt.
Augustine-ProVista, Sand Grown w/Maintenance of Traffic
0.69
ORDEWgV
sk&I _A-. REF E R T 0,, RA
C IT E M,
Item No.
Description
Price Per SQ FT
I
Bermuda -Certified Celebration, Sand Grown, Pick Up, I roll
N/A
2
Bermuda -Certified Celebration, Sand Grown, Delivered, 4,000 SF minimum
N/A
3
Bermuda -Certified Celebration, Sand Grown, Installed, 4,000 SF minimum
N/A
4
Bermuda TifWay 419, Sand Grown, Pick Up, I roll
N/A
5
Bermuda TifWay 419, Sand Grown, Delivered, 4,000 SF minimum
N/A
6
Bermuda TifWay 419, Sand Grown, Installed, 4,000 SF minimum
N/A
7
St. Augustine-ProVista, Sand Grown, Pick Up, I roll
N/A
8
St. Augustine-ProVista, Sand Grown, Delivered, 4,000 SF minimum
N/A
9
St. Augustine-ProVista, Sand Grown, Installed, 4,000 SF minimum
N/A
10
Zoysia, -Empire, Sand Grown, Pick up, I roll
N/A
I I
Zoysia, -Empire, Sand Grown, Delivered, 4,000 SF minimum
N/A
12
IZoysia,-Empire, Sand Grown, Installed, 4,000 SF minimum
N/A
SEC HON-H.
Item No.
Description
Price per Pallet
I
IWood Pallet
$ 25.00
SERW,
ADP IONAL V, CELSTA
Item No.
Description Price Per SQ Fr
Staking/Pinning Sod on Slope Areas $ 0.15
ADDMONAL gk�J�:�,SOD BED Ig TION&' O_Df*g
Item No.
D;scription
Price Per SM
Ground preparation, grading and installation. Refer to Technical specifications 1.2 Sod
$ 0.79
Bed Preparation and 1.3 Sod Installation for full details of work.
COIL County
AcinlirlisMve Sermces DiAsim
Pr�mment Sem�
Date: September 27, 2021
Email: Lecann.Charles(&—colliercounlyfl.s!ov
Telephone: (239) 252-4270
Addendum I
From: Leearm Charles, Procurement Strategist
To: Interested Bidders
Subject: Addendum 9 1, ITB 21-7928 — Sod & Services
The following changes are made to the above-mcntioned Collier County solicitation:
Please see the following additional documents:
1. Bid Tabulation (updated) for Agreement 16-7032RR, Purchase and Delivery of Turf Grasses.
If you require additional information, please post a question on our BidSync (m3ny.bidsync.com) bidding
platform under the solicitation for this project.
Please A gn below and return a copy of this Addendum w it h your submittal for the above
referenced solicitation.
10� ' I Ci ��-2,
Date
(Name of Firm)
MM N61
"PURCHASE AND DELIVERY OF TURF GRASSES"
Note: Contractor(,) unit prices shall be afilnclustya of dellveryleas, surcharges for minimum order quantities, labor, equipment, funt materials. disposal. and
landscapelipistrig fees, 'Contraclormoy be required to deliver too maximum of two (2) locations per order and all delivery fees shall be Included In the unit
SECTION A. SOD PICKED UP BY COUNTY / ORDER SIZE: COST PER PIECE AS RECILUESTED IN DESCRIPTION
DWJH
d/b/a
I
Tript C I.-]
SOD PICKED UP MUST BE IN COLLIER COUNTY [COUNTY SHALL RETUR N ALL PALLETS)
Wes Sod
Unit Price
Unit Price
]to. Do=ffPIcn
I Bahla-Argentine, Sand Gfown (Per Square Foot)
(As Described)
$0,471
(As Described)
2 Bearruda-Cedified Ceiebrotion. Sand Grown (PerSquareFoot)
$1.15
NIA
3 Bermuda TIfway fiction 419), Send Grown (Per Square Foot)
$1.15
NIA
4 SL Augustine-Floraram, Sand Grown (Per Square Footl
$0.50
-$0.63
ZoYalm-Empre, Sand Grown jPer Square Foot)
$0.70
$0.75
Pallet Deposit (Fully refunded upon returning pallets)
$7.00
$7.00
SECTION B. SOD PICKED UP BY COUNTY / ORDER SIM AM SQUARE FEE I I EAktT)
DWJH
d/b/o
Mist
SOD PICKED UFMUSI BEIN COLLIER COUNTY (COUNTY SHALL RETURN ALL PALLETS)
Lee'$ Sod
Unit Price
Unit Price
Item Description
8 Bahlo-Argentme. Sand Grown
(400 SQUARE FEET)
112.W
(400 SQUARE FEET)
:lbj.W
9 Bermudo-Cerfiffed Celebration, Sand Grown
3176,00
$210.00
10 Bermuda Tilfway JUfflon 419J. Sand Grown
$152,00
$210.00
11 31. Augusline-Floravarn, Sand Grown
$129M
$190.08
19 Zoysa.-Empira. Sand Grown
$165no
$229.00
1 1 Pallet Deposit (Fully refunded upon feluintnq pollfAs)
$7.00
$7.00
DW'H
SECTION C. SOD DELIVERED Js OFF-LOADED BY CONTRACTOR I ORDER SIZE: 400 SQ. FT. UP TO 2,400 SQ. FT
d/b/a
Tdipl_ �1-1
Lads Sod
Unit Price
unit P'Is:.
Item Description
15 llahia�Argenfine, Sand Grown
(Cost Per Sq. Ft. I
$0.33
(C.st Per Sq. Ft. I
NIA
16
Dermvda-Cerfified Celmn.lism, Sand Girown
$0,59
NIA
17
Bermuda Tifway [Tifton 419). Sand Grown
$D,53
NIA
IS
St. Augusilne-Hosaiam, Sand Grown
$0.47
N/A
19
Zoysta�Enppire, Sand Grown
$0.55
N/A
21
Bahla-Argenfine. Sand G,.wn w/MOT
$0.40
NIA
22
St. Augustine-Floralam, Sand Grown W/M01
$0.54
Nf�
23
P.11co 0,epwil (Fuly r0lltllk�d 11P.1 T�t�rNng pallets)
$7.00
N/A
DWJH
SECUON D. SOD DELIVERED, OFF-LOADED, AND INSTALLED ORDER SIZE: 400 SQ. FT. UP TO 2,400 SO. FT
d/bfa
Triple C $act Inc.
Leo'sSad
24 Bohla-Argenthms. Sand Grown
$0.35
NIA
25
Bemsudc�Carfffiecl Celebration, Sand Grown
$0.61
W/A
26
Bermuda Tilway (Tifton 419), Sand Grown
$0.55
NIA
27
Si Augusfine-Floralam, Sand Grown
$0.49
NIA
2a
Zoysia.-Emptre, Sand Grown
$0.57
NIA
30
Bahia -Argentina. Sand Grown wjMOT
$0,42
NIA
31
St. Augusfine-Floratom, Sand Grown w/MOT
$0.56,
NIA
DWJH
SECTION E. $00 DELIVERED, OFF-LOADED is INSTALUED ORDER SIZE: 2,40; SQ, FT. To LESS THAN A TRUCKLOAD
d/b/'
Triple C Sod, Ine.
Leass d
Unit Price
Unit Price
Item Description
32 lBoNa-Argentme, Sand Grown
(C.-I Par Sq. Ff.
$0 29
(Cast Per Sq. ft.
NJA
33 Iftermud�Cerfifled Celebroh.n, Send Grown
$053
N/A
1 34 lBermudo Tifwary [11for, 4191, Sand Grown
$0.491
NIA
Item Description
I Augustine Fkj,.I.m Sand Grown
Unit Price
(Cost Pat Sq. ft. )
Unit Price
(Cost Per Sq. Ft.
N/A
31 7 Yl, Empire So' al Grown
0.501
1050
NIA
38 lBohlo-Argentine, Sand Grown w/MOT
N/A
39 ISI. Augusline-Flo,alturn. Sand GrownwIMOT
N/A
EON F. SOD DELIVERED, Off -LOADED, AND INSTALLED /ORDER SIZE: TRUCKLOAD
DWJH
d/b/a
Leo's Sod
Triple C Sod, Inc.
INPUT TRUCKLOAD SIZE IN SQUARE FEI
Item Description
H.M.—A15-77ITe r.-Mpr=
Unit Price
(Cost Per Sq. Ft. I
$0.23
Unit Price 1:
(Cost Per Sq. ft ) I
NIA
41
B.nnudo-Cedified Celebration. Sand Grown
$0.49
NIA
42
Bermuda Tifway jiflon 419), Sand Grown
$0.46
kljr�
43
SI. Augustine-Floratarn, Sand Grown
$0.37
NIA
44
Zoysio.-Empire. Sand Grown
50.47
NIA
46
Bahl.-Arg.ntlne, Sand Grown w/MOT
50.35
N/A
47
S1. Augustine-Floratorn, Sand Grown WIMOT
$0.49
NIA
SECTIONG, ROLL SOD. PICKED UP (MIN I ROLL) DELIVEREDOF , �-,LOADfp I INSTALLED (MIN 4000 SOFT)
Item Description
48 Scurtudo-Cerlifled Celebration, Sand Mown..FM FMIN I ROLL)
DWJH
d/b/a
L Leo's Sod
Unit Price
(Cost Per Sq. Ft.
$0.80
Triple C Sod, 17.
Unit Price
(Cost Pee Sq. Fli
NIA
49
Bermuda Cedified Celebration, Sand Grawn.-DELIVERED (MIN 4000 SOFT)
$0.61
N/A
50
Hermudo-Certified Celebration, Sand Grown.-INSTALUED (MIN 4000 SQFT)
$0.51
NIA
51
Bermuda TIway (Tifton 4191, Sand Grown -PICK UP (MIN I ROLL)
$0.73
N/A
52
Bermuda Tilway (Tifton 4191, Sand Grown --DELIVERED (MIN 4000 SOFT)
$0.57
NIA
IN/A
53
Bermuda TiKvcy (Iffton 4191, Sand Grown�-INSTAULED (MIN 4000 SQF7)
$0.48
NIA
54
Zoysia,-Impire, S.ind Grown - -PICK UP (MIN I ROLL)
$0.75
NIA
55
7oysla.�Emrplre, Sand Grown -DELIVERED (MIN 4000 SOFT)
$0.59
N/A
56
Zoysia.-Imptre, Sond Grown -INSTALLED (MIN 4000 SOFT)
1 W49
ADDITIONAL SERVICES, ALL INCLUSIVE OF LABOR, MATERIALS, AND EQUIPMENT. (Contractor($) awarded d
Installation line Hem(s) shall be the provider of additional services, I requested by the Division. and lh.�roc.,l Per
square toot shall apply). Note: Required to bid " bidding sod Installation line Items.
Item Description
DWIH
d bl.
/t
Leo's! d
(Cast per Sq. Ft.)
Trip[kr C Sod, In..
(Cost per Sq. Fli
57
Site Preparation and Grade; Removal of eAsling lurf/weeds with one 11) herbicidal treatment, by hand, or
with sod culler and prepare soll area to finished grade suitable for placement of new sod.
$0.19
NIA
58
Staking and/or Pinning or sod Installation on sloped areas
ligitally signed by PearsonMelissa
PearsonMelissaDate: 2019.04.11 11:11:09 -04'00'
2
delate.i
Digitally signed by delate_j
Date: 2019.04.11 11:38:07
11111191111
CAW CM"tY
Adrninistratve SeNces DhAsion
Pf�mmnt Servi�
Date: October 4, 2021
Email: Leeann.CbariesLa)colliercouniyn.eov
Telephone: (239) 2524270
Addendum 2
From: Leearm Charles, Procurement Strategist
To: Interested Bidders
Subject: Addendum #2, ITB 21-7928 — Sod & Services
The following changes are made to the above -mentioned Collier County solicitation:
Change 1. This Addendum is to extend the bid due date and Q & A deadline:
QUESTION & ANSWER DEADLINE: SEPTEMBER 27,2 OCTOBER 6,2021 AT 3:00 PM
ITB OPENING DAY/DATE/TIME: OCT-OBER04,2 OCTOBER 11,2021 AT3:OOPM
if you require additional information. please post a question on our Bid[Sync (xv�N�w_bids c.,corn bidding
platform under the solicitation for this project.
Please sign below and return a copv of this Addendum with your submittal for the above
referenced solicitation.
I C)
Date
I ( N -
(Name of Firm)
Email: Leeann.C.harlesCa�colliercountyfl.gov
Telephone: (239) 252-4270
Addendum 3
Date: October 7, 2021
From: Leeann Charles, Procurement Strategist
To: Interested Bidders
Subject: Addendum #3, ITB 21-7928 — Sod & Services
The following changes are made to the above -mentioned Collier County solicitation. Red font and underlined
are additions or modifications to the specifications. Interested bidders shall submit offers using Addendum 3 Bid
Schedule.
1. Question & Answer (Q & A) end date extended: geteber- 6, 202 1 to October 8th, 2021 by 3:00:00 PM
EDT
2. Specification modifications
Section 1. Technical Specifications, subsection 1.4 Bahia Sod — No Ground Preparation — Installation Only
added as follows:
1.4. Bahia Sod — No Ground Pret3aration — Installation Onlv: BaWa sod installations on roadside swales.
shoulders, ditches, etc., where areas have been ground prepped, graded, and debris removed by County in-
house crews. Deliver sod to the worksite and install within 24 hours after harvesting. Sod remaining on
Dallets or rolled uD exceedinia 24 hours after harvestinia shall be reiected unless authorized in writin2 bv the
Division Representative.
1.4.1. Install sod bv unrolline or laving standard oieces alone the nerimeter of the area to be sodded. Start
a straiv
At, parallel row within the laid perimeter, starting from the lower Uade to the high
elevation. Stagger joints in a running bond brick Vattern so that they do not align on M abutting
rows. All - joints must be "butt" tight with no exposed soil gaps or without creating an overlap.
Adjust the subgrade accordingly as not to create a hum,p or depression by soil pad placement.
1.4.2. Slope installation exceeding a 2:1 ratio: UAde soil in sloped areas that will pLohibit soil erosion.
Ditch and canal sod Placement shall be laid at right angles to the centerline. Start installation at the
bottom and Move U12WaTd. Pin or stake the sod to prevent movement. Note: pinning/staking sod is
an additional service that allows the Contractor to charee.
1.4.3. Notif
3! the Division Representative to water sod thoroughly after placement.
Section 2. Bid Schedule, subsections 2.5 through 2.7 have been modified as follows:
2.4. Section D. Sod Delivered & Installed, Order size is 400 square feet - 2,400 square feet: Supply, deliver,
off-load, and install sod. Delivery may be at two (2) locations maximum. Install sod in accordance with the
specifications, refer to Section 1.2. Sod Bed Preparation and Section 1.3. Sod Installation, OR Section 1.4
Bahia Sod — No Ground Preparation — Installation Only. Unit price is per square foot.
2.5. Section E. Sod Delivered & Installed, Order size is 2,401 square feet - 6,399 square feet: Supply, deliver,
off-load, and install sod. Install sod in accordance with the specifications, refer to Section 1.2. Sod Bed
Preparation and Section 1.3. Sod Installation, OR Section 1.4 Bahia Sod — No Ground Preparation —
Installation Only. Unit price is per square foot.
2.6. Section F. Sod Delivered & Installed, Order size: 6,400 square feet - 9,000 square feet. : Supply, deliver,
off-load, and install sod. Install sod in accordance with the specifications, refer to Section 1.2. Sod Bed
Preparation and Section 1.3. Sod Installation, OR Section 1.4 Bahia Sod — No Ground Prgparation —
Installation Only. Unit price is per square foot.
3. Bid Schedule modifications
x x
AM:
X",
Item
No.
Description
Price Per SQ FT
I
Bahia -Argentine, Sand Grown
2
Bahia -Argentine. Sand Grown (Section 1.4 No Ground PreJ2 — Installation Only)
$ -
3
Bermuda -Certified Celebration, Sand Grown
$ -
4
Bermuda TifWay 419, Sand Grown
$ -
5
St. Aug-rustine-Floratam, Sand Grown
$ -
6
St. Augustine-ProVista, Sand Grown
$
7
Zoysia, -Empire, Sand Grown
$
8
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$
9
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$
10
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
91Z
Item
No.
Description
Price Per SQ FT
I
Bahia -Argentine, Sand Grown
$
2
Bahia -Argentine. Sand Grown (Section 1.4 No Ground Prep — Installation Only)
$
3
Bermuda -Certified Celebration, Sand Grown
$
4
Bermuda TifWay 419, Sand Grown
$
5
St. Augustine-Floratam, Sand Grown
$
6
St. Augustine-ProVista, Sand Grown
$
7
Zoysia.-Em ire, Sand Grown
p
$
8
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$
9
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
$
10
St. Augustine-ProVista, Sand Grown w/Maintenance of Traffic
$
......... .. .....
Item
No.
Description
Price Per SQ Fr
I
Bahia -Argentine, Sand Grown
$ -
Bahia -Argentine. Sand Grown (Section 1.4 No Ground Prep — Installation Only)
$ -
Bermuda -Certified Celebration, Sand Grown
$ -
4
Bermuda TifWay 419, Sand Grown
$ -
5
St. Augustine-Floratam, Sand Grown
$ -
6
St. Augustine-ProVista, Sand Grown
$
7
Zoysia. -Empire, Sand Grown
$
8
Bahia -Argentine, Sand Grown w/Maintenance of Traffic
$
9
St. Augustine-Floratam, Sand Grown w/Maintenance of Traffic
S -
10
St. Augustine-ProVista, Sand Grown w/Maintenancc of Traffic
$
If you require additional information, please post a question on our Bid Sync (www bidsync com) bidding
platform under the solicitation for thi s project.
Please sign below and return a copy of this Addendum with your submittal for the above referenced
solicitation.
(Signaturc)
L-ec)"�:) �� (� U 'r
(Name of Firm)
Date
� a="�V
&atmSerykes Wsion
PmWemartsaftm
Date: October 7, 2021
Email: Leeann.Charles La)colliercountyfl.-gov
Telephone: (239) 252-4270
Addendum 4
From: Leeann Charles, Procurement Strategist
To: Interested Bidders
Subject: Addendum #4, ITB 21-7928 — Sod & Services
The following changes are made to the above -mentioned Collier County solicitation. Red font and underlined
are additions or modifications to the specifications. Interested bidders shall submit offers using Addendum 4 Bid
Schedule.
Red font underUned are additions, and Black font with a strikethroui!h are deletions.
1. Question & Answer (Q & A) end date extended: Oeteber- 9, 2021 by 3-.09-00 PM to Monday, October
11, 2021 by 3:00:00 PNI EDT.
2. Bid end date extended: 0ef 11 �, 2021 3.-OG.-00 P?v4 EDT to Thursday, October l4th, 2021 by 3:00:00 PM
EDT.
3. Specification modifications
Section 1. Technical Specifications
1.2. Sod Bed Preparation (Additional Service J): A Collier County Landscape Contractor license is required for
sod preparation and installations.
1.3. Sod Installation (Additional Service A Deliver sod to the worksite and install within 24 hours after
harvesting. Sod remaining on pallets or rolled up exceeding 24 hours after harvesting shall be rejected
unless authorized in writing by the Division Representative.
1.4. No Ground Preparation, Sod Installation Only: Sod installations on roadside swales, shoulders, ditches, or
other areas, ' where areas have been ground prepped, graded, and debris removed by County in-house crews
or site prepared by others. Deliver sod to the worksite and install within 24 hours after harvesting. Sod
remaining on pallets or rolled up exceeding 24 hours after harvesting shall be rejected unless authorized in
writing by the Division Representative.
Section 2. Bid Schedule. A paragraph has been added to clarify the work, and subsections 2.4 through 2.7 have
been modified as follows:
Bid schedule sections D throuah G means others have orenared the P-round and the Contractor to install the sod
(refer to Section 1.4 No Ground Proaration. Sod Installation Only"). If the ground reguires more extensive bed
prel2aration and installation services (refer to 1.2 Sod Bed Preparation and 1.3 Sod Bed Installation), then
Section J. Additional Services "Sod Bed Pret)aration and Installation" shall be added to the sod cost as an
additional cost 12er square foot.
2.4. Section D. Sod Delivered & Installed, Order size is 400 square feet - 2,400 sguare feet: Supply, deliver,
off-load, and install sod. Delivery may be at two (2) locations maximum. Install sod in accordance with the
specifications, refer to Section 1.2. Sod Bed Preparation and Section 1.3. Sod Installation, refer to Section
1.4. No Ground Preparation, Sod Installation Qnly. OR Seetien 1.4 BaWa Sed Ne Ground PrrepafeAien
Installation G4ily. Unit p6ee is per- square feet.
2.5. Section E. Sod Delivered & Installed, Order size is 2,401 square feet - 6,399 square feet: Supply, deliver,
off-load, and install sod. Install sod in accordance with the specifications, refer to Section 1.2. Sod Bed
Preparation and Section 1.3. Sod Installation, refer to Section 1.4. No Ground Preparation, Sod installation
Qn-1_y. OR Seetion 1.4 Bahia Sod Na Greund Pfepafatian las�allatien Only. Unit priee is pef square feet.
2.6. Section F. Sod Delivered & Installed, Order size: 6,400 square feet - 9,000 square feet. : Supply, deliver,
off-load, and install sod. Install sod in accordance with the specifications, refer to Section 1.2. Sod Bed
Preparation and Section 1.3. Sod Installation, refer to Section 1.4. No Ground Preparation, Sod Installatio
Only. OR Seetion 1.4 Bahis Sod NA 9FAI-Iffild PFePffftti8H 1HSiH11aiiE)H OfAy. UFit i3riee iS pOr SqUarO f88t.
2.7. Section 0. Rolled Sod (County Pickup or Delivered, Off -Loaded, or Installed), Order Size: Roll or 4,000
square feet: Supply, deliver, off-load, or install sod. Install sod in accordance with the specificationsnefer
to Section 1.4. No Ground Prevaration. Sod Installation Only. OR Seetion 1.4 Bahia Sod Ne Gretaid
Weparation Ifistallatien Oftly. Unit priee is per SWFe feeL
2. 10. Additional Service J. Sod Bed Preparation & Sod Installation: A more extensive sod bed VEMaration an
sod installation. Services provided are all-inclusive, as outlined in Section 1.2. Sod Bed Preparation an
Section 1.3. Sod Installations. Unit urice is per square foot.
3. Bid Schedule modifications:
SECTION D. SOD DELIVERED & FNSTALLED IaR-DERSIZE: 400 SF - 2,400 SIF
Item
No.
Description
Price Per SQ FT
-2
Bahia Afgenfifie, Sand Gfewn 1.4 Ne Gfound Pfep
(Seetien
SECTION E. SOD DELIVERED & INSTALLED / ORDER SIZE: 2,401 SF - 6,399 SF
Item
No.
Description
2
1 Bahia Af Satid Grown i.1 NO GfOURE1 PHO lil5talIM6011 Gfll)')
$
getititte, (Seetiwi
SECTION F. SOD DELIVERED & INSTALLED / ORDER SIZE: TRUCKLOAD (6,400 SF - 9,000 SIT).
Item
�q
Description
1
Price Per SQ FT
2
--h— Al S- 91-01A41 (See IF I. i
.1 . RE! OR L4&Q�11
ADDITIONAL SERVICE J. SOD BED PREPARATION & SOD INSTALLATION
Item
No.
Desciiption
Price Per SQ FT
Ground preparation, grading and installation. Refer to Technical specifications 1.2
Sod Bed Preparation and 1.3 Sod Installation for full details of work.
$
If you require additional information, please post a question on our Bid Sync (www�.bidsncxom) bidding
platform under the solicitation for this project.
Please sign below and return a copy of this Addendum with your submittal for the above referenced
solicitation.
(Signature)
(Name
10 119 )-21
Date
rrinistrative ServK*s DMsion
Prmure�r Se�
Date: October 11, 2021
Email: Leeann.Charles@colliercouniyfl.izov
Telephone: (239) 252-4270
Addendum 5
From: Leeann Charles, Procurement Strategist
To: Interested Bidders
Subject: Addendum #5, ITB 21-7928 — Sod & Services
The following changes are made to the above -mentioned Collier County solicitation:
Change 1. See attached clean final version of the Solicitation and Bid Schedule for submittal. This
reflects addendum 4 revisions.
If you require additional information, please post a question on our BidSync (wvvw.bidsync.corn) bidding
platform under the solicitation for this project.
Please sign below and return a copy' of this Addendum with your submittal for the above
referenced solici tation.
(Signature) D�tc
(Name of Firm)
..... . .. . ......