Backup Documents 11/09/2021 Item #16D 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP Lei) 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carrie Kurutz Community and Human CK 11/3/21
Services
2. County Attorney Office County Attorney Office 11,E �� C
3. BCC Office Board of County -er _I
Commissioners
4. Minutes and Records Clerk of Court's Office
TWOl� ! dot! 3:
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Carrie Kurutz,Grants Coordinator, Phone Number 239-252-2644
Contact/ Department Community and Human Services
Agenda Date Item was November 9,2021 Agenda Item Number I6.D.5
Approved by the BCC
Type of Document Second Amendment between Collier Number of Original 3
Attached County and THE SHELTER FOR Documents Attached
ABUSED WOMEN&CHILDREN,INC.
(SAWCC)—Shelter Operations,
Improvements,Rapid Rehousing and
Technology COVI-19 Assistance
PO number or account
number if document is N/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? 34. O
2. Does the document need to be sent to another agency for additional signatures. If yes, CK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's CK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip CK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/9/21 and all changes made during the N/A is not
meeting have been incorporated in the attached document. The County Attorney's an option for
Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the 5 an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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Instructions
1) There are three (3) original Contracts. Please return two (2) Chairman signed Contracts to:
Carrie Kurutz
Grants Coordinator
Collier County Government I Community and Human Services
3339 E. Tamiami Trail, Bldg. H, Suite 213
Naples, FL 34112
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: November 15, 2021
To: Carrie Kurutz, Grants Coordinator
Community and Human Services
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: 2nd Amendment to COVID-19 Assistance
Contractor: SAWCC (Shelter for Abused Women & Children, Inc.)
Attached for your records is an original of the referenced document above,
(Item #16D5) adopted by the Board of County Commissioners on Tuesday,
November 9, 2021.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
160 5
FAIN # E-20-UW-12-0016
Federal Award Date 09/22/20
Federal Award Agency HUD
CFDA Name Emergency Solutions
Grant (ESG-CV)
CARES Act Funding
CFDA/CSFA# 14.231
Total Amount of Federal $2,400,000.00
Funds Awarded
Subrecipient Name The Shelter for Abused
Women & Children,
Inc.
DUNS# 836680769
FEIN 59-2752895
R&D No
Indirect Cost Rate No
Period of Performance September 22. 2020 —
September 21, 2022
Fiscal Year End 6/30
Monitor End: 9/30
SECOND AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
THE SHELTER FOR ABUSED WOMEN & CHILDREN, INC. (SAWCC)
Shelter Operations, Improvements, Rapid Rehousing and Technology COVID-19
Assistance
rh
THIS SECOND AMENDMENT is made and entered into this sl day of Alp l , 2021, by and
between Collier County, a political subdivision of the State of Florida, ("COUNTY") having its
principal address as 3339 E. Tamiami Trail, Naples FL 34112, and "The Shelter for Abused
Women & Children, Inc.", a private not-for-profit corporation existing under the laws of the
State of Florida ("SUBRECIPIENT"), having its principal office at PO Box 10102, Naples, FL
34101
RECITALS
WHEREAS, on September 22, 2020 the COUNTY entered into an Agreement with the
United States Department of Housing and Urban Development (HUD) for a grant to execute and
implement an Emergency Solutions Grant Program (ESG) in certain areas of Collier County,
pursuant to the Emergency Solutions Grant Program — CARES Act Funding, Subtitle B of Title
IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq., and the CARES
Act, Public Law 116-136); and
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WHEREAS, on February 5, 2021 the COUNTY entered into a grant agreement
amendment with the United States Department of Housing and Urban Development (HUD) for
Supplemental CARES Act funding to execute and implement an Emergency Solutions Grant
Program (ESG) grant in certain areas of Collier County, pursuant to the Emergency Solutions
Grant Program — CARES Act Funding, Subtitle B of Title IV of the McKinney-Vento Homeless
Assistance Act (42 U.S.C. 11371 et seq., and the CARES Act, Public Law 116-136); and
WHEREAS, on February 23, 2021, the COUNTY entered into a subrecipient agreement
(Agreement) with SUBRECIPIENT to further the goals and objectives of the ESG Program; and
WHEREAS, on June 22, 2021, the Board of County Commissioners approved the First
Amendment to add additional ESG-CV funding, add additional services, clarify language in
components, update payment deliverables, revise Exhibit C, and modify the scope of service; and
WHEREAS,the Parties desire to further amend the Agreement to clarify language needed
to allocate funds among all components into one budget for the use of all eligible activities and
add an additional project component at the request of the subrecipient.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration,the receipt and sufficiency of which is hereby mutually acknowledged. the
Parties agree to amend the Agreement as follows:
are deleted; Words Underlined are added.
PART I
SCOPE OF WORK
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any
standards required as a condition of providing ESG, as determined by Collier County
Community and Human Services Division (CHS), perform the tasks necessary to conduct the
program as follows:
Project Name: ESG COV1D-19 Shelter Operations. Improvements, Rapid Rehousing
Technology, and Incidentals
Description of project and outcome: Shelter related expenses to expand and improve
in the prevention. preparation, and response to COVID-19.
Project Component One: Shelter Operation Expenses which may include but are not
limited to, supplies, repairs/maintenance, technology, utilities, PPE, sanitization
services and supplies. a expend n> —31 2022.
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Project Component Two: Outreach Facility Expenses which may include but are not
limited to, supplies, equipment, repairs/maintenance, technology, utilities, PPE,
sanitization services and supplies. Inds--te—be--ex-pended—fFem—FeiffikaPy- 1, 2 -2
through-SeptemberZ21, 20-22.
Project Component Three: Transportation costs which may include but are not limited
to bus passes. taxis. uber and vehicle repairs. Funds to be expended by September 2 t
20-22.
Project Component Four: Emergency Shelter Personnel expenses which may include
but are not limited to the salaries and benefits for those assisting in COVID-19 related
prevention, preparation, and response. Funds-te-be-expended--bar January 3-1 22.
Project Component Five: Outreach Personnel which may include but is not limited to
the salaries and benefits for those assisting in COVID-19 related prevention,
preparation, and response. Funds to be-expended Septem ?'1 20.22
Project Component Six: Short- to medium-term Rapid Re-Housing rental assistance
which may include but is not limited to, rental assistance, security deposits,application
fees, utility deposits and personnel expenses. Funds to be expended by Septiember 21,
2.
Project Component Seven: Financial incentives for participants to receive the coronavirus
vaccine, up to a maximum of$50 per dose.
1.2 PROJECT DETAILS
A. Project Description/Budget
Description Federal "mount
Project Component 1: Shelter $332,653.00
Operation Expenses which
may include but are not
limited to, supplies,
repairs/maintenance,
technology, utilities, PPE,
sanitization services and
supplies. Funds te-lbe
expended by January 31, 2022.
Project Component 2: $45 000.00
Outreach Facility Expenses
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which may include but are not
limited to, supplies,
equipment,
repairs/maintenance,
technology, utilities, PPE,
sanitization services and
supplies. Fine
expended f. Feb« i
2022 through September 21,
2022.
Project Component 3: Shelter $26;000.00
transportation costs which may
include but are not limited to
bus passes, taxis, uber and
vehicle repairs. S-take
expended by September 21,
2022.
Project Component 4: Shelter $1,350,276.08
Personnel expenses which may
include but are not limited to
the salaries and benefits for
those assisting in COVID-19
related prevention,
preparation, and response.
January 31, 2022.
Project Component Five: $318,655.92
Outreach Personnel which
may include but is not limited
to the salaries and benefits for
those assisting in COVID-19
related prevention,
preparation, and response.
September 21, 2022.
Project Component Six: $327,4;-5,00
Short- to medium-term Rapid
Re-I-lousing rental assistance
which may include but is not
limited to, rental assistance,
security deposits, application
fees and utility deposits and
personnel expenses.
21, 2022. _
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Project Component Seven:
Financial incentives for
participants to receive the
coronavirus vaccine, up to a
maximum of$50 Der dose.
Total Federal Funds: $21400,000.00
$2,400,000.00
The SUBRECIPIENT may, use funds among all components, as needed, in order to
respond to the needs of the community. Total expenditures may not exceed the Total
Federal Funds.
E. Payment Deliverables
Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component 1: Shelter Exhibit B along with invoice as Monthly submission
Operation Expenses which evidenced by cancelled checks, within 30 days of
may include but are not bank statements, and any other prior month
limited to, supplies, documents as requested,
repairs/maintenance,
technology, utilities, PPE,
sanitization services and
supplies. kinds-to-be
expended by January 31, 2022.
Project Component 2: Exhibit B along with invoice as Monthly submission
Outreach Facility Expenses evidenced by cancelled checks, within 30 days of
which may include but are not bank statements, and any other prior month
limited to, supplies, documents as requested_
equipment,
repairs/maintenance,
technology, utilities, PPE.
sanitization services and
supplies. Fug m to-be
expended from February 1.
2022 through September 2 t
2022.
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Project Component 3: Shelter Exhibit B along with invoice/receipt Monthly submission
transportation costs which may as evidenced by cancelled checks, within 30 days of
include but are not limited to bank statements, and any other prior month
bus passes, taxis, uber and documents as requested,
vehicle repairs. le-be
extenfled-hY-SePtemtw--243
2022.
Project Component 4: Shelter Exhibit B along with documentation Monthly submission
Personnel expenses which may including but not limited to within 30 days of
include but are not limited to timesheets, payroll, bank prior month
the salaries and benefits for statements, canceled checks and any
those assisting in COVID-19 additional documents as requested.
related prevention.
preparation, and response.
January 31, 2022.
Project Component Five: Exhibit B along with documentation Monthly submission
Outreach Personnel which including but not limited to within 30 days of
may include but is not limited timesheets, payroll, bank prior month
to the salaries and benefits for statements, canceled checks and any
those assisting in COVID-19 additional documents as requested_
related prevention,
preparation, and response.
September 21, 2022. _ _
Project Component Six: Short- Exhibit B along with proof of rent Monthly submission
to medium-term Rapid Re- payment as evidenced by properly within 30 days of
Housing rental assistance completed vendor invoice, canceled prior month
which may include but is not checks, bank statements, utility
limited to, rental assistance, bills, proof of homelessness, lease
security deposits, application agreement, landlord agreement, and
fees and utility deposits and any other documents requested.
personnel expenses. F to
be expended by September 21,
2022.
Project Component Seven: Exhibit B along with proof of Monthly submission
Financial incentives for COVID-19 vaccination, proof of within 30 days of
participants to receive the payment, including but not limited prior month
coronavirus vaccine, up to a to, credit card invoices, bank
maximum of$50 per dose. statements, canceled checks, and
any other documents as requested.
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1.6 NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage
prepaid), commercial courier, and personal delivery, sent by facsimile or other
electronic means. Any notice delivered or sent as aforesaid shall be effective on the
date of delivery or sending. All notices and other written communications under this
Agreement shall be addressed to the individuals in the capacities indicated below,
unless otherwise modified by subsequent written notice.
COLLIER COUNTY
ATTENTION: „tor
3339 E Tamiami Trail, Suite 211
Naples, Florida 31 112
Telephone: (239) 150 5186
AT"I'ENTION: Carrie Kurutz, Grant Coordinator
3339 E Tamiami Trail, Suite 211
Naples, Florida 34112
Email: carrie.kurutz@colliercountyfl.gov
Telephone: (239) 252-2644
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each,
respectively, by an authorized person or agent, hereunder set their hands and seals on the date first
written above.
ATTEST: BOARD OF O TY COMMISSIONERS OF
CRYSTAL K. KINZEL, CLERK COLLIER 0 Y, FLORID
0-
e uty PE Y TAYL , CHAIR SON
Attest MOO Chai i;
-s'Ipiature ly.: -
t1-9 aI
........ ,�"S�% Date:THE SHELTER FOR ABUSED WOMEN &
Dated: KC i i 2t21 CHILDREN, INC.
(SEAL) f
By: ,, Z7--'/'"
LINDA OBERHAUS, CHIEF EXECUTIVE
OFFICER
Date: /o/i/ 1
Approved as to form and legality:
X)\ 9
JennifY
elpedio %---- l)/Assistant County Attorney VP\-ii
\v
Date: t k ) R )a
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