Agenda 11/09/2021 Item #16E 8 (Procurement Services Administrative Reports)
Proposed Agenda Changes
Board of County Commissioners Meeting
November 9, 2021
Move Item 17D to 9B: Recommendation to review and approve the 2021 combined Annual Update and
Inventory Report on Public Facilities and Schedule of Capital Improvements as provided for in Section
6.02.02 of the Collier County Land Development Code and Section 163.3177(3)(b), Florida Statutes and
adopt a Resolution that updates the 5-Year Capital Improvement Schedules. (PL20210001270) (All Districts)
(Commissioner Solis’ Request)
Add on Item 10B: Recommendation to provide direction to the County Manager regarding the property
located at the southeast corner of Santa Barbara Blvd and Davis Blvd (Taormina Reserve MPUD). (All
Districts) (Commissioner Saunders’ Request)
Move Item 16A20 to 11E: Recommendation to direct the County Attorney to advertise and bring back
for a Public Hearing an Ordinance establishing the 42nd Avenue SE Municipal Service Taxing Unit
(MSTU) with a maximum of five (5) mills, for the repayment of funds in the amount of $72,231.00 used to
make emergency road repairs on 42nd Avenue SE. (District 5) (Commissioner McDaniel’s Request)
Continue Item 16C7 to the December 14, 2021 BCC Meeting: Recommendation to approve the selection
committee’s final ranking for Request for Proposal (“RFP”) No. 21-7924, “CMAR for Golden Gate Golf
Course," and authorize staff to begin contract negotiations with the top ranked firm Gates Group LLC d/b/a
Gates Construction, so that a proposed agreement can be brought back for the Board’s consideration at a
future meeting. (All Districts) (Staff’s Request)
Continue After the Fact item #3 from Item 16E8 to the December 14, 2021 BCC
Meeting: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications
requiring Board approval. (All Districts) (Staff’s Request)
Continue Item 17A to the December 14, 2021 BCC Meeting: *** This item has been continued from the
October 12, 2021 and October 26, 2021 BCC Meeting Agendas. *** Recommendation to adopt an ordinance
creating the Collier County Public Art Committee to advise the Board on all matters relating to the public
art within the entire unincorporated area of the County, including the Bayshore Gateway Triangle
Community Redevelopment area. (All Districts) (Commissioner Solis’ Request)
To take place immediately after the approval of the agenda and minutes:
- Artist recognition, explanation of work on display;
- Recognition of any/all veterans at the BCC meeting, including those from outside organizations;
- Commissioner comments from the dais; inclusion of “Hammer” Hartsell’s quote (optional, below):
Florida Department of Veterans Affairs, Executive Director, Major General James “Hammer” Hartsell’s quote
during a recent legislative presentation in Tallahassee:
“A veteran is a person who, at some point in his or her life, wrote a blank check made payable to the
United States of America for an amount up to, and including, their life… we thank them for their selfless
service and sacrifice.”
Time Certain Items:
11/30/2021 1:32 PM
11/09/2021
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Five (5) change orders that in aggregate modify contracts by -$146,803.00 and add 257 calendar
days to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Three (3) after the fact memos with a fiscal impact of $0.00 for additional services
FISCAL IMPACT: The net total for the eight (8) items is -$146,803.00.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 1109 After the Fact Report - FY22 (PDF)
2. 1109 After the Fact Backup - FY22 (PDF)
3. 1109 Revised Change Order Report - FY22 (PDF)
4. 1109 Revised Change Order Backup - FY22 (PDF)
16.E.8
Packet Pg. 1428
11/09/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.8
Doc ID: 20442
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 11/09/2021
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
10/20/2021 2:39 PM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
10/20/2021 2:39 PM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 10/20/2021 2:43 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 10/20/2021 2:57 PM
Agenda Clerk Preview Michael Cox Agenda Clerk Preview Completed 10/21/2021 1:29 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 10/28/2021 12:26 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 10/28/2021 12:30 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 10/28/2021 2:14 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/28/2021 3:42 PM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 11/03/2021 4:16 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 11/09/2021 9:00 AM
16.E.8
Packet Pg. 1429
Item Page #Contract or Purchase OrderDate Description of Project Vendor Name Division ‐ DirectorFiscal Impact for Additional ServicesOutstanding InvoicesDescription1118-7432 450020509410/11/2021GRASIP Phase 1 Construction ServicesTrebilcock Consulting Solutions, PACapital Project Planning, IF & Program Management - Matthew McLean$0.00 $3,815.50Division staff did not process a change order to extend time prior to the expiration of the work order.2517-7188 450021140410/11/2021 Hard Bottom Monitoring CSA Ocean Sciences, Inc.Capital Project Planning, IF & Program Management - Matthew McLean$0.00 $7,429.80 Contractor provided services during a stop work notice. 31019-7525 450021029910/14/2021 Building Repairs Clam Pass Capital Contractors, LLCFacilities Management - Ed Finn$0.00 $134,293.50Division staff did not process a change order to extend time prior to the expiration of the project.Meeting DateTotal number of After the Fact MemosFiscal Impact for Additional ServicesOutstanding Invoices11/9/2021 3 $0.00 $145,538.8016.E.8.aPacket Pg. 1430Attachment: 1109 After the Fact Report - FY22 (20442 : Procurement Services administrative reports)
After the Fact Form
Revised 06/17/2021
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Joseph Delate
Capital Project Planning, IF & Program Management
Matthew McLean Trebilcock Consulting Solutions
$3,815.50 18-7432-CE 4500205094
A change order was not processed to extend the contract time before the expiration of the work
order for GRASIP Artesia Flowway Improvement 1.
Authorization to pay Trebilcock Consulting Solutions, Inc. Final Invoice No. 210712 in the amount
of $3,815.50 for services rendered.
The Contractor will be informed to submit time extension requests before work request
completion dates expire.
Joseph Delate
10/8/2021
Matthew McLean
10/11/2021
✔
delate_j Digitally signed by delate_j
Date: 2021.10.11 07:21:14
-04'00'
McLeanMatthew
Digitally signed by McLeanMatthew
DN: E=Matthew.McLean@colliercountyfl.gov,
CN=McLeanMatthew, OU=ORM User Accounts, OU=GMD PR
Operations and Regulatory Mgmt, OU=Planning and
Regulation, OU=GMD, OU=Divisions, DC=bcc, DC=colliergov,
DC=net
Date: 2021.10.11 08:11:43-04'00'
1 116.E.8.b
Packet Pg. 1431 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
Trebilcock Consulting Solutions, PA
2800 Davis Boulevard, Suite 200
Naples, FL 34104 US
(239) 566-9551
ntrebilcock@trebilcock.biz
www.trebilcock.biz
INVOICE
BILL TO
Board of County
Commissioners
Attn: Accounts Payable
3299 Tamiami Trail E, Ste 700
Naples, FL 34112-5749
INVOICE #210712
DATE 09/23/2021
DUE DATE 10/23/2021
TERMS Net 30
ACTIVITY QTY RATE AMOUNT
CC GRASIP Phase 1 Construction Services (Contract
18-7432-CE):
- PO 4500205094 | Vendor 123578
- Project 60196.2
- Service Period: 07/04/21 thru 09/23/21
CC GRASIP (Contract 18-7432-CE) - T7
Task 7 Construction Phase Services (TME):
0.00
Services
Sr Designer:
- Final walk-thru
2 128.00 256.00
Services
Sr PM:
- Coordination and review
- Record drawing review and SFWMD certification
- Submit SFWMD certification
5 201.00 1,005.00
CC GRASIP (Contract 18-7432-CE) - T9
Task 9 Traffic Control Plan (TCP) and Design
Adjustments (LS)
0.50 5,109.00 2,554.50
*** FINAL ***
Joe Delate, CC Project Manager BALANCE DUE $3,815.50
2 16.E.8.b
Packet Pg. 1432 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
Date Memo/Description Hrs
David Julien, Sr Designer 07/21/2021 Task 7 Construction Phase Services: Final Walk through 2
Total time this service period 2
$128/hr * 2 256.00
Norman Trebilcock, Sr PM 09/14/2021 Task 7 Construction Phase Services: coord and review.1
09/20/2021
Task 7 Construction Phase Services: record drawing review and SFWMD
certification. Submit SFWMD certification.1
09/21/2021
Task 7 Construction Phase Services: record drawing review and SFWMD
certification. Submit SFWMD certification.3
Total time this service period 5
$201/hr * 5 1,005.00
TOTAL STAFF HOURS 7
TOTAL TASK 7 (TME)1,261.00
Trebilcock Consulting Solutions, PA
Collier County GRASIP Construction Phase Services (Contract 18-7432-CE)
Service Period: 07/04/2021 thru 09/23/2021
3 16.E.8.b
Packet Pg. 1433 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
Project Status Report Page 1 of 1
PROJECT STATUS REPORT
Project Name: CC GRASIP Phase 1 Construction Services
Project #: 60196.2 Invoice #: 210712 - FINAL
CC Contract #: 18-7432-CE Invoice Date: September 23, 2021
PO #: 4500205094 Service Period: 07/04/2021 thru 09/22/2021
TASK TYPE DESCRIPTION %
COMPLETE
7 T&M Construction Phase Services
• Senior Project Manager
− Coordination and Review.
− Project Certification.
• Senior Designer
− Final Walk-thru
57.3884
8 LS Structural Services (Sub-consultant) and Coordination (TCS)
100
9 LS Traffic Control Plan and Design Adjustment 100
10 LS Utility Adjustment Detail 100
NOTE(S): 1. The PO for this Work Order shows all tasks as T&M; however, the correct task types are as shown above and on the approved WO.
2. The address on the PO is our old office address, which is longer valid. The correct mailing address is shown at the top of this
report. Please update client records to current address.
Trebilcock Consulting Solutions, PA
2800 Davis Blvd, Suite 200 | Naples, FL 34104
P 239.566.9551 | F 239.566.9553
www.trebilcock.biz
4 16.E.8.b
Packet Pg. 1434 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
After the Fact Form
Revised 06/17/2021
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Andrew Miller
Capital Project Planning, Impact Fees & Program Management
Matthew McLean CSA Ocean Sciences, Inc.
$7,429.80 17-7188 4500211404
Not realizing the STOP work covered all work associated with PO 4500211404, CSA Ocean
Sciences, Inc. staff took advantage of the suspended fieldwork time and inadvertently conducted
data analysis between the STOP work dates of August 6, 2021 through September 7, 2021.
CSA Ocean Sciences, Inc. then billed Collier County (Invoice #:007022) for that data analysis
work which was done during the stop work order time frame.
Coastal Zone Management staff respectfully requests the Board of County Commissioners to
approve invoice number 007022 as an after the fact in order to properly process and submit
payment to CSA Inc.
CSA Ocean Sciences, Inc. has been notified of the issue and directed on how to properly handle
future STOP work letters. They now understand that NO work associated with the PO is to be
done during the STOP time frame.
Andrew Miller
Matthew McLean
✔
MillerAndrew Digitally signed by MillerAndrew
Date: 2021.10.11 14:16:16
-04'00'
McLeanMatthew
Digitally signed by McLeanMatthew
DN: E=Matthew.McLean@colliercountyfl.gov,
CN=McLeanMatthew, OU=ORM User Accounts, OU=GMD PR
Operations and Regulatory Mgmt, OU=Planning and
Regulation, OU=GMD, OU=Divisions, DC=bcc, DC=colliergov,
DC=net
Date: 2021.10.11 16:23:02-04'00'
5 216.E.8.b
Packet Pg. 1435 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
QTY.UOM UNIT
PRICE AMOUNT
1.00 HOUR 99.83 99.83
10.00 HOUR 111.57 1,115.70
2.00 HOUR 111.57 223.14
2.50 HOUR 146.80 367.00
0.50 HOUR 184.97 92.49
1,898.17
1,898.17
2.00 HOUR 111.57 223.14
2.00 HOUR 129.18 258.36
481.50
481.50
20.00 HOUR 99.83 1,996.60
6.00 HOUR 99.83 598.98
17.50 HOUR 111.57 1,952.48
4.50 HOUR 111.57 502.07
5,050.13
5,050.13
-$
7,429.80$
-$
7,429.80$
Page: 1 of 1
John Moulton
GISD GIS Developer
Jeffery Pennell
Dustin Myers
PS2 Project Scientist 2
Labor Total
Mikaela McCarthy
PS2 Project Scientist 2
PS3 Project Scientist 3
Lystina Kabay
Jeffery Pennell
Robert Douglas
PM2 Project Manager 2
Task III Subtotal
Task II Subtotal
Labor
Labor Total
Task III Analysis, Reporting and Deliverables
PS1 Project Scientist 1
PS1 Project Scientist 1
PS2 Project Scientist 2
PS2 Project Scientist 2
Mikaela McCarthy
Meghan Gordon
Lystina Kabay
Wiring
instructions:Total:
Progress Billing Total:
Time and Material Total:
Tax Total:
Approved By:Lystina Kabay 9/15/2021 Final Invoice: NO
Bank of America NA Account # 898068427662 - Routing #
026009593 - Swift Code: BOFAUS3N - ACH: 063100277
Task II Field Monitoring Survey
Labor
Labor Total
Task I Administration, Travel, Mobilization and Demobilization
Labor
Task I Subtotal
PS1 Project Scientist 1
PS2 Project Scientist 2
BILL TO
TIME AND MATERIAL
INVOICE
Invoice Ref. Nbr.:4619
Voucher #:2
3708 - Hard Bottom Monitoring Year 4
DESCRIPTION
Period of Performance: 8/6/2021 - 8/31/2021
Collier County Project No. 195-90033
Contract No. 17-7188
Collier County Board of County Commissioners
Attn: Accounts Payable
3299 Tamiami Trail E., Suite 700
Naples FL 34112-5749
Jeffery Pennell
Invoice #: 007022
Terms:Net 30 Days
Project:
Date:31-Aug-2021
Due Date:30-Sep-2021
6 16.E.8.b
Packet Pg. 1436 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
Date From:8/6/2021 Time Card DetailsDate To:8/31/2021
Project:3708 Hard Bottom Monitoring Year 4
Date Labor Item Employee Hours
001 US-FL PM, Travel, Mob
08/06/2021 PS2 Lystina Kabay 0.5
08/09/2021 PS3 Robert Douglas 1.5
08/10/2021 PS2 Lystina Kabay 0.5
08/11/2021 PS2 Lystina Kabay 0.5
08/12/2021 PS2 Lystina Kabay 0.5
08/18/2021 PM2 John Moulton 0.5
08/18/2021 PS2 Lystina Kabay 0.5
08/19/2021 PS1 Mikaela McCarthy 1
08/19/2021 PS2 Lystina Kabay 1
08/19/2021 PS3 Robert Douglas 1
08/23/2021 PS2 Lystina Kabay 1
08/24/2021 PS2 Lystina Kabay 1
08/25/2021 PS2 Lystina Kabay 2
08/25/2021 PS2 Jeffrey Pennell 2
08/26/2021 PS2 Lystina Kabay 1
08/27/2021 PS2 Lystina Kabay 1
08/31/2021 PS2 Lystina Kabay 0.5
001 US-FL PM, Travel, Mob Summary 16
3708 Hard Bottom Monitoring Year 4 Summary 16
Full Summary 16
7 16.E.8.b
Packet Pg. 1437 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
Date From:8/6/2021 Time Card DetailsDate To:8/31/2021
Project:3708 Hard Bottom Monitoring Year 4
Date Labor Item Employee Hours
002 US-FL Field Survey
08/09/2021 GISD Dustin Myers 1
08/10/2021 GISD Dustin Myers 1
08/13/2021 PS2 Jeffrey Pennell 2
002 US-FL Field Survey Summary 4
3708 Hard Bottom Monitoring Year 4 Summary 4
Full Summary 4
8 16.E.8.b
Packet Pg. 1438 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
Date From:8/6/2021 Time Card DetailsDate To:8/31/2021
Project:3708 Hard Bottom Monitoring Year 4
Date Labor Item Employee Hours
003 US-FL Analysis
08/06/2021 PS1 Mikaela McCarthy 4
08/06/2021 PS2 Jeffrey Pennell 0.5
08/07/2021 PS2 Jeffrey Pennell 0.5
08/11/2021 PS1 Mikaela McCarthy 6
08/11/2021 PS2 Lystina Kabay 1
08/13/2021 PS2 Lystina Kabay 1
08/16/2021 PS2 Lystina Kabay 1
08/17/2021 PS2 Lystina Kabay 3
08/18/2021 PS2 Lystina Kabay 3
08/19/2021 PS2 Jeffrey Pennell 1
08/24/2021 PS1 Mikaela McCarthy 1
08/24/2021 PS2 Lystina Kabay 2
08/26/2021 PS1 Meghan Gordon 2
08/26/2021 PS2 Lystina Kabay 1
08/27/2021 PS1 Mikaela McCarthy 2
08/27/2021 PS1 Meghan Gordon 4
08/27/2021 PS2 Lystina Kabay 2.5
08/30/2021 PS1 Mikaela McCarthy 3
08/30/2021 PS2 Lystina Kabay 2
08/31/2021 PS1 Mikaela McCarthy 4
08/31/2021 PS2 Lystina Kabay 1
08/31/2021 PS2 Jeffrey Pennell 2.5
003 US-FL Analysis Summary 48
3708 Hard Bottom Monitoring Year 4 Summary 48
Full Summary 48
9 16.E.8.b
Packet Pg. 1439 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
.ifr*Cotfi4q Gollier County
After the Fact FormAdninisffi ,ve SewiEs Depatnent
ft@Emgnl S€ft1css Deson lnstructions
The requgstor atlirms that to the best ot thoir knowledge th. inlormation providod in this documqnt is truo
As per section 21 of the Procurement Manual, alt purchases shall be consistent and in compliance with the Procurement
Ordinance (201748). Should wotk be authoized or purchases made that ,,3 ,nclnsistent with County policy, procedure, or
contract tem,s, an After-the-Fact Procuroment Fom is required. This includas purchases made in advance ol a Purchase Order,
when a Purchase Order is requircd to authorize such activv, and purchases made under an exphed contract, or tor goods and
seNices not covered by the cufient contact or purchase oder. All such 'After the Fact Procurements' will be repotted to the
County Manager.
Requester Name: JameS WilliamS Division: f ssilif isS Management
Division Director: Ed Finn Vendor Name: QSpital Contra6t9rs LLC
emount: $'l J{,1$J.gQ contract #: 19-7 525 Purchase order: {50021 0299
Why is this deemed a non-compliant purchase? Croose ore
Contract Ordinance Other
Details of Purchaset Explain the circumstances behind this purchase.
Background: Capital Contractors has completed work to rebuild the Clam Pass Concessions.
Unfortunately, this projects final completion date did not fall within the alloted 55 day agreement
The contractor continued to work past the originally required date taking 148 days to provide a
complete/ usable facility until accepted by the County.
Corrective/Preventfve Action: Wat action is being taken to prevent this violation from reeccufiing?
The contractor has failed to meet the required final completion date. Project Management will
continue to evaluate any claims for time from contractors and issue change orders for additional
time when the claims are legitimate .
The Facilities Management Division will follow process to issue a change order to extend final
completion date.
PE 9128121Requesteo oy: Jg6es Williams
o"'"/r7- /cf*Division Director: Ed Finn
a trManual P-Card tr
Action Required: What are you asking to be done to remedy the situation, include list of invoices il applicable?
Staff asks the Board to approve Capital Contractors Pay Application #1 for the agreed upon
contracted amount for services received from 41812O21 - 811312021 for the scope of work at the
Clam Pass Concessions because the contractor performed work after 61212021 passed the final
completion as set forth in RFQ.
Signature: Wif liamsJames ?,fl;l#,ffi
'snatv,€> _ 7
10 316.E.8.b
Packet Pg. 1440 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
E tnis exniOit is not aPplicable
FROM: ^d.n ^nm.dC.eltl Cd!!-b.r. l].C
mloa t sar c1. &it 1@, ttagl.i, FL 341€
Cdli.. Cdrty F-rlri.. M.r!.C.ri.m
collier County Board ol County Commissioners (the
Collier County \I\hter-Sewer Disticl (tie OIM',IER)
OWNER) or Purchase Ordcr No. .sod2i@ee
Appli calion Dale A{6130.2@1
Paymcnt Application No
(County Project Manage0
(County Department)
Bid No
Proje ct No. 52163.1
for l,illork acqomplished hrouoh lhe oatc:
AD. 8, 2O2l nnr Aa61 20. 2021
(Contraclor's Rcpres€ntative)
(Confactor's Namc)
(Contactor's Address)
RE: Bdldl E R.p.iE Cbm PB (ftoJecl Name)
Original Contract Amount:
Total change Orders to Date
Revised Contacl Amount
Total value ol Work ComPleted
and stored to Date
Less previous payment (s)
AMOUNT DUE THIS
APPLICATION:
0
$
$
$
s
$
$
3a,203.50Original C onlracl Time: rua Em.r!.nq Pbj.ct
ReYised Conbact Time: d.
Retainag€ @ '10% thru[insert date]
Retainage @ -%
after [nsert datel
Perc6nt Work comploted to Dste:
Percsnl Contact Time comdot8d to Date
Liquidat€d Damag€s to be Aocrued
By CONTRACTOR
O!1/NER
!3a,293,50
$o 4,503t.29
$o 0
!]a,293.50
r0c %
o/o
$c
ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION
ooNTRACTOR'S CERTIFICAT|ON: The undersigned CoNTRACTOR certifies that (1) all previous progress paymenb
receiveO fom OWIER on account of Work done ui'der lhe Contrsct refered to above have been applied to dbcharg€ in full
Jt-oUt,g"ton" ol CONTRACTOR inclneo in connection with Work covered by Prior APplications for Payment numbered I
tiorg; l_in"frsive; (2) tite to alimaGrials anO equipm€nt incotporated in sird Work or otherwise listed rn 61 covered by
this Application ior Payment wit pass to OtM.lEn at tir|re ot paymeni tej and clear ol ei liens, claims, security interests 8nd
enq1mbrances (except suctr as coverea Uy 6onJa-ceCtaf1e
'to OWNER); (3) all amounts have been paid^for work which
;;ri;;; prfi;;;!ie issued and received trom 61e O'V1NER and that cuireni payment is nowdue; (4) and CONTRACTOR
agrees that all ovenuns as shown on;;t*mfy "u6rrt" "rmmary
shall, in fad, 6e added to the revised confact and shall
be incorporated into a future Change Order:
(Conractor's Name)
(SiCnature)
(Type Name & Ti{e)
6hall be signed by a duty aulhorized representative OI CONTRACTOR)
PsymenttothecoNTRAcToRfo,theaboveAMoUNTDuETHlsAPPLlCAT|oNis'ecommended
By Oesign Ploressional :(OP's Narne)
(Signature)
(Type Name & Tite)
Pay ment to the CONTRACTOR for the above APPLICATION is approved
(signature) DATE /By OWNER'S Proiecl Manager:
Jame (Type Name and Tife
0
EXHIBIT E
FORM OF CONTRACT APPUCATION FOR PAYMENT
OATE:
11 16.E.8.b
Packet Pg. 1441 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
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12 16.E.8.b
Packet Pg. 1442 Attachment: 1109 After the Fact Backup - FY22 (20442 : Procurement Services administrative reports)
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 21-7838 1 10/7/2021Vanderbilt Beach Parking Garage RepairsBrowning Chapman, LLC Facilities Management - Camden Smith $889,700.00 $889,700.00 $0.00 $889,700.00 0.00% 150 30 180 20.00%2 3 19-7633 2 10/8/2021 SCRWTP Reactor Tank #4 Stantec Consulting Services, Inc.Engineering & Project Management - Alicia Abbott$318,640.00 $318,640.00 $0.00 $318,640.00 0.00% 431 86 517 19.95%3 6 20-7770 1 10/11/2021SCWRF Modification to Clarifier 2 PWC Joint Venture, LLCEngineering & Project Management - Peter Schalt$1,599,700.00 $1,599,700.00 $0.00 $1,599,700.00 0.00% 420 63 483 15.00%4 12 20-7769 4 10/13/2021 SCRWTP Reactor Tank #4 Mitchell & Stark Construction, Inc.Engineering & Project Management - Alicia Abbott$3,843,000.00 $3,843,000.00 $0.00 $3,843,000.00 0.00% 396 78 474 19.70%5 27 17-7198 1 10/25/2021Phase 2.1 Collier County Sports ComplexManhattan Construction, Inc. Facilities Management - Ayoub Al-Bahou $32,998,449.00 $32,998,449.00 ($146,803.00) $32,851,646.00 -0.44% 456 0 456 0.00%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days11/9/2021 5 -$146,803.00 25716.E.8.cPacket Pg. 1443Attachment: 1109 Revised Change Order Report - FY22 (20442 : Procurement Services administrative
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2021.10.08 08:56:52 -04'00'
1116.E.8.d
Packet Pg. 1444 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
2 16.E.8.d
Packet Pg. 1445 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
2316.E.8.d
Packet Pg. 1446 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2021.10.13 09:10:52 -04'00'
4 16.E.8.d
Packet Pg. 1447 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
5 16.E.8.d
Packet Pg. 1448 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
schalt_p Digitally signed by schalt_p
Date: 2021.10.11 10:34:32 -04'00'
ChmelikTom Digitally signed by ChmelikTom
Date: 2021.10.11 15:29:37 -04'00'
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2021.10.19 08:46:07 -04'00'
3616.E.8.d
Packet Pg. 1449 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
PajerCraig Digitally signed by PajerCraig
Date: 2021.10.11 15:20:21 -04'00'
7 16.E.8.d
Packet Pg. 1450 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
Justification Additive (+) Deductive (-) Days
Added
New
Amount
1 Add contract time to
properly perform
work directive work
0 0
63
483 To properly repair the concrete
floor, to extend the life of the
structure, and to allow proper
equipment functioning.
8 16.E.8.d
Packet Pg. 1451 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
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Packet Pg. 1452 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
10 16.E.8.d
Packet Pg. 1453 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
11 16.E.8.d
Packet Pg. 1454 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
abbott_a
Digitally signed by abbott_a
DN: E=Alicia.Abbott@colliercountyfl.gov,
CN=abbott_a, OU=General, OU=PPM User
Accounts, OU=PUD Planning and Project
Management, OU=PUD, OU=Divisions, DC=bcc,
DC=colliergov, DC=net
Date: 2021.10.12 08:57:12-04'00'
Digitally signed by Christopher T. Reinbold
Contact Info: Carollo Engineers, Inc.
Date: 2021.10.12 08:43:56-04'00'
BullertBenjamin
Digitally signed by BullertBenjamin
DN: E=Benjamin.Bullert@colliercountyfl.gov,
CN=BullertBenjamin, OU=General, OU=PPM
User Accounts, OU=PUD Planning and Project
Management, OU=PUD, OU=Divisions, DC=bcc,
DC=colliergov, DC=net
Date: 2021.10.12 11:40:19-04'00'
41216.E.8.d
Packet Pg. 1455 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
ChmelikTom
Digitally signed by
ChmelikTom
Date: 2021.10.12
14:26:22 -04'00'
Steve
Messner
Digitally signed by Steve
Messner
Date: 2021.10.13
06:38:48 -04'00'
Joseph
Bellone
Digitally signed by
Joseph Bellone
Date: 2021.10.13
08:34:20 -04'00'
Schneeberg
erSara
Digitally signed by
SchneebergerSara
Date: 2021.10.20
13:36:31 -04'00'
13 16.E.8.d
Packet Pg. 1456 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
14 16.E.8.d
Packet Pg. 1457 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Collier County Planning & Project Management Department
WORK DIRECTIVE CHANGE
CHANGE #5 DATE OF ISSUANCE: January 29, 2021 (revised)
Work Order/Purchase Order #: 4500204556 Contract No. 20-7769
PROJECT#: 70135.2
OWNER: Collier County Board of County Commissioners
PROJECT: SCRWTP Reactor Tank 4
CONTRACTOR: Mitchell & Stark Construction, Inc.
You are directed to proceed promptly with the following change(s):
DESCRIPTION: Provide new piping for the effluent of Reactors 2 and 3 and modify the effluent piping associated
with Reactor 4.
PURPOSE OF WORK DIRECTIVE CHANGE: Previously, County forces excavated and took field
measurements of the effluent piping of existing Reactor 2. It was found to differ from record drawing information.
Due to the hydraulic limitations of Reactor 2 to treat the rated flow, the County desires the effluent piping be
replaced with new effluent piping. In addition, the County desires the effluent piping of Reactor 3 and the overall
42-inch reactors effluent header to be replaced. It is the intent of this Work Directive Change to provide
replacement of Reactors 2 & 3 effluent piping, modify the effluent piping of Reactor 4, as well as abandon in
place the 42-inch header.
The attached drawings represent the schematic design for these changes. This information is being transmitted
for the Contractor to begin material procurement to establish costs and lead time. Consultant is performing final
design which will add concrete pipe supports for Reactors 3 and 4 effluent piping, steel stanchion type pipe
support for Reactor 3 effluent piping, and the associated structural design information for the recarbonation basin
wall penetrations. Drawings 00C02, 00C03, and 00C03A are attached with changes clouded. Typical Details
P602 and P624 are also attached.
This change was not included in the original work order as it was not anticipated that a decision would be made
to modify the Reactor 2 and 3 effluent piping as part of this project. As a result of the age of the existing piping,
identified scaling, and known hydraulic performance challenges, the County desires to proceed with this piping
change. If this change is not processed, the engineer will not be able to provide the necessary information required
to provide clear direction to the contractor, to correct the existing piping issues, and the contractor proceed with
procuring and installing the revised piping design. There exists an opportunity for the contractor to install this
modified piping concurrent with the existing project with minimal change to the sequencing and reduce impacts
to the water treatment process. Not performing the piping improvements would result in not addressing known
hydraulic performance challenges and replace existing infrastructure that is approaching 40 years old.
15 16.E.8.d
Packet Pg. 1458 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a
Change Order based thereon will involve one or more of the following methods of determining the effect of the
changes(s).
Method of determining change in Contract Price: Method of determining change in Contract Times:
Unit Prices Contractor’s records
Lump Sum Engineer’s record
Other: TIME & MATERIALS Other County Inspector observations and Contractor field records
Use of Allowance Funds: to be determined
Estimated increase in Contract Price: $0 Estimated change in Work Order Time:
Increase or decrease by TBD calendar days.
RECOMMENDED BY (Engineer of Record): _____________________________Date: 01-29-21
REVIEWED BY (Owner’s Representative): _________________________________Date: ________
Alicia Abbott, EI., PMP, Project Manager
AUTHORIZED BY (Owner’s Representative): _________________________________Date: ________
Benjamin Bullert, P.E. – Principal Project Manager
16 16.E.8.d
Packet Pg. 1459 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Collier County SCRWTP Reactor Tank #4
Change Order #4
Cost Summary Direct Labor 7% Other Direct
$53,650.00 and Material and
Activity Unit Quantity Materials Equipment w/ Tax Subcontract Markup Unit Price Total
0.00 0.00 0.00
Work Directive #5 0.00 0.00 0.00
Materials 0.00 0.00 0.00
0.00 0.00 0.00
Subcontracts 0.00 0.00 0.00
Painting ls 1.00 0.00 10000.00 1000.00 11000.00 11000.00
Ferguson Misc. Hardware & PVC ls 1.00 5000.00 5350.00 500.00 5850.00 5850.00
0.00 0.00 0.00
M&S Labor 0.00 0.00 0.00
John Deere 544 Loader hr 40.00 95.00 0.00 95.00 3800.00
John Deere 120 Excavator hr 40.00 130.00 0.00 130.00 5200.00
Plate Compactor day 0.00 70.00 0.00 70.00 0.00
Project Manager hr 20.00 90.00 0.00 90.00 1800.00
Field Supervisor hr 80.00 55.00 0.00 55.00 4400.00
Operator/Foreman hr 120.00 50.00 0.00 50.00 6000.00
Pipe Layer/Semi-Skilled hr 120.00 40.00 0.00 40.00 4800.00
Laborer/Unskilled hr 60.00 30.00 0.00 30.00 1800.00
Pickup w/Tools hr 150.00 60.00 0.00 60.00 9000.00
0.00 0.00 0.00
Subtotal $53,650.00 0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
53650.00
53,650.00
For estimating purposes only. Actual time and materials may vary based on conditions encountered
17 16.E.8.d
Packet Pg. 1460 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Collier County Planning & Project Management Department
WORK DIRECTIVE CHANGE
CHANGE #6 DATE OF ISSUANCE: February 12, 2021
Work Order/Purchase Order #: 4500204556 Contract No. 20-7769
PROJECT#: 70135.2
OWNER: Collier County Board of County Commissioners
PROJECT: SCRWTP Reactor Tank 4
CONTRACTOR: Mitchell & Stark Construction, Inc.
You are directed to proceed promptly with the following change(s):
DESCRIPTION: Provide new 4-inch ductile iron water main piping in lieu of 2-inch schedule 80 PVC water
main piping to supply the new Reactor 4 spray system, hose bibbs, and hydraulic actuators.
PURPOSE OF WORK DIRECTIVE CHANGE: Previously, the Contractor performed a repair to an existing 6-
inch water main tee near the north west area of existing Reactor 3. The tee fitting was found to have a plug on the
line end of the tee which is presumed to have been placed for future extension. A 2-inch water main was shown
being installed to serve the new Reactor 4 water supply spray system. During shop drawing review for the new
Reactor 4, the manufacturer recommended the size of water main be increased to 4-inch to accommodate the
necessary water supply flow rate. The attached drawing (00C02) and pipe schedule (from Section 40_05_00.01)
identify these changes.
Water main piping was included in the original work order but the spray system sizing design was not completed
until the manufacturer prepared the shop drawings. Initial sizing estimates provided during the design period were
lower. As a result of ensuring the new spray system operates per manufacturer recommendations, the County
desires to proceed with this piping change. If this change is not processed, then softening system performance
may be impacted. Not performing the piping installation would result in not providing sufficient water to the new
Reactor spray system.
If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a
Change Order based thereon will involve one or more of the following methods of determining the effect of the
changes(s).
Method of determining change in Contract Price: Method of determining change in Contract Times:
Unit Prices Contractor’s records
Lump Sum Engineer’s record
Other: TIME & MATERIALS Other County Inspector observations and Contractor field records
18 16.E.8.d
Packet Pg. 1461 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Use of Allowance Funds: to be determined
Estimated increase in Contract Price: $0 Estimated change in Work Order Time:
Increase or decrease by TBD calendar days.
RECOMMENDED BY (Engineer of Record): _____________________________Date: 02-12-21
REVIEWED BY (Owner’s Representative): _________________________________Date: ________
Alicia Abbott, EI., PMP, Project Manager
AUTHORIZED BY (Owner’s Representative): _________________________________Date: ________
Benjamin Bullert, P.E. – Principal Project Manager
19 16.E.8.d
Packet Pg. 1462 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Collier County SCRWTP Reactor Tank #4
Change Order #4
Cost Summary Direct Labor 7% Other Direct
$21,911.13 and Material and
Activity Unit Quantity Materials Equipment w/ Tax Subcontract Markup Unit Price Total
0.00 0.00 0.00
Work Directive #6 0.00 0.00 0.00
Materials 0.00 0.00 0.00
Ferguson - Additional 6" & 4" Materia ls 1.00 7312.33 7824.19 731.23 8555.43 8555.43
Ferguson - Credit for 2" Material ls -1.00 985.32 1054.29 1054.29 -1054.29
0.00 0.00 0.00
M&S Labor 0.00 0.00 0.00
John Deere 544 Loader hr 24.00 95.00 0.00 95.00 2280.00
John Deere 120 Excavator hr 24.00 130.00 0.00 130.00 3120.00
Plate Compactor day 1.00 70.00 0.00 70.00 70.00
Project Manager hr 2.00 90.00 0.00 90.00 180.00
Field Supervisor hr 24.00 55.00 0.00 55.00 1320.00
Operator/Foreman hr 24.00 50.00 0.00 50.00 1200.00
Pipe Layer/Semi-Skilled hr 48.00 40.00 0.00 40.00 1920.00
Laborer/Unskilled hr 48.00 30.00 0.00 30.00 1440.00
Pickup w/Tools hr 48.00 60.00 0.00 60.00 2880.00
0.00 0.00 0.00
Subtotal $21,911.13 0.00 0.00 0.00
0.00 0.00 0.00
21911.13
21,911.13
For estimating purposes only. Actual time and materials may vary based on conditions encountered
20 16.E.8.d
Packet Pg. 1463 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Collier County Planning & Project Management Department
WORK DIRECTIVE CHANGE
CHANGE #9 DATE OF ISSUANCE: March 18, 20211
Work Order/Purchase Order #: 4500204556 Contract No. 20-7769
PROJECT#: 70135.2
OWNER: Collier County Board of County Commissioners
PROJECT: SCRWTP Reactor Tank 4
CONTRACTOR: Mitchell & Stark Construction, Inc.
You are directed to proceed promptly with the following change(s):
DESCRIPTION: Provide bell restraints for fittings on reactor 2 drain piping.
PURPOSE OF WORK DIRECTIVE CHANGE: During installation of the drain piping from reactor 2, the
Contractor encountered multiple bell joints in series. Due to adjacent conflicts (duct bank, effluent piping, and
slope needed to drain) the deflection of the existing piping exceeds the manufacturer’s allowable for one joint.
The Contractor is using restrained joint piping utilizing Flex-Ring, which requires factory welding a restraint ring
to the plain end. In order to accommodate the multiple bell joints in series, the Contractor can field cut the plain
end, which will remove the restraining device. In order to provide restraint, external bell harnesses are proposed.
It is the intention of this Work Directive Change to authorize the Contractor to furnish and install three external
bell harnesses. The model proposed, which is acceptable, is Sigma PV-LOK Model PWP for ductile irone pipe.
Additional labor costs would only be considered if outside the scope of Paragraph 3.01.A.1 of Section 40 05
00.01.
The Contractor has already excavated the piping in this area as it relates to the performance of the work associated
with the drain line. Having the Contractor provide the bell harnesses will allow the use of piping already onsite
and for the work to be completed (the harnesses are a locally stocked commodity). The alternative would be to
custom order the short spools of pipe with factory welded Flex-Ring which would increase lead time (greater than
4 weeks) and would require re-excavation as it is not safe for an excavation to remain open for multiple weeks. It
is anticipated to cost less using the bell harnesses than custom ordering piping.
If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a
Change Order based thereon will involve one or more of the following methods of determining the effect of the
changes(s).
Method of determining change in Contract Price: Method of determining change in Contract Times:
Unit Prices Contractor’s records
Lump Sum Engineer’s record
Other: TIME & MATERIALS Other County Inspector observations and Contractor field records
Use of Allowance Funds: estimated $2,500
Estimated increase in Contract Price: $0.00 Estimated change in Work Order Time: 0
Increase or decrease by 0 calendar days.
RECOMMENDED BY (Engineer of Record): _____________________________Date: ____________ 3/18/21
21 16.E.8.d
Packet Pg. 1464 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
REVIEWED BY (Owner’s Representative): _________________________________Date: ________
Alicia Abbott, EI., PMP, Project Manager
AUTHORIZED BY (Owner’s Representative): _________________________________Date: ________
Benjamin Bullert, P.E. – Principal Project Manager
22 16.E.8.d
Packet Pg. 1465 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Collier County SCRWTP Reactor Tank #4
Change Order #4
Cost Summary Direct Labor 7% Other Direct
$4,714.00 and Material and
Activity Unit Quantity Materials Equipment w/ Tax Subcontract Markup Unit Price Total
0.00 0.00 0.00
Work Directive #9 0.00 0.00 0.00
Materials 0.00 0.00 0.00
Ferguson - Bell Restraints ls 1.00 200.00 214.00 20.00 234.00 234.00
0.00 0.00 0.00
M&S Labor 0.00 0.00 0.00
John Deere 544 Loader hr 8.00 95.00 0.00 95.00 760.00
John Deere 120 Excavator hr 8.00 130.00 0.00 130.00 1040.00
Field Supervisor hr 8.00 55.00 0.00 55.00 440.00
Operator/Foreman hr 8.00 50.00 0.00 50.00 400.00
Pipe Layer/Semi-Skilled hr 16.00 40.00 0.00 40.00 640.00
Laborer/Unskilled hr 8.00 30.00 0.00 30.00 240.00
Pickup w/Tools hr 16.00 60.00 0.00 60.00 960.00
0.00 0.00 0.00
Subtotal $4,714.00 0.00 0.00 0.00
0.00 0.00 0.00
4714.00
4,714.00
For estimating purposes only. Actual time and materials may vary based on conditions encountered
23 16.E.8.d
Packet Pg. 1466 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
24 16.E.8.d
Packet Pg. 1467 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
25 16.E.8.d
Packet Pg. 1468 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Collier County SCRWTP Reactor Tank #4
Change Order #4
Cost Summary Direct Labor 7% Other Direct
$5,065.00 and Material and
Activity Unit Quantity Materials Equipment w/ Tax Subcontract Markup Unit Price Total
0.00 0.00 0.00
Work Directive #10 0.00 0.00 0.00
Materials 0.00 0.00 0.00
Ferguson - 8" Sleeve & Megalugs ls 1.00 500.00 535.00 50.00 585.00 585.00
0.00 0.00 0.00
M&S Labor 0.00 0.00 0.00
John Deere 544 Loader hr 8.00 95.00 0.00 95.00 760.00
John Deere 120 Excavator hr 8.00 130.00 0.00 130.00 1040.00
Field Supervisor hr 8.00 55.00 0.00 55.00 440.00
Operator/Foreman hr 8.00 50.00 0.00 50.00 400.00
Pipe Layer/Semi-Skilled hr 16.00 40.00 0.00 40.00 640.00
Laborer/Unskilled hr 8.00 30.00 0.00 30.00 240.00
Pickup w/Tools hr 16.00 60.00 0.00 60.00 960.00
0.00 0.00 0.00
Subtotal $5,065.00 0.00 0.00 0.00
0.00 0.00 0.00
5065.00
5,065.00
For estimating purposes only. Actual time and materials may vary based on conditions encountered
26 16.E.8.d
Packet Pg. 1469 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
27 516.E.8.d
Packet Pg. 1470 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
SchneebergerSar
a
Digitally signed by
SchneebergerSara
Date: 2021.10.28 11:59:28 -04'00'
28 16.E.8.d
Packet Pg. 1471 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
G:\!01-PROJECTS-ACTIVE\Sports Complex - Phase 2.1\06-Construction\08-Change order\Work Directive\01\CC Sports & Events
Complex 2.1-WDC001-Survey-R1.docx
Division/Department Name
WORK DIRECTIVE CHANGE
CONTRACT #17-7198 Sixth Amendment /PROJECT NAME: CC Sports and Special Events Complex
CHANGE # 01
DATE OF ISSUANCE: 10/21/2021 EFFECTIVE DATE: 10/22/2021
OWNER: Collier County Board of Commissioners PROJECT#: 50156
CONTRACTOR: Manhattan Construction Florida, Inc.
ENGINEER/DESIGN PROFESSIONAL:
Davidson Engineering
You are directed to proceed promptly with the following change(s):
Description: The Contract is being modified to include site survey as outlined in Authorization Request #7675.001
Funding: Funds for this work directive shall come from Allowance for survey and there is no change to the Contract
Price
Purpose of Work Directive Change: To update the Project Plans to direct the Contractor to supply any necessary materials
and labor necessary to install or complete the following:
Provide site Survey for the site construction of phase 2.1. as outlined in construction documents prepared by
Davidson Engineering and their subconsultants.
Allow the contractor to utilize the allocated survey allowance of $300,000. This allocation is part of the approved
G.M.P. by the CCBCC on
Attachments: Authorization Request #7675.001, Survey bid tabulation, EOR Peninsula Engineering recommendation
If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a
Change Order based thereon will involve one or more of the following methods of determining the effect of the
changes(s).
Method of determining change in Contract Price: Method of determining change in Contract Times:
Unit Prices Contractor’s records
Lump Sum Engineer’s record
Other Other
Estimated increase (decrease) in Contract Price Estimated change in Contract Time:
$ 0 Increase or decrease by 0 calendar days.
RECOMMENDED: AUTHORIZED: AUTHORIZED:
By: By: By:
Consultant Project Manager Principal Project Manager
ACCEPTED: AUTHORIZED:
By: By:
Contractor Division Director
29 16.E.8.d
Packet Pg. 1472 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Detailed Form, Grouped by Number (with CE Breakdown)
Authorization Request
Collier County Sports & Events Complex
Project # 7675
Authorization Request: 7675.001 Date: 8/17/2021
To:Margaret Bishop Cherisse TravisFrom:
Collier County Manhattan Construction Company
3705-1 Westview DR
Naples, FL 34104
3295 Tamiami Trail East
Naples, FL 34112-4901
Description Category Status
ALLOWANCE FOR SURVEYS PendingAllowance
Reference Required By Days Req Amount Requested
8/24/2021 $0.000
CE No Date Reference Days ReqAmount Proposed Category Reason
020 3/9/2021 $0.00 0 Owner Change Owner Directive
Description
ALLOWANCE - 2.1 Survey
Notes
Cost Event Breakdown:
Item No Item Description Amount Proposed Reference
001 ALLOWANCE FOR SURVEY ($300,000.00)
002 SURVEY - AGNOLI BARBER & BRUNDAGE, INC $300,000.00
In order to mitigate possible delays and expedite the approval for the direct cost of work related to this change, unless specifically noted above, we
are submitting this change request without schedule time/cost impact. We reserve the right to submit for cost/time impacts related to this change
under separate cover when that information is available.
Contractor does not release impacts that arise out of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster),
war, invasion, act of public enemies, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, military or usurped
power or confiscation, terrorist activities, riot, nationalization, government actions, tariffs, blockage, embargo, transportation delays not reasonably
foreseeable, labor dispute, strike, lockout, disease outbreak, epidemics, pandemics, quarantine restrictions, or interruption or failure of power
sources. To the extent these conditions may occur and impact the Project, there shall be an equitable adjustment to the Contract.
SIGNATURE DATEMargaret Bishop – Project Manager, Facilities Management
Approved By:
Authorization Request: 7675.001
Prolog Manager
Project # 7675Collier County Sports & Events Complex
30 16.E.8.d
Packet Pg. 1473 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
Preconstruction Leader: Courtlandt Weitzel
DATE 8/17/2021
Collier County Sports Complex & Events Center - Phase 2.1 MCC MCC MCC Agnoli Barber & Brundage Inc Johnson Engineering
Surveying QUANTITIES UNIT COST Wayne Agnoli Guy Adams
239 597 3111 239 334-0046
COST
agnoliw@abbinc.com
No Bid
KEY SCOPE OF WORK QUESTIONS
Per Plans and Specifications dated Y PROVIDE/INSTALL PROVIDE/INSTALL
Phase 2.0 - Interconnect Y $24,138.00
Phase 2.1 - Pathway, West Side Parking Lot and Inclined Walkway Y $9,460.00
Phase 2.1 Y $28,480.00
Shade Structures Y
951 Signage N $1,680.00
Signage Spot Survey N $760.00
Layout silt fence for Signage N $540.00
Phase 2.2 - Earthwork, UG Utilities, Roadways & Parking, Sports Fields, Survey & As Builts Y $214,404.00
Stake out Building for Fill N $400.00
Stake out Transformer Pad Y
Building Structures N $600.00
As-Built Building Structures N $800.00
As-Builts Sports Fields Y $10,128.00
Layout Field Fencing Y $5,240.00
Layout Score Boards Y $3,260.00
Layout Field Lighting Y $4,890.00
As-Builts of ADA access/egress route.N $4,692.00
Certified Survey: On completion of foundation walls, major site improvements, and other work requiring field-engineering
services, prepare a certified survey showing dimensions, locations, angles, and elevations of construction and sitework.Y
Final Property Survey: Engage a land surveyor to prepare a final property survey showing significant features
(real property) for Project. Include on the survey a certification, signed by land surveyor, that principal metes, bounds, lines,
and levels of Project are accurately positioned as shown on the survey.Y
Equipment Y
Labor Y
Land Surveyor qualifications/certifications Y
Record Log Y
General: Engage a land surveyor to lay out the Work using accepted surveying practices.
1. Establish benchmarks and control points to set lines and levels at each story of
construction and elsewhere as needed to locate each element of Project.
2. Establish limits on use of Project site.
3. Establish dimensions within tolerances indicated. Do not scale Drawings to obtain
required dimensions.
4. Inform installers of lines and levels to which they must comply.
5. Check the location, level and plumb, of every major element as the Work progresses.
6. Notify Architect when deviations from required lines and levels exceed allowable
tolerances.
7. Close site surveys with an error of closure equal to or less than the standard established
by authorities having jurisdiction.Y
Preserve and protect permanent benchmarks and control points during construction operations.Y
Site Improvements: Locate and lay out site improvements, including pavements, grading, fill and topsoil placement,
utility slopes, and rim and invert elevations.Y
Building Lines and Levels: Locate and lay out control lines and levels for structures, building foundations, column grids,
and floor levels, including those required for mechanical and electrical work.Y
Establish and maintain a minimum of two (2) permanent benchmarks on Project site, referenced to data established by
survey control points.Y
Replace lost or destroyed permanent benchmarks and control points.Y
Survey confirmation of shade structures foundations.Y
Each field to recieve a survey.Y
Complete Scope (If Yes, TYPE Y in Column J, L, N, P, R, T, X, Z Y N
SCOPE ADJUSTMENT TOTAL (FROM ABOVE)$309,472.00 $-
SUBCONTRACTOR / VENDOR QUOTE (from above)0.00 $-INCOMPLETE
SUBTOTAL $309,472.00 #VALUE!
SALES TAX (INCL IN SUB QUOTE)0.060 0.00 Y INCLUDED Y INCLUDED
SUBTOTAL $309,472.00 #VALUE!
SDI / BOND 0.015 0.00 Y $4,642.08 Y INCLUDED
GRAND TOTAL including scoped cost $314,114.08 INCOMPLETE
Agnoli Barber & Brundage Inc Johnson Engineering
31 16.E.8.d
Packet Pg. 1474 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)
September 24, 2021
Collier County Board of Commissioners / Office of the Clerk of Circuit Court and Comptroller
3301 Tamiami Trail East / 3299 Tamiami Trail E, Suite 700
Naples, Florida 34112
Re: Collier County Sports Complex and Events Center - Phase 2.1 Construction
To Whom It May Concern,
The Design Team previously reviewed all aspects of the Phase 2 contract, and specifically the 2.1 GMP. Please
accept this letter as proof that Peninsula Engineering has reviewed the additional request and found that the
areas of question, including scope items below, are indeed within reason and represent or exceed market values
and required tasks. Obviously, without having two bids for the SURVEY bid tab, we cannot review the monetary
side, but all scope items (required tasks) were included.
• SURVEY
• SOIL TESTING
Thank you,
Josh Fruth
Peninsula Engineering, Inc.
Vice President
Attachments: SURVEY and SOIL TESTING Bids from MCC
32 16.E.8.d
Packet Pg. 1475 Attachment: 1109 Revised Change Order Backup - FY22 (20442 : Procurement Services administrative reports)