Backup Documents 10/26/2021 Item #16A14 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 A 1 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. .'ttach to original document. l he completed routing slip and original documents are to be forwarded to the(:ounty Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routingiines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT 11/2/2021
4. BCC Office Board of County PT by JMH 11/2/2021
Commissioners /s/
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Michelle Arnold/CAT Contact Information 239-252.8369
Contact/Department `IN 1
Agenda Date Item was October 26,2021 Agenda Item Number 16A14
Approved by the BCC
Type of Document Third Amendment to Contract No. 18-7382 for Number of Original 2
Attached Collier Area Transit(CAT)Fixed Route, Documents Attached
Demand Response,and Transit Operations
Management Services with MV Contract
Transportation,Inc.
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be MEA
signed by the Chairman,with the exception of most letters,must be reviewed and signed by
the Office of the County Attorney.
All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the MEA
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MEA
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on October 26th,2021 and all changes made MEA A is not
during the meeting have been incorporated in the attached document. The County option for
Attorney's Office has reviewed the changes,if applicable. ''s line.
9. Initials of attorney verifying that the attached document is the version approved by the BCC, A is not
all changes directed by the BCC have been made,and the document is ready for the option for
Chairman's signature.
� 6A14
MEMORANDUM
Date: November 3, 2021
To: Michelle Arnold, Director
Public Transit and Neighborhood Enhancement
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: 3rd Amendment to Contract #18-7382 for CAT
Attached, for your records, please find an original as referenced above,
(Item #16A14) adopted by the Board of County Commissioners on
October 26, 2021.
The Minutes and Record's Department will hold the original in the
Official Records of the Board.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16 Al
Martha S. Vergara
From: SilleryTessie <Tessie.Sillery@colliercountyfl.gov>
Sent: Friday, November 5, 2021 11:23 AM
To: Martha S. Vergara
Subject: RE: Question - Did Ms. Brandy Lafoy get an original Fed Ex'd ?
Okay per our conversation go ahead and here is the fed ex acct no.
Account number 952661159
From: SilleryTessie
Sent: Friday, November 5, 2021 11:18 AM
To: Martha S.Vergara <Martha.Vergara@collierclerk.com>
Subject: FW: Question - Did Ms. Brandy Lafoy get an original Fed Ex'd ?
Hey,just get it certified and we will pick it up. Thanks.
From:SilleryTessie
Sent: Friday, November 5, 2021 11:04 AM
To: Martha S.Vergara <Martha.Vergara@collierclerk.com>
Subject: Question - Did Ms. Brandy Lafoy get an original Fed Ex'd ?
Hi,
Let me know if you sent one to Brandy Lafoy as is on the pink sheet?
Tessie Siiiery, Operations Coordinator
Public Services Dept/PTNE Division
8300 Radio Road
Naples, Fla. 34104
239-252-5840
239-252-6628
Tessie.Siflery@c ollierc oun tyf/.go v
Karma works both ways,so be kind to eachother Q
act ._
4-PoAlWSE,1% 4
NI
'.. 1987
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
1
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 A 1 '
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents arc to be forwarded to the County Attorney Office
at the time the Item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#I through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressce(s)(List in routing order) Office Initials Date
2.
3. County Attorney Office County Attorney Office
4. BCC Office Board of County Commissioners
5. Minutes and Records Clerk ofCourt's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Tessie Sillery for Michelle Arnold Phone Number 252-5840 Tessie&252-5841
Contact/ Department Michelle
Agenda Date Item was 10-26-21 Agenda Item Number Item Number: 16A
Approved by the BCC Doc ID#20259
Type of Document Attached 3rd Amendment to Contract 18-7382 Number of Original 2 Originals
Agreement Documents Attached
PO number or account
number if document is to be
recorded
SPECIAL INSTRUCTIONS: (important to include the whole address below)and Please Email Tessie.Sillervta-`collicrcountvfl.eov and/or
Caroline.sotoncolliercountvflatov for Fed Ex acct.#. And a copy of the Fully Executed Signed Third Amendment to Contract 18-7382 HIV
Please FEU EX (I)original to: Brandi Lafov,Contracts Administrator
2024 COLLEGE STREET
ELKIIORN,IA 51531
174 ?V 7/ — 7 4 y 3Ar INSTRUCTIONS&CHECKLIST
Initial the Yes column or mark"N/A"in the Not NO Yes N/A(Not
Applicable column,whichever is appropriate. (Initial) Applicable)
1. Does the document require the chairman's original Yes/MTS
signature?
2. Does the document need to be sent to another agency for No/MTS N/A
additional signatures? If yes,provide the Contact
Information(Name;Agency;Address;Phone)on an
attached sheet.
3. Original document has been signed/initialed for legal Ycs/MTS
sufficiency. (All documents to be signed by the
Chairman,with the exception of most letters,must be
reviewed and signed by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been M'I'S
initialed by the County Attorney's Office and all other
parties except the BCC Chairman and the Clerk to the
Board
5. The Chairman's signature line date has been entered as the MTS
date of BCC approval of the document or the final
negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages MTS
indicating where the Chairman's signature and initials arc
required.
7. In most cases(some contracts are an exception),the
original document and this routing slip should be provided
to the County Attorney Office at the time the item is input
into SIRE. Some documents are time sensitive and
require forwarding to Tallahassee within a certain time
frame or the BCC's actions are nullified. Bc aware of
your deadlines!
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 6 A 1 4
8. The document was approved by the BCC on 10-26-21 WAi notanaption 'Qrihi mei
and all changes made during the meeting have been
incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if
applicable.
9. Initials of attorney verifying that the attached document is t / 184tatai,npltOh,fQ�f'1h1S Iw
the version approved by the BCC,all changes directed by
the BCC have been made,and the document is ready for
the Chairman's signature.
•
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
Crystal K. Kinzel 161114
cot COUR
4L�1� TCoi
Clerk of theColl
Circuiter CourtCountyd an Comptroller
3315 Tamiami Trail East, Suite 102
x Naples, Florida 34112-5324
November 5, 2021
MV Transportation, Inc.
Attn: Brandi LaFoy
2024 College Street
Elk Horn, IA 51531
Re: Amendment #3 to Contract #18-7382 for Collier Area Transit (CAT)
Transmitted herewith are one (1) certified original of the above referenced
document, as adopted by the Collier County Board of County Commissioners of
Collier County, Florida on Tuesday, October 26, 2021, during Regular Session.
Very truly yours,
CRYSTAL K. KINZEL, CLERK
Martha Vergara, Dept Clerk
_ —
Phone-(239)252-2646 Fax-(239)252-2755
Website-www.CollierClerk.com Email-CollierClerk@collierclerk.com
16A111
MV Transportation, Inc
Brandi LaFoy
Contracts Administrator
brandi.lafoy@mvtransit.com
712-764-3754
October 5, 2021
Michelle Edwards Arnold, Director
Collier County
8300 Radio Road
Naples, FL 34104
Re: Third Amendment
Dear Ms. Arnold,
Enclosed please find two (2) signed originals of the Third Amendment to our
Agreement. Please sign each original, retain one (1) for your records, scan a copy
to brandi.lafoy@mvtransit.com and forward one (1) fully executed original to the
address below.
If you have any questions, please contact me at (712) 764-3754. Please note that
the enclosed MV signature pages are to be held in escrow pending MV's receipt of
your executed signature pages.
Sincerely,
ji-s94 /04
Brandi LaFoy
Contracts Administrator
Enc. (2)Amendments
2024 COLLEGE STREET I ELK HORN,IA 51531
16A1ik
17
THIRD AMENDMENT TO CONTRACT 18-7382
FOR COLLIER AREA TRANSIT (CAT)FIXED ROUTE,DEMAND RESPONSE AND
TRANSIT OPERATIONS MANAGEMENT SERVICES
(GRANT FUNDED)
THIS THIRD AMENDMENT TO AGREEMENT No. 18-7382 (the"Third Amendment")
is made and entered into the aeAday of eickber 2021, by and between MV Contract
Transportation, Inc., whose address is 2711 N. Haskell Ave., Suite 1500, Dallas, Texas 75204
(hereinafter referred to as the "Contractor"), and the Board of County Commissioner of Collier
County, Florida, a political subdivision of the State of Florida, as the governing body of Collier
County(the"County")(collectively,the"Parties").
RECITALS:
WHEREAS, on April 9, 2019 (Agenda Item 11.C.), the County entered into Agreement
No. 18-7382 ("the Agreement") with the Contractor to provide Fixed Route, Demand Response
and Transit Operation Management Services for the CAT; and
WHEREAS, on June 9, 2020 (Agenda Item 16.D.15), the County approved the First
Amendment to the Agreement to provide reimbursement of additional operating duties and
expenses incurred in response to the COVID-19 Pandemic; and
WHEREAS,on October 13,2020(Agenda Item 16.D.7),the County approved the Second
Amendment to the Agreement to allow for a temporary trip rate increase for paratransit service in
response to the COVID-19 Pandemic; and
WHEREAS, the COVID-19" outbreak has been declared a pandemic by the Center for
Disease Control ("CDC"); and
WHEREAS, the Federal Transit Administration allocated urbanized and rural area
formula funding at a 100-percent (100%) federal share, with no local match required, to support
capital, operating, and other expenses generally eligible under those programs to prevent,prepare
for and respond to COVID-19; and
WHEREAS, at the peak of the COVID-19 Pandemic,public transit ridership experienced
a 65%reduction,however,over the last several months ridership has increase to a level that is 27%
of pre-pandemic service levels: and
WHEREAS,the COVID-19 Pandemic has significantly impacted the labor force creating
a national driver shortage for the Transportation Industry and consequently affecting the ability to
find enough drivers to cover both the Fixed Route and Paratransit services; and
WHEREAS,despite efforts made by the Transit Vendor,MV Transportation Inc., current
wage requirements in the labor market far exceed what was contemplated in the last procurement
cycle,with a rapid increase in wages over the last several months;and
0
16A14
WHEREAS,the current labor market has not only affected the ability to attract workers,
but also retain workers at all levels,causing service interruptions to CAT's customers; and
WHEREAS, the Parties have negotiated in good faith equitable adjustments to the rates
set forth in the Agreement in a constrained amount and for limited duration to encourage the ability
to hire drivers to operate both Fixed Route and Paratransit Route services, while the Contractor is
still subject to the agreed upon monetary disincentive provisions of the Agreement if it is unable
to meet agreed upon performance measurables.
NOW, THEREFORE, in consideration of mutual covenants and agreements set forth
herein and for other valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the County and Contractor agree that the Agreement shall and herby is amended
and modified on the terms provided herein:
Terms and Conditions
1. Recitals.The preceding recitals are true and correct and are incorporated into this Third
Amendment by reference as if set forth herein.
2. The Transit Operations Management Services (TOMS) rates set forth in Exhibit B —
Fee Schedules will be modified effective November 1,2021, as follows:
TOMS Cost Proposal 2021 2022
(Nov 1,2021--Apr 30,2022) (May 1,2022 Apr 30,2023)
Existing Annual Cost $1,919,014 $1,963,931
Annual Increase $41,563 $85,072
Total $1,960,577 $2,049,003
3. The Fixed Route Services Revenue Hour rates set forth in Exhibit B—Fee Schedules
will be modified effective November 1,2021, as follows:
Fixed Route Cost Proposal 2021 2022
(Nov 1,2021-Apr 30,2022) {May 1,2022—Apr 30,2023)
Revenue Hour 72,036 72,036
Existing Cost per Fixed Route Revenue Hour $51.58 $52.79
Cost per Fixed Route Revenue Hour $55.79 $57.10
Annual Increase $151,636 $310,475
Fixed Route Revenue Hour Enhancement $2.53 $2.59
Annual Retention Bonus $91,126 $186,573
Annual Impact $242,761 $497,048
2
C;40.
1 6 A 1 4
4. The per trip rate for Paratransit service set forth in Exhibit B —Fee Schedules will be
modified effective November 1,2021, as follows:
Paratransit Cost Proposal 2021 2022
{Nov 1,2021—Apr 30,2022) (May 1,2022—Apr 30,2023)
Trip Estimate 107,278 112,642
Existing Cost per Trip $25.86 $26.32
Cost per Trip $27.99 $28.49
Annual Increase $114,251 $244,433
Cost per Trip Enhancement $1.28 $1.30
Annual Retention Bonus $68,658 $146,435
Annual Impact $182,909 $390,868
5. The Parties agree that the above cost enhancements are warranted based on the current
labor market, and there is no guarantee as to any further future cost enhancements in
the subsequent years of the agreement, and that the enhancements incorporated herein
apply only to the referenced years.
6. All other terms of the Agreement as revised and not amended herein shall remain in
[ effect.
7. This Third Amendment to Agreement No. 18-7382 shall be effective as of November
1, 2021.
IN WITNESS WHEREOF, the parties have executed this Third Amendment on the date
and year written above by an authorized person or agent.
Fl
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16A1k
ATTEST:
Crystal K. Kinaelr Clerk of Courts BOARD OF OUNTY COMMISSIONERS
And Comptroller . COLLIER 0 Y, FLORIDA
Byr By:
Penriy Taylor, irman
Atta6 a
"signature only.
Ap avecl as to Form egality:
Scott R. Teach
Deputy County Attorney
4 14
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tyvvitz etudo.,,
By:
Contractor: MV Transportation, Inc.
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Contractor's First Witne s TType/print name and fillet
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TType/print witness' nameT
Contractor' S and Witness
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TType/prin itness' nameT
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