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Agenda 11/09/2021 Item #16D 9 (FY21 CDBG Coronavirus Relief Funding Grant)16.D.9 11/09/2021 EXECUTIVE SUMMARY Recommendation to approve the "After -the -Fact" electronic submittal of an FY21 Community Development Block Grant Coronavirus Relief Funding grant application to the Florida Department of Economic Opportunity in the amount of $981,067 for the design and construction of a new Golden Gate Senior Center Facility. OBJECTIVE: To obtain State Department of Economic Opportunity (DEO) Community Development Block Grant Coronavirus Relief (CDBG-CV) funding for the construction of a new Golden Gate Senior Center Facility. CONSIDERATIONS: On April 13, 2021, the Board of County Commissioners (Board) approved the "After -the -Fact" electronic submittal of a pre -application to the Florida Department of Economic Opportunity to obtain CDBG-CV funding for the demolition and replacement of the Golden Gate Senior Center Facility. On August 30, 2021, Collier County received an invitation for the full application and has been allocated $981,067 in CDBG-CV funding from the DEO. Funding will be used to replace the existing Golden Gate Senior Center with a brand new larger structure that is built to current building codes. The existing structure is forty (40) years old and is currently used for a variety of community programs, including serving as a meal site for seniors, as a community meeting space, and as a recovery center during emergencies. Upgrades to the building will include impact -rated operable windows to increase air circulation and create enough space to allow for proper social distancing during programs thus reducing the risk of spreading COVID-19. The application was announced on August 30, 2021 and was due November 1, 2021. Due to the complex nature of the grant application and collaboration with multiple divisions, CMA #5330 authorizes the County Manager to approve the submittal of grant applications followed by "After -the -Fact" approval by the Board of County Commissioners at the next available Board meeting. The County Manager approved the submittal of the grant application on October 29, 2021, and the application is attached to this item. CDBG-CV projects must meet the National Objective of meeting low- to moderate -income persons (LMI) The proposed project was advertised at the Affordable Housing Advisory Committee (AHAC) meeting on September 13, 2021, and at a public meeting held at the Golden Gate Senior Center on October 15, 2021, and no public comments were received. CDBG-CV funding does not require a match, however, funding in the amount of $250,000 will be used for furniture, fixtures, and equipment (FFE) which is not an eligible grant expense. Funding for FFE is available from the General Fund. FISCAL IMPACT: The total project cost is $1,481,067 and the total grant request from DEO is $981,067. CDBG-CV funding does not require a match and is federally funded one -hundred percent (100%) If the project is selected for funding by the DEO, the Community & Human Services Division (CHS) will use $50,000 for administration for the grant. Funds would be appropriated into CHS Fund (705). Local funds in the amount of $250,000 will be used for furniture, fixtures, and equipment that are not eligible for grant expenditures under the CDBG-CV program. Funds are available in Countywide Capital Project Fund (301) Golden Gate Senior Center Rehab project supported by a transfer from the General Fund (001). Additional grant funds from the Department of Elder Affairs in the amount of $250,000 will go toward the cost of engineering and design for the project. Use of these funds as additional match is contingent upon both individual grant program approvals. If funds are awarded, an agreement and Budget Amendments will be brought to the Board at a future date. Packet Pg. 1095 11/09/2021 16.D.9 GROWTH MANAGEMENT IMPACT: Award and implementation of this project will further the Goals, Objectives, and Policies of the Capital Improvement, Recreation and Open Space and Intergovernmental Coordination Elements of the Growth Management Plan LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if the grant is approved. Accordingly, this Office has no issue with respect to the legality of this request, which is appropriate for Board action and requires a majority vote for Board action. -JAB RECOMMENDATION: To approve the "After -The -Fact" electronic submittal of an FY21 Community Development Block Grant Coronavirus Relief Funding grant application to the Florida Department of Economic Opportunity in the amount of $981,067 for the design and construction of a new Golden Gate Senior Center Facility. Prepared By: Joshua Thomas, Operations Analyst, Community & Human Services Division ATTACHMENT(S) 1. [Linked] UNEX APP HUD CDBG-CV (PDF) 2. CM MEMO HUD CDBG-CV (PDF) Packet Pg. 1096 16.D.9 11/09/2021 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.9 Doe ID: 20493 Item Summary: Recommendation to approve the "After -the -Fact" electronic submittal of an FY21 Community Development Block Grant Coronavirus Relief Funding grant application to the Florida Department of Economic Opportunity in the amount of $981,067 for the design and construction of a new Golden Gate Senior Center Facility. Meeting Date: 11/09/2021 Prepared by: Title: Operations Analyst — Community & Human Services Name: Joshua Thomas 11/01/2021 11:25 AM Submitted by: Title: Manager - Federal/State Grants Operation — Community & Human Services Name: Kristi Sonntag 11/01/2021 11:25 AM Approved By: Review: Community & Human Services Joshua Thomas CHS Review Operations & Veteran Services Kimberley Grant Additional Reviewer Community & Human Services Blanca Aquino Luque Additional Reviewer Community & Human Services Maggie Lopez Additional Reviewer Public Services Department Todd Henry Public Services Department Grants Erica Robinson Level 2 Grants Review Public Services Department Dan Rodriguez PSD Department Head County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Growth Management Operations Support Christopher Johnson County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Grants Therese Stanley Additional Reviewer County Manager's Office Mark Isackson Level 4 County Manager Review Board of County Commissioners Geoffrey Willig Meeting Pending Skipped 11/01/2021 11:24 AM Completed 11/01/2021 12:16 PM Completed 11/02/2021 9:07 AM Completed 11/02/2021 10:23 AM Completed 11/02/2021 10:31 AM Completed 11/02/2021 10:39 AM Completed 11/02/2021 12:52 PM Completed 11/02/2021 1:27 PM Completed 11/02/2021 1:49 PM Additional Reviewer Completed Completed 11/03/2021 8:49 AM Completed 11/03/2021 11:11 AM Completed 11/03/2021 11:23 AM 11/09/2021 9:00 AM Packet Pg. 1097 FLORIDA DEPARTMENTof ECONOMIC OPPORTUNITY Florida Entitlement Community Development Block Grant Coronavirus Relief Funding (CDBG-CV) Application for Funding Applicant: Collier County Board of County Commissioners (Name of Local Government) Mailing Address: Department of Economic Opportunity Bureau of Small Cities and Rural Communities 107 East Madison Street — MSC 400 Tallahassee, Florida 32399-6508 Telephone: (850) 717-8405 Fax: (850) 922-5609 Web: http://www.floridajobs.org/CDBG-CV Contents Part I — General Application Information Part II — Grant Request Part III - Citizen Participation Part IV — Activity Description Part V — Sub -recipient Information Part VI — Activity Budget Part VII — Acquisition Part VIII — National Objective Part IX — CARES Act Justification Part X — Environmental Review Part XI — Activity Experience Part XII — Duplication of Benefits Part XIII — Applicant Capacity Part XIV — Application Submission Certification *Parts IV-Xll must be completed for each project/activity Supporting Documentation will be uploaded separately, per part online through our Qualtrics application. For a supporting documentation checklist and more information on submitting your application through Qualtrics go to www.floridajobs.org/CDBG-CV. Throughout the application try to keep responses limited to the space provided, but if more space is needed include a supplementary document in your supporting documentation upload on Qualtrics. Part I —Applicant Information Local Unit of Government Applicant: (Collier County Board of County Commissioners CEO Name: Mark Isackson Title: County Manager Address: 13299 Tamiami Trail East Suite 202 City, State, Zip Code: Naples, FL 34112 Telephone No: 239-252-8383 Ext: Fax Number: E-Mail Address: �Mark.Isackson@colliercountyfl.gov Applicant Contact Name: Joshua Thomas Title: Operations Analyst Direct TelephonPN 239-252-8995 Ext:E-Mail Address: a.Thomas@colIiercountyfl.gov Federal ID/Tax Number:1 59-6000558 DUNS Number: 1076-997790 CAGE Code: 13JFC7 SAM Expiration Date: 109/13/2022 Demographics U.S. Congressional District Number: Florida Senate District Number: Florida House District Number: 19/25 28 80, 105, 106 Service Area Census Tracts and Block Grou s : Block Group 3 Census Tract 104.20 3 State of Financial Emergency Is the local government currently identified as being in a State of Financial Emergency ❑ Yes 0 No pursuant to Section 218.50 — 218.504, Florida Statutes? Part II — Grant Request Information Total Grant Requested Amount: $981,067 Total Number of Activities Requested with Budget (maximum 5 activities): Activity 1 Name Golden Gate Senior Center Const. Budget $981,067 Activity 2 Name Budget Activity 3 Name Budget Activity 4 Name Budget Activity 5 Name Budget Part III - Citizen Participation Two public hearings must be held at different stages of project development. The first public hearing will be used to collect information on the COVID related housing and community development needs of the jurisdiction. The second public hearing will be used to collect citizen input on the proposed sources and uses of funds. Both hearings must be conducted prior to submission of the final application. Documentation of the citizen participation activities must be uploaded in Appendix II: Citizen Participation Supporting Documentation. (See instructions.) 4 Please provide dates for the following: List the date that the public notice for the first public hearing was published: List the date when the first public hearing was held: 9/2/2021 9/13/2021 List the date that the public notice for the second public hearing was published: List the date when the second public hearing was held: 10/14/2021 10/15/2021 Recipients are required to take reasonable steps to ensure meaningful access to LEP persons. This "reasonableness" standard is intended to be flexible and fact dependent. It is also intended to balance the need to ensure meaningful access by LEP persons to critical services while not imposing undue financial burdens on small businesses, small local governments, or small nonprofit organizations. As a starting point, a recipient may conduct an individualized assessment that balances the following four factors: • The number or proportion of LEP persons served or encountered in the eligible service population ("served or encountered" includes those persons who would be served or encountered by the recipient if the persons received adequate education and outreach and the recipient provided sufficient language services); The frequency with which LEP persons come into contact with the program; The nature and importance of the program, activity, or service provided by the program; and The resources available and costs to the recipient. Examples of applying the four -factor analysis to HUD -specific programs are located in Appendix A of the LEP Final Guidance. Describe the outcomes of the 4-Factor Analysis for Limited English Proficiency: It is the policy of the Community and Human Services Division of Collier County to take reasonable steps to overcome language barriers to programs or activities. Throughout the county, services for seniors provide vital documentation in English and Spanish. Signage and postings at the Golden Gate Senior Center are featured in English, Spanish, and Creole. As a result of accommodations, more seniors are able to participate in programmed activities. Additionally, seniors and residents utilizing the facility are able to receive community information even if they have limited English proficiency. 5 Describe the methods used to solicit participation of low -and moderate -income persons: The public hearings was advertised on 9/2/2021 and 10/14/2021 in the Naples Daily News and were also advertised on the Collier County Community and Human Services website home page in both English and Spanish. The public hearings were accessible in person or online via Zoom. Denote any adverse comments/complaints received and describe resolution: No Comments were received in any of the public hearings. If no comments were made by the residents during the public hearing, describe the efforts to obtain input from residents on the project: The public hearings were advertised on 9/2/2021 and 10/14/2021 in the Naples Daily News and were also advertised on the Collier County Community and Human Services website home page in both English and Spanish. The public hearings were accessible in person or online via Zoom. Part III Four Factor Analysis It is the policy of the Community and Human Services Division of Collier County to take reasonable steps to overcome language barriers to programs or activities. Throughout the County, services that are provided to the population and to seniors are done utilizing vital documentation in English and Spanish. Signage and postings at the Golden Gate Library & Golden Gate Senior Center are featured in English, Spanish, and Creole. As a result of these accommodations, more residents and seniors can participate in programmed activities. Additionally, seniors and residents utilizing the facility can receive community information even if they have limited English proficiency as several staff are fluent in Spanish and Creole, as well as English and are able to translate vital information for the seniors or residents of the area who visit the center. Collier County has a Language Assistance Plan that is in place to support any needs that might arise for speakers of other languages. This plan provides for numerous ways and opportunities for residents and visitors of the County to receive assistance in their native tongue. Whether it be telephonic interpretation, in person interpreters or translated documentation, Collier County is committed to ensuring that everyone has access to information in their native language. Community and Human Services Division (CHS) LEP Policy and Procedure Effective Date: June 2012; Updated May 2018 Writer: Buddy Ramsey, Update: CHS Staff Sponsor: Kim Grant, Director - CHS Approved 5/11/2018 Director — Community and Human Services Division Date RECORD OF REVISIONS REVISION SUMMARY OF REVISIONS DATE 0 Initial Issue June 2012 1 Revision 1: Updated names and phone numbers, census data, vital docs, other minor edits for grammar. May 2018 Attachment 2, Procedure Change Request Policy/Procedure Number: Policy/Procedure Name: Proposed Change: Reason for Change: COMMUNITY AND HUMAN SERVICES Language Access Program for Limited English Proficient Persons Providing Meaningful Access to Programs and Activities Frank J Ramsey Jr June 2012 Updated May 2o18 CHS The document contained herein describes the process through which Community and Human Services may comply with Title VI of the Civil Rights Act of 1964 as relates to a responsibility to provide meaningful access to programs and activities for Limited English Proficient ("LEP") persons. 0 Introduction Under Title VI of the Civil Rights Act of 1964 ("Title VI") and its implementing regulations, recipients of federal assistance have a responsibility to ensure meaningful access to programs and activities by Limited English Proficient ("LEP") persons.' This requirement is a component of a larger compliance area commonly referred to as civil rights -related program requirements ("CRRPR"). As the U.S. Department of Housing and Urban Development ("HUD") notes, "language for LEP persons can be a barrier to accessing important benefits or services, understanding and exercising important rights, complying with applicable responsibilities, or understanding other information provided by federally funded programs and activities."' Collier County is advised to adopt a uniform framework for the provision of meaningful access to federally funded programs and activities. Furthermore, Collier County may explore the long-term benefits of incorporating English as a Second Language ("ESL") programs in conjunction with its language assistance services. Finally, this responsibility to ensure meaningful access to programs and activities for LEP persons extends to subrecipients and subgrantees of Collier County. Self Assessment The Department of Justice provides a sample self assessment tool for use by recipients seeking to design language assistance services within the framework of the four factors described above .3 A completed assessment for Community and Human Services is attached as Exhibit A to this report. The results indicate that the department lacks even the most basic form of a language access program and would benefit from a comprehensive program, although a lack of available funding may limit the implementation of certain component of such program. Four -Factor Analysis To determine the extent of the County's obligation to provide LEP services, recipients must create an individualized assessment that balances the following four factors: (1) the number or proportion of LEP persons eligible to be served or likely to be encountered by the program or grantee; (2) the frequency with which LEP persons come in contact with the programs; (3) the nature and importance of the program, activity, or service provided by the program to people's lives; and (4) the resources available to the grantee/recipient and costs.' Number or Proportion of LEP Persons Served or Encountered In designing language access programs, the greater the number or proportion of LEP persons, the more likely language services are needed. These populations will be program -specific and will likely include the full geographic area of Collier County. To establish some reliable data on which to measure the number or proportion of LEP persons served or encountered, an implementation step will be to collect available census data, school system data, and, where practicable, ethnicity data from clients served. 1 Executive Order 13166, issued August 11, 2000, and reprinted at 65 FR 50121 (August 16, 2000), directs each federal agency that extends assistance subject to the requirements of Title VI to publish guidance for its respective recipients. The guidance must adhere to the compliance standards detailed in the Department of Justice (DOJ) model LEP Guidance, published at 67 FIR 41455 (June 18, 2002). The U.S. Department of Housing and Urban Development's guidance was published in Federal Register, Vol. 72, No. 13 (January 22, 2007). Federal Register Vol. 72, No. 13, pg. 2738. 3 Language Access Assessment and Planning Tool for Federally Conducted and Federally Assisted Programs; Federal Coordination and Compliance Section, Civil Rights Division, U.S. Department of Justice; May 2011. 4 Federal Register, Vol. 72, No. 13, pg. 2740. Frequency With Which LEP Individuals Come in Contact With the Program In designing a language access program, the services implemented will be based in part on the frequency of contact with LEP individuals. Reasonable accommodations will be different for those programs in which services are provided on a one-time basis as compared to those provided on a daily or ongoing basis. The Nature and Importance of the Program, Activity, or Service by Program The importance of the program, activity, or service should be considered an important factor when designing and implementing a language access program; this is especially important for Community and Human Services. As HUD notes, "the obligations to communicate rights to a person who is being evicted differ, for example, from those to provide recreational programming. A recipient needs to determine whether denial or delay of access to services or information could have serious or even life -threatening implications for the LEP individual."' The Resources Available to the Recipient and Costs The current fiscal climate of the department may hinder the implementation of a robust and comprehensive language access program. To overcome such obstacle, coordination with other agencies, technological solutions, and leveraging existing resources may become important implementation elements. To support the level of language access services initially implemented by Community and Human Services, the department should prepare a written analysis of the costs associated with implementation as compared to funds available to support such activities. Safe Harbor Provisions Many recipients of federal assistance subject to the requirements described herein desire greater certainty that they comply with their obligations to provide written translations in languages other than English. As such, HUD has published safe harbor provisions that, if implemented, will be considered strong evidence of compliance with written -translation obligations. There are two safe harbor provisions: a) The recipient provides written translations of vital documents for each LEP language group that constitutes 5 percent or 1,000, whichever is less, of the population of persons eligible to be served or likely to be affected or encountered. b) If there are fewer than 50 persons is a language group that reaches the 5 percent trigger in (a), the recipient does not translate vital written materials but instead provides written notice in the primary language of the LEP language group of the right to receive competent oral interpretation of those written materials, free of cost. These safe harbor provisions only apply to written documents and do not negate the requirement to provide meaningful access to LEP persons through competent oral translation services where such services are needed and reasonable. Analysis: Population Served or Encountered 5 Federal Register, Vol. 72, No. 13, pg. 2741. C: The County has completed a five-year consolidated plan and needs assessment that provide adequate and current information on languages being spoken in our community. To establish a basic understanding of the LEP population that is likely to be served or encountered, as well as to provide objective data relating to the language abilities of the residents of Collier County, this report has looked at data from those planning documents, that are based on the U.S. Census Bureau and other sources, and the Collier County Public School System; where available, data from specific programs may be included. U.S. Census Data Measure Total population 5 yrs. and over Percentage speak English less than "very well" Data 331,518 107,389 Margin of Error 0.0% 0.7% Percentage speak Spanish or Spanish Creole 48,097 1.9% Percentage speak Other Indo-European language 77,672 0.4% Percentage speak Asian and Pacific Island language 25,859 0.5% Percentage speak Other language 3,009 0.1% Figure 1. Population by Race and Ethnicity 1.2%1.0% rrnv 26.7% Collier County Public Schools 64.2 % ■ White ■ Latino The following information is presented on the Fast Facts section of the School District's website and was last updated April, 2018. ■ English is not the first language for 16 percent of the District's students ■ More than 6,300 students are enrolled in the English Language Learners ("ELL") program ■ Collectively, the students enrolled in the ELL program speak 104 different heritage languages ■ More than 53 percent of the District's students live in non-English homes, where English is not the first language and sometimes isn't even spoken o More than 55 percent of students in grades PreK through 3 live in non-English homes Future Data Collection As will be discussed in greater detail under a subsequent section titled Future Enhancements and Implementations, each section or program administered may seek to collect actual and specific data related to those LEP persons served or encountered. Many programs administered by the department already collect demographic data for those served by or applying for assistance. Sample data collection forms are attached as Exhibit F. Initial LEP Target Population to Implement Safe Harbor Provisions Based upon the data listed above, the department's initial efforts to implement safe harbor provisions should be directed toward those persons served or encountered that would benefit from the availability of vital documents in Spanish and Creole. Implement Safe Harbor Provisions Initial efforts to create a language access program for LEP persons will center around implementing the safe harbor provisions described above. Such efforts will take the form of four primary steps: (1) identify department's vital documents, (z) translate vital documents, (3) identify key department locations (onsite and offsite) where LEP persons are served or encountered, and (4) install proper signage in key department locations (onsite and offsite). E:3 Identify Vital Documents Exhibit B details the vital documents used by the department in providing services or programs to LEP persons. Furthermore, the Exhibit provides detailed information on which vital documents are currently available in Spanish and/or Creole. Translate Vital Documents The translation efforts will likely require department staff effort, other department/division assistance, contracted translation services, and may require community involvement. Once vital documents have been translated, the new forms must be prepared electronically and disseminated to affected program staff and community partners. Identify Key Department Locations To reduce or remove barriers to accessing programs and services by LEP persons, the availability of translated documents should be conspicuously posted in key department locations, both onsite and offsite. For example, signage should be posted in the waiting room of the department's office and on the department's website. A complete list of key department locations is attached as Exhibit C. Install Proper Signage in Key Department Locations To effectively inform LEP persons seeking assistance or encountered by the department of programs available, proper signage translated into Spanish and Creole should be installed in the key department locations listed in Exhibit C. At a minimum, the signs should inform LEP persons of the availability of vital documents in Spanish and Creole, where they may be obtained, and who they may contact for assistance in a language they are able to effectively communicate. Please note that this report only describes signage relating to establishing a compliant language access program for LEP persons. Not included in this report are other notices that may be required by state or federal grantor agencies. Department Lobby and Front Desk A key point of entry to programs and services for LEP persons is the department's main office lobby and front desk. As such, it is important that this location is properly equipped to inform LEP persons of the availability of the language access program. Steps to take include posting notices in Spanish and Creole, displaying brochures in Spanish and Creole, and have an initial plan to respond to request for translation services. A more detailed plan for preparing the department lobby and front desk is included as Exhibit D. G9 Potential Future Enhancements to the Language Access Program Once initial implementation steps have been completed and vital documents are available in Spanish and Creole, the department may attempt to locate additional resources, likely in future years, to install enhancements to the language access programs. While the number and variety of enhancements are many, the following section provides a sample of potential enhancements the department could consider and is not intended to be an all- inclusive list. Ensure Subrecipients Receive Proper Notice and Agree to Comply The department may review all contract agreement templates to ensure that subrecipients are receiving proper notice of the requirements to comply with language access provisions for LEP persons. The Department of Justice, in their report titled Language Access Assessment and Planning Tool for Federally Conducted and Federally Assisted Programs, has provided model assurance language addressing national laws and policies prohibiting discrimination; the model language is included in this report as Exhibit E. Establish Interpretation and Translation Services The Department of Justice defined two primary types of language assistance services: oral (interpretation) and written (translation). The translation of vital documents is only a first step toward providing an effective language access program. An additional key component to removing barriers to programs and services for LEP persons is timely and professional translation services. As noted by the Department of Justice, "agencies should avoid using family members, children, friends, and untrained volunteers are interpreters because it is difficult to ensure that they interpret accurately and lack ethical conflicts.s6 The division has secured an external contracted partner for oral and written translations into dozens of languages, as needed. As currently staffed, the department may have adequate access to employees who are proficient in translating into Spanish for LEP persons. However, the department does not have staff fluent in Creole. As the department implements this language access program, it will be important to both translate all relevant program forms, brochures, posters, notices, outreach materials, and marketing materials. Develop Language Access Procedures Throughout the implementation of a language access program, detailed procedures must be developed and communicated to department staff. The Department of Justice cites the following examples of questions that the procedures should address: ■ How staff are to respond to telephone calls from LEPindividuals ■ How staff together, track, and record language preference information ■ How staff inform LEP individuals about available language assistance services ■ How staff will identify the language needs of LEP individuals ■ How staff are to respond to correspondence (letters and emails) from LEP individuals ■ How staff will procure in -person interpreter services ■ How staff will access telephone or video interpreter services ■ How to use bilingual staff for LEP services and which staff are authorized to provide in -language service ■ How to obtain translations of documents ■ How staff will process language access complaints An example of a basic policy and procedures is attached to this report as Exhibit G. 10 6 Language Access Assessment and Planning Tool for Federally Conducted and Federally Assisted Programs; May 2011. Link Program to English as a Second Language Programs As HUD notes, when developing a language access program, recipients should not overlook the long-term benefit of linking the department's program with English as a Second Language (ESL) programs.' While it is outside the scope of the department to administer such programs, there may be opportunities to partner with not -for -profit organizations, public schools, and local institutions of higher education. ' Federal Register, Vol. 72, No. 13, pg. 2738. 12 EXHIBIT A is not provided as part of this package, as it is a self assessment tool, and not a policy or procedure. 13 EXHIBIT B Vital Docs, other material Note: All information on the website can be immediately translated to multiple languages at the selection of the viewer. Housing Programs Document Name Spanish Creole Purchase Assistance Application Available Available Homestead Monitoring Non -Compliance Letter Available Entitlement Programs Document Name Purchase Assistance Application Spanish Available Available Consolidated/Action Plan Advertisements Available CAPER Advertisements Available Funding Availability Advertisements Available HUD Fair Housing Posters Available Environmental review advertisements Available Social Services Document Name Spanish Creole Eligibility Criteria Available Release of Information (authorization) Available Notice of Collection of Social Security Numbers Available Services for Seniors and Nutrition Assistance Document Name Spanish Creole Grievance Procedures Available Release of Information (authorization) Available Notice of Collection of Social Security Numbers Available Retired and Seniors Volunteer Program (RSVP) Document Name Spanish Creole Policy Handbook Available Volunteer Application Available 14 EXHIBIT C Key Department Locations Description Department Main Office AddressLocation 3339 Tamiami Trail E, Suite 211, Naples, FL 34112 Department Website www.colliergov.net/housing Golden Gate Community Center Meal Site 470l Golden Gate Parkway, Naples, FL 34116 Goodlette Arms Meal Site 95o Goodlette Road N, Naples, FL 34102 East Naples Community Park Meal Site 350o Thomasson Drive, Naples, FL 34112 Roberts Center Meal Site 905 West Roberts Avenue, Immokalee, FL 34142 15 EXHIBIT D Department Lobby and Front Desk Post Notice The following should be created and posted in the department's main lobby. ENGLISH Community and Human Services strives to provide accurate and effective communication with members of the public, regardless of their level of English proficiency. It is Department policy to take reasonable steps to overcome language barriers to Department programs or activities, at no cost to the limited English proficient (LEP) individual. Please notify us if you have trouble understanding English or need help communicating with the Department. Ask for an interpreter or if translated material is available. SPANISH Vivienda, Servicios Humanos, y el veterano se esfuerza por ofrecer una comunicaci6n precisa y eficaz con los miembros del publico, independientemente de su nivel de competencia Ingles. Es la politica del Departamento para tomar las medidas necesarias para superar las barreras linguisticas a los programas o actividades del Departamento, sin costo alguno para el Limitado del Ingles (LEP) individual. Por favor notificlue a nosotros si tiene problemas para entender Ingles o necesita ayuda para comunicarse con el Departamento. Pida un interprete o si el material traducido esta disponible. CREOLE Lojman, imen, ak Veteran Sevis fe ef6 bay kominikasyon egzat epi yo efikas A manm piblik la, kelkeswa nivo yo nan lang angle. Li se Depatman politik yo pran mezi rezonab simonte barye lang nan pwogram Depatman oswa aktivite yo, san sa pa koute limite moun nan pale lang angle byen (LEP). Tanpri, fe nou konnen si w gen pwoblem you konprann angle, oswa bezwen ed you kominike ak Depatman an. Mande you you entepret oswa si materyel tradui ki disponib. 16 Example: Other Notice IF YOU NEED AN INTERPRETER... We provide free interpreter services on request to conduct your business with the Department of Community and Human Services. If you need an interpreter in a particular language, point to that language below. Apunte aqui si necesita un traductor en espanol Spanish OWMontre isit la si ou bezwen you tradikte an kreyol Creole awj Y-)t JI Arabic OWRicht hier als u een vertaler in het Nederlands Dutch AwPointez ici si vous avez besoin d'un traducteur en frangais French SwRichten Sie hier, wenn Sie einen Obersetzer in Deutsch brauchen German Aw7-%LE(0 E&u ECIV XpEL6EGTE µETa<ppa6Tr bra EAAgVLKCI Greek OwPuntare qui se hai bisogno di un traduttore in italiano Italian JowChodzi tutaj, jesli potrzebujesz tfumacza w jgzyku polskim Polish JowAponte aqui se voce precisar de um tradutor em Portugues Portuguese awYKa>KHTe 3AeCb, eCAM BaM Hy>KeH nepeBOA"HK Ha pyCCKOM FI3bIKe Russian Aw Point hapa kama unahitaji mkalimani katika lugha ya Kiswahili Swahili AwPeka har om du behover en oversattare pa Svenska Swedish Aw Diem a clay neu ban can mot phien dich tieng Viet Vietnamese 17 Educate Staff on Use of Google Translate Until such time that the department has access to oral and written translators for a variety of language, staff may use Google Translate to get instantly create written translations of information to provide to LEP persons requesting services or information. Located at http://translate.google.com, the online tool allows users to enter text in one language (i.e. English) and have it translated into one of over sixty (6o) languages. The translated text may be copy -pasted into word and printed, or even played via a audio button supplied with the translated text. This tool is free to use. TRANSLATING FROM ENGLISH TO CREOLE `�+ J]http:11translate.google.comj#enlhtl AL-_ -.:. •: _'0w %20are°r�:': �ria6le°/°20to' Z}ik X �eogle P - File Edit view Pavorites Tools Help X %Convert - NSele[t X C-Ok* translator .� search - - , - more » sign In - � Favorites SIRE Agenda Central J Google Translate f 'J - Page - Safety - Tools - !7 Goo'sle Try a new browser with automatic translation. Download G000le Chrome Dismiss Sign in Translate From: English To: Haitian creole — English Spanish French Haitian G real¢ Spanish Vietnamase_,,. At this time we are unable to assist with rental payments- x Nan tan sa a nou paka ede w ak peman Iwaye- Tarpri Please Contact ABC Non Profit at 239-555-1234 to see if kontakte ABC Travay ki pa Peye fie pwof nan 239-555- they are able to assist with your need. Thank you for 1234 yo we si vo kapab ede ak bezwer Gu. Mesi you w contactirg our office-1 kontakte biwo ncu an. �� rl ✓ New] Click the words above to edit and view alternate translations Dismiss Search fm, profess, on al Haitian Creole translation Turn off instant translation About Google Translate Mobile Privacy Help Send feedback ® Internet 4,� 100 AVAILABLE LANGUAGES jib http:iitranslate.google.comi#enlhtlAt%20this %20time%20we%20are%20unable%Zit: �t File Edit View Favorites Tools Help X CCK1gk translator y Favorites Y� C SIRE Agenda Central Google Translate X ftCnnvert - USelect More >T Sign In- Page - Safety - Tools - �j-- Sign in Try a new browser with automatic translation. DownloailG000leChrome Dismiss Translate Frnm:illarviggsh — +.* To: Haitian Creole — English Sia omh French Afrikaans Chinese (Traditional) Galician Irish Norwegian Swedish Albanian Croatian Georgian Italian Persian Tamil At this time We are Linable to @- Please contact ABC Non Pfoh Arabic Czech German Japanese Polish Telugu they are able to assist with you Armenian Banish Greek Kannada Portuguese Thai Co nta ctl rg our of iCe. Azerbaijani Dutch Gujarati Korean Romanian Turkish Basque English Haitian Creole Latin Russian Ukrainian Belarusian Esperanto Hebrew Latvian Serbian Urdu Bengali Estonian Hindi Lithuanian Slovak Vietnamese Bulgarian Filipino Hunganan Macedonian Slovenian Welsh Catalan Finnish Icelandic Malay Spanish Yiddish Chinese (Simplified} French Indonesian Maltese Swahili https fldo[s. google.[..J?tab=To Internet 4A 100% - 18 Translate List of Common Referral Agencies Clients are often referred to community agencies and not -for -profit organizations for services either funded by the department or for services and program independent of County support. Such referral information should be translated into Spanish and Creole with information such as: ■ Agency name ■ Agency location(s) ■ Contact information o Name, phone number, email address ■ Services offered ■ Important program requirements orlimitations ■ Required documents when seeking assistance Translate Key Program Brochures Where historical evidence suggests a program or service assists a significant LEP population, any program brochures should be translated into the appropriate language. This information may include key program requirements, required documentation, applications, etc. Translate Waivers, Consents, Releases, and Notices of Rejection or Termination When LEP persons are being asked to execute a waiver, consent, or release of information form it is imperative that nature of the requested action is clearly communicated in a language understood by the client. Likewise, when a LEP person's application or request for services is rejected or participation is a program or service is terminated, the department must ensure these actions are communicated in a language accessible to the LEP person. ig r►cu:3r�a Language for OMB standardized award terms and conditions Note: language shown here is sample language and may need to be updated from time to time for currency. As a condition of receipt of Federal financial assistance, you acknowledge and agree that you must comply (and require any subgrantees, contractors, successors, transferees, and assignees to comply) with applicable provisions of national laws and policies prohibiting discrimination, including but not limited to: 1. Title VI of the Civil Rights Act of 1964, as amended, which prohibits you from discriminating on the basis of race, color, or national origin (42 U.S.C. 2000d et seq.), [, as implemented by (agency shall insert reference here to its own re ug latory implementation)J. As clarified by Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs [in accordance with (agency shall insert reference here to its own LEP guidancel. Meaningful access may entail providing language assistance services, including oral and written translation, where necessary. You are encouraged to consider the need for language services for LEP persons served or encountered both in developing your budgets and in conducting your programs and activities. For assistance and information regarding your LEP obligations, go to http: //www.lep.gov; 2. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating on the basis of sex in education programs or activities (20 U.S.C. 1681 et seq.)[, as implemented by (agency shall insert reference here to its own regulatory implementation)J; 3. The Age Discrimination Act of 1975, as amended, which prohibits you from discriminating on the basis of age (42 U.S.C. 6101 et seq.) [, as implemented by (gg ncy shall insert reference here to its own re ul�atory implementation)l; 4. Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits you from discriminating on the basis of disability (29 U.S.C. 794) [, as implemented by (agency shall insert reference here to its own re ug l�ry implementation) ; 5. Title VIII of the Civil Rights Act, which prohibits you from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C. 3601 et seq.), as implemented by the Department of Housing and Urban Development at 24 CFR part 100 [and (agency shall insert reference here to its own ree u�y;y implementation)l. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units, i.e., the public and common use areas and individual apartment units (all units in 20 EXHIBIT E buildings with elevators and ground -floor units in buildings without elevators) be designed and constructed with certain accessible features, see 24 CFR part 100.201; and 6. Titles II and III of the Americans with Disabilities Act, which prohibit you from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189), as implemented by Department of Justice regulations at 28 C.F.R. parts 35 and 36, and Department of Transportation regulations at 49 C.F.R. parts 37 and 38. You also acknowledge and agree that you must comply (and require any subgrantees, contractors, successors, transferees, and assignees to comply) with applicable provisions governing [insert agency name] access to records, accounts, documents, information, facilities, and staff: 1. You must cooperate with any compliance review or complaint investigation conducted by [insert agency name]. 2. You must give [insert agency name] access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by [agency shall insert reference to the access provisions in its Title VI, Title IX, Age, and Section 504 implementing regulations] and other applicable laws or program guidance. 3. You must keep such records and submit to the responsible Department official or designee timely, complete, and accurate compliance reports at such times, and in such form and containing such information, as the responsible Department official or his designee may determine to be necessary to ascertain whether you have complied or are complying with relevant obligations. 4. You must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, you (the recipient) have been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, you must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against you, or you settle a case or matter alleging such discrimination, you must forward a copy of the complaint and findings to [insert agency name or specific office]. The United States has the right to seek judicial enforcement of these obligations. 21 EXHIBIT E Draft Assurance Language You also acknowledge and agree that you must comply (and require any subgrantees, contractors, successors, transferees, and assignees to comply) with applicable provisions of program -specific nondiscrimination policy requirements found at [a�ency shall insert reference to proggram-specific portion of the terms and conditionsJ. Under penalty of perjury, the undersigned officials certify that they have read and understand their obligations as herein described, that the information submitted in conjunction with this Document is accurate and complete, and that the recipient is in compliance with the nondiscrimination requirements set out above. 22 EXHIBIT F COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Multi -Lingual Listing of Department Employees Date: May 10, 2018 Voluntary Participation: Please include employees who are willing to assist a LEP client of Housing, Human, and Veteran Services who requires language assistance. Send this survey form to the Public Services Division, Attention: NAME, by DATE. Division/Department Name: Public Services — Community and Human Services Division/Department Contact: Kimberley Grant Employee's Name Marco Chouinard Zena Sellers Dory Carillo Ana Parada Nancy Mesa Jose Alvarado Blanca Aquino-Luque Tomas Calderon Elizabeth Hernandez Yasmith Yidi Akiko Woods Margo Castorena Rosa Munoz Maggie Lopez Employee's Contact Phone No. 252-8441 252-2675 252-2682 252-6838 252-5770 252-2689 252-4236 252-4220 252-2338 252-5312 252-4279 252-2912 252-5713 252-4274 Language Spanish Spanish Spanish Spanish Spanish Spanish Spanish Spanish Spanish Spanish Japanese Spanish Spanish Spanish Can Speak? Yes or No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Can Read? Yes or No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Degree of Fluency Expert Expert Expert Expert Expert Expert Expert Expert Expert Expert Expert Expert Expert Expert 23 EXHIBIT F This questionnaire is to be completed by Community and Human Services staff providing services to individuals with Limited English Proficiency. Please complete the questionnaire for each LEP individual served. Staff Member: Name of LEP Individual (if known): Date: 1. What is the primary language spoken by the LEP person? (e.g., Spanish, Creole, German, etc.) 2. Describe the type of service or services provided to this person. (e.g., housing assistance, prescription assistance, respite care, etc.) 3. Was the program service provided within the timeframe as the service is provided to non-LEP individuals? (Yes or No; if No, please indicate if service was due to need for LEP service) 4. What type of LEP services did you provide to this person? (e.g., oral interpretation in person or by phone, written translation, none, etc.) Who provided to interpreter services? (e.g., bilingual staff, community volunteer, LEP person's family member, friend, etc.) 6. Was this person satisfied with the interpreter services provided? (Yes or No; if No, please explain) 24 EXHIBIT F LEP Clients Served or Encountered Start Date: End Date: LEP Person's Name (if known) Primary Language Spoken Date: Servi all that (check one) (check all that apply) 1111 Jill rN. (ple— explain) EXHIBIT G POLICY AND PROCEDURES FOR COMMUNICATION WITH PERSONS WITH LIMITED ENGLISH PROFICIENCY POLICY: Community and Human Services will take reasonable steps to ensure that persons with Limited English Proficiency (LEP) have meaningful access and an equal opportunity to participate in our services, activities, programs and other benefits. The policy of Community and Human Services is to ensure meaningful communication with LEP clients and their authorized representatives involving their service with the Department. The policy also provides for communication of information contained in vital documents, including but not limited to, waivers of rights, consent forms, applications for assistance, etc. All interpreters, translators and other aids needed to comply with this policy shall be provided without cost to the person being served, and clients and their families will be informed of the availability of such assistance free of charge. Language assistance will be provided through use of competent bilingual staff, staff interpreters, contracts or formal arrangements with local organizations providing interpretation or translation services, or technology and telephonic interpretation services. All staff will be provided notice of this policy and procedure, and staff that may have direct contact with LEP individuals will be trained in effective communication techniques, including the effective use of an interpreter. Community and Human Services will conduct a regular review of the language access needs of our patient population, as well as update and monitor the implementation of this policy and these procedures, as necessary. PROCEDURES: 1. IDENTIFYING LEP PERSONS AND THEIR LANGUAGE Community and Human Services will promptly identify the language and communication needs of the LEP person. If necessary, staff will use a language identification card (or "I speak cards," available online at www.lep.gov) or posters to determine the language. Regardless of how the contact is initiated (phone or in person), staff members are to immediately locate a staff member, or call Proprio, to perform translation services. If the language of the individual is not immediately evident to the staff person, the staff person will either provide the "If you need an interpreter" document to the individual, or contact will immediately be made with Proprio who will ascertain the language being used. Google translate is a reference for short communications to tell the caller that translation services are being obtained in order to assist. Staff will inform LEP individuals of the available language assistance services via the post notice and "if you need an interpreter" documents contained in this policy, and if needed, the bi-lingual staff member or Proprio translator will also assist in conveying this information. 2. OBTAINING A QUALIFIED INTEPRETER All CHS staff serving the public is/are responsible for: (a) Having access to an accurate and current list showing the name, language, phone number and 26 hours of availability of bilingual staff (the most current listing is always available from the front desk staff); (b) Contacting the appropriate bilingual staff member to interpret, in the event that an interpreter is needed, if an employee who speaks the needed language is available and is qualified to interpret; (c) Obtaining an outside interpreter if a bilingual staff or staff interpreter is not available or does not speak the needed language. Proprio have/has agreed to provide qualified interpreter services. The agency's (or agencies') email address is CPlatt@a Proprio_ls.com, and the hours of availability are (8 am to 5 pm). Over -the -phone Interpreting Dial the Interpreter: 1-855-293-8133 The auto attendant will prompt: 1. Spanish, pr— 1; all Or -language:, press 2 2, (If r Spanl enter the language code mommol 3. Brt r your 4-digit account number: 1314 Housing and Human Servxeu You will also he asked for: Calk's First name only For 3-way cads: Ask[R fi-per"__WIhu. ehs(in[ehgr or ope-am)m pkm the mll. back -Up 1.it rerer Nu., her: 1-866-386-1284 '. foruyusn d.vrmp c is uv.v YNe erpnrn.rynumtc.-.h.veJ ®IIII®■®IIII® �IIII®■®IIII� [�IIII®■®IIII® ®®■ iiiii® ®IIII®■®IIII® ��■�MEE ®II®■®IlO �®■®III® ®■®III® ®®■®III® ®®■®III® Document Translation X , Teamwork Assures Accuracy A highly qualified interpreter first iiifff - translates the document. Next the document is edited by a second translator. The accuracy of the translation as well as the prop- er grammar of the target language is refined - Sending Us The Work Email attachment to: h; lateAProoiois.wm Or Fax it to: 1-366-231-8176 (toll free) Provide in your correspondence. • Your name and Phone number • Your digit account #: 1314 Housing and Human Services • Instructions regarding the work • Always specify if you want a quote first - Should there be a need to procure a different translation partner, staff will follow the county prescribed procurement process. Some LEP persons may prefer or request to use a family member or friend as an interpreter. However, family members or friends of the LEP person will not be used as interpreters unless specifically requested by that individual and after the LEP person has understood that an offer of an interpreter at no charge to the person has been made by the facility. Such an offer and the response will be documented in the person's file. If the LEP person chooses to use a family member or friend as an interpreter, issues of competency of interpretation, confidentiality, privacy, and conflict of interest will be considered. If the family member or friend is not competent or appropriate for any of these reasons, competent interpreter services will be provided to the LEP person. Children and other clients/patients/residents will not be used to interpret, in order to ensure confidentiality of information and accurate communication. 3. PROVIDING WRITTEN TRANSLATIONS (a) When translation of vital documents is needed, each unit in Community and Human Services will submit documents for translation into frequently -encountered languages to Proprio. Original documents being submitted for translation will be in final, approved form with updated and accurate legal and medical information. (b) Community and Human Services will provide translation of other written materials, if needed, as well as written notice of the availability of translation, free of charge, for LEP individuals. (c) Community and Human Services will set benchmarks for translation of vital documents into 27 additional languages overtime. (d) When CHS receives a document from an LEP individual that is notable to be translated effectively in the division, Proprio will perform a translation. Likewise, when the response is prepared in English, Proprio will provide a translation in order to reply to the individual. 4. PROVIDING NOTICE TO LEP PERSONS Community and Human Services will inform LEP persons of the availability of language assistance, free of charge, by providing written notice in languages LEP persons will understand. At a minimum, notices and signs will be posted and provided in intake areas and other points of entry, including but not limited to the department offices, congregate meal sites, subrecipient offices, etc. Notification will also be provided through one or more of the following: outreach documents, telephone voice mail menus, local newspapers, radio and television stations, and/or community- based organizations. 5. MONITORING LANGUAGE NEEDS AND IMPLEMENTATION On an ongoing basis, Housing, Human, and Veteran Services will assess changes in demographics, types of services or other needs that may require reevaluation of this policy and its procedures. In addition, Housing, Human, and Veteran Services will regularly assess the efficacy of these procedures, including but not limited to mechanisms for securing interpreter services, equipment used for the delivery of language assistance, complaints filed by LEP persons, feedback from clients and community organizations, etc. 6. TRACK AND RECORD LANGUAGE PREFERENCE INFORMATION When encountering an LEP individual, staff will complete the questionnaire (Exhibit F), which will then be consolidated on Exhibit G and maintained. 7. HANDLING LANGUAGE PROESS COMPLAINTS Any such complaints will be brought to the attention of the Division Director to be handled. If translation services are needed to clarify or respond to the complaint, they will be obtained similarly to other sections of this policy and procedure. All complaints will receive a response within 5 business days of receipt. 8. INCLUDING REQUIRED LEP LANGUAGE IN AGREEMENTS REQUIRING SUCH REFERENCES CHS will include the required assurance language, a sample of which is available in Exhibit E. 28 COLLIER COUNTY, FLORIDA NOTICE OF INTENT TO SUBMIT APPLICATION TO FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY (DEO) FOR COMMUNITY DEVELOPMENT BLOCK GRANT — CORONAVIRUS RELIEF FUNDING Collier County Community and Human Services will submit a pre -application on behalf of Collier County government to the Florida Department of Economic Opportunity (DEO) for Community Development Block Grant — Coronavirus Relief Funding (CDBG-CV) Entitlement Program. The CDBG-CV programs are designed to help local governments prepare for, prevent, or respond to the health and economic impacts of COVID-19. The activities must be critical to locality and primarily for the benefit of low- and moderate -income residents. CDBG-CV Entitlement funding is a competitive application process and projects must include activities which prevent, prepare for, and respond to the coronavirus pandemic. Eligible activities include acquisition, public improvements, public facilities, business assistance, microenterprise assistance, public services, planning, and broadband planning and public infrastructure. The maximum amount available to Collier County for CDBG-CV funding is $981,067. Collier County is seeking input for use of CDBG-CV Entitlement funds, subject to approval by the Collier County Board of County Commissioners and the Florida Department of Economic Opportunity. A public meeting to solicit comments from citizens regarding community needs and possible use of CDBG-CV funds will be held on Monday, September 13, 2021 before the Affordable Housing Advisory Committee (AHAC) in Collier County's Facilities Management training room Bldg-W located at 3335 Tamiami Trail East. The meeting will begin at 8:30 a.m. This matter will be discussed at a time certain of 9:00 a.m. Social distancing will be followed. Zoom capabilities will be available. Should members of the public be interested in participating via Zoom they must call Barbetta Hutchinson at 252-2273 before 4:00 p.m. on September 10, 2021. Electronic comments may be submitted in advance of the meeting to housin ig nfo(i�colliercountyfl. og_v. The citizen comment period regarding CDBG-CV and community needs is fifteen (15) days beginning on September 13, 2021 through September 28,2021. All public comments on the CDBG-CV program maybe submitted to Rachel Hansen at Rachel.Hansenkcolliercountyfl.gov or at 239-252- 6141 by 5:00 p.m. on September 28, 2021. 1121 EQUAL HBUSIHG OPPORTUNTY CONDADO DE COLLIER, FLORIDA AVISO DE INTENCION DE PRESENTAR UNA SOLICITUD AL DEPARTAMENTO DE OPORTUNIDADES ECONOMICAS (DEO) DE FLORIDA PARA UNA SUBVENCION EN BLOQUE PARA EL DESARROLLO COMUNITARIO FINANCIAMIENTO DE ASISTENCIA POR CORONAVIRUS Los Servicios Comunitarios y Humans del Condado de Collier presentaran una solicited previa en nombre del gobierno del condado de Collier al Departamento de Oportunidades Econ6micas (DEO) de Florida para una Subvenci6n en Bloque para el Desarrollo Comunitario - Programa de Derechos al Financiamiento para Asistencia por Coronavirus (CDBG-CV). Los programas CDBG-CV estan diseiiados para ayudar a los gobiernos locales a prepararse, prevenir o responder a los efectos econ6micos y de salud por COVID-19. Las actividades deben ser criticas para la localidad y principalmente para el benefcio de los residentes de bajos y moderados ingresos. El fmanciamiento de derechos a CDBG-CV es un proceso de solicitud competitivo y los proyectos deben incluir actividades de prevenci6n, preparaci6n y respuesta a la pandemia de coronavirus. Las actividades elegibles incluyen adquisiciones, mejoras publicas, instalaciones publicas, asistencia comercial, asistencia a microempresas, servicios publicos, planifcaci6n y planifcaci6n de banda ancha e infraestructura pfiblica. La cantidad maxima disponible para el condado de Collier para financiamiento de CDBG-CV es $981,067. El condado de Collier esta buscando contribuciones para el use de los fondos de derechos a CDBG-CV, to cual estara sujeto a la aprobaci6n de la Junta de Comisionados del Condado de Collier y el Departamento de Oportunidades Econ6micas de Florida. El lures 13 de septiembre de 2021 se llevara a cabo una reuni6n piiblica para solicitar comentarios de los ciudadanos con respecto a las necesidades de la comunidad y el posible use de los fondos de CDBG-CV ante el Comit6 Asesor de Vivienda Asequible (AHAC) en el sal6n de capacitaci6n de Bldg-W en las instalaciones administrativas del condado de Collier ubicado en 3335 Tamiami Trail East. La reunion comenzara a las 8:30 a. m. Este asunto se discutira a una hora determinada de las 9:00 a. m. Se cumplira el distanciamiento social. Capacidades de zoom estaran disponibles. Si el piiblico esta interesado en participar por medio de Zoom, debe llamar a Barbetta Hutchinson al 252-2273 antes de las 4:00 p. m. del 10 de septiembre de 2021. Los comentarios electr6nicos se pueden enviar antes de la reuni6n a housin ig nfo@Colliercountyfl.gov El periodo de comentarios de los ciudadanos con respecto a CDBG-CV y las necesidades de la comunidad es de quince (15) dias a partir del 13 de septiembre de 2021 hasta el 28 de septiembre de 2021. Todos los comentarios publicos sobre el programa CDBG-CV pueden enviarse a Rachel Hansen en Rachel.Hansen(a),colliercountyfl.gov o al 239-252-6141 antes de las 5:00 p. m. del 28 de septiembre de 2021. 1121 EQUAL HOUSING OPPORTUNTY NCjj1tt,q.4,_ It PART OF THE USA TODAY NETWORK Published Daily Naples, FL 34110 CC HOUSINGHUMAN VETE RAN SERV 3299 TAMIAMI TRL E STE700 NAPLES, FL 34112 Affidavit of Publication STATE OF WISCONSIN COUNTY OF BROWN Before the undersigned they serve as the authority, personally appeared said legal clerk who on oath says that he/she serves as Legal Clerk of the Naples Daily News, a daily newspaper published at Naples, in Collier County, Florida; distributed in Collier and Lee counties of Florida; that the attached copy of the advertising was published in said newspaper on dates listed. Affiant further says that the said Naples Daily News is a newspaper published at Naples, in said Collier County, Florida, and that the said newspaper has heretofore been continuously published in said Collier County, Florida; distributed in Collier and Lee counties of Florida, each day and has been entered as second class mail matter at the post office in Naples, in said Collier County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Published: 09/02/2021 Subscribed an worn to before on September 2, 2021: Notary, Sta 1er I, County of Brown j ,—fir My commission expires Publication Cost: $840.00 KAT H L E E N ALL EN Ad No: 0004887990 Notary Public Customer No:1304214 State of WiSconsin PO #: 4500212043 # of Affidavits This is not an invoice COLLIER COUNTY, FLORIDA NOTICE OF INTENT TO SUBMIT APPt,ICATION TO F1[2ftIDA DEPARTME14T OF ECONOMIC OPPORTUNrfy (DEO) FOR COMMUNITY DEVELOPMENT BLOCK GRANT - CORONAVIRLiS RELIEF FUNDING :Bluer County Community and Human Servites will submit a p- e-app��llCatlon en behalf of Collier County goveefinlent In the larida Department of Etonomic Opportunity (DEO) for COm- Runity DeveluryrnerIL Blor_k Grant-Coronavirus Relief Funding COBt,-CV) Entitlement Program. The CDBG-CV progFums are le6gned (o help lxal yevernrnents prepare for, prevenl, or re - pond to the Health and ecvnamic rmpatts of COVID•19. The rctivities must be uritical to locality and primarily for She bene- it of lovl- and modarate�incame residents. -DBG-CV Entitlement funding is a cornpetirtive application )rotes and projerts must include activities which prevent, pre - sate lot, and respond to the coranauirus pandemic. Eligible ac- :ivities include acquisition, public improvements, public facili- ties, business assistance, microenterprrse assistance, public serv- ces, planning, and Waadhand planning and publ}r infrastruc- .ure. The maximum amount available to Cailler County for -DBG-CV funding is $981,067- :ollIer County is seeking input for use of CoBG-CV Entitlement runds, subject to approval by the Collier County Board of Coun- ry Commissioner and the Florida Department of Etonomic Op- partunipf. A publk meeting to solicit Comments from .Eitixens regardingg community needs and possible use of CDBG•CV funds wi`I be held on Monday, September 13, 2021 before the A#fordable Housing Advisory Committee (AHAQ in Collier Countyy'a Facilities Management train in room} Bldg-W located at 3335 Tamlami Trail East. The rnee9jfng will begin at 8r30 a.m. This many will be 0150ssed at a time certain of 9:00 a.m. Social distandnq wits be followed. Zoom Capabilities veill ire available. Should members of the public be interested in PaI- tuiPatin g via zoom they must call Barbetta Hutchinson at 252- 7273 before 4:00 p.m, on 5epternher 10, 2021. Electroniccom- ments may be Submitted In advance of the meeting to ItnuSiltgin�o�Lal.)ieYcoE,rityfE.gaV , The Citizen Comment period regarding CDBG.CV and communi- ty needs is fifteen: (15) da s beginning an September 13, 2021 through September 28,2621. All public comments on the CDSG-CV program may be submitted to Rachel Hansen at I achel,itansen calllercvuntyfl.gov or at 239.252.6141 by 5:00 p,rn, on September 28, 2021, CONDADO DE COLLIER, FLORIDA AV1SO DE INTENCION DE PRESENTAR UHA SOLICITUDAL DEPARTAMENTO DE OPORTVNIDADES ECONOM1CAS (DEO) DE FLORIDA PARA UNA SUBVENCION EN aLOQUE PARA EL DESARROLl.O COMUINITARIO FINANCiAMIENTO DE ASISTENCIA POP CORONAVIRUS Lets Stivitlos ComunitarM y Humanos del Condado de Collier presentar3lti Una solicitud previa en nombre del.gobleeno del tondsdo de Collier Al Departamento de Cspoilunidades Econdmkas (OEO) de Florida Para tma Suhvencibn on Bloyue pare el Detarrollo Ctrmunitana - Programa de Derechas al Fln;)nciamiento para .Aslstentla par Coronavirus CCDBG•CV)• Cps pr0gramD1 CDBG-CV cstSn diterraft para ayudat a los go• biernos xakm a preppararse, prevenir o responder a Ios efectos eccin6mitos y 'I salud pponr COVID-19. Ws actividades deben ser criticas para la iocaildad y psincdpalmente para el berreficio de Im residentes de bajos y moderadors mgtesas. El financiamientD de derechos a CDBG•CV es Lin proceso de solieltud cornpetitivo y Jos proyectw. deben incluir actividades de prevetilj6n, prepparation y respuesta a la pandemic de coror navirus- Las artividades eleglbles Induyert adyuislciones, me toms priblicas, instalariones pvbllcas, ashiencia comertial, asistencia a microempresm. serviciw publicos, planifkacibn y planifitacibn de Banda ancha a irifraestruc+tura pubtlta. U cantldad mAxima dispornible para el corrdado de Collier part financiarnIento de CDBG-CV es $H1.067. El tondado de Collier esta buscando contribuciones para el use de los fonda5 de derechos a COOG-CV, to cual estara sujeta a Ii aarobaciorl de I junta de ComW4i -nados del Can dado de Celli er y el Departamento de Opartunidades Etonomicas de Flori da- El tunes 13 de septfembre de 2021 se Revar'a a cabe uni reuni5r) pubilca }care solidtar comentarios de Ios .iudadanoi con respecto a las necesidades de la comunidad y el posibli use de los fondos de CDBG-CV ante el Comite Asesar 6 Vivienda AsequiWe (AHAC) en el sal6n da capaon<[dn d{ 5Idg-W en 105 instalaciones administrativas del randado de CDI Ier uhicado en 3335 Tamlami Trail East- La reunion comen-wri a las 8:30 a. m. Este asunre se disCUWa a una hpra determinada de lac 9:00 in. Se cumplira el distaocianliento social. Capaeidades de xoxi e."aran disposnitiles: Si el publico esta Interesado en partiripa per media de Z". m, deice Ramat a Sarbetta Hutchinson al 25] 22.73 arties de las a:00 p. m- del 10 de septiembre de 2021. Lo romentarim eiectrbnicos se Put -den enviar anCes de la reuni6i a hs]usinc3rnfo3iicallierrountyfl.s3ov 6" pprrivau az �wlierandlfoa UK toa �+uUauairtaa 1,W1 W5PVr w n rr.-[V y de la [amuoidad es de gfrioce (15) dfaS a p3l'[lr del 13 de de M1 pasta of 78 de septicaibre de 2021. Todos los curnentarl- P.61ACDs 50ti(e el Caroggrama CDBG�CW pueden enviafse a Rachel HAnsfin eft :a[hCl.Hamet)Ocoiliertolrntyll.r)av o ilf 23�•252 6141 antes de las 5.00 p. m, del z$ de &W embxe de 2021, EOVAL HOUSING OPPORTUNITY Pub; September 2. 2021 48$7990 MINUTES OF THE COLLIER COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE September 13, 2021 8:30 A.M. Naples, Florida LET IT BE REMEMBERED that the Collier County Affordable Housing Advisory Committee met on this date at 8:30 A.M. in a WORKING SESSION in the Human Resources Conference Room in Naples, Florida, with the following Members present: Present: Mary Waller - Chair John Harney Jennifer Mitchell Gary Hains Joe Trachtenberg by ZOOM Litha IBerged Bernardo Barnhart Commissioner Rick LoCastro Excused: Steve Hruby Unexcused: ALSO PRESENT: Kristi Sonntag, Director CHS Jacob LaRow, Manger Housing & Grant Development CHS Hilary Halford. Sr. Grants Coordinator - CHS Susan Golden, Sr. Grants Coordinator —CHS Barbetta Hutchinson, Operations Coordinator - CHS OTHERS PRESENT: Michael Puchalla, HELP 1. CALL TO ORDER Mary Waller called the meeting to order at 8:37 a.m. She read the procedures to be followed and led in the pledge to the flag. Litha Berger motioned for Joe Trachtenberg to be able to participate by ZOOM, Jennifer Mitchell seconded, and the group voted 7-0 to approve. 2. ROLL CALL —COMMITTEE MEMBERS AND STAFF There were 7 active members present when the meeting started, therefore a quorum was established. 3. APPROVAL OF AGENDA AND MINUTES Commented [L1 ]:Justin Emens had resigned prior to the meeting. a. JenniferlMitchell (made a motion to approve the agenda which was seconded by Litha Berger. The motion passed by a vote of 6-0. b. A motion was made by Litha Berger to approve the minutes from the meeting on July 12, 2021 and was seconded by John Harney. The motion was passed with a vote of 6-0. 4. INFORMATIONAL ITEMS a. Housing Initiative Update — CHS and the County Attorney's Office will be meeting regarding the comments to Johnson Engineering. We will update at the next meeting. b. Mary Waller reported that the Florida Board of Realtors has withdrawn the petition for a constitutional amendment. They worked out an agreement to put on the agenda for 2021- 2022. The outcome will be distributed next week. Mary will forward the information to staff to forward to the members of the group. c. Apartment Survey — There were less available units for the last quarter from April to July. With the eviction moratorium ending at the end of October, availability will rise. Rental rates increased during this period. Joe Trachtenberg said the trend is alarming. Commissioner LoCastro will relay this information to the other Commissioners at the next BCC meeting. He said he was curious about who checks on the developers to track affordable housing and provisions of their original agreements. He has asked to be shown the documentation. Jennifer Mitchell asked about tracking impact fees. Kristi explained that CHS has an annual auditing of all county -wide fees which follows the homestead cycle. The Property Appraiser finds the mismatched properties and we begin the process. The first letter states we have found a difference, please show proof that you are homesteaded. The second letter asks again. The 3'd letter comes from the County Attorney's Office and the 4"' letter states we are going into collections. SHIP collects $200,000 to 400,000 a year in repayments. d. Quest 2nd Quarter Housing report for the period ending June 30, 2021. We have reached a major milestone in that the Consolidated Plan and the Annual Action Plans have been submitted and approved on June 22nd for the program that begins on October 1, 2021. HUD has revamped the affordable housing plan to stating that counties to show them what they are doing to actively create affordable housing. e. Incentive Report Template for SHIP. The report is due at the end of the year. 11 specific strategies must be reviewed by the AHAC on a yearly basis. The template has a spot for comments and recommendations on every incentive. We need to have discussions on the incentives. The last time this was approved by the AHAC was 2018. Commented IL2]: Verify Mitchel has one or two Ls. Roll call has name with two. 5. PUBLIC COMMENT There was no public comment. 6. DISCUSSION ITEMS The group discussed having a working meeting to discuss the SHIP Incentive report on Friday, October 1" at. Susan Golden will send out the 2018 report, Incentives plans from Sarasota, Pasco and West Palm and the link to the ULI plan. Each member will review the last report, make comments and send directly to Hilary Halford by Monday, September 27tn Please remember — do NOT send your comments to any other AHAC member. It is very important that each of you attend the meetings in October and November to make sure this report gets passed through the BCC in a timely manner. b. The group discussed the 17 applicants for the open position on the committee. Litha Berger motioned for staff to invite all 17 applicants to the October 4th so that they can tell the group why they want to be a member of the committee. John Harney seconded, and the group approved. c. Manatee Park letter to Commissioner Taylor. Jennifer Mitchell motioned for Mary top sign the letter and give it to Commissioner LoCastro to take to Commissioner Taylor at the next BCC meeting. Gary Hains seconded, and the group voted 6-0 to approve. d. Public Hearing CDBG-CV $908,000 projects. Applications will be open for any impact of the spread of COVID for low to moderate persons. Joe Trachtenberg says there is no reduction in food needs so any extra money could be given to the Community Foundation for food distribution. e. City of Naples Phase II —There will be a meeting at river Park Community Center at 6:00 p.m. There was 96 affordable units lose because the City of Naples did not buy the apartment building. Staff will e-mail details to the AHAC members. 7. STAFF AND GENERAL COMMUNICATIONS John Harney asked if there has been someone tasked to check out available county -owned land for affordable housing. Kristi said every 3 years we look at all land and the BCC determines which properties can be declared surplus and then sold. The money from these sales go into the Housing Trust Fund. Jake LaRow is currently working on the list that will go to the BCC in October or November. John Harney also expressed concerns over the slowdown of the Johnson Engineering Project. Commissioner LoCastro said he has reviewed the spreadsheets for the AHAC attendance as well as other boards and stressed that people must show up. He wants to get people on our committee who are excited about being there and helping to develop affordable housing. 8. ADJOURN There being no further business for the good of the County, Jennifer Mitchell motioned to adjourn the meeting at 10:37 a.m.; Commissioner LoCastro seconded, and the group agreed with a vote of 6-0. NEXT MEETING: THE NEXT MEETING WILL BE HELD OCTOBER 4, 2021, AT 8:30 A.M. Location: Training Room located in Building B, 3303 Tamiami Trail East, Naples, Florida COLLIER COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE Mary Waller, Chairman The foregoing Minutes were approved by Committee Chair on 2021, "as submitted" [_] OR "as amended" [_]. CONDADO COLLIER, FLORIDA AVISO DE INTENCION DE ENVIAR UNA SOLICITUD AL DEPARTAMENTO DE OPORTUNIDADES ECONOMICAS DE FLORIDA (DEO) PARA UN SUBSIDIO EN BLOQUES DE DESARROLLO COMUNITARIO: FINANCIAMIENTO DE ALIVIO DEBIDO AL CORONAVIRUS Los Servicios Comunitarios y Humans del Condado de Collier presentarsn una solicitud en nombre del gobierno del condado de Collier al Departamento de Oportunidades Econ6micas de Florida (DEO) para el Programa de Derechos de Subsidio en Bloques para el Desanollo Comunitario: Financiamiento para el Alivio del Coronavirus (CDBG-CV). Los programas CDBG-CV estan disefiados para ayudar a los gobiernos locales a prepararse, prevenir o responder a los impactos econ6micos y de salud que surjan como consecuencia del COVID-19. Las actividades deben ser criticas para la localidad y principalmente para el beneficio de los residentes de ingresos bajos y moderados. El Departamento de Oportunidades Econ6micas (DEO) del estado de Florida abri6 el ciclo de solicitudes del Programa de derechos CDBG-CV el 30 de agosto de 2021. La financiaci6n por derechos CDBG-CV es un proceso de solicitud competitivo y los proyectos deben incluir actividades que prevengan la pandemia de coronavirus, preparen para ella y respondan a esta. La cantidad maxima disponible de financiamiento para el condado de Collier en concepto de CDBG-CV es de $981,067. Las solicitudes deben presentarse ante el DEO a mas tardar el 1 de noviembre de 2021. El condado de Collier propone la siguiente solicitud para el use de financiamiento de derechos CDBG-CV, sujeto a la aprobaci6n de la Junta de Comisionados del Condado de Collier y el Departamento de Oportunidades Econ6micas de Florida. Los proyectos CDBG-CV deben cumplir con el Objetivo Nacional de beneficiar a las personas de ingresos bajos a moderados (LMI) y cumplir con las regulaciones federales durante la construcci6n, como la Ley Davis Bacon y la Secci6n 3. Nombre del proyecto: Golden Gate Senior Center — 4898 Coronado Pkwy Descripci6n del Proyecto: disenar/construir una adici6n de 3,850 pies cuadrados a las instalaciones existentes para que sirva como un Centro de Recuperaci6n de Desastres y un centro ampliado para personas mayores. El 15 de octubre se llevara a cabo una reuni6n piiblica para debatir la solicitud y otras necesidades de la comunidad en el Golden Gate Senior Center, ubicado en 4898 Coronado Parkway. Dicha reuni6n comenzara a las 3:30 p. m. Se cumplira con el distanciamiento social. Las capacidades de Zoom estaran disponibles. Si algun miembro del publico esta interesado en participar a trav6s de Zoom, debe llamar a Barbetta Hutchinson al 252-2273 antes de las 3:00 del 14 de octubre. Los comentarios electr6nicos pueden enviarse antes de la reuni6n a Rachel.Hansen(a_colliercountvfl.eov. El periodo para que los ciudadanos hagan comentarios para esta solicitud propuesta es de quince (15) dias a partir del 11 de octubre y hasta el 25 de octubre. Todos los comentarios piiblicos sobre la solicitud CDBG-CV pueden enviarse a Rachel Hansen a Rachel.Hansengcolliercountyfl.gov o al 239-252-6141 el 25 de octubre o antes. 1121 EQUAL HOUSIMG OPPORTUNITY COLLIER COUNTY, FLORIDA NOTICE OF INTENT TO SUBMIT APPLICATION TO FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY (DEO) FOR COMMUNITY DEVELOPMENT BLOCK GRANT — CORONAVIRUS RELIEF FUDING Collier County Community and Human Services will submit an application on behalf of Collier County government to the Florida Department of Economic Opportunity (DEO) for Community Development Block Grant — Coronavirus Relief Funding (CDBG-CV) Entitlement Program. The CDBG-CV programs are designed to help local governments prepare for, prevent, or respond to the health and economic impacts of COVID-19. The activities must be critical to locality and primarily for the benefit of low- and moderate -income residents. The State of Florida Department of Economic Opportunity (DEO) opened the CDBG-CV Entitlement Program application cycle on August 30, 2021. CDBG-CV Entitlement funding is a competitive application process and projects must include activities which prevent, prepare for, and respond to the coronavirus pandemic. The maximum amount available to Collier County for CDBG-CV funding is $981,067. Applications are due to DEO on November 1, 2021. Collier County is proposing the following application for use of CDBG-CV Entitlement funds, subject to approval by the Collier County Board of County Commissioners and the Florida Department of Economic Opportunity. CDBG-CV projects must meet the National Objective of benefiting low to moderate income persons (LMI) and adhere to Federal regulations during construction, such as Davis Bacon and Section 3. Project Name: Golden Gate Senior Center — 4898 Coronado Pkwy Project Description: Design/build a 3,850 sq ft addition to the existing facility to serve as a Disaster Recovery Center and expanded senior center. A public meeting to discuss the application and other community needs will be held on October 15th at the Golden Gate Senior Center located at 4898 Coronado Parkway. The meeting will begin at 3:30 p.m. Social distancing will be followed. Zoom capabilities will be available. Should members of the public be interested in participating via Zoom they must call Barbetta Hutchinson at 252-2273 before 3:00 on October 14. Electronic comments may be submitted in advance of the meeting to Rachel. Hansengcolliercount,yn. gov. The citizen comment period for this proposed application is fifteen (15) days beginning on October 11 through October 25. All public comments on the CDBG-CV application maybe submitted to Rachel Hansen at Rachel.Hansen(i�colliercount}�fl.gov or at 239-252-6141 on or before October 25. 121 EQUAL HOUSING OPPORTUNTY INSTR 6150438 OR 6033 PG 1793 RECORDED 10/27/2021 3:42 PM PAGES 3 CLERK OF THE CIRCUIT COURT AND COMPTROLLER, COLLIER COUNTY FLORIDA REC $27.00 C;0111er C;01414ty Public Services Division Community & Human Services Project*. Golden Gate Senior Center Public Input Coll ler County community and Human Services Facilitator: Division Meeting Date; 10/15/2021 PlaCe/Roo= Golden Gate Senior Center 4411� ny Phone 3339 Tarritaml Trail Essi, Suite 211 , Naples, PL 39112.6381 239.25ZOARE (2273) - 239-262-CAFt (2233) - 239-262-4230 (RSVP) 4 www.colilargov,nel/hum8n6ewicer, OR 6033 PG 1794 Community Development Block Grant Coronaulrus Relief (CDBGRCV) Golden Gate Senior Center Addition Public input -- October 15, 2021 OVERVIEW • Florida Department of Economic Opportunity (DLO) has allocated a maximum of $981,067 for Collier County • the program Is designed to help local governments prepare for, prevent, or respond to the health and economic Impacts of the pandemic • Application Is due on November 1, 2021 Public meeting to discuss the CD80-CV program and community needs was held during the Affordable Housing Advisory Councll meeting on September 13, 2021 PROJECT • Construction of a new • 3,850 sq ft addition to the Golden Gate Senior Center • Done In conjunction with hardening of the existing building, funded by CDBG-MIT ($2.8 million) • Aids in the prevention of the spread of coronavirus to expand the senior Center with a new structure designed and built to the current building codes o Better social distancing o New HVAC system for better filtration o Can serve as a vaccination site for booster vaccines • Existing Senior Center programs will continue and be relocated during construction FUNDING • CDBG-CV w $981,067 (applying) • CDBG-MIT Hardening - $2,819,107 (secured) • Grant funds through Senator Passldomo - $250,000 (secured) • CDBG-CV entitlement funds through Community & Human Services - $1,000,000 (to be awarded) • Local matching funds - $500,000 0 TOTAL FUNDING AVAILABLE; $5,550,174 *** OR 6033 PG 1795 *** Community Development Block Grant Coronavirus Relief {CDBG-CV} Golden Gate Senior Center Addition Public input — October 15, 2021 at 3:30 PM Minutes Present: Rachel Hansen, Grants Coordinator, Collier County Community & Human Services Ciaudia Roncoroni, Project Manager, Collier County Facilities Management Kristi Sonntag, Director, Collier County Community & Human Services Tatiana Fortune, Director, Collier Senior Resources -- Golden Gate Senior Center 1. Overview a. A brief overview of the project was given. 2. Public Input a. Tatiana Fortune, the Senior Center director, noted that any redesign of the existing space should take into account the functionality of the space in regard to the current programs hosted there, b. No other public comments were received. 3. Adjourn a. The meeting adjourned at 4:30 PM. State of:-PLORIDA , , „ {, County, Uf .COIN"ier a nn , a I HERr8Y CERT'F'1�jj 1 � bias fs a true and c rreetcbpy; doet{meat recorded i n the Ci^F.iEIAI�RDs firCp I l i er county . . WITNESS � � haQnd�'ajid offi d- a;l.seal date, :L- K;M"R'UA CRYS7A�.; K + CLERK OR,, 7H� CIMUIT- �AN0'1 ,COMPTROLLER + �/ry BY 4� RAC. Sections IV through Xll must be completed for each activity proposed (maximum of S). For additional activities complete the supplemental application pages provided online at http://www.floridajobs.org/CDBG-CV. Part IV —Activity Description Project/Program Title: Golden Gate Senior Center/Library Facility Describe the proposed project in no more than 3 sentences using the guidelines in the instructions. The purpose of this project is to construct a new Golden Gate Senior Center located at 4898 Coronado Pkwy, Naples FL 34116 and to design and build a new 3,850 sq ft structure that will be a stand alone building in conjunction with the hardening of the original structure through CDBG-MIT funding. Expanding the existing building will allow for better social distancing thus reducing the opportunity for person -person spread. Applicants must also clearly summarize the proposed project and intended outcomes in no more than 500 words. The information below must be included in the project summary: • Activity description; • Justification of need for CDBG-CV funding (tie to COVID-19); • Description of the service area; • Identification of all project partners; • Information on leveraged funds included in project; and • Beneficiaries (Total, VLI and LMI) of the activities. *Include the 500 word summary on a separate document along with other supporting documentation, if applicable, in Part IV through the online Qualtrics application. CDBG National Objective: I Benefit to Low to Moderate Income Persons CDBG Eligible Activity: Construction of a brand new Community/Senior Center IDIS Matrix Code: 03E Projected Timeline. Please provide projected dates/timeframes for completion of the following: Months from Award to Execution of Activity Contracts: 1 month Months from Activity Contracts to Activity Implementation: 1 month Months from Activity Implementation to Completion: 118 months Briefly explain the timeline provided above: The above timeline reflects several critical stages in the overall project. The proposed dates and time frames are based off of past projects completed that are similar in nature to this proposed project, which helped to shape the time frames. These critical stages include design, environmental, procurement, and construction, as well as project closeout. 7 Section IV: ACTIVITY DESCRIPTION The purpose of this project is to expand the Golden Gate Library & Golden Gate Senior Center — located at 4898 Coronado Pkwy, Naples, FL 34116 — and to design and build a new 3,850 sq ft structure that will expand the existing buildings in conjunction with the hardening of the original structure through CDBG- MIT funding. The existing Senior Center building is over 40 years old. Currently, the building is used for a variety of community programs, including serving as a meal site for seniors, as a community meeting space, and in emergencies as a recovery center. Since this facility serves as a community center, it will serve as a vaccination site for seniors and other residents in the community. We believe it is in the best interest for the community to aid in the prevention of the spread of coronavirus, that the Senior Center is expanded with the addition of a new structure designed and built to the current Codes, in conjunction with the existing structure being hardened to current Codes. Upgrades from the current building will include impact rated operable windows to increase air circulation, as well as the installation of a HEPA fan/filtration system. Expanding the existing building will allow for better social distancing during programs thus reducing the opportunity for person -person spread. The EPA has indicated that airborne transmission can be reduced when the layout, design, and HVAC system are all improved. To expand the Golden Gate Library & Golden Gate Senior Center, operated by the Golden Gate Library and County personnel are all collectively working together to ensure that programming has minimal interruption and is relocated to a safe, sanitized, and accessible alternative location that allows for maximum social distancing while the expansion and hardening are occurring at the Library & Golden Gate Senior Center. Additionally, there are numerous funds that are leveraged to ensure this expansion occurs that will combine with the resources from this application to ensure project completion. Those funds include $250,000 from the Department of Elder Affairs for Design and Engineering and $250,000 from Collier County for items such as interior furniture, fixtures, and equipment. Golden Gate City is a designated community located in Collier County. The total beneficiaries in Golden Gate City for the Library and Golden Gate Senior expansion consists of the entire population of Golden Gate City; There are 29,220 residents of which 20,695 are low to moderate income and 12,545 are very low income all living within 4.1 square miles in Collier County. The racial makeup of Golden Gate City was 77.00% White, 10.15% African American, 0.38% Native American, 0.71% Asian, 0.12% Pacific Islander, 7.34% from other races, and 4.31% from two or more races. Hispanic or Latino of any race were 37.14% of the population. Part IV: Activity Description At the peak of the first wave of the pandemic in Southwest Florida, Collier County struggled to have enough space to accommodate the number of residents seeking testing and later vaccinations. For seniors and low to moderate income families, accessibility was a significant barrier in Golden Gate City. Often the testing locations were not near their homes, they were outdoors without shade (those that were not drive thru) and the lines would be up to 2 to 3 miles, if not longer. Requesting this of our most vulnerable populations was unfair to them. While there were other locations in Collier County facing the same issue, Golden Gate City, an unincorporated Community in Collier County, was not prepared to support the waves of people seeking out testing locations and the community was not prepared on how to reach and access the most vulnerable populations while maintaining social distancing and safety. Therefore, the County sought to identify locations within Golden Gate City that could be utilized safely for testing and vaccinations. The Golden Gate Library & Golden Gate Senior Center were identified as a potential resources. Golden Gate City is an unincorporated community located in Collier County. The total beneficiaries in Golden Gate City for the Library and Golden Gate Senior expansion consists of the entire population of Golden Gate City; There are 29,220 residents of which 20,695 are low to moderate income and 12,545 are very low income all living within 4.1 square miles in Collier County. The racial makeup of Golden Gate City was 77.00% White, 10.15% African American, 0.38% Native American, 0.71% Asian, 0.12% Pacific Islander, 7.34% from other races, and 4.31% from two or more races. Hispanic or Latino of any race were 37.14% of the population. Located in Golden Gate City are the Golden Gate Senior Center along with the Golden Gate Library — located at 4898 Coronado Pkwy, Naples, FL 34116 — are over 40 years old. The roof of the Senior Center was recently replaced because it was severely damaged during Hurricane Irma, but the remaining building envelope components are still the original ones and are very vulnerable due to their age, and due to the fact, they do not meet the current Code for wind rating/wind protection and air quality is not ideal for a large gathering of people given the potential spread of COVID. We believe it would be better to serve the needs of the residents living in Golden Gate City to have a new structure positioned somewhere between the Senior Center and the Library — or very close to these buildings but not structurally connected to them - designed and built to the current Codes. A site analysis recently conducted on the overall area, established what is the maximum square footage that can be constructed on the site without impacting viability and parking requirements. Therefore, Collier County is seeking out CDBG-CV funds from the Florida Department of Economic Opportunity (DEO) to assist Collier County in providing the necessary fiscal resources available to support the construction of this independent Community Meeting/Activity Hall. This fiscal award from DEO would allow for Collier County to build a structure with an area of roughly 3,850 SF. We envision this addition to the Campus as a safe haven for the residents of Golden Gate City, as well as to all the different agencies that will work out of this building during emergency situations. This additional square footage would allow the Senior Center and the Library to better organize their programs during normal times, but it would also allow the Community to better take advantage of all the fiscal resource opportunities that are usually run out of the Senior Center after emergencies strike. The Center has served in the past as a public safety location for the local community. This region has seen many hurricanes and wildfires; this structure often operated as Post Disaster Recovery Center, where elderly and other low to moderate income residents had the opportunity to meet and interact with FEMA, Red Cross, and Salvation Army representatives. By building a new structure completely up to Code, the vulnerability of the population residing in this area could be greatly diminished, as well as the loss of civic resources. The disruption of essential public recovery services necessary after an emergency would be drastically reduced; the same can be said for negative economic impacts to businesses, and losses of cultural resources. Having a new building that could safely and reliably host Post Disaster Recovery activities after an emergency event, has become an essential need for the Golden Gate area residents, especially for the vulnerable populations. To have a facility that the population can count on, for the services mentioned above, but also for the distribution of water, meals, tarps and first necessity items would dramatically improve the safety of the Community. We envision this new building being backed up by an on -site generator, that would produce power when the electrical grid is failing. Internet and phone lines must function during emergencies — they have become an irreplaceable life -line. In addition, the generator will be connected to the existing lift station, an emergency secondary water supply will be connected to the building and a dedicated septic tank installed will be provided to guarantee the proper functioning of the plumbing system throughout emergencies. The new structure will be in strict compliance with the current Florida Building Code. Beyond the need for additional support during disasters, this facility also would allow for social distancing for senior citizens during the meal service and expand the types of activities the library could host for the residents of the community. The construction of the new Community Meeting/Activity Hall and the assistance from CDBG-CV funding for this activity would also prompt the hardening of the next door 40-year-old Golden Gate Senior Center and bring it back to current code standards. The assistance of State CDBG-CV money from DEO would free up additional capital and general fund money that can be put towards that facility to improve it's overall condition. Upgrades to the Golden Gate Senior Center would include impact rated operable windows to increase air circulation, as well as the installation of a HEPA fan/filtration system. The EPA has indicated that airborne transmission can be reduced when the layout, design, and HVAC system are all improved. The estimated timeline for this project and all the elements necessary to complete this project is estimated to take approximately 18-20 months. This would include design/engineering, environmental, procurement, permitting, construction, walk-thru & punch list, and project closeout. The additional funds being sought for the new construction include Department of Elder Affairs funding; CDBG-CV thru DEO and the State of Florida, as well as CDBG-CV funds awarded to Collier County from the U.S. Treasury. For the repair to the Golden Gate Senior Center, Collier County has been awarded funding for CDBG-MIT as well as local funds to help harden the structure so that it is safe for the public to utilize post disaster. As these elements are completed those residents of Golden Gate City stand to benefit from improved community resources with a new meeting hall for community events and an improved Senior center that provides meals for seniors and various other community activities for other residents. Part IV: ACTIVITY DESCRIPTION Start End Duration Task 04/01/22 05/01/22 30 DEO Award and Subrecipient Agreement 05/01/22 02/25/23 300 Environmental & Design 02/25/23 04/26/23 60 Permitting 04/26/23 09/23/23 150 Procurement for GC 09/23/23 09/23/24 365 Construction 09/23/24 10/23/24 30 Final inspection 10/23/24 11/22/24 30 Project Closeout & Final Payment 11/22/24 Ongoing Ongoing Maintenance and Monitoring The above detailed timeline reflects several critical stages in the overall project. The proposed dates and timeframes are based off past projects completed that are similar in nature to this proposed project, which helped to shape the timeframes. FLORIDA DEPARTMENTv/ ECONOMIC OPPORTUNITY SITE CONTROL CERTIFICATION The Board of County Commissioners of Collier County, hereinafter referred to as "Applicant", submits this certification to the Florida Department of Economic Opportunity, hereinafter referred to as "DEO", respective to the Applicant's application to DEO for federal Community Development Block Grant — Coronavirus (CDBG-CV) Relief Funding. This certification is submitted to DEO to assure that the following activities have been completed respective to all interests in real property, which are related or involved with the commencement and completion of CDBG-assisted activities in accordance with the federal Uniform Relocation and Acquisitions Policies Act of 1970, as amended, hereinafter referred to as "URA": STATUS OF SITE CONTROL YES NO ❑ x❑ The proposed project/activity includes the acquisition of real property (including the acquisition of temporary or permanent easements). If yes, complete below: YES N/A ❑ ❑ All project -related sites, parcels, easements, and other real property interests have been identified. ❑ ❑ All title searches and title opinions have been completed. ❑ ❑ All subject parcels, easements, or interests are unencumbered to the extent that the same may be dedicated to the project by the owner(s) of title. ❑ ❑ The owner(s) of record for each parcel, easement or other interest has been furnished, and the HUD-1041-CPD brochure entitled "When a Public Agency Acquires Your Property" and receipts are on file with Applicant. ❑ ❑ Written notifications to owners of right to accompany the appraiser for all parcels or easements have been completed and are on file. ❑ ❑ Completion of all fee and review appraisals for all parcels or a market value estimate if below $10,000. ❑ ❑ Where applicable, written waiver of rights in accordance with the URA has been obtained from all applicable owner(s) of record. ❑ ❑ All options and easement agreements completed and fully executed by owner(s) of record. (List any comments regarding this section here) Signature Date E.J FLORIDA DA DEPARTM EMT q/ ECONOMIC OPPORTUNITY READINESS TO PROCEED CERTIFICATION The (Board of County Commissioners) of Collier County, hereinafter referred to as "Applicant", submits this certification to the Florida Department of Economic Opportunity, hereinafter referred to as "DEO", respective to the Applicant's application to DEO for federal Community Development Block Grant - Coronavirus (CDBG-CV) Relief Funding. This certification is submitted to DEO to assure that the Applicant has attained sufficient readiness in order to complete the subject project within eighteen (18) months after the CDBG-CV award by DEO. The Applicant warrants that the project will be completed within eighteen (18) months following the CDBG-CV grant award and herein indicates the level of readiness -to -proceed respective to the *ollo'vroj-ectefinancing. • Project engineering and/or architectural services. • Obtaining necessary local, state, and federal permits to complete the project. PROJECT FINANCING As Chief Elected Official (CEO) of the Applicant, I hereby certify that all non-CDBG-CV sources of funding necessary to carry out the project, as listed in the project application, have been secured and are available for expenditure immediately upon full execution of the CDBG-CV grant agreement between Applicant and DEO, and subsequent release of funds by DEO. (List any comments regarding this section here) PROJECT ENGINEERING SERVICES As Engineer/Architect of the Applicant, I hereby certify that all architectural and/or engineering planning and design services necessary to complete the environmental review process have been completed and the Applicant is prepared to submit a complete set of plans and specifications to DEO for review and acceptance following award of the CDBG-CV grant by DEC. I hereby certify that all local, state, and federal permits necessary to complete the project have been identified. Yes No X N/A (project does not require architectural or engineering services) This project must undergo a procurement process that complies with 2 CFR 200 for the proper architectural/ engineering services. Collier County waited to proceed until we received a more favorable outcome with our application to be responsible with it's fiscal resources. 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O G In o 0 0 �1.38. ❑.■.d■ 000v� i■ 31 It Place Southwest p p 9 ❑ bpgppdp0000b p ❑ M 0 D 31st Place Southwest ■ oao� ❑ u m■■�tbPG7poogl]°P�PP❑ p'ba 7",000 o �f ❑m °r•-32ndAvenueSouthwespop000vor❑oo �❑Avenue Sout 32ndhwesa❑o❑DvpvDom■■� aO�■• Q �o �� .COL Oppmo❑oc00000a�" ■�rnlilAmiC,ate Mal Canal O Mike Davis a 0 Elementary �roQ� SCh001 Project Name: Senior Resource Center C;ofieY coNHty Public Services Department Dlsdaimec This map is a representation of compiled publlc information. It is believed to be an ,aunts and true depiction far the _d purpose, but Callier County a.d tts emplayeas make no guarantees, Implied or otherwise, as to the accumty of completeness. We lherebre do not accept any responsibilities as bits use. This is not a survey. norm it to be used for design. © Public Service Department u 0 70 140 Npadm.nb Psu Miles Date 1-t-21 Court Southwest 2�r�yCoU��° h EO C-I O oa, � v %venue Southwest :LD �a �O C� �i �U Parkway parkway I I Project Name: Senior Resource Center Co ley CONnty Public Services Department of:dalmer: rni: map �: a revresentaron or compose p°bile isfrm-nfoation It is believetl obe an aaurate antl Vue tlepiclion far ins purpose, but Collier County antl Rs employees make �o eaararnee:, lmvhea or omeiwise, as m ae accurecy orcompl-ness. We lhererore tlo not accept any responsibilities as b ot use. This is na survey. nor is it to be usetl rot tlesign. © Public Service Department wBy: os 9 oep.d—t: PSD Miles N E W D -FI d? ClOw. sew J � ZL S �•�r J� � hffR•IGF�L �.��'� �•tr��rr�t --1 % 1 1 tr � 'EXISTING TO V r W'R.-O.W. R.0 0 Ida' n Public Services Department Project Name: CO7 Cony ty Disclaimer: This map is a representation of compiled public information. It is believed to be an accurate and true depiction for the stated purpose, but Collier County and its employees make Drawn By: Gus Vega Senior Resource Center , V ALL -- - Public Services Department {� accuracy no guaranompletees, implied.Wor therefore of completeness. we therefore do not accept any not to theaccept responsibilities as to its use. This is not a survey, nor is it to be used for design. 75 150 Department: PSD � Feet Date:10/28/2021 Part V — Sub -recipient Information Will the Activity by carried out by a Sub -recipient? ❑ Yes ❑■ No If no, skip to Part VI —Budget Information Briefly explain all sub -recipient relationships necessary to carry out the activity. Commitment letter(s), applications or other supporting documentation, if applicable should be uploaded in Part V of your online Qualtrics application. (See instructions.) Sub -recipient Name: CEO Name: C Address: C City, State, Zip Code: Telephone No: Ext: Fax Number: E-Mail Address: Federal ID/Tax Number: DUNS Number: Part VI — Activity Budget ACTIVITY CDBG LOCAL IN -KIND TOTAL Administration (1) $50,000 $50,000 Engineering (2) $250,000 $250,000 Additional Engineering (3) Construction (4)* $931,067 $250,000 $1,181,067 Acquisition (5)* Public Services (6)* Public Assistance (7)* Business Assistance (8)* Planning (9)* TOTAL $981,067 $250,000 $250,000 $1,481,067 (1) Administration: 8% of total award not to exceed $50,000. May include professional services and/or salaries and benefits for positions delivering grant administration services; general expenses including supplies, postage, advertising, costs related to environmental record review; etc. (2) Engineering: May include professional services for construction planning and design, construction engineering, and inspections. (3) Additional engineering services subject to review and approval by DEO. (4) Construction: Includes the cost of construction services for allowable construction activities. (5) Acquisition: Cost of acquisition of real property in support of a CDBG-CV funded activity. (6) Public Services: May include cost of nursing assistance, viral testing for infection, meals on wheels, community outreach services, etc. (7) Public Assistance: May include cost of rental assistance, payroll assistance, etc. (8) Business Assistance: Includes both microenterprise and assistance to businesses. May include the cost of technical assistance, direct financial assistance or physical improvements. (9) Planning: Includes planning -only activities and may be limited by the total available CDBG-CV planning and administration funds per 24 CF 570.489. This category does not include planning that is associated with another activity. This planning -only activity must meet a National Objective per 24 CFR 570.483. * May also include cost of professional services and/or salaries and benefits for activity delivery costs (i.e., Davis Bacon compliance, client screening, case management, etc.). Part VI — Activity Budget (Continued) Detailed Budget Assumptions Explain the proposed project budget, explaining how you derived costs for each activity cost of the budget form. Your assumptions should include: • How this budget is reasonable and appropriate considering the scope, substance, and duration of the proposed project. • The basis and the assumptions behind the activity cost calculations. Be detailed and specific. • Detail on any equipment purchases using CDBG funds over $300. • Source documentation of the costs, such as an engineer's preliminary cost estimate. $50,000 will be used for administration which includes salary and fringe benefits for four positions including a grant coordinator, grant accountant, operations analyst, and operations coordinator. The Grants Coordinator will provide program administration, compliance review, project support, financial review, and oversight of the program sub recipients to ensure program compliance with applicable grant guidelines. The Grants Coordinator will also be responsible for the accuracy of grants reporting and submit performance measure reports as required. The Accountant will oversee all fiscal aspects of the grant funds including grant payment requests,disbursements, contractual payments, and draw -downs from the grantor agency as applicable. The accountant will also ensure compliance with all other legal requirements of the grant and audit requirements. The Accountant will also supervise the Operations Coordinator who will be performing various accounting and support tasks throughout the project. The Operations Analyst will provide compliance review and monitoring of grant regulations, performs monitoring visits to sub -grantees and prepares closeout documentation. The position will also work with the Accountant to perform financial reviews and analysis for the program and evaluates operational data and cost histories, monitors and reviews billing activities, expenditures, and financial reports. The Operations Coordinator will assist all members of the team performing various tasks in order to help ensure the timely completion of the project. Collier County budget instruction manual identifies social security and Medicare (FICA) costs to be calculated at a rate of 7.65% (1.45% for Medicare and 6.20% for Social Security) of each employee's salary. Retirement is also available to full time employees and calculated at 11.17%.Benefit rates are standard for all employees and coincides with acceptable IRS standards. An estimated environmental review cost of $8,500 will be included in administration. Construction costs of $931,067 is based on similar construction costs from prior grant projects. $250,000 from Collier County's general fund will go towards construction costs. $250,000 in funding from the Department of Elder Affairs will go towards design /engineering costs. 10 Part VII — Acquisition Does the proposed project require the applicant to acquire real property? ❑ Yes ■❑ No If yes, please explain the status of acquisition (i.e., no site identified, option to purchase executed) If no, briefly explain the status of site control in all properties necessary to complete the project (i.e., activities will be carried out on property owned by the sub -recipient or local government). All activities to be performed will be carried out on property owned by the Golden Gate Library& Golden Gate Senior Center, as well as Collier County, Florida. 11 Part VIII — National Objective Select the CDBG National Objective the project/program is intended to meet. Choose one (1) of the following national objectives and the specific benefit for that national objective: FM —]Benefit to Low- and Moderate- Income Persons ❑■ Area Benefit ❑ Limited Clientele ❑ Jobs ❑ Housing ❑ Prevention or Elimination of Slums or Blight ❑ Area Basis ❑ Spot Basis ❑ Urgent Need Explain why the National Objective was selected and how this project meets the criteria of that Objective. Refer to the instructions, on pages 8-11, for further guidance on the criteria and information that must be included. Specifically, make The boundaries of service area are Golden Gate City, an unincorporated city within Collier County; an unincorporated city with a total of 4.1 square miles. As of the most recent Census data, collected from the HUDexchange, there are 29,220 residents living within the Golden Gate City service area with 70.82% of those residents low to moderate income based. The residents that live within the Golden Gate City boundaries are the target beneficiaries for this proposed project and the proposed facility will be made available to all residents living in Golden Gate City. Many of the residents reside within this bedroom community due to the unbelievable cost of rent near the primary community in Collier County -Naples. As a result there are limited resources including access to health care and/or community events and activities for these individuals who would have to travel long distances for vaccinations, COVID testing and post -disaster recovery benefits an opportunity to gain the help they need within their own community. By constructing a new public community facility between Golden Gate Library & Golden Gate Senior Center for use by the residents, the County and its stakeholders hope to improve health and wellness outcomes Accomplishments Enter the proposed accomplishments for this activity according to only one (1) of the following unit types. Unit Type # of Units Unit Type # of Units Unit Type # of Units People 29,220 Jobs Household 12 Section VII — Meeting a National Objective of the Federal Act National Objective Selected: Benefit to Low- and Moderate -Income Persons — Area Basis The boundaries of service area are Golden Gate City, an unincorporated city within Collier County; an unincorporated city with a total of 4.1 square miles. As of the most recent Census data, collected from the HUDexchange, there are 29,220 residents living within the Golden Gate City service area with 70.82% of those residents low to moderate income based. The residents that live within the Golden Gate City boundaries are the target beneficiaries for this proposed project and the proposed facility will be made available to all residents living in Golden Gate City. Many of the residents reside within this bedroom community due to the unbelievable cost of rent near the primary community in Collier County — Naples. As a result, there are limited resources including access to health care and/or community events and activities for these individuals and families living here. Therefore, as a result, this project is intended to offer those individuals who would have to travel long distances for vaccinations, COVID testing and post -disaster recovery benefits an opportunity to gain the help they need within their own community. By constructing a new public community facility between Golden Gate Library & Golden Gate Senior Center for use by the residents, the County and it's stakeholders hope to improve health and wellness outcomes for beneficiaries of all ages, as well as offer entertainment and all types of activities sponsored by the Library and the Senior Center in their own community. Part IX — CARES Act Justification Describe how this activity will prevent, respond to, or assist in the recovery from the coronavirus pandemic. Maximum one page. Supporting documentation may be included in Part IX of your online Qualtrics application. (See instructions.) Part X - Environmental Review Is the project Exempt or Categorically Excluded? ❑ Yes ❑■ No If no, has the environmental review process been completed? ❑ Yes ❑■ No Describe the project activities, level of environmental review required and the status of review: The project site is located in Flood Zone A as shown in the attached map and will require some remediation of the elevation to support the expansion of the Golden Gate Senior Center. Furthermore, there will be significant ground disturbance not just in increase of elevation above the current flood level, but also due to the installation of a back-up septic system it is anticipated that an Environmental Assessment would be ideal given the attributes related to this project, as identified. Applicants must attach Certificate of Exempt/CENST and/or Status Environmental Review documentation signed by the Certifying Officer, that applicable level of review has been completed, up to but not including publication in Part X of your online Qualtrics application. (See instructions.) Does the applicant participate in the National Flood Insurance Program: ❑ Yes ❑■ No REMINDER: The CDBG-CV Entitlement Program is funded by the State CDBG Program and is subject to the Environmental Review regulations at 24 CFR 58.18: Responsibilities of States Assuming HUD Environmental Responsibilities. 13 Part IX CARES Act Justification The COVID-19 pandemic has challenged all of us in ways we never thought possible. Social distancing and stay at home recommendations placed our senior population at greater risk of isolation and loneliness. Cut off from social contact and confined to their homes, Seniors were isolated from friends and family. But as the world began to climb out of the darkness, ensuring the safety, welfare and security of seniors was on the forefront of many people's minds. The COVID-19 pandemic has vastly changed the way many conduct business and enjoy social gatherings. One of the greatest challenges has been providing safe ways for seniors to reengage in their surroundings. Social distancing requirements have decreased the number of seniors who can participate in on -site programs. And nowhere has this been more prevalent than at the Golden Gate Senior Center located at 4898 Coronado Pkwy, Naples, FL 34116. Prior to the pandemic, this facility served as a hub for seniors and included numerous community programs, including serving as a meal site for seniors, as a community meeting space, and in emergencies as a recovery center. However, following the pandemic social distancing became a concern. As a result, through comprehensive analysis, it was identified that an expansion of the facility would improve the space within the facility and allow for greater social distancing. Presently, the Golden Gate Senior Center is approximately 6,110 sq. ft. and with the proposed 3,850 sq. ft. addition this would increase the total space to 9,960 sq. ft. We believe it would best serve the community and aid in the prevention of the spread of coronavirus to expand the space of the Golden Gate Library & Golden Gate Senior Center to allow for adequate social distancing and the accommodation of more seniors. The Golden Gate Senior Center has been a staple in the Golden Gate Community for over 40 years. Not only has this facility served it's seniors, but the entire community during times of great need. This area has seen many hurricanes and wildfires and the Senior Center has often operated as a Post Disaster Recovery Center, where elderly and other residents can meet and interact with FEMA, Red Cross, and Salvation Army representatives. By expanding the footprint of the building, the population residing in this area can be served in an environment that allows for proper social distancing, all the while, interacting with Federal and local entities post -disaster. Having a larger facility that can safely and reliably host Post Disaster Recovery activities after an emergency event has become an essential need for the residents in this area, especially for the elderly. The expansion also opens new doors that would allow this facility to become an ideal location for a vaccination site for seniors and other residents in the community as well. And, as the discussion regarding booster vaccines ramps up, this newly expanded Facility will serve as an ongoing vaccination site to ensure the most vulnerable populations have access to these shots as well. But above all else, this expansion will allow seniors who have been cut off from the world, some for over a year, to finally feel safe to join the ranks of humanity once again. John F. Kennedy said it best, "This increase in the life span and in the number of our senior citizens presents this Nation with increased opportunities: The opportunity to draw upon their skill and sagacity and the opportunity to provide the respect and recognition they have earned. It is not enough for a great nation merely to have added new years to life — our objective must also be to add new life to those years." Part XI — Activity Experience Describe the applicants, and/or the subrecipients experience and qualifications for performing the proposed activity. Collier County has successfully completed multiple grants from Federal, State, and local sources including Disaster Recovery CDBG, CDBG Recovery, ESG, and HOME. As an Entitlement community, Collier County manages an annual CDBG allocation and awards grant funds to subrecipients throughout the county. Collier County's Grants Department has written policies and procedures which guide departments in complying with 2 CFR Part 200. Collier County's Grants Compliance Unit will also review and approve grant related activities to ensure compliance with CDBG-CV regulations and procedures. Key Personnel: Using the Key Personnel template, identify key personnel (applicant staff, sub -recipient staff, consultants, etc.), who will be involved in the proposed project (Please complete a separate template for each activity). Please upload resumes or narratives, as necessary in Part XI of your online Qualtrics application. (See instructions.) 14 CDBG-CV Entitlement Program Application Key Personnel Template Applicant Name: Collier County E-IM 171p lw W-*7 FLORIDA DEPARTMENT°}' ECONOMIC OPPORTUNITY Identify key personnel (applicant staff, sub -recipient staff, consultants) who will be involved in the proposed project Name: Tami Bailey Title: Federal and State Grants Manager Organization: Collier County Project Role: Federal and State Grants Manager Tami Bailey has been appointed as the CHS Federal & State Grants Manager. Tami has relocated to Naples from Nebraska. While in Nebraska, she was the Grant Administrator Qualifications: for South Sioux City and managed the cities CDBG, ESG and HOME programs. Tami comes to Collier County with 20+ year's experience in grant management including Transportation, FEMA, CDBG-DR, HMGP and CNCS Name: Title: Grant Coordinator Organization: Collier County Project Role: Grant Management and Coordination This position will oversee timely and compliant conclusion of the grant program by working closely with the subrecipient/vendor/partner to provide guidance on program completion. Prepares and maintains detailed workplans for grant agreement with key deadlines and Qualifications: requirements and formally meets biweekly with all project partners and assures all program objectives are met. Technical assistance will be provided during project execution to project partners. This position is currently vacant. 8/24/2021 Name: Cynthia Balterman Title: Grant Accountant Organization: Collier County Project Role: Fiscal Management and Oversight Qualifications: Accounting professional with 30 years of experience in various public, private, and government accounting/financial positions. Currently enrolled at Western Governors University pursuing a B.S. in Accounting. Name: Tanya Williams Title: Director, Library Division Organization: Collier County Project Role: Director, Library Division Tanya Williams has twenty five years of local government operational experience with Collier County as well as five years of five years of experience with the Collier County Qualifications: Public School System in Southwest Florida. Tanya has a Bachelor of Arts Degree in English Literature from Florida State University and a Master of Arts Degree in Library and Information Systems from the University of South Florida. Name: Ayoub AI-Bahou Title: Principal Project Manager Organization: Collier County Project Role: Principal Project Manager Ayoub AI-Bahou is a Licensed Principal Project Manager for the Facilities Management Division for Collier County Government. He has a Bachelor's Degree in Civil Engineering from Louisiana Tech University and is a Florida licensed Professional Engineer and Green Associate LEED certified. Prior to joining Collier County, Ayoub had an over 20 year Qualifications: career with Lee County Department of Facilities Construction Management and was responsible for completing many notable projects including the Lee Tran Administration, Operation & Maintenance Facility, Pine Ridge Government Complex, and the Lee County Sheriff's Office Forensic Center. Ayoub is additionally a member of various organizations including the American Society of Civil Engineers, the Florida Engineering Society, the 8/24/2021 National Society of Professional Engineers, and is a volunteering mentor for FGCU senior students in Civil Engineering. Name: Claudia Roncoroni Title: Project Manager Organization: Collier County Project Role: Project Manager A native of Como, Italy, Claudia Roncoroni is a Project Manager for the Facilities Management Division of Collier County. She studied Architecture at the Politecnico di Milano and achieved both a Bachelor's and Master's Degree in Architecture. Prior to joining Collier County, Claudia worked for Lee County Department of Facilities Construction Management as a Project Manager for Capital Projects with key projects Qualifications: including the Bonita Springs Public Library, North Fort Myers Public Library, and the Estero Sheriff Substation. She additionally worked for BSSW Architects as a Project Architect. Her key projects with BSSW include the Golden Gate Public Library, the Gray Oaks Public Safety Facility, the Immokalee Culinary Arts & Services, the Immokalee Youth Development Center (Boys & Girls Club of Collier County) and the Bonita Springs Public Library. 8/24/2021 Part XII — Duplication of Benefits CDBG funds cannot be used to pay for eligible costs that have already been paid for, or will be paid for, by another Federal program, insurance, or other sources. If this occurs, the grantee must repay its CDBG-CV grant. Grantees must prepare a Duplication of Benefits Worksheet to determine the level of CDBG-CV assistance that is considered non -duplicative. Grantees must ensure that subrecipients, assisted individuals or families, businesses, and other entities that receive CDBG-CV assistance have not previously received, or will not receive, duplicative assistance from another source before CDBG-CV assistance is provided. Will the activity be providing a direct benefit to individuals, households or businesses? ❑ Yes ❑■ No If yes, describe how the applicant will ensure that duplication of benefits requirements have been met and documented. 15 Part XIII - Applicant Capacity Describe the applicants experience in administering the CDBG program. Collier County has successfully completed multiple grants CDBG grants, including Disaster Recovery CDBG and CDBG Recovery. As an Entitlement community, Collier County manages an annual CDBG allocation and awards grant funds to subrecipients throughout the county. Collier County's Grants Department has written policies and procedures which guide departments in complying with 2 CFR Part 200. Collier County's Grants Compliance Unit will also review and approve grant related activities to ensure compliance with CDBG-CV regulations and procedures. Prior Project Compliance. Indicate any instances of audit or HUD monitoring findings in the last five (5) years. Include the funding source, finding, and the status of each finding. There have been no audit or HUD monitoring findings in the last five (5) years. 16 Part XIV — Application Authorization The CDBG-CV Entitlement application must be signed by an authorized representative of the Unit of Local Government Applicant, i, the undersigned chief elected official or authorized representative of the Applicant certify that, to the best of my knowledge, this Florida Community Development Block Grant-Coronavirus Entitlement Application for Funding was prepared in accordance with state and federal rules and regulations, contains information that is true and correct and has been approved by the local governing body. Signature of Chief Elected Official or Designee Signature: Typed Name and Title: Mark ISack$on, County Manager Date: l fl Z�j If signed by a person Part I. other than the chief elected official, a copy of the resolution authorizing the person to sign the application must be included in Signature of Application Preparer if not an employee of the Local Government Signature: Typed Name and Title: Name of Firm or Agency: 17 I FLORIDA DEPARTMENT f ECONOMIC OPPORTUNITY STATUS OF ENVIRONMENTAL REVIEW CERTIFICATION The Board of County Commissioners of Collier County ,hereinafter referred to as "Applicant", submits this certification to the Florida Department of Economic Opportunity, hereinafter referred to as "DEO", respective to the Applicant's application to DEO for federal Community Development Block Grant—Coronavirus (CDBG-CV) Relief Funding. This certification is submitted to DEO to assure that the subject project activity will require the following type of environmental review respective to 24 CFR Part 58: Fill in the type of activity: Environmental Assessment (EA) Except for an exempt/CENST activity, I further certify that all applicable local, state, and federal agencies have been contacted in writing and the present status of the environmental review process for this project is as follows (you must check one box for every line): YES N/A ❑ ❑✓ All agencies have been contacted; all responses by these agencies have been received with no negative environmental comments received. ❑ ❑✓ All agencies have been contacted; response pending from the following: (list all agencies on the following page). ❑ ❑✓ All agencies contacted; all responses and comments received. Mitigation is necessary; actions necessary are as follows: (list actions on the following page). ❑ ✓❑ All agencies contacted; all responses and comments received; mitigation is not necessary. ❑ ✓❑ Additional environmental studies are pending: (list all that apply on the following page: e.g. Cultural Resource Survey, Phase 1/11 ESA, Biological Assessment). ❑ ❑✓ Categorically Excluded Subject To review complete; ready to publish the Notice of Intent to request Release of Funds public notice. ❑ ❑✓ Environmental assessment review complete; Finding of No Significant Impact (FONSI) determined; ready to publish the combined public notice. As Certifying Officer of the Applicant, I hereby certify that the environmental review of the subject project activity will meet the requirements of 24 CFR Part 58. If signing as a Designee, please attach the Delegation of Authority. Certl ying Officer esignee) Signature Date Name: Mark Isackson Title: County Manager List any comments regarding this certification below: The project is located in Flood Zone A and will require some remediation of the elevation to support the construction of the Golden Gate Senior Center. Furthermore, there will be significant ground disturbance not just an increase of elevation above the current flood level, but also due to the installation of a back-up septic system, it is anticipated that an Environmental Assessment would be ideal given the attributes related to this project, as identified. 1ti.D.9.b co ter c01.Hty Office of Management & Budget TO: Mark Isackson, County Manager CC: Tami Bailey Grant Manager — Community and Human Svcs Kristi Sonntag Director -- Community and Human Services FROM: Therese Stanley SR Manager — OMB Grants Compliance DATE: October 29, 2021 Grant Application Reviewed and Approved by Coun er ignee County Manager 0�.� �J (date After -the -Fact Approval by the BCC is required at the November 9, 2021 BCC meeting RE: County Manager review and approval to submit application to the State Department of Economic Opportunity (DEO) for Housing & Urban Development funding under the Community Development Block Grant — Coronavirus Relief Funding (CDBG-CV) in the amount of $981,067 (ATF 22-001) The Community and Human Services (CHS) Division is applying for Community Development Block Grant — Coronavirus Relief funding through the State DEO for the design and construction of a new Golden Gate Senior Center Facility. The total project cost is $1,481,067, The grant amount of $981,067 is 100% federally funded and requires no match. $50,000 out of the grant amount will be used for grant administration. An additional $250,000 in local funding will provide for furniture, fixtures, and equipment which are not eligible under the CDBG-CV grant program. Local funds are available within the County -wide Capital project Fund 301 Golden Gate Senior Center Rehab project supported by a transfer from General Fund (001). In -kind funds from the Department of Elder Affairs in the amount of $250,000 will go towards the cost of engineering and design. The Florida Department of Economic Opportunity announced funding availability on August 30, 2021 with applications due no later than November 1, 2021. Due to the unique nature of the grant and the time needed for its collaborative application process between agencies, we are asking for your approval to submit the application followed by an After -the -Fact approval by the Board of County Commissioners at the November 9, 2021 BCC meeting. Once you have reviewed the application, please sign in the box above and in the areas marked throughout the application and call me for pickup at 239-252-2959. Thank you, and please let me know if you have any questions regarding this request. 3299 Tamiami Trail East, Suite 201 • Naples, Florida 34112-5746.239-252-8973 • FAX 239-252-8828 Packet Pg. 1098