Heritage Bay Minutes 09/02/2021 MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, September 2, 2021 at 9:00 a.m. in the Heritage Bay
Clubhouse, 10154 Heritage Bay Blvd.,Naples, Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
Dennis Gagne Vice Chairman (via telephone)
Donna Hunter Assistant Secretary
Jack Arcurie Assistant Secretary
Allen Soucie Assistant Secretary
Also present were:
Justin Faircloth District Manager
Albert Lopez CPH
Amy Daly CPH (via telephone)
Kevin Schaal Heritage Bay Golf& Country Club
Gonzalo Ayres Lake & Wetland Management
The following is a summary of the actions taken at the September 2, 2021 Heritage Bay
Community Development District's Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order
Mr. Faircloth called the meeting to order and called the roll. A quorum was established.
SECOND ORDER OF BUSINESS Approval of Agenda
• Item 4.F. - Added Utilization of New CDD Approved Vendors
• Item 8.A. - Should have been 2022, not 2020.
• Item 9.C. - It was noted an addendum to the previous engagement letter was provided
by Grau and emailed to the Board.
On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in
favor, as presented, the agenda was approved. 5/0
September 2, 2021 Heritage Bay CDD
THIRD ORDER OF BUSINESS Public Comment on Agenda Items
There being no comments, the next item followed.
FOURTH ORDER OF BUSINESS Engineer's Report
A. Terrace VI Drain Line Repairs and CPH Oversight
• Mr. Lopez and Mr. Hubbard provided an update on the Terrace VI drain line repairs.
• Mr. Lopez noted that pipe installations into the lake were still necessary.
B. CPH Analysis of Lakes 14 & 16
• Discussion ensued on the condition of Lakes 13, 14, and 16.
• Mr. Schaal discussed the practices of the Club regarding irrigation and Lake 16.
Let the record show Mr. Schaal left the meeting.
Let the record show Mr. Gagne joined the meeting via telephone.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in
favor, allowing Mr. Gagne to attend and vote by telephone was
approved. 5/0
C. Control Structure CS-102 Engineering Analysis, Water Sampling &
Recommendations
• Discussion ensued on the proposal by CPH for water quality testing for FY2022.
• The Board approved CPH to perform water testing on 29 lakes in FY2022
in October and April at a cost of$27,700.
On MOTION by Mr. Hubbard seconded by Mr. Soucie with all in
favor the CPH proposal of $27,700.00 for water testing was
approved. 5/0
• CPH will need to submit a revised proposal to the District for water quality testing
as approved by the Board.
• CPH was requested to determine with certainty who is responsible t' SFWMD for
the dry retention pond behind the maintenance building along with CS-102. If it is
found the CDD is responsible for these areas, CPH is to determine what is necessary
to have this corrected with SFWMD, since this property is owned by the Club and
not the CDD.
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September 2, 2021 Heritage Bay CDD
• Mr. Hubbard will work with the Club on maintenance of these areas.
• The discussion regarding authorization of Task ENV-3 was tabled and will be
considered again at the November CDD meeting.
FIFTH ORDER OF BUSINESS Attorney's Report
• Legislative updates were discussed.
• The Board requested CPH provide a proposal at the November meeting to
provide the report to the Board and Collier County as required by HB 53 by
June 30, 2022.
• Mr. Faircloth will forward a copy of HB 53 to the Board & CPH for review.
• Mr. Soucie agreed to work with CPH to develop the report.
SIXTH ORDER OF BUSINESS Lake & Wetland Management Monthly
Inspections and Service Reports
• Mr. Ayres commented on the LWM items and answered questions of the Board.
• Mr. Hubbard will work with the Club to confirm the schedule when the aqua range
is shutdown so LWM can perform necessary maintenance on lake 19.
A. Littorals Planting Update for Summer 2021
• The Board authorized Mr. Faircloth to pay the littoral installation invoice from LWM.
Let the record show Mr. Ayres left the meeting.
Let the record show the Board took a five-minute recess.
SEVENTH ORDER OF BUSINESS Old Business
A. Review of Updated Potential 2022 Work
i. CSEU Lake 5 Catch Basin Slab Proposal
• The Board requested all revised proposals from CSEI be included in the
November agenda packet for discussion about FY2022 Spring lake restoration
work.
• The Board requested Mr. Faircloth obtain a revised proposal to repair the drain
area on lake 5 with rip rap instead of the concrete slab.
• Mr. Hubbard reviewed the ARC Committee proposed changes with the Board.
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September 2, 2021 Heritage Bay CDD
B. Transition & Likely Timing to Solitude Lake Management Update
C. Proposed Heritage Bay Club Work on Lake 19 & CSEI Updated Phase 1
& 2 Proposals
rOn MOTION by Mr. Arcurie seconded by Ms. Hunter with all in
favor the Board revising the previous motion authorizing CSEI to
complete Phase 1 & 2 repairs on Lake 19, with total repair amount
v of$66,150.00, was approved. 5/0
EIGHTH ORDER OF BUSINESS New Business
A. Public Hearing on Adopting Fiscal Year 2021/2022 Final Budget
On MOTION by Mr. Arcurie seconded by Mr. Hubbard with all in
favor the Public Hearing on Fiscal Year 2022 Budget was opened.
5/0
There were no comments.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in
favor the Public Hearing on Fiscal Year 2022 Budget was closed.
5/0
i. Consideration of Resolution 2021-05, Adopting Fiscal Year 2022 Budget
On MOTION by Ms. Hunter seconded by Mr. Gagne with all in
favor Resolution 2021-05, Adopting Fiscal Year 2022 Budget, as
presented, was adopted. 5/0
B. Public Hearing on Levying Fiscal Year 2022 Assessments favor the Public Hearing on Levying Fiscal Year 2022 Assessments
was opened. 5/0
There were no comments.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in
favor the Public Hearing on Levying Fiscal Year 2022 Assessments
was closed. 5/0
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September 2, 2021 Heritage Bay CDD
i. Consideration of Resolution 2021-06, Levying Fiscal Year 2022
Assessments
On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in
favor, Resolution 2021-06, Levying Fiscal Year 2022 Assessments,
as adopted, was adopted. 5/0
C. Review of CSEI Phase 3 Quote for Lake 19—CDD Responsibility
On MOTION by Mr. Hubbard seconded by Mr. Soucie with all in
favor, the CSEI proposal for Phase 3 repairs on Lake 19 for
$38,175.00 was approved. 5/0
D. CSEI Terrace V Proposal Drainage Installation Plans
• Mr. Hubbard discussed the proposed CSEI repair plans to be completed by Terrace V.
E. Acceptance of Fiscal Year 2020 Final Audit
On MOTION by Mr. Arcurie seconded by Mr. Hubbard with all in
favor,the Fiscal Year 2020 Final Audit was approved. 5/0
F. Drainage Installation—Historical Update of Completed Projects by CDD &
Associations
• Mr. Hubbard reviewed the historical update on drainage projects completed by the CDD
and various associations with the Board.
G. CSEI Comments on Use of Curtain Drains or French Drains vs. Piping from
Single Family Homes
• Mr. Hubbard reviewed the response from CSEI regarding the use of curtain drains with
the Board.
H. Review of Historical Overview of all CDD Initiated Projects —2013 to Present
• Mr. Hubbard reviewed the historical overview on CDD projects from 2013 to the present.
I. Consideration of Fiscal Year 2021/2022 Meeting Schedule
• The Board approved the meeting schedule, as presented, noting that the Board will only
intend to meet on the dates of November 4, 2021, January 6, 2022, March 3, 2022, May
5, 2022, June 2, 2022, July 7, 2022, and September 1, 2022, unless there is a specific
need to meet the other scheduled dates.
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September 2, 2021 Heritage Bay CDD
On MOTION by Mr. Hubbard seconded by Ms. Hunter with all in
favor the Fiscal Year 2022 Meeting schedule, as presented, was
approved. 5/0
J. Consideration of Resolution 2021-04, Designating Treasurer
On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in
favor Resolution 2021-04, Designating Ms. Easy as Treasurer was
approved. 5/0
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the July 1,2021 Meeting
On MOTION by Mr. Hubbard seconded by Mr. Soucie with all in
favor, as presented, the minutes of the July 1, 2021 meeting were
approved were approved.
B. Acceptance of Financials
On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in
favor, the June 30, 2021 and July 31, 2021 Financial Statements
were accepted.
• Mr. Faircloth reported to the Board that six instances of fraud were discovered on
the District's bank account back in July, that the old account had been closed and a
new account opened, three of the transactions had already been credited back to the
District, and that efforts were underway to recover the funds from the remaining
three transactions. Financial procedures were discussed and it was noted the fraud
was discovered by Inframark staff while reconciling the District's accounts and
that the fraud was not a result of any deficiencies on behalf of the District.
C.Field Manager's Reports
i. July 8, 2021
ii. August 13, 2021
• The field management reports were reviewed with the Board.
• Mr. Faircloth noted that MRI commented on some Heritage Bay drainage
structures during a recent inspection of the Quarry CDD stormwater system and
stated some structures were blocked, however, Mr. Faircloth noted MRI was not
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September 2, 2021 Heritage Bay CDD
provided with a map illustrating the correct outlay of the stormwater system for
Heritage Bay and he did not believe the pipes noted were actually blocked as there
has been no evidence of this, however, Mr. Faircloth noted that the Board
previously wanted to have the stormwater system inspected every 3-5 yrs. and it
has been a few years since the last inspection.
• Mr. Hubbard recommended members of the Board drive around during rain
events to see if any structures are blocked, but noted pooling does occur
occasionally and eventually dissipates within a matter of hours.
• Mr. Faircloth noted he had received a proposal for the insurance renewal for
FY2022 for $7,749. The Board agreed for the policy to be renewed.
• Mr. Faircloth updated the Board on the progress of FEMA funding for the Quarry
CDD as requested by the Chairman. Mr. Faircloth noted that the Quarry CDD had
received an obligation from the State and funding should be forthcoming. The
Board will be kept updated on any progress so the Board can decide on any further
action to obtain reimbursement of Hurricane Irma related expenditures.
TENTH ORDER OF BUSINESS Supervisors' Reports, Requests, and
Comments
• Ms. Hunter inquired about the algae noted in the field management reports.
ELEVENTH ORDER OF BUSINESS Chairman's Comments
• Mr. Hubbard commented on communication with a homeowner regarding boating
on the lakes, noting that Heritage Bay does not have recreational use of the lakes.
• Mr. Hubbard requested the District Manager follow back up with the homeowner
of 10280 Gator Bay Court regarding one of their downspouts that is missing the
end piece and causing damage to the bank of Lake 20.
TWELFTH ORDER OF BUSINESS Audience Comments
There being no Audience comments, the next item followed.
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September 2, 2021 Heritage Bay CDD
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Arcurie seconded by Mr. Hubbard with all in
,favor the meeting was adjourned at 11:55 a.m.
•
J Fai're oth Edwin Hubbard
cretary Chairman
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