Backup Documents 11/09/2021 Item #16A18 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 A 1 b
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THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office II
I 1 al
4. BCC Office Board of County b%N
Commissioners Jd f 5 (
5. Minutes and Records Clerk of Court's Office
YUk t r.1 202( ?-'ti
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Andrew Miller—GMD—Capital Project
Contact/ Department Planning, Impact Fees and Program
Management
Agenda Date Item was 1 1/09/21 Agenda Item Number 16.A.18
Approved by the BCC
Type of Document Work Order— 18-7432-CZ—Taylor Engineering Number of Original 1
Attached — 2022 Dune Planting and Exotic Vegetation Documents Attached
Removal-$32,444.00
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
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appropriate. (Initial) Applicable)
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signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
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Office and all other parties except the BCC Chairman and the Clerk to the Board
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document or the final negotiated contract date whichever is applicable.
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should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
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the meeting have been incorporated in the attached document. The County an option for
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1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16A18
MEMORANDUM
Date: November 18, 2021
To: Andrew Miller, Manager
Coastal Management Program
From: Martha Vergara, Deputy Clerk
Minutes and Records Department
Re: Work Order #18-7432 CZ - Dune Planting & Exotic Vegetation
Removal
Taylor Engineering, Inc.
Attached is a scanned copy of the document referenced above, (Item #16A18)
approved by the Board of County Commissioners on Tuesday, November 9,
2021.
The original has been held in the Minutes and Records Department for the Board's
Official Record.
If you have any questions, please contact me at 252-7240.
Thank you.
Attachment
16A18
WORK ORDER/PURCHASE ORDER
Contract 18-7432-CZ"Professional Services Library—Coastal Engineering Category"
Contract Expiration Date: March 9, 2025/
This Work Order is for professional Engineering Services for work known as:
Project Name: Dune Vegetation Restoration Project—Grant Funded
Project No: 50154.1 ,
The work is specified in the proposal dated October 7, 2021/which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: Taylor Engineering. Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Drawings and Technical Specifications
* Task 11 Bid Administration Assistance
Schedule of Work: Complete work within 225 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# l 8-7432-CZ will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above. the County will compensate the
Firm in accordance with followinj method(s): (Negotiated Lump Sum (NLS) (Lump Sum Plus
Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate— Schedule A) n
Cost Plus Fixed Fee(CPFF), as provided in the attached proposal.
Task I $24,460.00
Task II $ 7,984.00/
TOTAL FEE $32,444.00 /
Digitally signed by MillerAndrew
PREPARED BY: MI n er rew Date:2021.10.0810:25:21-04'00'
Andrew Miller, Manager Date
Swann.w�or�..wew
McLeanMatthewa.. � ��� �
APPROVED BY: .a��.
�a�
Matthew McLean, Division Director Date
Digitally signedby ScottTrinityScottTrinit Date:2021.10.14 12:06:16
APPROVED BY: -04'00'
Trinity Scott, Department Head Date
Page 1 of 3
16A18
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity(financial,contractual,organizational,or otherwise)which relates
to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally,the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: Taylor Engineering, Inc.
Jenna Phillips Digitally signed by Jenna Phillips
Date:21021.10.11 10:07:12-04'00'
Jenna Phillips, M.S., Sr. Project Engineer Date
(Remainder of page intentionally left blank)
Page 2 of 3
16A18
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOAR OF COUNTY COMMISSIONERS
Ci t 1 Kir1zei,:Cie k of Courts COL E UNTY, FLO
By: By. 0144/9
, Chairman
Dated: oJewt4x.._ •
Attest affi` tlit % Taylor Engineering, Inc.
Digitally signed by
Robert Neal parts 2 221.10.11 Dae:DitaN2021y gned.10.11y Jenna 1008.:5phillips
By:
Jenna Phillips -�,DD,
11:57:02-04'00'
First Witness Signature
Jenna Phillips, M.S., Sr. Project Engineer
TType/print signature and titleT
TType/print witnesgsita�aymg a by
- ki_ i7/)l
�Kenneth Craig
Date:2021.10.11
Second Witness 14:D8:3'l UA'W"
TType/print witness nameT
A rov as to Form and Legaliitty�:
( ; WI
Assistant County Atto ey
(pUe1ev' M M . &1661-&
Print Name
Page 3 of 3
16A18
ctober 7, 2021 (Proposal valid for 90-days)
Mr.Andrew Miller, P.E.
Principal Project Manager
Collier County Coastal Zone Management
2685 South Horseshoe Drive, Unit 103
Naples, Florida 34104
RE: Vanderbilt, Naples,and Park Shore Beaches Dune Planting Plans,Specifications,and Bid Package
Preparation;Collier County, Florida
Mr. Miller:
Per your request, Taylor Engineering is pleased to submit the enclosed scope of work and fee
proposal (Exhibit A)for design,technical specifications and bid administration for the Vanderbilt, Naples,
and Park Shore Beach Dune Planting Projects.
Primary tasks include design, development of contract documents and bid assistance services.
Taylor Engineering will perform these services on a time and materials basis,for a total cost
not-to-exceed fee of$32,444.00.
Please contact me at(941) 702-5871 or jphillips@taylorengineering.com with any questions.
Sincerely,
Jenna Phillips, M.S.
Regional Office Lead
Attachments(1)
16A18
TAYLOR ENGINEERING , I N C .
Delivering Leading-Edge Solutions
VANDERBILT, NAPLES and PARK SHORE BEACHES DUNE PLANTING
PLAN,SPECIFICATION,AND BID PACKAGE PREPARATION SERVICES
COLLIER COUNTY, FLORIDA
EXHIBIT A-SCOPE OF WORK
Introduction
Collier County (County) intends to complete a dune planting and exotic vegetation removal project at
Vanderbilt, Park Shore, and Naples Beaches. The Vanderbilt Beach project area extends from Collier
County Florida Department of Environmental Protection (FDEP) Reference Monument (R-monument) R-
22.3 south to R-32. Naples Beach extends from R-60 to R-74.3. Park Shore Beach extends from R-42 to R-
54+400. The existing dunes in this area are densely vegetated but contain exotic species that are to be
removed; the newly nourished dune requires new plantings with native species to facilitate the
establishment of a self-sustaining dune ecosystem. Additionally, beach access improvements will be
incorporated to include signages, rope and posts to keep people off the dunes/dune plantings.
Under this scope, Taylor Engineering will produce the necessary plans, specifications, and bid package
documents to support planting and exotic vegetation removal efforts at Vanderbilt, Park Shore, and
Naples Beaches.The County's intent for this project is to vegetate the nourished dune with native species
and remove exotic vegetation species that have invaded the existing dune.This scope of work is to provide
a dune planting plan in compliance with FDEP Permit No 0331817-004-1M and other information which
may be required to support the bid administration efforts.
Assumptions
Taylor Engineering made several assumptions in developing this scope of work and associated fees for the
project. The assumptions listed below, and throughout this scope of work, affect the proposed level of
effort and associated costs. If any of the assumptions prove incorrect, Taylor Engineering will submit a
proposal to modify our scope of work and fees accordingly. Taylor Engineering developed this scope of
work under the following assumptions and background information:
The project area extends from R-22.3 to R-32, R-42 to R-54+400,and R-60 to R-74.3 in Collier
County.
The newly established dune will be constructed as depicted in the 2021 Beach
Renourishments: Naples, Vanderbilt, & Pelican Bay Construction Plans produced by Coastal
Planning& Engineering, Inc. and dated 7/30/2021.
The County has secured the necessary permits for this work. Taylor Engineering is not
responsible for permit acquisition.
The County will advertise the project.
The County will conduct inspections during planting operations and produce necessary
project completion documents for submittal to FDEP.
The County is responsible for complying with necessary precautions for shorebirds and sea
turtles as outlined in the FDEP permit.
Taylor Engineering not responsible for permit compliance and/or production of permit
compliance documentation.
10199 SOUTHSIDE BLVD, SUITE 310 JACKSONVILLE, FL 32256 TEL 904.731 .7040
WWW.TAYLORENGINEERING.COM
16A18
Collier County
October 7,2021
Page 2 of 6
The County will be responsible for post-planting activities as required by FDEP permit (i.e.
subsequent watering and sand fence removal), construction observation, and project
certification
Client Responsibility
Client shall provide Taylor Engineering with the following information and documents related to the
project site, if available:
Permit and design documents associated with the beach and dune fill project
Natural resource surveys including physical and biological monitoring, and documentation of
other resources of concern to regulatory agencies;
Survey data, including but not limited to, boundary (property and riparian rights lines),
topography/bathymetry, existing nearshore structures (seawalls, nearshore boardwalks, boat
ramp, piers, etc.), mean high water line(s);
County field estimates for exotic vegetation removal areas for each project site.
Copies of existing regulatory authorizations associated with the project site, including temporary
use agreements where applicable.
Taylor Engineering shall have the right to reasonably rely on the accuracy and validity of such
documentation and data. Collier County will provide existing conditions survey to Taylor Engineering for
the purposes of this project.
The following tasks comprise this scope of work.
Scope of Work
1.0 DRAWINGS AND TECHNICAL SPECIFICATIONS
Taylor Engineering staff will prepare drawings and technical specifications for a dune flora restoration.
We anticipate the project design will include the following components:
• Native plant species consisting of 70%dune grasses and 30%other native dune species
o predominantly sea oats(Uniola paniculata),dune panic grass(Panicum amarum),railroad
vine(Ipomea pes-caprae), and/or dune sunflower(Helianthus debilis)
o 4"container plants or less placed a minimum of 6"deep
c> Placement in staggered rows at a maximum distance of 18" apart
c, Fertilize and water-in the planting units during installation
• Signage, rope and bollard barriers, or sand fence placed to protect the new vegetation and dune
feature according to FDEP guidelines
The project will include vegetation planting along the newly constructed and existing dune system within
the limits of the Vanderbilt Beach nourishment area (R-22.3 to R-32), Park Shore Beach area (R-42 to R-
54+400) and the partial limits of the Naples Beach nourishment area (R-60 to R-74.3). Portions of the
project area have an established dune and vegetation, in those areas, the proposed project will
supplement the existing vegetation with the installation of several native dune species and the removal
of exotic species. This will help promote a healthy, diverse dune ecosystem.
TA Y L O R ENGINEERING , INC .
1 6A18
Collier County
October 7,2021
Page 3 of 6
On behalf of Collier County,Taylor Engineering will prepare draft construction drawings and specifications
for the proposed dune planting, exotic species removal in areas as identified by County, sand fence, and
dune signage installation as required for regulatory review. The draft construction drawings will include
the limits of the proposed vegetation planting including planting zones (dune face, dune crest, upland,
etc),and educational signage, post and rope locations.The drawings will also include typical cross section
views, preliminary planting details for each zone, existing and proposed grade contours (from existing
survey data), Collier County property lines and the Coastal Construction Control Line (CCCL). The
vegetation limits will be determined based on the most recent aerial photographs, topographic survey
data, and beach nourishment plans provided by the County. A Taylor Engineering staff member will visit
the project site to verify the proposed planting area/zones, beach access,and educational signage areas.
We will submit draft construction drawings and specifications to Collier County and FDEP for review and
approval. We will schedule a teleconference with FDEP to discuss the draft construction drawings and
supporting information and will coordinate with FDEP and the County to address FDEP questions and
review comments.While we anticipate submittal of a complete and concise drawing package,the nature
of the project may generate review comments and agency requests for additional information (RAls)
during the review process. Should coordination and requests for additional information require more
time than the amount budgeted for this task,we will contact Collier County and discuss a modification of
the contract to account for the additional level of effort.
Taylor Engineering will prepare final technical specifications and construction drawings to support bidding
and construction of the project.The drawings will consist of plan and cross section views of the nourished
beach conditions and dune vegetation community restoration, sand fencing, beach access post and rope
enhancements, and educational signage. The final construction drawings will also include specific details
for the proposed vegetation areas.As part of this task,we will estimate the project construction quantities
for inclusion in the bid package.We will update the technical specifications to be consistent with the FDEP
permit and the construction drawings. Additionally, we assume Collier County will prepare and provide
its standard"front-end"contract documents for project bidding;we will review these documents and the
contract plans and specifications for consistency. We will provide the final construction-ready
specifications and drawings in reproducible hardcopy and digital format.
2.0 BID ADMINISTRATION ASSISTANCE
Taylor Engineering will provide the final construction bid package(Contract Documents)to Collier County
and support the County during the solicitation/award phase of the project. Bid administration assistance
services shall include the following activities:
• Compile the Contract Documents to include the County's standard front-end contracting and
purchasing documents, construction plans, technical specifications, and other pertinent
documents.
• Develop an Opinion of Probable Cost for construction, if required.
• Assist Collier County with the distribution of construction Contract Documents to prospective
contractors, if required.
• Attend and provide technical support for a pre-bid conference if the county organizes such a
meeting for this project.
• Assist with the development of contract document addenda in response to technical questions
from potential bidders.
• Attend the bid opening meeting.
• Review bids,check contractor's technical references, and prepare a written recommendation for
contractor selection.
TA Y L O R ENGINEERING , I N C .
16A18
Collier County
October 7,2021
Page 4 of 6
Our review and recommendations will be limited to engineering and technical issues. Collier County will
be responsible for review and evaluation of contractors' financial condition, business licenses or
authorizations, bonding, contractual requirements, and any other non-engineering or non-technical
information. We will review the bid recommendations with the County and assist it in verifying that all
the necessary bid components are in order.
Schedule
Scope of work to be completed within 225 days from receipt of the Notice to Proceed (NTP).
Fees
Taylor Engineering will perform the work on the basis of Time and Materials, Not to Exceed $32,444.00,
to be invoiced monthly.
TAYLOR ENGINEERING, INC.
COST SUMMARY BY TASK
P2021-133: VANDERBILT, PARK SHORE& NAPLES BEACH DUNE PLANTING
TASK 1: Drawings and Technical Specifications
Labor Hours Rates Cost Task Totals
Principal 4.0 231.0/ 924.00'
Senior Engineer 32.0 177.0/ 5,664.00
Engineer 40.0 130.0/ 5,200.00/
Senior Environmental Specialist 40.0 167.0/ 6,680.00/
CADD Technician 56.0 107.01 5,992.00/
Total Man-Hours 172.0
Labor Cost 24,460.00
Total Non-Labor Cost -
Total Task 1 24,460.00
TAYLOR ENGINEERING , I N C .
1 6A18
Collier County
October 7,2021
Page 5 of 6
TASK 2: Bid Administration Assistance
Labor Hours Cost Task Totals
Principal 2.0 231.0� 462.00
Senior Engineer 24.0 177.0 4,248.00
Engineer 8.0 130.0" 1,040.00
Senior Environmental Specialist 12.0 167.0,x 2,004.00/
Scientist/Geologist 2.0 115.0 230.00
Total Man-Hours 48.0
Labor Cost 7,984.00
Total Task 2 7,984.00
Total $ 32,444.00"
TAYLOR ENGINEERING , I N C .
1 6 411J
Collier County
October 7,2021
Page 6 of 6
Collier County Contracted Rate Schedule
SCHEDULE B-ATTACHMENT 1
RATE SCHEDULE
Principal j $231
Senior Prvlect Manager , S203
Project Manager $160
Senior Engineer S177
Engineer S130
Senior Inspecttx__�_� _.. $126
Intmctor _ S93
Senior Planner $150
-.�...... .._-.__._,_.___..� Planner _._ _.-___.._ S12C,
Senior Dcsiitcr _.$140 .._.
Designer $103
Pnvinxvrteatal Specialist S120
—
Senior Environmental Specialist S147
Scientist icolo st SI15
Senior Scientist/Geologist $153
Marine Biologist ltdregeologist
$120
Senior Marine Biolo�ist.itdrugeologist S145
_._ _ Senior GIS Specialist $155
GIS Specialist - $115
ClericaVAdministrative ST3
Senior Technician $103
Technician SW
Surveyor and ha S123
I CADD Technician $107
Survey Crew_2 titan $145 j
Survey Crew-3 man SIN $i
Surveil•Crew-4 man SUS i
Senior Architect S160 _1
Architect $125 1
The above hourly rates are applicable to Time and Materials task(s)only The above list may not be al'
inclusive Hourly rates for additional categories required to provide particular project services shalt be
mutually agreed upon by the County and firn in writing.on a protect by project basis.as needed,arid will
be set forth in the Work Order agreed upon by the paries
TA Y L O R ENGINEERING , I N C .
16A18
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Hi Parton,
The next firm in rotation for 18.7432-Q is TAYLOR ENGINEERING INC.
Please be sure to attach this email to the requisition.
Respectfully,
Cynthia McCanna
Procurement Strategist
CO per County
Procurement Services Division
3295 Tamiami Trail East,Bldg.C2!Naples.FL 34112
Office(239)252-8992
gmthia mrcannaecoliercounfvrl pay
'HOW ARE WE DOtNGT'jrl<.1SC T AU Our Sure
We appreciate your feedback!
BidSj'nc(non'A?town as Periscope SOURCE)is Collier County's hid platform,and registration is free.
Register today at Worn'havoc rvre,
For registration assistance please contact Ridl me customer service at 800-990-9339 or cilia:supper hid yne iyRt
From:BevardFarron cFarron.Bevard@colliercountyfl.goon
Sent:Friday,September 10,2021 2:31 PM
To:McCannaCynthia cCynthia.McCann@colliercountyfl gov>
Cc:MillerAndrew cAndrew.Miiler@cohiercountyfl.gor>
Subject:Rotation Request:18-7432-a
Hey Cynthia
At your earliest mnvenicnce,can you please let us know who is next in rotation in relation to 18-7432-CZ:
PSL-COASTAL ENGINEERING CATEGORY 11.7432-a 4600005020 APTI4 ENVIRONMENTAL&I8RASIRUCURE (reA-C8&1 ENVIRONMENTAL&7111R„ 124970 03/10/2020 03109/2025
PSL-COASTAL EMG81EEIU4G CATEGORY 4600003021 Mm1STON&MOORE ENGBIEERS PA 101492 03/10/2020 03/09/2023
PSL-COASTAL ENG'RIEEIUW CATEGORY 460000077 TAYLOR ENGINEERNG RIC 10292a 03/10/2020 03/09/2023
• Specific Category Name for 18.7432-C2.Coastal Engineering
• Project Name:Dune Vegetation Project(2022)
• Brief Description:Design and bid package for 2022 dune vegetation project
• 2021 dune project is currently in the works from Lowdermilk Park to Doctors Pass
• We art hoping to have this out to bid by December 2021(after construction is complete with the 2021-2022 Collier Beach Renourishment project)
Please let us know if you have any further questions or concerns.
As always,thank you!
Respectfully,
Farron Bevard
Operations.Analyst
Co r County
We are committed to your success'
Growth Management Department
Capital Project Planning,Impact Fees&Program Management Division
Coastal Zone Management Section
2685 South Horseshoe Drive!'nit lift
Septa,Fa.,14104
Office:'LO n52 786!
•
Under Florida Law.e-mall addresses are pubes records.If you do nal want your e-mail address released in response to a public records request,on not send electronic mad to this entity.Instead.
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