Agenda 12/14/2021 Item #16A20 (FY21-22 FTA Section 5310 Grant Award Contract for CAT)12/14/2021
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign the FY21-22 Federal Transit
Administration (FTA) Section 5310 Grant award contract for the Collier Area Transit (CAT)
system and the Transportation Disadvantaged Program in the amount of $250,641 (Transit Grant
Match Fund 429), authorize the necessary Budget Amendment, and authorize the County Manager
or designee to execute any and all documents necessary to receive the award.
OBJECTIVE: To leverage federal and state grant funds to enhance the Collier Area Transit (CAT)
system and the Transportation Disadvantaged Program.
CONSIDERATIONS: On December 8, 2020, the Board of County Commissioners (Board) approved the
submittal of an FY21-22 FTA Section 5310 grant application. This application requested $260,541 for
the purchase of three (3) replacement vehicles and three (3) two-way radios and three (3) tablets for the
vehicles. The paratransit system maintains a capital replacement schedule for vehicles recommended and
scheduled for replacement by Fleet Management. The grant application requested vehicles be replaced
that have met the FTA's vehicle end of useful life criteria and are identified in the Vehicle Replacement
Plan in the 2018 Transportation Disadvantaged Service Plan Major Update.
On October 20, 2021, Public Transit & Neighborhood Enhancement (PTNE) was notified via e-mail that
the Florida Department of Transportation District One (FDOT) had selected the Board as a State Fiscal
Year 2021/2022 grant award recipient under the FTA Section 5310, "Enhanced Mobility of Seniors, and
Individuals with Disabilities" program. FDOT has fully funded the Boards' request with the
understanding that the FY 2021 Section 5310 Program of Projects has been awarded by FTA. The
attached agreement is for the vehicles only. A separate Joint Participation Agreement for the radios and
tablets in the amount of $9,900 will be forthcoming and taken to the Board for approval at a future date.
PTNE intends to purchase vehicles in FY22 through the FDOT Vehicle Procurement Program, a State of
Florida contract, which assists transit agencies with technical assistance, offers guidelines for vehicle
procurement, and provides opportunities to replace specific eight and twelve passenger transit vehicles
(known as "cutaways") at the lowest possible prices. Each year the Florida Vehicles Procurement
Program (FVPP) assists transit agencies in purchasing transit vehicles in the most economical way
possible. This procurement program is managed by FDOT and administered by the Center for Urban
Transportation Research. The purchase of vehicles will be made through the FVPP contract. The FVPP
contract was authorized for use by the Board on September 8, 2015, (Agenda Item #16E5); this Board
action authorized the County Manager to use State of Florida contracts, agreements, and price lists for the
efficient purchase of goods and services for the delivery of public services, which is consistent with the
County's Purchasing Ordinance.
The FTA Section 5310 capital grant program awarded $200,513 and requires a twenty percent (20%)
match for a total of $50,128. The pass -through agency of the federal funding, FDOT, provides fifty
percent (50%) of the match requirement. As such, the match component of $25,064 (10%) of State
funding and $25,064 (10%) of Local funding for a total project cost of $250,641. The County is required
to write a purchase order equaling ten percent (10%) of the total cost of the vehicles. The remaining
ninety percent (90%) of the total cost of the vehicles is covered by purchase orders written by FDOT
using the awarded FTA FY21-22 5310 grant funds.
FISCAL IMPACT: The total FTA 5310 award passed through FDOT totals $250,641 as shown below:
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Description Award Total Federal Award State Match 10% Local Match 10%
80%
(3) Cutaways 1 $250,641 1 $200,513 $25,064 $25,064
A budget Amendments is required within Transportation Disadvantaged Match Fund (429) in the amount
of $25,064 Project 33791. Matching funds are available from vehicle auction proceeds. Note that only
the local match portion for vehicles of ten percent (10%) or ($25,064) is appropriated due to the mandated
use of the FVPP in which FDOT pays the vendor directly for the federal and state match shares.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Item.
LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires majority vote
for Board action. -JAB
RECOMMENDATION: To approve and authorize the Chairman to sign the FY21-22 FTA Section
5310 Grant award contract in the amount of $250,641, authorize the necessary Budget Amendment, and
authorize the County Manager or designee to execute any and all documents necessary to receive the
award.
Prepared By: Joshua Thomas, Operations Analyst, Community & Human Services Division
ATTACHMENT(S)
1. Grant Agreement CAO Stamped(PDF)
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12/14/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.20
Doe ID: 20552
Item Summary: Recommendation to approve and authorize the Chairman to sign the FY21-22
Federal Transit Administration (FTA) Section 5310 Grant award contract for the Collier Area Transit
(CAT) system and the Transportation Disadvantaged Program in the amount of $250,641 (Transit Grant
Match Fund 429), authorize the necessary Budget Amendment, and authorize the County Manager or
designee to execute any and all documents necessary to receive the award.
Meeting Date: 12/14/2021
Prepared by:
Title: Operations Analyst — Community & Human Services
Name: Joshua Thomas
11/03/2021 11:37 AM
Submitted by:
Title: Division Director - Pub Tran & Nbrhd Enh — Public Transit & Neighborhood Enhancement
Name: Michelle Arnold
11/03/2021 11:37 AM
Approved By:
Review:
Community & Human Services
Joshua Thomas
Additional Reviewer
Community & Human Services
Joshua Thomas
Additional Reviewer
Growth Management Department
Lissett DeLaRosa
Growth Management Department
Communications, Government, and Public Affairs
Lisa Weinmann
Public Transit & Neighborhood Enhancement
Michelle Arnold
Community & Human Services
Maggie Lopez
Additional Reviewer
Growth Management Department
James C French
Growth Management
County Attorney's Office
Jennifer Belpedio
Level 2 Attorney of Record Review
Grants
Valerie Fleming
Level 2 Grants Review
Growth Management Department
Trinity Scott
Transportation
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Office of Management and Budget
Laura Zautcke
Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Grants
Therese Stanley
Additional Reviewer
County Manager's Office
Amy Patterson
Level 4 County Manager Review
Skipped
11/03/2021 11:33 AM
Skipped
11/03/2021 11:33 AM
Completed
11/03/2021 11:54 AM
Additional Reviewer Completed
Director Review
Completed
Completed
11/08/2021 6:01 PM
Skipped
11/08/2021 10:16 PM
Completed
11/09/2021 9:26 AM
Completed
11/15/2021 10:55 AM
Completed
11/15/2021 11:55 AM
Completed
11/15/2021 1:42 PM
Completed
11/16/2021 2:30 PM
Completed
11/17/2021 8:32 AM
Completed
11/22/2021 9:20 AM
Completed
12/03/2021 2:54 PM
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12/14/2021
Board of County Commissioners Geoffrey Willig Meeting Pending 12/14/2021 9:00 AM
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FDOT
Florida Department of Transportation
RON DESANTIS 801 N. Broadway Avenue KEVIN J. THIBAULT, P.E.
GOVERNOR Bartow, FL 33830 SECRETARY
NOTICE OF FTA SECTION 5310 GRANT AWARD
FL-16-0046 / FFY 2021 / SFY 2021/2022
Based on the Agency's Application for Federal Assistance under 49 U.S.C. Section 5310, "Enhanced Mobility of
Seniors and Individuals with Disabilities" program, which was due to the Florida Department of Transportation
(FDOT), District One Modal Development Office (Department) on or before December 14, 2020 and is on file at the
FDOT, District One, 801 North Broadway Avenue, Bartow, Florida 33830 offices, the Department hereby makes
the following federal grant award under the 49 U.S.C. Section 5310 Program to:
Collier County Board of County Commissioners (Subrecipient)
Bonita Springs UZA
8300 Radio Road, Naples, FL 34104
Estimated
Estimated
Estimated
Estimated
Description
Total
Federal
State
Local
100%
80%
10%
10%
(3) Bus < 30 Feet
$250,641.00
$200,513.00
$25,064.00
$25,064.00
TOTAL
$250,641.00
$200,513.00
$25,064.00
$25,064.00
Financial Management Number:
435210-1-93-18
Federal Award Identification Number (FAIN):
Temp. No.
1001-2022-1
* Perm No.
Agency's DUNS Number
076997790
Agency's Federal Employee Identification No. (FEIN)
59-6000558
Agency's Fiscal Year
October -September (month to month
Permanent FAIN number will be assigned to this award after its execution and will be copied to Subrecipient.
ACCEPTANCE OF GRANT AWARD
The undersigned accepts the above -described award and:
a) The Subrecipient reaffirms its assurances to Federal Transit Administration (FTA) and FDOT as stated in
Exhibits I, L, and M of its application.
b) The Subrecipient agrees to use and maintain the grant awarded equipment in accordance with the federal and
state program requirements, and for the services described, in its approved application.
c) The Subrecipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Subrecipient agrees to contact the FDOT Contractor, Lazara Stinnette, at the Center for Urban
Transportation Research (CUTR), Florida Transit Research Inspection and Procurement Services (TRIPS) at
813-974-0695 to arrange purchase of the above items. This purchase will follow the Department's Guidelines
for Acquiring Vehicles and Equipment.
e) The Subrecipient must do the following PRIOR to the purchase of EQUIPMENT:
1) Follow FDOT Procurement Guidance for Transit Agencies manual, as amended, and complete the
appropriate Third -Party Checklist in accordance with the procurement threshold, as outlined in the
Introduction, and submit to your FDOT Transit Projects Coordinator for review. Once the Agency has
received applicable FDOT Third -Party Procurement concurrence from their FDOT Transit Projects
Coordinator, they may purchase equipment.
2) For reimbursement from the Department, provide a Reimbursement Invoice, an Agency Invoice, signed
Third -Party Procurement Checklist and proof of purchase and payment (such as merchant receipt) to your
FDOT Transit Projects Coordinator.
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3) All concurrences and documentation noted in Items e) 1 and 2 must be completed and submitted to your
FDOT Transit Projects Coordinator on or before April 15th. The FDOT Transit Projects Coordinator will
then forward approval to Lazara with CUTR to request reimbursement. If this deadline is not met, funds
will be moved into future fiscal years.
f) The Subrecipient MUST request purchase of the VEHICLES on or before April 15, 2022.
g) The Subrecipient agrees to submit the local matching funds when requested to do so.
h) The Subrecipient, if it is not a Community Transportation Coordinator (CTC), agrees to submit its Annual
Operating Report (AOR) data to the CTC as requested.
i) The Subrecipient will forward a copy of its maintenance plan as outlined in their Transportation Operating Plan
(TOP) or System Safety Program Plan (SSPP) to Ms. Dale Hanson within 30 days of receiving the vehicle, if
you have not already done so.
j) The Subrecipient is required to insure the vehicles. The Department shall be named as "certificate holder" on
the insurance policy throughout the time period the Department is the only lien holder. The Subrecipient shall
be required to submit proof of insurance showing minimum coverage and the Department listed as "certificate
holder" within 30 days of receiving the vehicle and provide proof of insurance yearly.
SPECIAL CONSIDERATIONS:
E-Verify - Vendors/Contractors:
1. Shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract; and
2. Shall expressly require any subcontractors performing work or providing services pursuant to the state
contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the subcontractor during the contract term.
Single Audit Information
Exhibit 1 and Exhibit 2 to this Notice Of Grant Award provide the required federal award identification and
information needed to comply with the single audit requirements. Please note this award is for a passenger
vehicle(s) and/or other capital equipment/costs. The value of the federal award should be considered as non -
cash assistance. A non -Federal entity as defined by OMB Circular A-133, for fiscal years beginning before
December 26, 2014, and 2 CFR Part 200, thereafter, as a recipient of this Federal award, may be subject to
the audit requirements established by OMB Circular A-133, for fiscal years beginning before December 26,
2014, and 2 CFR Part 200, thereafter. In determining Federal awards expended in a fiscal year, the non -Federal
entity must consider all sources of Federal awards, including non -cash contributions.
To be signed by the Subrecipient and returned to the FDOT District One Office
(To be completed and signed by the person authorized to accept Grant Awards.)
AGENCY: Collier County Board of County Commissioners
(Name)
Accepted by:
(Signature)
Typed Name and Title: Penny Taylor, Chairperson
FLORIDA DEPARTMENT OF TRANSPORTATION
Award Approved by:
Date
Federal Award Date:
Typed Name and Title: Paul A. Simmons
District Modal Development Administrator
ATTEST Improve Safety, Enhance Mobility, Inspire Innovation
CRYSTAL K. KINZEL, CLERK www.fdot.gov Approved as to form and le lit
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Assistant County Attorney
BY
16.A.20.a
EXHIBIT 1
Federal Financial Assistance
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
CFDA No. 20.513
CFDA Title Enhanced Mobility of Seniors and Individuals with Disabilities
CFDA Program Site www.cfda.gov
Awarding Agency Florida Department of Transportation
Award Amount REFER TO THE VEHICLE/EQUIPMENT DELIVERY NOTICE
PACKAGE FOR ACTUAL PURCHASE PRICE
Research & Development Not Applicable*"
Indirect Cost Rate Not Applicable
L
"Research and Development as defined at §200.87, 2 CFR Part 200 a
0
M
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE SUBJECT TO THE Q
FOLLOWING AUDIT REQUIREMENTS: U_
2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles & Audit Requirements for
Federal Awards
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FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT MAY ALSO BE SUBJECT
TO THE FOLLOWING: Q.
49 USC 5310: Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities
http://uscode.house.qov/view.xhtmI?reg=.qranuleid: USC-prelim-title49-
section5310&num=0&edition=prelim
FTA Circular 9070.1G: Enhanced Mobility of Seniors and Individuals with Disabilities Program Guidance
and Application Instructions
www.fta.dot.gov/leqislation law/12349.html
Federal Funding Accountability and Transparency Act (FFATA) Sub -award Reporting System (FSRS)
www.fsrs.gov
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EXHIBIT 2
Single Audit Requirements
The administration of resources awarded through the Department to the Subrecipient by this
Agreement may be subject to audits and/or monitoring by the Department. The following requirements
do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or
evaluations of Federal awards or limit the authority of any State agency inspector general, the State of
Florida Auditor General or any other State official. The Subrecipient shall comply with all audit and audit
reporting requirements as specified below.
a. In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F — Audit
Requirements, monitoring procedures may include but not be limited to on -site visits by Department
staff and/or other procedures including, reviewing any required performance and financial reports,
following up, ensuring corrective action, and issuing management decisions on weaknesses found
through audits when those findings pertain to Federal awards provided through the Department by
this Agreement. By entering into this Agreement, the Subrecipient agrees to comply and cooperate
fully with any monitoring procedures/processes deemed appropriate by the Department. The
Subrecipient further agrees to comply and cooperate with any inspections, reviews, investigations
or audits deemed necessary by the Department, State of Florida Chief Financial Officer (CFO) or
State of Florida Auditor General.
b. The Subrecipient, a non -Federal entity as defined by 2 CFR Part 200, Subpart F — Audit
Requirements, as a recipient of a Federal award awarded by the Department through this
Agreement is subject to the following requirements:
In the event the Subrecipient expends a total amount of Federal awards equal to or in excess of
the threshold established by 2 CFR Part 200, Subpart F — Audit Requirements, the Subrecipient
must have a Federal single or program -specific audit for such fiscal year conducted in
accordance with the provisions of 2 CFR Part 200, Subpart F — Audit Requirements. Exhibit 1
to this Agreement provides the required Federal award identification information needed by the
Subrecipient to further comply with the requirements of 2 CFR Part 200, Subpart F — Audit
Requirements. In determining Federal awards expended in a fiscal year, the Subrecipient must
consider all sources of Federal awards based on when the activity related to the Federal award
occurs, including the Federal award provided through the Department by this Agreement. The
determination of amounts of Federal awards expended should be in accordance with the
guidelines established by 2 CFR Part 200, Subpart F — Audit Requirements. An audit conducted
by the State of Florida Auditor General in accordance with the provisions of 2 CFR Part 200,
Subpart F — Audit Requirements, will meet the requirements of this part.
J. In connection with the audit requirements, the Subrecipient shall fulfill the requirements relative
to the auditee responsibilities as provided in 2 CFR Part 200, Subpart F — Audit Requirements.
iii. In the event the Subrecipient expends less than the threshold established by 2 CFR Part 200,
Subpart F — Audit Requirements, in Federal awards, the Subrecipient is exempt from Federal
audit requirements for that fiscal year. However, the Subrecipient must provide a single audit
exemption statement to the Department at FDOTSingleAudit@dot.state.fl.us no later than nine
months after the end of the Subrecipient's audit period for each applicable audit year. In the
event the Subrecipient expends less than the threshold established by 2 CFR Part 200, Subpart
F — Audit Requirements, in Federal awards in a fiscal year and elects to have an audit conducted
in accordance with the provisions of 2 CFR Part 200, Subpart F — Audit Requirements, the cost
of the audit must be paid from non -Federal resources (i.e., the cost of such an audit must be
paid from the Subrecipient's resources obtained from other than Federal entities).
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iv. The Subrecipient must electronically submit to the Federal Audit Clearinghouse (FAC) at
https://harvester.census.gov/facweb/ the audit reporting package as required by 2 CFR Part 200,
Subpart F — Audit Requirements, within the earlier of 30 calendar days after receipt of the
auditor's report(s) or nine months after the end of the audit period. The FAC is the repository of
record for audits required by 2 CFR Part 200, Subpart F — Audit Requirements, and this
Agreement. However, the Department requires a copy of the audit reporting package also be
submitted to FDOTSingleAudit(o)-dot.state. fl.us within the earlier of 30 calendar days after receipt
of the auditor's report(s) or nine months after the end of the audit period as required by 2 CFR
Part 200, Subpart F — Audit Requirements.
Within six months of acceptance of the audit report by the FAC, the Department will review
Subrecipient's audit reporting package, including corrective action plans and management
letters, to the extent necessary to determine whether timely and appropriate action on all
deficiencies has been taken pertaining to the Federal award provided through the Department
by this Agreement. If the Subrecipient fails to have an audit conducted in accordance with 2 CFR
Part 200, Subpart F — Audit Requirements, the Department may impose additional conditions to
remedy noncompliance. If the Department determines that noncompliance cannot be remedied
by imposing additional conditions, the Department may take appropriate actions to enforce
compliance, which actions may include but not be limited to the following:
1. Temporarily withhold cash payments pending correction of the deficiency by the Agency or
more severe enforcement action by the Department;
2. Disallow (deny both use of funds and any applicable matching credit for) all or part of the
cost of the activity or action not in compliance;
3. Wholly or partly suspend or terminate the Federal award;
4. Initiate suspension or debarment proceedings as authorized under 2 C.F.R. Part 180 and
Federal awarding agency regulations (or in the case of the Department, recommend such a
proceeding be initiated by the Federal awarding agency);
5. Withhold further Federal awards for the Project or program;
6. Take other remedies that may be legally available.
vi. As a condition of receiving this Federal award, the Subrecipient shall permit the Department, or
its designee, the CFO or State of Florida Auditor General access to the Subrecipient's records
including financial statements, the independent auditor's working papers and project records as
necessary. Records related to unresolved audit findings, appeals or litigation shall be retained
until the action is complete or the dispute is resolved.
vii. The Department's contact information for requirements under this part is as follows:
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0450
FDOTSin.gleAudit(a)dot.state.fl.us
The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of this
Agreement for a period of five years from the date the audit report is issued and shall allow the
Department, or its designee, the CFO or State of Florida Auditor General access to such records
upon request. The Subrecipient shall ensure that the audit working papers are made available to
the Department, or its designee, the CFO, or State of Florida Auditor General upon request for a
period of five years from the date the audit report is issued unless extended in writing by the
Department.
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